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HomeMy WebLinkAboutagenda.council.worksession.20080429MEMORANDUM TO: Mayor and City Council FROM: Tom Rubel THRU: Jeff Woods DATE OF MEMO: 4/24/08 MEETING DATE: 4/29/08 RE; SPECIAL EVENT VENUES AND COSTS Council requested from staff the number of special events planned for city pazks as well as costs associated with the events to city depaztments. RECAP DEPARTMENTAL COSTS: Parks De artment $101,326 New Yeaz's Eve 38,000 Streets D artirient 8,529 Pazkin De artment 34,966 Police D artment 28,500 Fire De artment 3,000 TOTAL $214,321 The city's finance department does a Daily Retail Sales report (attachment A) indicating the estimated daily retail impact from special events. Using 2.25% sales tax (1% share of county sales; .25% pazking gazage; 1% parks), staff calculates it costs twice as much to put on these events as the city gets back in sales tax revenues. This does not include lodging tax revenues and the secondary economic impact of $8.5 million and the sales tax generated from that. BACKGROUND: Up until 1995 there were no winter events; no youth soccer programs, and the only four events on Wagner and Rio Grande pazks were Food and Wine, Ruggerfest, Rugby games, and Mother Lode volleyball. Wagner and Rio Grande remained in good shape and we were able to maintain them at an acceptable level. With the addition of youth soccer programs in the Fall at Wagner and Spring and Fall at Rio Grande, it became increasingly difficult to maintain a safe playing surface for athletics. Three more events have been added at Wagner and four at Rio Grande (details below.) The impact of the Jazz Aspen concerts alone, equates to at least six or more events the size and magnitude of a Ducky Derby or Race for the Cure. These additional events have increased our maintenance programs and added additional field closures to repair and re-grow the turf. Page 1 of 4 DISCUSSION: Current scheduled events: Wainer Park• Event Duration Date Cost Fees Collected Food and Wine 14 da s 6/4 - 6/17 $11,390 $1500 Jul 4th Fireworks 1 da 7/4 $6000 0 *Arts and Craft Festival 4 days 7/18 - 7/21 $1400 $1500 *2 Big Screen events(MAA and AIRS 4 days 7/25 - 7/28 Minunal 0 Motherlode Volle ball 5 da s 8/28 - 9/1 $13,885 $500 Ruggerfest 4 days 9/18 - 9/21 $6610 $500 *Kids Carnival 2 da s 10/3-10-4 Minimal 0 *New Yeazs Eve 2 da s 12/31-1/1 $38,000 0 * Indicates new event since 1995 Fall Youth Soccer Practice and Games (September -November when turf is unable to heal) Summer Rugby games (approximately 3-5 weekends) Summer Rugby practice 3 nights per week alternating with Rio Grande This does not include pick-up soccer, football, Frisbee, dog ball-throwing, eta Currently there aze requests for another art show, weekly movies, and asps/hot tub event in August. Rio Grande: Event Duration Date Cost Fees Collected *Jazz As en 19 da s 6/9-7/28 $37,096 $1500 *Race for the Cure 2 da 7/18 - 7/19 $420 0 Duc Derb 2 da s 8/8 - 8/9 $525 $500 Mother Lode 5 days 8/28 - 9/1 Previously Previously accounted -for accounted for in in Wagner table Wa er table Ruggerfest 4 days 9/18-9/21 Previously Previously accounted for accounted for in in Wagner table Wa er table *Snow Polo 6 days 12/17-12/22 $420 $1500(Donated to Sister Cities Pro am * Indicates new event since 1995 Spring and Fall Youth Soccer Practice and Games (Mid April to June and September to November) Spring and Summer Rugby practice and Games Page 2 of 4 Paepcke• Event Duration Date Cost Fees Collected Food and Wine 9 days 6/8 - 6/18 Previously Previously accounted for accounted for in in Wagner table Wa er table Kids Carnival and 1 days 7/4 Included in July 4` 0 Bike Rodeo cost Koch: Event Duration Date Cost Fees Collected Motherlode Volleyball 7days 8/27-9/2 Previously Previously accounted for accounted for in in Wagner table Wagner table Ride for the Cure 4 da s 9/12-/9/15 $525 0 Golden Leaf Mazathon 2 da s 9/26 -9/27 Minimal 0 Other Parks: Event Duration Date Cost Fees Collected Various Parks Use Usually Typically May $8445 $6125 Pernuts(weddings, one day through reunions, receptions, per event. October picnics,Birthday Approxim parties, etc.) ately 60 events Mall: Event Duration Date Cost Fees Collected Winterskol 6 da s 1/7-1/12 $14,525 0 Jazz Aspen Free 5 days 7/17-6/21 Minimal 0 Concert Charity Booths (10-15) 1-3 days Various Minimal 0 each Ski Co. Concerts 2 4 da s Nov. & Mazch Minimal 0 Page 3 oT 4 The Parks and Recreation Department supplies approximately $139,326 (from Attachment A and cost of New Yeazs Eve) in labor and materials towazds special events and other pazks use pemuts. Total costs for other departments aze estimated at $74,995 (see Attachments B-F). Fees collected are approximately $10,125(pazks use permits and Special events attachment A) In addition to the financial impacts, the appeazance of the parks is an important issue. Wagner and Rio Grande parks are akeady at or past capacity. There aze also neighborhood impacts from pazks use including increased traffic, noise and litter. Departmental costs estimates attached: B. Pazks Special Events cost estimates C. Streets Department costs D. Pazking Department Costs E. Police Department costs F. Wheeler impacts G. Fire Mazshal costs The finance department estimates sales tax revenues generated during Special Events and their report is attached. (Attachment A) ENVIRONMENTAL IMPACTS: The use of fuel, fertilizers and water to maintain the existing turf has environmental costs. These costs will undoubtedly rise given the desire to bring more events and people to Aspen, which means more vehicle and air travel, thus increased greenhouse gas emissions and air pollution. Page 4 of 4 p ~ ~ C y W 3 i O i F A S O S m ~ d y O L ~ ` f/f + O S ~ 0 s A ~ 3. n N W 1 C A I N N ~L ~ j~ ss C 6- ~ 0 N R N 7 7 O f bk T s Q + ~ ' ~ ° c 3 ~ a ° ~ ' O a 3~ c tn x m ° o m m T 9 cf m. N ~ d ~ v o ~ w ~' ~ ~ N w a " i f 3 < ~ `L ~ w f r a °i u m o ~ ~ f c ~ - 1 ° ~ ~ ~ ? A s .a m ~ 3 fD f/1 p O c tll 0 Q O ° L m ^ . m -. ~ ^ m "' m 3 ? ^ N N W N ~ o O L N 'a ? w ~ R A !' r. 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W ~ W EA EA N EA S EA W N 69 C~ EA EA _ ? - f0 (J1 -+ W U1 W N A W (J~ DD ~ N O W -+ W O) ~ fA !T fA 0 0 0 0 0 N 0 0 0 0 (V fV O tOJ tW tV 0 0 A ~ 7 0 0 0 Ji T1 t 7~ Tt d N m 3 .3. U1 07 m m A W MEMORANDUM TO: Mayor and City Council FROM: Richard Pryor DATE OF MEMO: 4-24-08 MEETING DATE: 4-29-08 RE; SPECLAL EVENT VENUES AND COSTS REQUEST OF COUNCIL: This purpose of this memo is to provide information on police related special event costs, in conjunction with the Parks Department memo. PREVIOUS COUNCIL ACTION: Approval of various special events. BACKGROUND: Special events requests have increased over the yeazs resulting in changing impacts to the police department. New events which have an impact on the police department include those on City of Aspen property as well as those held on private property Up until 1995 there were no winter events, no youth soccer programs, and the only four events on Wagner and Rio Grande pazks were the Food and Wine Classic, Ruggerfest, and the Mother Lode volleyball tournament. The police deparment has followed a policy of providing extra manpower on shifts to accommodate events. In general the police department does not receive payment for staffing at many events. This philosophy has been followed as a result of previous council direction that city departments support special events as the benefit to the community is worth the investment. Those events that do recompense the Police Department aze X Games, when staff is provided to the Sheriff's Department at the event venue (outside City limits), and Jazz Aspen when officers are provided to Snowmass Village Police Depazment for assistance with ]abor day concerts. DISCUSSION: The Police Department is involved with other key events on properties other than city pazks, including: Winter X Games • Cooper & Galena Spring Jam • 3 Little Nell concerts • ACRA 4`h July pazade & fireworks Snowmass Jazz Concerts Page 1 of 2 • New Year's Eve planned and unplanned events (Please see Parks Department memo for their list of events) FINANCIALBUDGET IMPACTS: It is very difficult to determine actual financial impacts of events on the police depaztment. The key difficulty arises in establishing the "limits" of a particulaz event's impacts. i.e. when is activity related to an event and when is it related to the "normal" Aspen environment. An example of this is the Rio Grand Jazz Concert series in June. These events draw in thousands of people, who aze by and lazge peaceful. Event hired security manages the venue with little interaction from the police department. For the first few yeazs of this event we required that Jazz Aspen pay for police officers to operate at the event, but due to minimal problems we decided not to continue this requirement. However, impacts still exist through the necessity to increase staff to account for an increase in general activity in bars & restaurants, and with pedestrian and vehiculaz traffic related to the event. The police department will staff up by a couple of officers, usually on overtime, to address this increase, at an average cost of azound $500 per officer. An example describing the opposite situation is the X Games. I will refer to the 2008 X Games. This event was held outside the city limits and drew in 70,000 spectators. There was no requirement that organizers account for increased demand for services in town other than through some increased transportation requirements. Although there was no in town event, the police department had to use all of its resources for 3 days, as well as seek help from outside agencies. The cost to the police department for the impact of the huge influx of people related to this event was about $10,000 or 10% of the PD overtime budget. Estimating coverages based on historical data, we anticipate approximately 47 shifts worked by additional officers brought on strictly to assist with special events. This would mean total annual costs for the police department equate to about $28,500 in personnel costs alone. This is a v~ conservative estimate. ENVIRONMENTAL IMPACTS: Whenever extra police officers are scheduled, patrol vehicles will also be used. There aze too many variables to be able to estimate the increased