Loading...
HomeMy WebLinkAboutresolution.council.003-01 RESOLUTION NO. ~ Series of 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING AN AGREEMENT BETWEEN SCI-IMUESER GORDON MEYER, INC AND TH~ CITY OF ASPEN, COLORADO FOR DESIGN SERVICES FOR RECONSTRUCTION OF OLD STAGE ROAD TO BE LOCATED SOUTH OF STATE HIGHWAY 82 AND OLD STAGE ROAD, AND AUTHORIZING TI~E CITY MANAGER TO EXECUTE SAI~ AGREEMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council an agreement between Schmueses Gordon Meyer, lac (SGM) and the City of Aspen, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that agreement between SGM and the City of Aspen, a copy of which is attached hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the day o~ , 2001. Rachel E. Richards I, g. athryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held on the day hereinabove stated. ~2ity Clerk PROCUREMENT CONTRACT ROUTING SLIP AND CHECK LIS"r Instructions: This form should be completed at each step of the procurement process and should follow each '"" request for revtew or approval. Contracts under $2,000 require only Department Head approval. Contracts over $2,000 require City Manager approval. They do not require competitive bids but require documentation of source selection process. Contracts over $10,000 require City Attorney and City Manager approval. Competitive bidding process is required. Contracts over $25,000 require City Council approval ALL CONTRACTS Budget estimate: $ ..~ ~) Is proposed expenditure approved in the Department's budget? ~ Yes / / No Explain process for vendor selection: I/ / I Dept. Head approval of proposal: CONTRACTS OVER $2,000 AND UNDER $10,00n Contractor/Vendor Selected: / / / Dept. Head approval: / / / City Attorney review: / / _/ City Manager Approval: Original signed contract documents tp_,.i~ity ~lerkwDop,~t/aiem-amLto Vendor/Contractor ) / / / RFP or ITB Completed: ~ Eng. Dept. Review: / / / RFP or ITB Reviewed by City Attorney: / / /l'~Advertisement I_1 _/_ 2~Advertisement (Attach Advertisement) / / / Bid Opening: Contractor/Vandor Selected: / / / Dept. Head approval: _/ / / Award lettor sent: / / / 3 signed contracts returned by vendor/contractor. /~/ Performance and Payment Bonds received /.__/ Certificate of insurance received / / Finance Department Review: If Over $25,000, / / / Prepare cover memo and resolution for City Council Approval. / / / City Attorney Review. ~ City Manager Approval: / / / City Council Approval ~ Notice to Proceed Original signed contract documents to City Clerk. Department and Coahauwr/Vendor Aspen Pitkiu County Housing Authority MEMORANDUM TO: Mayor and City Council THROUGH: Mary Roberts, Director FROM: Jay Leavitt, Director of Development and Construction DATE: January __, 2001 RE: Resolution # , Series of 2001, Approving Professional Services Agreement for Old Stage Road Reconstruction from SH82 to Approximately 700' East on Old Stage Rd. SUMMARY: Staff recommends approval of the Professional Services Agreement between Schmueser Gordon Meyer, Inc. and the City of Aspen, for design services related to ¢onsu'uction of Old Stage Road from SH82 to approximately 700' east on Old Stage Rd. PREVIOUS COUNCIL ACTION and BACKGROUND: Early in 2000, City Council approved an Intergovernmental Agreement with CDOT regarding the subject intersection and a settlement agreement with Maroon Creek Club. Those agreemems specify that the access to the proposed Burlingame Village project as well as Burlingame Seasonal and MCC housing projects will be provided via the new intersection and reconstruction of Old Stage Road. Earlier in 2000, City Council approved a supplemental budget and appropriation for Professional Engineering Services for the reconstruction of Old Stage Road from the SH82 east right-of-way to approximately 700' east. FINANCIAL IMPLICATIONS: Staff recommends that the funding for this agreement comes from the Housing Fund Balance supplemental appropriation approved early in 2000. RECOMMENDATION: Staff recommends approval of the Professional Services Agreement between SGM and the City of Aspen for the design of the Reconstruction of Old Stage Road at a maximum total cost to the City of $43,850 PROPOSED MOTION: "I move ~o approve Resolution No. for Professional Services Agreement to perform engineering services for Old Stage Road Reconsuuctio~' CITY MANAGER COMMENTS: 1 ofl RESOLUTION NO. Series of 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING AN AGREEMENT BETWEEN SCHMUESER GORDON MEYER, INC AND THE CITY OF ASPEN, COLORADO FOR DESIGN SERVICES FOR RECONSTRUCTION OF OLD STAGE ROAD TO BE LOCATED SOUTH OF STATE HIGHWAY 82 AND OLD STAGE ROAD, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council an agreement between Schmueses Gordon Meyer, Inc (SGM) and the City of Aspen, a true and accurate copy of which is attached hereto as Exhibit "A "; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that agreement between SGM and the City of Aspen, a copy of which is attached hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the day of ,2001. Rachel E Richards I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held on the day hereinabove stated. Kathryn S. Koch, City Clerk AGREEMENT FOR PROFESSIONAL SERVICF~q This Agreement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and Schmueser Gordon Meyer, Inc., ("Professional"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference incorporated herein. 