fuel usage. RECOMMENDED ACTION: Make funding be available to mitigate the real costs incurred by department serving special events. See that fee structures reflect the broader impacts of special events on city departments. ALTERNATIVES: CITY MANAGER COMMENTS: Page 2 of 2 From: Gram Slaton Sent: Wednesday, April 09, 2008 9:02 PM To: Kathryn Koch; Tom Rubel Subject: RE: Council cost requests Kathryn and Tom: I'm not aware of special events "costing" the Wheeler anything directly ... the impact to us is that they create dates that we cannot effectively use for rentals or presentations. If Skico is doing a Bud Light free concert, that kills a night for us except for something low-profile like a Wheeler Film Society screening. We have about five or six weekend dates in our 42-week (not 52-week) year that are affected, and of course they're always during the tourist season. I suppose you could say that there is some significant loss of revenue impact there. Gram Slaton Executive Director Wheeler Opera House Aspen CO 81611 970-920-5790 9~'R~~-3rr ~ From: Ed Van Walraven Sent: Tuesday, April 22, 2008 12:53 PM To: Tom Rubel Subject: Costs Here is a VERY rough estimate of time spent. If we do 20 events per year average approximately 3 hours per event at $50.00 per hour it would run $3000.00 annually. I guess it should be noted that for us some of the time spent is not usually during normal business hours. This consists of evening and weekend inspections and this is due to the time frames and constraints of the set up and the event itself. Please call me if you have any questions. Thanks, Ed Ed Van Walraven Fire Marshal Aspen Fire Protection District 420 East Hopkins Avenue Aspen, CO 81611 970-925-2690 Office 970-920-4451 Fax kcn~r~,µer~r ~ MEMORANDUM TO: Mayor and City Council FROM: Scott Chism, Parks Planner, Parks and Recreation Dept. THRU ~ Jeff Woods, Manager of Parks and Recreation DATE OF MEMO: VVV April 24, 2008 MEETING DATE: April 29, 2008 RE: Athletic Field Needs BACKGROUND: The current City Council has requested additional information from staff on the subject of athletic playing field shortages. The shortage of available athletic playing field space and the continual increase of field sports and participation in those field sports is a constant and growing challenge in the community. Staff presented a thorough discussion of the subject in memo and worksession format to City Council in July 2005. (Please review Attachment `A', 2005 Pazks Projects and Ballfields Worksession Memo.) DISCUSSION: Pazks and Recreation Department staff are continually approached by multiple user groups to explore ways to accommodate more use on the playing fields within the community. User groups that represent sports like youth football, soccer and lacrosse have expressed the desire to develop more synthetic turf playing fields due to the ideal and consistent playing surface that synthetic turf provides. In an effort to address the growing need for athletic playing field capacity, the City contributed $300,000 to the Aspen School District for the development of a synthetic turf field at the Aspen Middle School in 2006. That field has been very successful with shazed school and community use. Without that synthetic turf field, the Aspen School District has indicated that eazly spring sports like lacrosse would not have been possible. Unfortunately our current field count including the Middle School synthetic turf field still falls short of the existing athletic field needs of the community. Staff continues to evaluate options and opportunities for improved athletic fields. In addition to the variety of options outlined in Attachment `A', staff is currently developing asand-based natural turf reconstruction of the Rio Grande Park field in tandem with the stormwater design and planning for Rio Grande Pazk. Staff should have a refined design of the Rio Grande Pazk field and stormwater design by early-mid summer for Council review and discussion. Page 1 of 2 Another option that has been suggested by Aspen School District officials and user groups is the reconstruction of one or both of the Moore Playing Fields from natural turf to synthetic turf. The idea has merit because the playing season could be lengthened, especially in the spring. If at least one of the Moore Fields was synthetic turf, snow could be cleazed in eazly spring which would provide a significant benefit to the school baseball program. The covenants that cover the Moore Fields provide some significant constraints to realizing the maximum benefit of synthetic turf on those fields though. The constraints include limited hours, no Sunday use, and no adult use on the weekends. (Refer to Attachment `C', Moore Declazation of Covenants, Conditions and Restrictions." A conceptual cost summary in 2007 dollars for natural and synthetic turf fields is attached for review. (Attachment `B') The current cost of development of natural or synthetic turf athletic playing fields is estimated to be at least 10% higher due to the trend of rising oil costs. CITY MANAGER COMMENTS: ATTACHMENTS: Attachment `A': 2005 Parks Projects and Ballfields Worksession Memo Attachment `B': 2007 Conceptual Costs for Natural Turf Fields & Synthetic Turf Fields Attachment `C': Moore Declaration of Covenants, Conditions, and Restrictions Page 2 of 2 Attachment 'A' Memorandum Parks and Recreation Department To: Mayor and Council Thru: Jeff Woods, Manager of Parks and Recreation From: Scott Chism, Parks Planner Z~ Stephen Ellsperman, Deputy Director of Park nd Open Space Date: 7/ 29 / 05 Re: 2005 Parks Projects and Ballfields Worksession CC: Steve Barwick, City Manager John Worcester, City Attorne SUMMARY: The Parks and Recreation Department looks forward to meeting with City Council at the August 1 s`, 2005 worksession to present an update and review of the 2005 project work program for parks and trails. We have also included the preliminary 2006 project work program for the Parks Department for review by City Council, and we request that you review this initial outline of proposed work for next year. Staff is looking forward to working with Council over the next several months to refine this first attempt at creating a work program for 2006. Two significant issues that exist for the 2006 work program include a shortage of athletic playing fields and the continued development of a Marolt Master Plan. BACKGROUND: Staff has met previously with City Council in February 2004 and May 2004 to outline and discuss the vision For park and open space future development. Since that time in early 2004, Parks Department staff has completed a number of projects, all designed and constructed with "in-house" resources. During the past 5 years, the professional, construction and maintenance staff of the Pazks Department has completed a lengthy list of projects, many of which have been recognized with the highest professional awards for design and implementation from diverse organizations: o American Society of Landscape Architects o American Institute of Architects o Associated Landscape Contractors of Colorado o American Council of Engineering Companies of Colorado o Sports Turf Managers Association o U.S. Tennis Court and Track Builders Association All of the projects completed to date have been based on a vision shared by the Council and the community. Staff believes that Council's vision to provide high quality recreational opportunities has bee~met in our work program for the last many years. During work-sessions conducted in 2004, the state of the City's recreational fields was discussed. In general, public demand for athletic field space has consistently increased on an annual basis to the point where recreational and special event use is exceeding the carrying capacity of the existing field areas. Degradation to the field areas, in spite of an intense maintenance regime, is presently occurring. Staff has reviewed three basic options to address the gap between necessary field space and available field space to the community users: 1. Utilization of Infill (synthetic) Turf at selected existing field(s) 2. Development of new multi-purpose field(s) 3. Limit and Reduce special event and recreational uses that occur on existing fields to sustainable levels. Staff is seeking comment and direction from City Council on the options above as solutions to match community athletic and special event needs with the available and potential future field resources. There are two directions that staff has identified to solve these problems. The first direction is to enhance existing and/or develop new field opportunities to meet current and anticipated athletic use. The second direction is to limit future athletic use and/or special event use to a sustainable level based upon current carrying capacity. Several options to provide sustainability for athletic and special event use in the future will be presented in this memorandum and in greater detail at the work-session. One result of the 2004 parks work-sessions was City Council direction to staff to develop a Master Plan for the Marolt property. Currently, a diverse group of users utilize the Marolt Open Space That planning effort was initiated in spring 2005 and to date the effort has focused on gathering historical data, completing in-depth site analysis and considering opportunities and constraints of the property. Members of the athletic community have also requested to participate in the planning process to help guide future use at Marolt. Staff is still in the preliminary stages of planning and is seeking Council feedback to proceed further. DISCUSSION: 2005 has been and continues to be a very busy year for the Parks and Recreation Department. Listed below is the previously approved 2005 work program that includes; completed projects, projects under construction, and projects that are currently in the planning stage. This information is intended to be an update for the City Council with the exception of the projects in the planning stage for which staff is seeking direction and input on. 2005 Work Program Completed Projects: o Fabi Benedict Pedestrian Bridge o Willa Park Playground o Puppy Smith Trail o Holden/Marolt Lixiviation Interpretive Trail o Rotary Park berm landscaping 2 o Phase II Cemetery Lane Trail Landscaping o Community Forest Enhancements o Progress on Open Space Acquisition (topic of future update) o Nordic System Improvements Projects Under Construction: o Entrance to Aspen Landscape Enhancements, Phases 1 & 2 o Golf Course Improvements o Downtown Mall/Dwell Improvements o Community Forest Enhancements Projects Scheduled for Construction in 2005: o Post Office Trail Phases 1 & 2 (waiting for final approval from the U.S. Postal Service) o Rubey Park Improvements Projects in Planning Stages: o Francis Whitaker Park o Mazolt Master Plan o Jenny Adair Wetland -?~,eis-~lzhitaker Parr o Playing Field Study o West Hopkins Trail, Phase 2 The community and City Council have previously identified all of these projects as necessary improvements to the public recreational resources. These projects all enrich the recreational opportunities and visual quality in Aspen. When these projects are reviewed with the great number of park, trail and open space projects completed within the last 10 years, a great deal of progress has been made in following the 1995 Parks, Recreation and Open Space Needs Assessment and Master Plan (Pazks Master Plan). This City Council-adopted document is a flexible guideline that provides direction for development and improvements for parks, recreational amenities and open spaces pending available funding. Many of the recommendations in the Parks Master Plan have been realized in all categories of improvements except for one: athletic playing fields. (Refer Exhibit A, "Parks, Open Space and Trails Inventory") The shortage of athletic playing fields has been documented in a number of ways and is not a recent challenge in the community. The 1995 Parks Master Plan identifies a shortage of 4 regulation athletic playing fields. The playing fields that were built up at the Community Campus were all either upgrades to existing facilities or high quality replacements for substandard field areas that have been lost to public use since 1995, like the AABC Field and Plum Tree Field. However, three (3) of the new fields at the Community Campus are not ideal due to restrictive covenants that curtail a great deal of use during ideal playing times. In late 2003, a "Sports Field Overview Assessment" (Refer Exhibit B) was commissioned by staff to obtain recommendations for an elevated maintenance regime in order to retain a high level of field quality for all of Aspen's fields. The assessment analyzes all of the factors that contribute to the impacted nature of Aspen's fields and ultimately makes a recommendation for up to eight (8) additional playing fields based on 2004 field use levels. In addition to the written recommendations of the 1995 Parks Master Plan and the Sports Field Overview Assessment documents, staff is constantly trying to balance user requests for field use with field maintenance requirements. Currently some programs, like Lacrosse, have not been able to fully develop because of a lack of available field area to play and practice on. It is obvious that the community needs more athletic playing fields, although the exact quantity is debatable. Recreation programs have grown consistently on an annual basis with the population growth and the available field area has essentially remained constant for 10 years. Refer Exhibit C for a brief overview of program growth during the past 3 years and Exhibit D for a sample of community feedback for future parks and recreation facilities. Continued program growth is eminent, as evidenced by the 4 kindergarten classes added in the school district for this fall and the eventual completion of the Burlingame neighborhood. Staff has suggested a variety of altematives to increase the amount of public field area and/or modify existing fields to allow for increased programming. (Refer Exhibit E, "Playing Field Improvement Plan") The altematives have a range of feasibility levels and some have the fundamental question(s) that we will ask at the work-session: o "Should synthetic turf be utilized as a tool within the community to address deficiencies within the communities available playing fields? " o "Should new playing field opportunities in the community be pursued?" o "Should special event and recreational uses be limited on existing fields to sustainable levels?" The "Sports Field Overview Assessment" highly recommended Infill (synthetic) turf be considered as an option somewhere within the community based on the fact that one synthetic field can potentially handle the wear of neazly 3 natural turf fields under Aspen's growing conditions. This solution is very feasible on fields that are used exclusively for athletics. A synthetic turf field does not have the same constraints as a natural grass field located at high altitude and as a result can be programmed for a much higher use level. Following is a brief summary of athletic field improvement alternatives that have potential for synthetic turf: Wagner Park & Rio Grande Pazks: In 1995 both Wagner Park and Rio Grande Parks were reasonably programmed for youth and adult active recreation. In more recent years, athletics have been significantly reduced at both of these fields in favor of an increased number of special events for community economic benefit. As a result, availability of playing field azea has been impacted. In 2003 and 2004, staff and City Council considered the utilization of synthetic turf at Wagner and Rio Grande to address the extremely high demand for the two fields located in town. General public and political support did not exist for synthetic turf at Wagner Park and a feasibility study commissioned for Rio Grande Park determined that synthetic turf use would create many challenges due to the frequent special events held there. The study determined that synthetic turf is best utilized on fields that are used exclusively for field sports and not special events. Both fields have remained natural turf and shifted in use to primarily special event fields based on previous direction from City Council. Middle School Field: The Aspen School District Middle School has great potential for synthetic turf. This site is predominantly utilized for athletic programming and is maintained by the City of Aspen under intergovernmental agreement. Synthetic turf on this site would maximize athletic use in all seasons and would potentially triple existing use. A community athletic booster group is pursuing this potential upgrade with the Aspen School District. Iselin and Rotary Fields: The Iselin and Rotary Field sites aze feasible because they are on City- owned property, have convenient pazking and public transit access, and do not have restrictive covenants. The constraints of a synthetic field at these sites primarily include the cost to re- construct and replace a high quality natural turf field with synthetic turf. A second approach to meeting Aspen's need for additional playing fields is to build new fields somewhere in the community. This is a daunting task since flat sites of sufficient size to accommodate a playing field aze in short supply within the currently owned property inventory the Aspen Pazks system. The few sites identified have significant challenges that are listed below. Aspen Mass Parcel and Cozy Point Ranch: These properties owned by the City of Aspen aze located adjacent to the Brush Creek Pazking Lot along Highway 82. The topography of these sites is flat and could easily allow playing fields. Additionally, these sites have a lower elevation, which would potentially provide a longer playing season. However, these sites aze far from both town and mass transit making them less accessible. Burlingame Ranch: Staff explored the potential for a playing field to be included within this new development, however, due to PIJD agreements it was not possible to site a field on this location. Marolt Onen Space: This property is an extremely valuable part of the City's open space portfolio. Many members of the community enjoy Marolt and it is a significant part of Aspen's identity. A planning process has been initiated to guide future uses on this property and has included discussions with individual users, a preliminary meeting with tazgeted user groups and a discussion with the City Open Space and Trails Board. The Marolt property was acquired by the City in two acquisitions: 1972 purchase of the Thomas Parcel with 7`n penny and park dedication funds and 1983 purchase of the Marolt Pazcel with 6~n penny funds for open space, passive and active recreation purposes. A portion of the Marolt Pazcel was used for employee/MAA housing following a public vote in 1988. Together, the 2 pazcels comprise approximately 35 acres and have collectively become known as the Marolt Open Space. The area is zoned in different sections of "Conservation", "Public" and "R30 PUD." The area does not have an "Open Space" zoning layer placed on it. The current zoning on the Marolt Open Space allows for recreational and any accessory uses. The funds used to purchase both the Thomas and Marolt Parcels do not preclude active recreational uses on the property. A series of planning drawings have been created by staff to analyze and explore opportunities at Marolt based on observation, reseazch and user input. (Refer Exhibit F, "Mazolt Site Analysis," Exhibit G, "Mazolt Diagrammatic Improvements," and Exhibit H, "Mazolt Functional Feasibility Study.") Staff has also reviewed the 2000 Aspen Area Community Plan (AACP) to evaluate any recommendations relative to the Mazolt site and leazned that the AACP defers to the 1995 Parks Master Plan for guidance. The Parks Master Plan identified the MazolUThomas Parcel as the #1 recommended location for the development of regulation athletic fields followed by Rotary Park and the Moore Parcel for field development. The current outcome of discussions with users and the Open Space and Trails Board members has been a general support for working out a solution that could include amulti-purpose athletic field. Active recreation at Marolt has been a debate in the community for at least 20 years. Staff is requesting City Council to answer the philosophical question: The Marolt Master Planning process is really just beginning but before any significant progress can be made on working with the public to develop a sound plan guiding recreational and other uses of the Marolt Open Space, input is necessazy from City Council regarding the placement of active recreation at Marolt. Historical precedent does exist for playing field use at Marolt including the baseball field that was on the site at the turn of the century (Refer Exhibit I, historic undated photo) and the rugby use in the late 1960's and early 1970's. A third approach creating sustainable playing fields is to limit the use of these fields. If the fields had fewer special events programmed, more recreational uses could be placed back on the fields. Allowing more recreation in favor of fewer special events will not solve the imbalance between field demand and available field areas. The long-term solution to meet the present and future need for more available playing field area is a combination of at least one (1) or more new multi-purpose athletic fields and the utilization of synthetic turf at a minimum of one (1) location somewhere in the community. If a net increase in available field area does not occur, then the option to retain high quality, safe playing fields is to cut and limit recreational programs. This direction runs counter to previous direction from City Council of trying meet the needs of the ever-expanding annual list of recreational programs. 