2. Completion. Professional shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all work through "review of final construction documents" pursuant to this agreement shall be completed no later than February 2, 2001. Exhibit A includes a schedule for the performance of Professional's services which may be adjusted as required as the project proceeds, and may include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Paymem. In consideration of the work performed, City shall pay Professional on a time and expense basis for all work performed. The hourly rates for work performed by Professional shall not exceed those hourly rates set forth at Exhibit "A" appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed $43,850. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 4. Non-Assignability. Both parties recognize that this contract is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this agreement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-contractor. 5. Termination. The Professional or the City may terminate this Agreemem, without specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional pursuant to this Agreement shall become the property of the City. Notwithstanding the above, Professional shall not be relieved of any OLD STAGE ROAD RECONSTRUCTION - SGM Page 1 of 6 liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. 6, Covenant Against Contingent Fees. The Professional warrants that s/he has not employed or retained any company or person, other than a bona fide employee working for the Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. 7. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees m use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss m connection with, and shall assume full responsibility for payment of ail federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is determined by the final judgment of'a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers, or employees. OLD STAGE ROAD RECONSTRUCTION - SGM Page 2 of 6 9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be tn addition to any other insurance requirements imposed by this contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. (b) Professional shall procure and maintain, and shall cause any subcontractor of the Professional m procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (i) Workmen's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each employee. Evidence of qualified self- insured status may be substituted for the Workmen's Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minimum combined single limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. (iii) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-owned vehicles assigned to or used in perfor- mance of the Scope of Work. The policy shall contain a severability of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($I,000,000) aggregate. (c) The policy or policies required above shall be endorsed to include the City and the City's officers and employees as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or employees, or carried by or provided through any OLD STAGE ROAD RECONSTRUCTION. SGM Page 3 of 6 insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Professional shall be solely responsible for any deductible losses under any policy required above. (d) The certificate of insurance provided by the City shall be completed by the Professional's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the City prior to commencement of the contract. No other form of certificate shall be used. The certificate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. (e) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (f) City reserves the right to request and receive a certified copy of any policy and any endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 10. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper- w/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Finance Depamnent and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 12. Notice. Any written notices as called for herein may be hand delivered to the respective persons and/or addresses listed below or mailed by certified mail return receipt requested, to: OLD STAGE ROAD RECONSTRUCTION - SGM Page 4 of 6 City: Professional: Steve Barwick, City Manager Schmueser Gordon Meyer, Inc. City of Aspen 118 W. 6~ , Suite 2000 130 South Galena Street Glenwood Springs, CO 81601 Aspen, Colorado 81611 attn: Dean Gordon 13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital shams, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's muinc~pal code, Section 13-98, pertaining to non-discrimination in employment. 14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, or condition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 15. Execution of Agreement by City. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to the contrary contained herein, this agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence) to execute the same. 16. General Terms. (a) It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. Co) If any of the provisions of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. (d) This agreemem shall be governed by the laws of the State of Colorado as from time to time in effect. OLD STAGE ROAD RECONSTRUCTION - SGM Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. ATTESTED BY: CITY OF ASPEN, COLORADO: PROFESSIONAL: Title: Date: OLD STAGE ROAD RECONSTRUCTION - SGM Page 6 of 6 October 9~ 2000 VIA MAIL AND FAX: 920-5119 Mr. Randy Ready, Assistant City Manager Aspen City Hall 130 South Galena Aspen CO 81611 RE: Proposal for Engineering/Surveying Services Reconstruction of Old Sta,qe Road Dear Randy: Thank you for this opportunity to ~resent this proposal to the City of Aspen for engineering and surveying services ~n support of the reconstruction of Old Stage Road intersection with Highway 82. As the engineer for Maroon Creek Club, it was initially our intention to provide engineering and surveying services for both the Highway 82 corridor work as well as the work along the Old Stage Road corridor. However, after meetings with MK Centennial, the engineer of record for the Colorado De ~)artment of Transportation (CDOT) earlier this spring, it was determined by this office that a more cost effective approach would be for MK Centennial To provide design services for the Highwa,/ 82 corridor and our firm would provid~ the services outside the Highway 82 right-of-way (ROW) Overall Scope of Services Services would include all engineering and surveying work to provide a design for the reconstruction of Old Stage Road from the Highway 82 ROW line on the west to a ~oint intersecting Club Circle, the roadway providing access to both the MAA housing and the MCC em ~31oyee housing. There are currently three uses of the Old Stage Road corridor. The first is access to the MCC employee housing, the second is parking for the MCC employee housing, and the last is the recently constructed access road to the MAA housing. Immediately adjacent to the corridor is the circulation roadway for the MCC employee housing and the bus turn-around parking lot and internal circulation for the MAA housing. The final drawings for the Highway 82 corridor were recently completed by MK Centennial. We will be taking the improvements that are being made up to the ROW line as shown on the MK Centennial drawings and extending them into the Old Stage Road corridor. It is anticipated that OIC Stage Road, as reconstructed, will service additionally the Burlingame housing project and any additional free market development on the Zoline property. Therefore, the roadway will not only need to service the access needs of the MCC em~31oyee housing and the MAA housing complexes, but will need to act as a through road with respect to ~3roperties further to the east. Work Tasks The following general work tasks have been identified: 1. Site conditions survey - During the month of September. a corridor survey was corn pleted to identify the impact of the recently-completed MAA access road on existing conditions, Additionally, a final record will Be made of the Highway 82 corridor improvements which are anticipated to be completed by the end of October. 2, Utility coordination - All basic utility services are currently existing and buried within th 9 roadway corridor. There has also been some additional work done by Qwest with respect to fiber optic utility extension. Qwest has indicated their initial position will be that any further relocation or construction of fiber optic lines will be the responsibility of the road reconstruction prc, ect. 3. Draina.qe impacts - The existing drainage facilities constructed for the MCC employee housing will be impacted by any new construction, These facilities wil need to be relocated, reconstructed or otherwise modified as a result of this project, 4. Adiacent ownership concerns - Clearly, there is insufficient room to have separate facilities for all the service requirements identified. It is anticipated that the final design will be impactive to both the adjacent properties. The final design solution will come only by a cooperative effort by all parties involved 5. Technical desiqn - It is anticipated that technical design wil involve retaining walls, storm sewer systems, concrete CUrD and gutter systems, pedestrian/ bicycle pathways, landscaping and other urban-type in; provements to address the multiple service needs of the corridor. Anticipated Fees A summary of anticipated fees are as foJ ows: 1. Field survey to date $ 4,650 2 Supplemental field survey $ 3,400 3. Design thru construction documents 823,240 4. Project coordination/meetings/ownership negotiations (; 9,400 5. Bid phase $ 3,160 Total anticipated fees (;43,850 Completion of Work Antici.3ated schedule for completion of work is as follows: 1 Authorization to proceed October 23, 2000 2. Initial field survey Completed 3. Supplemental field survey November 1, 2000 4. Prell minary design completed November 30, 2000 5. Review of preliminary design December 15, 2000 6. Completion of construction documents January 19, 2001 7. Review of final construction documents February 2, 2001 8. Bid opening March 2, 2001 9. Begin construction April 17, 2001 10. Completion of construction July 27, 2001 11. Final Highway 82 connection October 19, 2001 For the record, I have also reviewed past billings for this project provided through this office