2006 Work Program: As outlined below, this work program is a result of extensive past Council input provided through multiple work-sessions and public meetings. It is the intent of staff to "check in" with Council on this proposed 2006 Work Program and ensure that this is still the direction that is appropriate. This list represents a very early stage in developing the fina12006 Work Program and we look forward to working with the Council to finalize this Work Program prior to budget development in the fall. Proposed Construction Projects: Jenny Adair Wetland Improvements (Proposed Parks Budget: $450.000): The Jenny Adair Wetlands, located within the central portion of Aspen adjacent the Rio Grande Trail Head and the Aspen Center for Environmental Studies, has long been studied as a prime location for a functioning constructed wetland and storm water quality facility. Currently, the property is the location of storm water outfalls from two separate major storm water basins and is in a state of disrepair including poor water quality and environmental degradation. Studies have shown the benefits of providing a functioning biological wetland facility that would provide important 6 wildlife habitat, non-point source pollution control benefits, and aesthetic benefits. Extensive design work related to the communities stone water master plan have also shown this location to be key to the successful integration of stone water management within the community. In 2004 and 2005, landscape design and engineering design were completed in order to provide the best possible integration of this project into the community. The project has been endorsed by the Aspen Center for Environmental Studies and the Aspen Open Space and Trails Board as an important project which would either act as a stand alone beneficial project or could be easily incorporated into future stone water management activities. The project also serves as an important vehicle to utilize previously underutilized water rights in Hunter Creek and ties in improvements associated with a potential adjacent City housing project including the entrance to Aspen Center for Environmental Studies. This project would combine efforts of multiple City Departments in including this facility within the framework of success including the Asset Management Department, Engineering Department, Environmental Health Department, and the Water Deparhnent. Each of the entities would contribute financially and technically to the project. Rio Grande Trail (Pronosed Pazks Budget: $300,OOOZ The Rio Grande Trail, one of the most widely utilized facilities within the community, has long served as a conduit for transportation as well as a well loved recreational amenity within the community. In 1999, this trail system was identified as one of many projects to be included within the Pazks and Open Space $13.8 million parks facilities bond for much needed improvement. Plans included providing amuch- needed overlay of the existing trail surface, a separated soft surface trail for running and Nordic uses, realignment in key locations for safety improvement, and proper drainage. Due to many utility conflicts, the project was postponed in the original scope of work for the bond. The Aspen Sanitation District will be replacing the sewer line that runs beneath the Rio Grande Trail from Stein Park to neaz the Hunter Creek Townhome area. Their plans include initiating this project in the fall of 2005 and completing the sewer installation in spring of 2006. Although the Sanitation District would be required to replace the existing trail which is above the sewer line, the Open Space and Trails Board have suggested that this would be the most appropriate time to complete the much needed improvements. Working with Pitkin County as a partner, staff has been working with the Aspen Sanitation District and the General Contractor to determine the added costs of these improvements including a separated soft surface trail for runners and Nordic users, safety realignment, proper drainage, and associated restoration activities. These improvements have been estimated at $600,000 at this point, however, much work remains to determine the exact cost of the improvements. The Open Space and Trails Boazd has provided direction to staff to include a request of $300,000 of City Council in the AMP process to be combined with a possible contribution from Pitkin County of $300,000 to complete the improvements. Although Pitkin County, the actual owners of the trail easement, has been interested in and involved in the process they have not made a formal decision to provide funding at this date. This project will provide the much-needed improvements to the trail system at a significant cost savings. West Hopkins Trail Phase 2 (Proposed Parks Budget: $80,0001: In 2004, the Parks and Recreation Department completed the West Hopkins Trail, Phase 1. This trail, long identified as a priority in the Aspen Pedestrian Plan, provides safe access to the community amenities that it serves. The second phase of this project connects the West Hopkins Trail to the Mazolt Bridge with a trail separated from the street in a key location. Currently, the trail tenninates at Seventh Street and Hopkins Avenue in a location that is less than desirable for safe access to the Marolt Bridge and the remainder of the extensive trail system extending all the way to the Aspen Recreation Center and multiple trails throughout the Marolt Open Space. The trail was split into two phases because most of the second phase of the route is located on private properties and negotiations were continuing for a potential easement to cross the property and make the safe connection. The Open Space and Trails Board along with City staff have been in negotiations with this property owner and believe that an agreement will be worked out shortly for an easement to make the trail connection. During a recent Open Space and Trails Board Trail Planning Session, this trail was in the highest tier of priority for both safety and connectivity reasons. The Board directed staff to request $80,000 to make this connection a reality in 2006. Aley Park (Proposed Budget: $165,000 total): The Aley Park Construction Project consists of planning, designing, and constructing a new neighborhood pazk in the Williams Ranch Neighborhood. This azea has been identified as needing a neighborhood pazk for citizens in the area in the Aspen Area Community Plan. The City of Aspen acquired this property in 1999. Aley Park will be built using funding ($100,000) that has been contributed to the Pazk's Department by the developer of Fox Run as part of the approval process for this project and $65,000 from the 2005 AMP. FINANCIAL IMPLICATIONS: The 2005 Work Program is part of the currently approved Asset Management Plan (AMP) and the 2005 Long Range Plan (LRP) (Refer Exhibit J). The proposed 2006 Work Program has been included in the forth coming 2006 AMP request. Working with the Finance Department the proposed 2006 Work Program along with the proposed $18 Million Dollar Open Space Acquisition Bond Issue have been modeled in the LRP as part of the preparation process for the proposed 2006 budget that will be coming to City Council in the fall for approval. The Marolt Master Planning effort has a $25,000 budget that was approved in 2004. Additionally, $200,000 was approved in the 2005 budget to accomplish Phase 1 of the Master Plan once a plan is approved by City Council. The Ballfield Study has not been included in the proposed 2006 budget since the most likely site for upgrading to synthetic turf is the Middle Schoot field that is owned by the Aspen School District. A group of parents feel that they can raise the money privately to put Synthetic turf on this field. If they are successful this would save the Park's Department approximately $30,000 a year in maintenance costs annually since the maintenance costs for Synthetic turf are 25% of the cost of natural turf fields. Probable full build out costs for pazk and playing field improvements at Marolt would likely be in the range of $1.2-$1.4 million with the actual playing field costs in the range of $275,000-$300,000. Annual maintenance costs are anticipated to be in the range of $44,000 for both amulti-purpose field and pazk area. These costs are very preliminary and subject to refinement once a final plan is completed. It is presumptuous for staff to proceed much further until City Council sets a direction for a development scenario for Marolt. RECOMMENDATIONS: Staff recommending the following: Staff would like to recommend support for continuing the Playing Field Study as detailed in this memorandum and further outlined in the work-session presentation. This would involve completing investigation on the suitability of exploring new field opportunities and or synthetic turf upgrades within the community. Staff would like to recommend support for continuing the Marolt Master Plan process as detailed in this memorandum and further outlined in the work-session presentation. Staff is just beginning the master plan process working with user groups, city staff, general public, and City Council. Completing this process will assist in answering fundamental questions about the future use of this property. • City Council support of the proposed 2006 Program of Work with Council suggested modifications or new inclusions. EXIHBTTS Exhibit A - Park and Open Space Facility Comparison Exhibit B- PRZ Sports Field Overview Assessment Exhibit C-Athletic Field Use Chart Exhibit D- Added Facility Survey Chart Exhibit E- Playing Field Improvement Plan Exhibit F- Marolt Site Analysis Plan Exhibit G- Marolt Diagrammatic Improvements Plan Exhibit H- Marolt Functional Feasibility Study Exhibit I- Historic undated photo Exhibit J-Long Range Plan Parks Open Space Trails Inventory EXHIBIT A 1995 2005 PlavinsJ Fields PlayinSt Fields _ Rio Grande Iselin Wagner _ _ Rio Grande _ Iselin . Wagner _ Middle School _ Middle School Plum Tree Rotary _ _ North 40 Lower Moore - Total = - 6 _ -- - Total = 6 SoftBall Fields Softball Fields Iselin 1 _ Iselin _ _ Iselin 2 Plum Tree _ _ Rotary Upper Moore Wagner Lower M o ore Total = 4 _ _ _ _ Total = _ 4 Playgrounds Plav~-rounds Wagner Wagner (Rebuilt) Triangle _ Triangle Tot Park _ _ Tot Park Herron _Herron Ute Ute Waite-Robison - - _ Snyder - Willa Total = _ 5 Yellowbrick __ Total = 9 Parks Parks Total = _ 22 Total = _ _ 28 Open Space (' Includes ttolf course) Acres Open Space Acres _ Total = "The goif course was the first piece of open space purchased with the .6th penny sales tax In 1970) 346 Total = _ 1080 Trails Miles Trails Miles __ _ Total = 48 _ _ Total = 66 Breakdown of trails by surface < 1995: Breakdown of new space/trails by surface > 1995 Hard Surface 7 Hard Surface 13 Soft Surface 5 Soft Surface 8 Nordic 36 Nordic 45 48 66 'Nnre _ 73 new hridaes & underpasses have been added since )997. EXHIBIT B PRZ Sports Field Overview Assessment City Of Aspen The following is an evaluation of the City Of Aspen sports fields as of November, 2003. It discusses the current condition of these fields and explains why they are in this condition. It will then go over a plan of action that can help to remedy the problems and cover the maintenance steps, needed equipment, and costs of maintaining these fields to prevent them from returning to their original condition. This document will then show the level of wear on the fields and how many new fields, what type and at what cost new fields would come. Current Conditions of the fields A representative from the City of Aspen walked, evaluated and pulled soil samples on the designated fields. All of the fields are too shallow rooted to stand up to the wear they are currently receiving. This is reflected in the bare and worn areas on most all of these fields, which result directly in low spots and wet spots as well. The rocky soil on some of the sites also creates problems for renovation through the top. IIVICIAI. SIfE SURVEY COhlPO5rIE SiIE Rohry Park Iselin Park Wagmr Park Ris Park 14liddle School Upper t4loon E7eld Lower hfooro Field ROOT ROCKY BARE WORN FIIGH(LOW WETlDRY The Causes of the Current Conditions Excessive wear is probably the greatest contributor to compacted soils particularly when play takes place during or after heavy rain. The Wear Index In Hours Per Week table below shows that these fields average 50.3 activity-weighted hours of play per week. This requires a category 5 maintenance level overall with Wagner and Rio Park receiving heaviest wear at 62.9 and 84.9 activity weighted hours per week. The amount of play is scaled into levels 1-5 (5 being the highest), which reflects the maintenance level that will be required. WEAR INDEX IN HOURS PER WEEK IbW]PVk Isetla Park Waaner Park RL Park k1iWb Sclwl D~perela.:rc u Lmr 11Lsn FleR SIZE ACI7VCIY M,41NI. CURRk1Y[' CURRfTIr N®m ADD7IDNAL CURR}7iT N!W N WQCIIIFD LLl'47. MAIM. ANN. MIN. ANN.MRV. ANN. MIN. APPRO%. APPROX. 50. FT Wil%HS ROURS/WK CATEGORY LEW. HOURS NDURS HOURS M1N.C057 114TN.C037 Ta1aIs/ Aae,~es soooo 36 son sro 4.07 ma that 4to $30,298 $40,537 lorooo ac w3 Soa 47r isos z469 961 $37,708 $61,728 t00o0o 7L e3.9 sal 4m iszt 1903 sa3 $33,020 $47,574 tom as st a4.9 soo 4m i39t 3t3o 739 $34,783 $53,259 IOD000 3i 79 i 300 4.a1 i3a2 1903 56l $33,556 $47,576 63a0 16 34.1 3oU Sol 5S5 905 3S(1 $13,874 $22,627 13aJ00 Z6 464 SaJ 407 777 1431 654 $19.430 $35,780 ~~ 669125 7h 30] ' - ~~ 40'1 3:07 13363 Sao?66R f309A83 Note the following Wear chart titled Rio Park- Planned 2004 Play. The purple area indicates actual hours on the field. The red area represents the activity weighted hours on this field and the brown area represents the average activity weighted hours for the year. During the month of June the average activity weighted hours is approximately 160 per week. At various times during the year, the wear level fluctuates and the maintenance functions also follow the fluctuation. You may be mowing once a week in early spring and three times a week between May and September. ©PRZ Consulting, 2003. All rights reserved. ~ 180 RIO PARK -PLANNED 2004 PLAY w 3 160 140 i ~ ~„ 120 I 100 _ I i r ~ ~ I I t i - ~ i I ~- ~ 80 - ..: ~ A LL, V 40 20 3 o -------- ..., - - , __....~ --.,_ . ,_ ~.-- ~, lil 1~'3 1 ?i~ '_J _. 3~y 1~~ .~~J __ 5~~/ b'1 Cv; t'1 _ S~1 a/i a~a J_ ~~l IJi'_ i~i~l II Ii:d 1_'I I_.i ACTIVITY WEIGHTING WALKING t.oo MONTEI/WEEK BASEBALL 1.25 BAND 7.50 PYS ED 1.50 SOCCER 2.00 FOOTBALL 2.00 LACROSSE 2.25 ~ Actual Hours Per Week FIELD HOCKEY 2.25 ACTIVITY WEIGHTED RUGBY P.50 ^Acuvrty Wnghted Hours Per AVERAGE AOURS/WEEK FOR VEAR 8492 SOCCER TOURN. 2.50 Week REQUHtES CATEGORY 5.0 MAINTENANCE LEVF,L ULTIMATE FRISBEE 2.75 Average Annual Usage Per Week 2. Although vour Current Maintenance level of the fields is nearly double that 80% of Cities across the US it has not been adequate for some of these fields to stand up to the wear they have been receiving. Additional special events and the fact that soccer is growing 60% faster than the population have combined to create inadequate maintenance levels nationally. The Wear Index shows that these fields have an average category 5 wear and needed maintenance level. It also shows that your current level of maintenance is category 4 for 8,107 annual maintenance hours for these sites. The level 5 maintenance schedule calls for 4257 additional maintenance hours on these fields for an additional $106,416 annually. MAINTENANCE FREQUENCY CATEGORY MOWRVGS AERATIONS TOP-DRESS I OVERSEID FERTWI7E Loral PQt PER PER PF7t PER YEAR YEAR YEAR YEAR YFAR ILA Park IaeW Park Wa6aar Park Rio Park Middle ScMd Upper Mwn FieY Lower Mw~e FieY AVERAf;ES CURB NEW LEVEL LEVEL CURB NEW LE~lEL LEVEL CURB NEW LEVEL LEVEL CURB NEW CE;TL LEVEL CLIFF HEW ~LVe[. LEVEL ~.-0P:8 NEW ~EL'EL LEVEL 4 U1 5.00 s3 47 6 00 13.00 1 00 1.00 7.C0 7 0U 6.UU 407 300 s3 36 600 25-00 !UO 100 sm~ 1.00 tau 6.05 471 300 5t 60 6.00 1500 ! UO 1.00 SOn 100 7ln 6.03 407 500 d! 84 6.00 1300) I00 ]00 SCO 1.00 7.~;0 6D3 407 5.00 6I 36 6.00 15.00 100 ].OU 500 2.00 7bu 6.03 407 300 5'. 31 6.00 ISDO ! OU 1.00 }I_lii 1.00 7i~ 603 4 07 300 i3 33 600 13:00 ! Otl 100 i 00 1.00 7 00 603 407 500 33 01 SE 29 600 16.43 300 200 700 i 6.04 Category 5 level of maintenance includes: • Deep-tine aeration at least once annually to relieve and prevent deep compaction. • Top dressing once a year with a'/."-'/2" of sand and compost mixture. • Monthly applications of a control release fertilizer to grow grass as fast as it is being worn off. • Mowing 2-3 times a week because of the higher growth rate. • Knife aeration 12-25 times per year in the wear areas. Cc~PRZ Consulting, 2003. All rights reserved. Please note the previous Maintenance Frequency chart. The major increase is in the number of aerations, fertilizations and mowings. 3. The Growing Season and weather patterns: Please note the Average Monthly Temperature Chart below. When the monthly average temperature is less than 56 degrees, Kentucky Blue Grass is either dormant or going dormant. For your sites, this would mean from January through April and from October through December your turf grass is struggling or dormant and unable to quickly mend it self. This chart also shows the percent of healing potential that your grass has at your average monthly temperatures. Months where there is a yellow box around the percentage of potential healing are those where the percentage drops below 50% and healing slows down dramatically. Please note that there are only two months of the year when your turf can mend at 50% or higher. This is tie of the main reasons your Tteids struggle under the wear that you nave on tnem. AVERAGE MONTHLY TEMPERATURE VS % OF HEALING POTENTIAL MONTHS SAVE Temp Kentucky Blue % Bermuda % City of Asprn Type of Corers: Aspen, CO 81611 Bluegrass JAN FEB MARCH APRII. MAY JUNE JULY AUG SHPT OCT PTOV DEC Average Monthly Temeratures 16 19 26 35 45 53 60 58 51 41 28 19 Percent O( Healing Patendal -Kentucky Blue Crass 0.0% 0.0% 0.09b 1.09b 8.0% 35,0% '7W/0 64% 22.0°!0 3.0% 0.09 a 0.0% Percent Ot Healing Potential-Bermuda Grass O.OYe 0.0% 0.0% 0.0% O.Obb 0.0°h 2.0% 1.0% 0.095 0.0% 0.09e 0.090 Indicates less than 50% of potential for mantling. Please note the average temperatures m January through December Eor Aspen over the past 30 years. The second row mrLcates the % of heakng potnMal for Kentucky Bluegrass In May vnth the average temperature of -05 degrees, Bluegrass shows only 8% of its Cistl potential to mind itseff tinder weaz eandttiens As you c an see, there are 10 months where bkug{ass is under 50%. tts healing ability. Ar~v pt~+ an 6r{]'avifh tesr than SO% gfils patrntia/, anti rdYrtt in damaged drb: Heavy wear antler thrse conditions can compietetP desbny Urn turf. 4. The Soil Analysis: The following soil analyses show that the soil content of these fields is the fourth major cause of your current conditions. The soil testing results are shown on the Soil Analysis Comparison chart below. Your soils have an average of 45%-68% fine particle sizes (silt and clay), which means they are susceptible to compaction and therefore must be deep tined annually and knife aerated at least 2-3 times per month to keep water and oxygen percolating downward. Since deep roots and wear tolerant turf are essential in any turf management program for high wear fields, we will have to look to some different fertilizer options to get the plants to respond properly. ~PR% Consulting, 2003. All rights reserved. JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC SOIL. ANALYSIS COMPARISON RFF,OMIuffldDm LE9F73 SLAAM 3%+ 30 PPM 211000 1 ]PPM 1300 PPM 135 PPM 35 PPM SPPM IS PPM 2 FPM .1 PPM 1416 R.err Park SandH. 