directly to Maroon Creek Limited Liability Corn pany. These services date from July 8, 1999 through July 24, 2000. These serwces are in the amount of 810,566.25. Than you again for this opportunity to make this proposal to you As stated above, we have anticipated the design effort starting in the next cou pie of weeks preceded with the site survey in order for the design effort to proceed without interruption. We look forward to working with the City of Aspen, Maroon Creek, LLC, representatives of adjacent property owners and other members of the public on desigmng the.most serviceable facility possible for this part of the community. Respectfully submitted, SCHMUESER GORDON MEYER, INC. President DWG:lec-RFP\oldstage cc: Andy Hecht, Esq. Nikki Pressler, SGM $CHMUESER GORDON MEYER PROPOSAL FOR ENGINEERING/SURVEYING SERVICES OLD STAGE ROAD RECONSTRUCTION A. FIELD SURVEY 1. Initial survey by Tuttle Surveying Services $ 4,650 2. Supplemental field survey a. Field crew, 16 hrs @ 8120/hr 8 1,920 b. Survey supervision, 8 hrs @ 895/hr 8 760 c. Survey calculations, 12 hrs @ 860/hr 8 720 8 3,400 B. DESIGN SERVICES/CONSTRUCTION DOCUMENTS 1. Principal Engineer, 44 hrs @ 81 lO/hr 8 4,400 2. Design Engineer, 120 hrs @ 870/hr 8 8,400 3. CADD support, 120 hrs @ 870 8 8,400 4. Registered Engineer, 24 hrs @ 885/hr ,8 2,040 823,240 C. PROJECT COORDINATION/MEETINGS 1. Principal Engineer, 60 hrs @ 8110/hr 8 6,600 2. Design Engineer, 40 hrs @ 870/hr 8 2,800 8 9,400 D, BID PHASE 1 Principal Engineer, 16 hrs @ 811 O/hr 8 1,760 2 Design Engineer, 8 hrs @ 870/hr 8 560 3. CADD support, 12 hrs. @ 870/hr 8 840 $ 3,160 PROJECT TOTAL 843,850 SCHMUESER GORDON MEYER GLENWOOB SPRINGS ASPEN 970-925-87~7 MEMORANDUM DATE: December 5, 2000 TO: Jay Leavitt, Director of Development and Construction FROM: De~, S'~3M RE: Origin~J'[;on~ract with Addendum Attached Please fax back any additional information that needs to be in the addendum and I will make those changes and e-mail directly back to you. DWG 6098K/lec attachments SCHMUESER GORDON MEYER ADDENDUM NO. 1 PROPOSAL FOR ENGINEERING/SURVEYING SERVICES RECONSTRUCTION OF OLD STAGE ROAD The purpose of this addendum is to clarify the original proposal to the City of Aspen dated October 9, 2000. The following clarifications and/or modifications are made a part of this addendum: 1. Procurement of construction bids wil be by one of two methods. It is anticipated it may be most cost effective to utilize the contractor for the CDOT improvements of Highway 82. Negotiations will be undertaken with that contractor utilizing the CDOT unit pnces associated with the Highway 82 work. The contractor currently working on Highway 82 was selected using a competitive bid process consistent with the City of Aspen procurement regulations. If those negotiations are unsuccessful or it is determined that such a process is not in the best interest of the City, then procurement of construction bids will follow the City of Aspen Procurement Code. Th ere wil be no change to the design fee schedule. 2. The design of the project will be subject to review and approval by the City Engineer's Office. Design of the roadway corridor will follow current City of Aspen design standards for roadway construction. There will be no change to the design fee schedule. 3. Landscape ArchitecTural services are outside the scope of this proposal. In the event that such serwces are required, they will be by direct contract with the City of Aspen or by further addendum to this contract. rfp\oldstage.owg:lec TO: Mayor and City Council - THROUGH: Mary Roberts, Director FROM: Jay Leavitt, Director of Development and Construction DATE: January ~, 2001 RE: Resolution #5 , Series of 2001, Approving Professional Services Agreement for Rd.Old Stage Road Reconstruction from SH82 to Approximately 700' East on Old Stage SUMMARY: Staff recommends approval of the Professional Services Agreement between Schmueser Gordon Meyer, Inc. and the City of Aspen, for design services related to ¢omtrucfion of Old Stage Road from SI-I82 to approximately 700' east on Old Stage Rd. PREVIOUS COUNCIL ACTION and BACKGROUND: Early in 2000, City Council approved an Intergovernmental Agreement with CDOT regarding the subject intersection and a settlement agreement with Maroon Creek Club. Those agreements specify that the access to the proposed Burlingame Village project as well as Burlingame Seasonal and MCC housing projects will be provided via the new intersection and reconstruction of Old Stage Road. Earlier in 2000, City Council approved a supplemental budget and appropriation for Professional Engineering Services for the reconstruction of Old Stage Road from the SH82 east right-of-way to approximately 700' east. FINANCIAl, IMPLICATIONS: Staff recommends that the funding for this agreement comes from the Housing Fund Balance supplemental appropriation approved early in 2000. RECOMMENDATION: Staff recommends approval of the Professional Services Agreement between SGM and the City of Aspen for the design of the Reconsmaction of Old Stage Road at a maximum total cost to the City of $43,850 PROPOSED MOTION: "I move to approve Resolution No..~ for Professional Services Agreement ro perform engineering services for Old Stage Road Reconstructiofi" CITY MANAGER COMMENTS: 1 ofl