62.5% Sih% 225% ClayY• 15.0%'f•Passiag #200 Screen 49.7!0 pH SALT LIME t0[17IH[ ORCAN. NIT. PHOS. POTAS. SULF CALC. MAGiV. SOD. ZINC IRON HANG. CEC MMMOS % % NPPM PPPM KPPM SPPM Ca PPM Ma PPM Na PPM LPPM Fe PPM Ma PPM Sk(VA 710 Obl r S.CI.Lw 25D BDO BOLO 191 LO 3601 2351 DO 193D0 19D0 Bb0 102.10 9A0 059% 1395 1s•uaPark Sand'/• 45 0% S17t•h 32.5% CIayH~ 22.5%a °H PassinglK100 Screen 68.4°10 pH SALT L04ff TAIUBB ORGAN. NIT. PHOS. POTAS. SULF CALL. MAlIN. SOD. ZINC DtON MANC. CEC MMMOS % % NPPM PPPM KPPM SPPM Ca PPM Ma PPM Na PPM LPPM F•PPM Ma PPM %NA 720 061 r S.C1J.•aat 2&1 BDO 67D0 3QiL0 1S3L0 260TL0 297D0 21 DO 10.70 BI30 400 D56% 1638 WaperPark Sandy 63,8% Sdt°/. 21.390 ClayH• 150% HO Passing #200 Screen 45.9'/0 pH SALT LDME 1sXi06! ORGAN. Nff. PHOS. POTAS. SULF CALC. MACN. SOD. ffi'7C DtON MANC. CEC MMMOS 7L % NPPM PPPM KPPM SPPM Ca PPM Ma PPM Na PPM LPPM Fe PPM Mn PPM •ISNA 730 OAO b s3ww 6.20 IIDO 309L0 211 DO 29L0 302800 17600 13D0 1530 11460 12A0 033% 1720 Ri• Puk SandHa 60.0% SdNla 23.8% CIayY. 16.3% y Passing #200 Screen 48.4%. pH SALT LID4E TOI17168 ORGAN. NIT. PHOS. POTAS. SULF CALC. MACN. SOD. ZINC IRON MANC. CEC MMMOS % % NPPM PPPM KPPM SPPM Ca PPM Ma PPM Na PPM 7a PPM Fa PPM Ma PPM %NA S LRAM 3°/,+ MYiia Sca wl Sand'/• 57.5% Silt°/. 31.3% CIayH• 11.3% % Passing #200 Screen 55.09'b pH SAL7 L1ME IIJ[Il1A[ ORGRN. NIT. PROS. POTAS. SDLF CALC. MACN. SOD. LINC DtON MANC. CEC MMMOS % % NPPM PPPM KPPM SPPM GPPM Ma PPM Na PPM TLa PPffi Fe PPffi l1L PPM %NA 7181 064 r S!Cl3waa 33O 8L0 I3BL0 241 DD 10000 2387L0 175L0 1800 950 8960 SAO 0%% 14!19 upp.rleo..e Ffea Sand•1• 62.5% Sdt•/. 22.5% Clay'/• ] 5-0°10 % Passing #200 Screen 49.7°10 pH SALT L~ ira171B[ ORGAN. MT. PROS. POTAS. BDLF CALC. MA(Tl. SOD. ZINC B10N MANG. CEC MMMOS % % NPPM PPPM KPPM SPPM Ca PPM Mb PPM Na PPM LPPM Fe PPM Eta PPM %NA 710 Obl r 5.Cllwaa 2S0 BDO BOLD 191 DO 36D1 2351 L0 195L0 19D0 960 10210 9A0 059% 1395 Lauer Ma•ro Ft•A Sand'/~ 626% S17t% 23.8% Clay'/• 13.89'0 % Passing #200 Screen 45.6°/a pH SALT LIME 7p1tIUR[ ORCAN. NII'. PHOS. POTAS. SULF CALL. MAGN. SOD. ZINC INON MANC. CEC MMMOS % % NPPM PPPM KPPM SPPM Ca PPM Ma PPM Na PPM ti PPM Fe PPM Ma PPM %NA 1D0 055 r S.CI.i..a>r 4.10 BDO 94D0 256L0 10600 252400 22500 211D0 11.10 119.70 930 057% 1324 The Remedy Your athletic fields, like most of the fields PRZ consults on, were never designed to stand up to the wear that they are now receiving. This phenomenon is not found on just your field, it has become common because of the tremendous growth of soccer, rugby and lacrosse. In years past fields were given a rest between seasons but now these sports overlap and do not allow this. As the number of teams increase, the pressure to play almost year round is decimating the turf for several reasons. 1. Play late into the season causes turf to be worn down to bare dirt after the plants go dormant. When turf is dormant it cannot mend itself. 2. The amount of play is wearing down the turf faster than it can mend. Many times the budget constraints of only being able to mow once a week, having to use cheaper quick release fertilizers 2-3 times a year and only being able to do some renovation maintenance once a year, contributes to this problem. 3. Many times maintenance is asked to postpone any work that inconveniences play or leaves the field temporarily in less than best condition. From PRZ's experience with consulting for over 12 years on more than 2500 fields in 18 states, these are the steps that must be taken to still have turf grass growing in the wear areas at the end of the playing season: • Highlighted items Aspen Parks current practices: • First and foremost, turf must be grown as fast as it is worn off. • Plan on top dressing annually. ®PRZ Consulting, 2003. All rights reserved. q • Increase percolation to at least 10" depth over time to get grass roots to grow this deep. • It is critical that wear areas are over seeded annually. • Find a way to set aside heavy wear fields for renovation and healing at least every third year. • The goals must be moved frequently to cut down on the wear from practices. • New fields must be amended properly. Costs Of Solving Your Problems O1f1610d SCENARIO COST ANALYSIS Scenario BI Scenuv H2 Scenario H3 Scenario b4 Cornposite0[Sites 2004 2004 MOd 2005 City of Aspen Current Current Carreni Current Aspen, CO 81611 Wear Wear Wear Wear Mta Level Mrn Level Mtn Level Mix Level 4.l S S 5 No New No New Purebase Equipment Fqu~mm~t New Fgaipment Squats Feet Arii8clal"turf Natural Turf ANNUAL TOTALS: Top dressiaE Spsroad top drsssing-Csntrxtor Crass Sod Stir Sesd- Cenhacbr Fertiliser Deepdne aeratlen- Contractor ConMeYr INebilirakoa Maegmter Wader SOD REPAIR LfITFIt CONTROL FD7.D STRIPING OVFDI,D 11L4TERIALS rouse MAI>;IU.w,s 669.133 669.125 669.125 6b9,123 Scenario aS seenarie tt6 S Yesa Scenarlo 1F2 5 Yeah Scenario %4 Current Curssnt Wear Wear Mb Leal Mtn Levsl S 5 Ltclading Purchase ofF{vlp~nt is Scenario q3 669,125 669, l23 $225919 5392,435 5219,153 5219,133 51,736,811 5870,401 520.644 520,644 520,644 520,644 4103,219 5103,219 50 so bn ~ 50 50 50 m EO SD SO SO m m Sa So 543.853 364,599 564,599 564,599 5322996 5322,996 m SO SD 50 50 'm 40 SO SO 50 f102,120 5251,a11 578,129 578,129 51,257,056 f390,646 514.n8 510,708 510,708 510,708 533,541 553,541 E12,546 512,546 512,546 512,346 52,100 E2,100 42,100 82,100 48,364 58,364 58,364 $8,36a 58,063 f8A63 58,063 48,063 $14,600 514,000 414,000 51g0oo Scenario #1 above shows your current maintenance level and the $225,00 it costs you annually. This is approximately $14,000 per acre per year. The purchase of some larger equipment and the utilization of your larger mower would allow you to maintain your turf for approximately the same money with a much increased maintenance level Fertilization Needs Below is a breakdown of the fertilization needs for the first year. Because of your conditions, the computer is recommending increasing the amount of fertilizer you use and in some cases changing the type of fertilizer . FERTILIZATION OVERVIEW S[TE Rotary Park Lselisa Park Wagner Park Rio Park Miidle Scbeol Upper hLore Field Lower Monte FieL Soil NuCients Lukir~ Anaaal Lbs: IUUU S y. F't. Soil Nrtrieals Root Pnless ~ Sulfur ~ - .•' 'class ~' tloies ' :Sulfiu' Hooaon K X_ X ~_- X 8.00 035 0 20 33.00 _ U OU _ _ 0.33 _ X X _ X 8.00 0.33 0.00 3300 0.00 0.33 X K X X 8.OD 0 35 __ U v) 35.00 0 00 0.33 X X X 8.00 035 U00 3500 _ OUO 0.33 X X X 8.00 I 033 0ri0_ 3500 0.00 0.33 K X X 800 0 33 n 00 3500 0 00 0.33 X K X 8.00 035 0 ~7 35.D0 000 0 33 ~PRZ Consulting, 2003. All rights reserved. $ Maintenance Equipment The City of Aspen is currently in the process of acquiring larger mowing equipment which will save considerably on man power. NEW SPORTS FIELD NEEDS The Composite Field Use Analyses below show how activity weighted hours you have on each field and how many hours are allowable based on maintenance level 2-5. Please note that at maintenance level 4 it would require 13 additional 22 acre fields to handle your current wear. At maintenance level 5 it will require 8.8 2.2 acre fields to tolerate your current wear. PRZ BYfERNATONAL SPORTS TURF CONSULT1dG Cily of Aspen ('1!HHt'.,ti f ('ObIYOSCfE FIELD USE AIVALYSI3 .6crss 154 ILtwrese Ari.:ry I I I L~m I Hvm ftevn IIIem Skortl Hsue I Hoaa Skint I Hom ~Neaa Ska Weldted Hn. ABavrakle Hrr. Yr. ABvneNe ASeweMe MWw ABveeblp Ar Wear ABovre6k AI Wev Per Yea level Levd Level Level Level Level Lead Lend 1 3 3 4 4 5 5 IeeBa Pale 100000 7321 486 309 398 923 486 835 619 702 WepaPerk 100000 ]654 deb 309 398 1256 486 1168 619 1035 Rie Perk 104125 2596 4H6 309 398 2198 486 2110 679 1977 Middle Srhed 100000 1197 486 309 398 799 486 710 679 578 Upper Moore Pdd 65000 895 486 309 398 497 486 409 679 276 Lsver Meae Held 120000 1220 466 309 398 822 486 733 619 601 The following chart shows that by converting Wagner to artificial turf you would be able to nearly handle all your current wear. In other words, one artificial field would handle the wear of nearly 4 natural turf fields under your growing conditions because you could literally use it most of the winter by pushing off the snow. PRZ INTERNATIONAL SPORTS TURF CONSULTING Cky of Aspen CU NH F' V I ~'OtiLPOSCCF FIELD USE ANALYSIS ACRET 154 Wdghted Hrv. ASn.vWe lin. Yr. Per Year b.al .err Skvn Hvav Haar 3hvn Havre AI Waar ABvraWe At Wea ABmrab Lead Cevd Lenl Lerd 3 4 a 5 InBn Pric 100000 1321 486 309 396 923 486 835 619 702 Wapa Pak 100000 1654 0 0 0 1256 0 1168 0 1035 Rio Park 104125 2596 486 309 398 2198 486 2110 619 1971 Middlf Sckad 100000 1197 486 309 398 799 486 770 619 576 Upper Alvin BTdd 65000 895 086 309 398 497 486 409 619 276 Lower Mom Peld 120000 1220 086 309 398 822 486 733 619 601 0 0 0 0 0 Arofidd Iui Wvlp~a 100000 3500 3500 3500 7500 3500 The following chart is a cross section of different types of fields giving an overview of possible options for re-doing Rio Grand. The cost per square foot is approximate for building new sites, but demonstrates maintenance costs and wear-ability of the types of turf to be amended. We will be recommending any new fields be built with the PRZ Root zone to insure the greatest wear resistance from natural turf fields. r 3- •- r r 8- r r r yr ®PR7_ Conn ;;. 6 ~U~~ ~tU~~IEd - F~~J 1^G; U~~~I:l Uf1 fWNw w9th di~ntl PR2 w/fh 8sntl 9sntl d3ssstl Nsfdvs d3olf lr/a/tl PAZ PNItl CMnMI arttl C/elnnN ONtl Fhld FINe/ 1Lr! ..s - : r..m...rne.,. co.r,ao. r., a. ~:ar~q.n ~~ •ra .vv~.ti ev.~s-a.aonen.v.. esosa-zarw.n. spa-ou~w.n~ esvo.ou~w.r~ ear..~erry r.rrrrr...re. ewr- s • a • v MANAGING SPORTS FIELD WEAR The Activity Weighted Hours/ Month chart below is a tool that allows the sports activity planner and turf maintenance director to quickly see if and where new activities can be fitted into an already busy schedule of play. For example, maintenance Level 5 (horizontal green box) in July there are 17.75 hours available per week at maintenance level 5. With soccer having an activity weighting of 2, this would be approximately 9 hours per week available for soccer (17.75 divided by 2). If you wanted to play baseball, you would have approximately 14 hours available (17.75 divided by 1.25). This chart is also laminated. Casrent Maim Hours Allowed Level Hours Available 4~7 Eacess hours of usage Mafnt. Level Hours Allowed 2.00 Hours Available Maim. Level Hovrs Allowed 3.00 Hours Available d.00 Hours Available Maintenance Frequencies-Annual Requirement Current ceded Maim Level 4.07 2.0 3.0 4 0 5.0 Mowings/ Yr 53 l9 28 38 47 AeretionslYr 6 4 7 12 l5 Top DrassrYr 1 0 0 1 1 Over Seed/Yr 5 1 1 2 2 Fertillntlon/Yr 7 6 6 6 6 Sweeping 0 0 0 0 0 Deep Tine/Yr 1 0 0 1 1 Vertlrnttingslyr 1 0 0 0 t Annual Costs 530.298 527.408 531.057 $36,784 540,537 Am.lncrease -52,89D $759 f6,466 f10,739 Coatfmoath 55,047 $4,565 55.173 56,127 56,752 Coavweek 57.153 $1043 $7.182 51.399 $1,542 1.25 1.50 1.75 2.00 2.00 2.25 2.25 2S0 2S0 requests 1. Deternane the actual hours of additional use requested. 2. Muhryly the total hours of proposed use 6y the appropriaze acWsty weight. 3. Locate the cohann Far the month when the proposed addmonal use would occw, 4. Determine if there are available hours at the cvaent maintenance level If there are, you can schedule the activity S. IFnot see tf suf6aent hours can be made available by Increasing the mairtcnance level. 6. If suffinent hours can be made available, end you ran handle and afford the adrLtional This tool allows you to immediately know if you have available space or not. After this Overview has been presented, we then custom tailor the Turf maintenance manual for each field. This is provided for the turf manager and his crew and lays out every aspect of the maintenance for each field. ©P[tL Consulting, 2003. All rights reserved. '] City of Aspen FIELD USAGE /AVAILABILITY ANALYSIS Rotary Palk Square Ft. 80000 Total Typo of Crass: FV«1W 1R 26 Houn Average Jan. Feb. Merc6 April May June July Aog. Sept Oct Pion. Dec. U F ~, Ci -x~.+ DC w x x x x x a _ _ i ~ Y U d x N (0 a d c ~° x x C7 0 c x x m m d ` o x x x x p J d ~ 0 x x x x x x Z` x x x x x x x x x x x ~ . d y i 0 0 0 a0 ~ 0 M M M a D O O O O O N O N N V O N O O O N O M N ~ l0 ~ 0 ~ 0 M 0 N N Z d v o ~n N r- o 0 0 0 o uz o in o 0 o u~ O LL7 N M O N OD W O M ~ f0 I~ N O N U N ~ N t0 ~ N ~ ~ I I ¢ d M O co N r A o M M I~ ~n f~ o C co M ~n N ~n '- u~ 7 o N M t0 o M 0 a0 0 u9 O ~- (O N ~ y d O I U C O ~ N - U ~ l L _ LL ~ ` O N ~I ly U N y ~ I ~ U d N IJ , i LL ~~ L O O U N i ~ „' i d m (n F- _ (0 - fA C L !A d L d O p (0 a W es ` -_ O N ~~ l6 y d a ~ I~ ~ ~ U V LL ~ 3 ° ~ O d (0 L (/~ l N N E o m c~ ~ d w o ~ ~ ~ ~ v U ~ d o ~° m LL U o U J u ~ v o L cp ~_ °' o m f7 Y N T y L O L N fn I N (, d N ~ O m m ~ '=O V 9 ~ ~ 7 O N O C v CD O (n fn In ~ (n m p cn ~ O r~ ~ ¢ ¢ ¢ ~- ~ ~ ~ LL } ~ ¢ ~- r i w x x ~ = ~ ~ a W y D J W H W J F a EXHIBIT D ~'/ 1~ I~ ~~,1 I~ rIY/ `~Yi/ ~~ ~.~ Imo', y O m z a M d ~~ H ~ \° ~" ~ N h ^r N N r+ N M [~ 00 ~ ~ Vl ~O O. ~ O [~ O 00 W 00 [~ -~!1 M ~ 00 h \O M ~, Z V' M M N N N N N N N '--~ ~--~ ~ ~--~ C ~ o A ,b O ~ tl-I O O ¢I O y (~ !A ~ w~ ~ ~~. ~ ~ g~g ~ -o •~ o a~ a o °3° ~ ~ o ~I. ~I ~ ~ ~ Y ti ~ ~ti i.n Ir it S-1 ~ ~ •y ~ .~ ~ ~ r--1 ~ ~. ~ ~ ~ O ~ ~ O" ~ ~ v O ~ O w O w~~ rn ,~ a~ Q W .., ra f~ w •H '!J ... N N. N ~. :~ ~ U y ~ ~ y V] 4"' rUiJ O~ ~ N~ .'_'~.~ ~ Vii N N Q ~ C~ V1 U ~ i~r •~'i ~ ~ ~ ~' G~. Q U O f]. U O s. Q W • ~ w ,~ b s, a+ O ~' ~ a~ N ^' pq ~ O O y U y O ~+xj O O C .-. ~ y ~ .r; ~ Q ti ~ 3 v ;; _ O N ~ a~'+ ~ ~ N .~ , .+ ''' N O ti O . ~ ~ ~ m ~ ~ O . O U N ~ U ~ ~ a, ~ N U A C.V ~ « O~~ ca~~ x z~~ 0 ~o q N O ~ N .~. Q Y H ~ m Qi H ~ ~ U F. 'j CO {~. y ~ P. ~ ~ O O W z~ O 'ti T `~ ~ O ~ ti W H m I K W ~ ~ ~ ~~ 1. ~ ~ ~ ~ J ~~ V ~0 ~~ ,~ ~~ o y ~ ~ ~~~ ~ ~ ~ ~~ .~ ~ u, ~~ a W~~ ~ ~~ ~O ~~. ~~ y ~~ ~ ~ o.~ ~ 4 s ~ ~ ~ ~~. ~ ~ ~~,. ~ ~ w ~ ~ ~ ~~ ~~ ~3~=~~ ~ ~. o ~ ~ ~~~ T~j~i~ zy~ ~ ~~ ~~ o: >.~ a ~4 a ~~ ~ ~ ~ - ~. 1 vo .f. a ill ~ ~ ~ V°. Z ~ ~ ~ L.~ ' - ~ ~ ~ ~ ~~ ~ ~ ~ ~ d ~~~ ~~~ ~~ _ ~, ~ ~ ~ _ ~~ o ~ ~. - -. - _ ~. ~ ~ ~a ~ ry ~ .p ~ _ ~ ~ o ~~v ~ o ~ ~~ `2~ O ~ ~ V ~ _ ~ ~v ~ ~ - ~ ~~~ ~~~~~ ~•Z~~ ~t ~~~~ oo ~~A~ ~~~ Jo ~~ -, -~ ~o~ ~~~~~~~ J ~Zq~ ~~~~~~ wJ o~ ~ ~° ~~~1~ X41 ~ ~~ ~ ~ ~ ~~~`v~ ~ ~~ `~~ ~ ~~ U1N ~ =BN ~ ~~ ~~ ~ ~ f ~~ ~ ~ ~ IV ~ Z ~v~~~~ ~4; ~~ ~ U ~:J i~ _, ~ ~ _ :. ~:: 4 w ~F s~ ~~ oY m4 ~` 2 ~0 2; ~~ v ,~ LL I- ~ _m I K W `~3 ':~*~ ~ ~ . A ~1 ~~ ~ `~ ~, •, ,fl. ~l . Y `~ ~1~4 . rIy .~ M . L ~~`.^Y 1 r. i;'I '.Std M. ~' ~ ~, ~ w '~,. ~~ , y4 ~ 1'.11 1 ~v V v o ~ z~ ~~~~ ~ ~m 0 a ~~~~. ~~a`~ ~~ ~~` ~~: ~r.'.'~ ~~ . . ~ ~_ ~~ . ~~ ~~~ ~~~ n ~~ ~ m~~e ~~ ~° ~ + i '~~~ ~~w -, }~: / ~n ~jr ~~ t . v ,~,`h„TM. ~4. ~ `' ~~ ~~. v: - .ti ~~ 5' 4 ,~ ~~ ~ O . t. ~4~~.. / J fi~~ ~~~ ~~ ~~ ~~~ ~ ~&y "i, ~~~. ~~ ~.~ °~; a ~, `~ ~~ e~~ ~~~y ~~~ tat ~ ~ u. 4 ~i. i ~~ w E ~L ,~ Yi ~; ?g; `V w~ N' ~~ a~ , 1 ~~~ ~~~ 1 ~ ~ ~ ~~ i~ ~~ ~~ ~~~ ~~ ~~~ ~~M I F _m I X W ~~ f1~ R~ a o~ r~ V _J m C!) Q W LL ~~ J d Q ~. Z O U z CQ C t w 4 v EXHIBIT v ~u 0 A U .~ O ~_ x C d yG. T N tw U W H J O Q m_ x x w mQ N mm WM m N Wp (p~ t7 < m O Q O O O WON ~ °N (°pW fO ( O m ° ~ n m NO W O °N~N° C~ m m pw 6 i ~ M N f~l m N ~M V ~ W p y m W m m yn 10 O N~ O S 8 O 8 OO ~f I N N p (A M M ~ O Ny O 0 nn b O Im O O n O m O N ? I n N n O O N W I H m O m ~ b m N y y t0 O b IA MI O y N' O O Q ~ (gV~ I mN Q~ O ~ f9 O W ( V ~Nn W n $ H ~N ~ p l0 m y O O N ~ W m N MN m m m N ~ N V m 0 I y y m Ol m O H ro O~ ~N N mN NN N N N N W N I i W N O~ ~ (V N NN N N N i ~ N N N IM i 0 M' MN N M N N I I ~ I I I N N ,, f I _~_ - i°w. MI I I'o,`1~i n m N~ m M n~yW N 0 m~~ gyypp OM~o W S Oi 1(j M n ° 8 0 O v w w 0 m w mlYi S O mOI N m I °o O W °w °nl j V ' O o m O f°p~p° W O ~'O y °wlw ~ m o m n N m p p I m~~ O wI { I i w~ m ~ m $ 1~i w M ro p ~ ve n N ~N n ~ ~ ~ ~ w $ N ((pp i ~ M W ~ O m '^~° ~ m ~ W o m m °o 1ri m ~ I ~N`A. ~ `n S I~Yi ~ ~ ~p S m aay ~ m t0 ~ I '~'~~ ~' M I <_ Nm ' ~Ni N N~ N ~ N N N NN OI V N 19N I b p ~ MI ~ e N i im NN m N ~ N ~ N q ~ q m N W I N ~ N O~ I ~ nO NI NN i ~NN N W NII I ~ N N ~ IQ ry NI N M m N I I I NI R p N q ~ ~y N.^ NO n WYm I ~IO 1 WI n WO p p Cl 0 O p 0 mO ~ N O N m'n n n m N O m V O m ~~}} n m ~ 0 Im I n 00 ((pp O W 0 00' N N ~ Lp N Q n V J I m M i OZ ~ W M ~ m n M ~ ~ m M~'l p M (p N M q O N N m N m N ~ N m W O~II N tlN m ~~ ~ O 0 0 O 0 0 OO O p N. N 10 ~ ~ O N O O O O ~ 11IIm O m~ m m we m N M m ni W O1Q0 II WQ fmllr O O NN m {r ~ O T m~ o S l0 N ' < pp N pp Q p100 1p N ~ py pp ~ ~ ' pp m W I ' p N e p ~' m ' N n 10 ~f9 N N N N N NN m ~M N NN J w N O p N N 10 M NN m N N N C! O N W N Ol N q n ~ N ". N, mNW I mN W tlN ~ N I 0 N I N N p (9 N I '. m N N N IN I I i I I 1 1 ', ~ I li ~ I ,. '. ' I N N m OS m S m < 0 N 0 N fWp t O mW m N W O ~ M fmO- m h ° W 0 O 0 0 NN '1mO m W R w0 N . M ~ W N m ~ ~ O O H N O N O W W ~ O 0~ N 0 0y (O I O 0 O 0 pO 10 OO NN O N O 0 O ~ '.~ O q M N n ~ . m O m O m W n M V m M n S N m N O m W A m ~ I~ m N ~I O m p w p ~ N p p ~ m 0~ f V m m S 0 n m O n W y q N ~ N N N~ N ~ N N N I N fA M m M N N N ~ m m O I W A C'1 N iA M ~ N 1N N N 1 N NN I y V " N N I V ~ n b _ _ ~ ~ N L N IN. N N 1 N N N N N I N N N I I ~ ~ ~ ~ ~ ~ ~ _ f ~ i ~ ' 1 f 1 ~ 1 I I ~, m N ^ o m O m ~ m ~ V ~ ~p 10 V p S p~pO 8Sr n O N mt mi O n N W ~ m 10 V p~ fIM N m m ~W W p tO W p B 00 N~N m 110 W m n n m N O W 10~I0 M m O O m O N N ~ m N N n 10 (h ~ m O NV OOO 10b 6tm OM O N O n n ~ 1 p 8 p 8 p 0 10 I0 0 NjN 0 N p 0 O . p O 10 J ni n m 1A M w N m N N w I ' ~ ~ '~.'tG O n N ~p n p W ~p R ~p S m p p ° ~ ~ m CIS ~ y ~ m I V o Hl m m 8 N lV ~ ~ ' N 1 N Ci O M ~ b N O q m O N s N y M (O N ~ N 0 0 ~N N N N N Np O ~ ~ i pp I (~ N ~ N _ O m I O O O m IA m (0 N ~ pp (h N o 10 N NN m N ~ n Q NN Oml I q ~ p RI N OmI N I 00 M J I N ' A O ~ ' O N '. ' ~ N R N N . 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Attachment 'C' DECLARATION OF COVENANTS CONDITIONS AND RESTRICTIONS The James E. Moore Family LLLP, a Colorado limited liability limited partnership ("Declarant"), makes this DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS effective t/CCG , 1998.. Declarant is the owner of certain real property in Pitkin County, Colorado, more particularly described in Exhibit A attached hereto and incorporated herein by this reference (the "Property" or "Ball Fields" or "fields"). Certain individuals ("Plaintiffs") owning property adjacent or near the Property filed a lawsuit against Declarant and the Pitkin County Board of County Commissioners, asserting violations of Plaintiffs' rights associated with the land use approvals granted by the Pitkin County Board of County Commissioners for the proposed development of the Property and other property owned by Declarant as a residential subdivision. Such litigation was known as Pitkin County District Court Case No. 97 CV 134-1. The Plaintiffs dismissed that lawsuit with prejudice in consideration of the recording of these covenants, conditions and restrictions against the Property. Declarant contemplates the sale of the Property to the City of Aspen, Colorado ("City"), for the constructionof fields on the Property to be used by the City of Aspen in conjunction with the Aspen School District. The City has reviewed and approved this Declazation and, if the City takes title to the Property, it shall be subject to the covenants, conditions and restrictions contained herein. NOW, THEREFORE, Declarant does hereby declare that the following terms, covenants, conditions, restrictions, uses, limitations and obligations shall be deemed to run with and be a burden on the Property and any person or entity acquiring or owning an interest in the Property and any improvements thereon, and their grantees, successors, heirs, personal representatives, devisees and assigns. 1. Athletic Fields Develonment Zone. Use of the Property shall be limited to two permanent baseball and/or softball fields located within the area marked as "Athletic Fields Development Zone" (herein "Development Zone") on the map, aphoto-reduced copy of which is attached as Exhibit B hereto and incorporated herein by this reference (the "Map°). Further, the home plate for each ball field shall be located within the area designated as "Possible Locations for Home Plate° on the Map. The softball and/or baseball fields on the Property may be configured so that the outfields of the two ball fields are combined into one large grass field. The combined outfields may be used as a third field with painted or chalked lines limited to a single youth-only soccer field no larger than regulation size for youth soccer, which third field may not be used for any organized purpose other than youth soccer. However, there may be multiple organized soccer events at one time, provided all such events occur within the chalked or painted boundaries of such single soccer Feld, and provided further, that baseball or softball events may not be scheduled at the same time as a soccer event. Signage shall be installed prohibiting the use of such soccer field by adults. 1 2. Use of Drl12S and Alcohol. The use of drugs and alcohol shall be prohibited, and signs regarding such prohibition shall be posted at each field. Adult league teams shall be advised at the time of league sign-up that teams or players abusing this condition may be banned from further play for the season or teams may forfeit games and entry fees. 3. Adult Activities. No adult activities shall be permitted for the fields on Friday, Saturday or Sunday (with the exception of limited special events on Sunday and in the season during which Iselin Pazk is being repaired, as described in paragraphs 15 and 17), and adult use of the fields shall be restricted to the hours of 5:00 PM to 8:30 PM or dusk, whichever is earlier. 4. Youth Activities. Youth activities, including practices, scheduled for Saturday shall be limited to the hours of 10:00 AM to 5:00 PM. Youth activities, jncluding practices, scheduled for Monday through Friday shall be limited to the hours of 9:00 AM to 5:00 PM. No organized youth activities shall be permitted on Sunday. 5. Field Sprinkling. To the extent reasonably possible, the sprinkling of the fields shall be timed so as to minimize the unauthorized use of the fields. 6. Bleachers. No bleachers shall be permitted on the fields. 7. Snow Removal. Snow removal (except for Nordic track maintenance) shall be prohibited on all fields, except in the spring. 8. Sound Systems. The use or operation of a loudspeaker or amplified sound systems on the fields shall be prohibited. 9. City Maintenance. The City shall maintain the fields consistent with the maintenance of other playing fields owned by the City. To the greatest extent possible, environmentally sensitive methods of fertilization and pesticides shall be used on the fields. Except for watering the fields, maintenance shall be performed between the- hours of 9:00 AM and 5:00 PM on Monday through Friday. 10. Berm. Prior to the use of any field, the City shall install a berm which averages six feet in height beginning at the north end of Gerald Allen's property (Lot 13, Meadowood Subdivision, Filing 2) and ending at the south end of the property where Thierry Burkhart lives (Lot I8 ,Meadowood Subdivision, Filing 2). To the extent there are existing land forms into which such berm may be merged, such existing land forms may be used. The berm will be located on the Property next to the property line for the Meadowood Subdivision. In addition, a second berm with an average height of six feet from finished grade will be installed around the north and easterly edge of the ball fields as installed. The berms will be seeded and landscaped pursuant to the requirements of paragraph 11 below. The City shall meet and consult with the owners of property along the Meadowood Subdivision property line prior to installation of the berms and required landscaping so that such owners may provide input in the actual location and design of the landscaping and berming. Moreover, the owners of property along 2 the Meadowood Subdivision property line may, at their own expense, supplement the berm along the property line and the landscaping immediately adjacent their property. 11. Landscaping Plan. Pursuant to the landscaping plan described above and as approved and recorded with the Final Plat, berms and vegetative screening shall be required and installed prior to the use of the fields, including the planting by the City of at least 200 trees (consisting of a reasonable mix of evergreen, aspen and maple trees) at a minimum diameter of 1 ~h inches on the Property in the open space azea between the Athletic Fields Development Zone and the Meadowood Subdivision boundary ("Open Space") marked as "Open Space" on the Map. Subject to the site specific approval of the Aspen Parks Department, Meadowood homeowners shall be permitted to pay for and install additional vegetation in the Open Space. All vegetation planted in the Open Space shall be irrigated and/or maintained by the City. 12. Liehtine. No lighting of any kind will be permitted for any of the fields. Pazking lot lighting shall be restricted to the minimum level which is necessary for safety or legal standards. 13. Use of Fields. Organized or scheduled use of the fields shall be limited to the intended purposes. Specifically, the adult use of the ball fields shall be limited to softball or baseball for scheduled games, and youth use of the ball fields and soccer field shall be limited to softball or baseball and soccer respectively. There shall be no adult usage of the youth soccer field which may be placed in the combined outfields. Signs reflecting this restriction on the uses of the fields shall be posted. Youth soccer games may be held on the youth-only soccer field, provided any goals or nets which are added to the field for this purpose shall be removed at the end of each usage of the field. 14. Restroom Facilities. Restroom facilities shall be limited to portable and removable facilities which shall be located on the far western edge of the Property. These facilities shall be removed during the winter season. Concession or food service facilities shall be temporary in nature, and must be removed from the fields at the end of each day or special event. Also, the City or its designee shall be responsible for. cleaning up any trash or food scraps after any event for which concessions or food service facilities aze provided. Commercial concessions, if any, shall be removed at the end of each day. 15. ~ecial Events. Beginning four years after the fields have been purchased, the City may schedule two one-day special events each summer on Sundays, provided such special events shall be limited to the uses for which the fields aze intended. The special events shall be limited to the hours of 9:00 AM through 5:00 PM. Beginning six years after the fields have been purchased, the City may schedule four one-day special events each summer on Sundays, which shall be limited to the hours of 9:00 AM through 5:00 PM, provided such special events shall be limited to the uses for which such fields are intended. While Iselin Park is under construction, no special events shall be scheduled on the Moore fields. 3 16. Omen Space. The use of the Open Space, specifically that portion of the Property between the Athletic Field Development Zone and the Meadowood Subdivision, shall be restricted to open space (no swing sets, barbecue pits, or picnic tables shall be permitted) and Nordic skiing uses. The intent is that the Open Space remain in as natural of a state as possible (with the addition of the above-described berms and landscaping) and remain a buffer between the residences in Meadowood and the athletic fields. 17. Improvements. The City anticipates spending part of one playing season making improvements to the Iselin Pazk playing fields. After construction begins on the Iselin Park playing fields and for only part of that one summer season, pazagraph 3 shall not apply, except for the limitations on the hours of usage. The City shall make all reasonable efforts to minimize the effects of unrestricted use of the fields (provided, however, the scheduled use of the fields on Sundays will be limited to the hours of 10:00 AM through 5:00 PM) during the construction season, including (a) not beginning construction of improvements to the Iselin Park playing fields until after August 1st of the summer that construction takes place; (b) using its best reasonable efforts to schedule organized activities at other available playing fields owned or operated by the City prior to scheduling on the Moore ball fields; and (c) prohibiting special events on the fields during that construction season. 18. Duration. Amendment. Revocation. This Declaration shall be effective for an initial period of 25 yeazs. The intent of this Declaration is to lessen or minimize impacts on the owners of homes in the Meadowood Subdivision of the ball fields to be located on the Property adjacent to homes along Heather Lane in the Meadowood Subdivision, while allowing the City reasonable use of the fields for public recreational purposes. Within six months before the 25th anniversary of the recording of this Declaration, the City (or the then-owner of the Property) shall contact the Boazd of Directors of the Meadowood Home Owners Association concerning the continued benefit of and any proposed modification of this Declazation. The parties shall then discuss any proposed modification of this Declaration. Beginning on the 25th anniversary of the recording of this Declaration, the Board of Directors of the Meadowood Home Owners Association shall have the authority to approve or disapprove any proposed modifications on behalf of the owners of property in Meadowood. If no modifications are proposed or necessary, this Declaration shall remain in full force and effect. If the parties aze able to agree on any necessary modifications, such amended restrictions shall be recorded as a supplement to this Declaration. If the parties believe at that time that these restrictions are of no benefit, the parties shall record an inctn,ment terminating and vacating these restrictions. If the parties aze unable to reach an agreement concerning the continuation, discontinuation or modification of any of the restrictions, the parties shall submit any unresolved issues to an arbitrator for binding arbitration without the necessity of providing the City Attorney the notice provided in paragraph 23. The purposes of reconsideration of this Declaration shall be to (1) retain the current restrictions or add any new restrictions necessary to protect the home owners in the Meadowood Subdivision and particularly those home owners along Heather Lane adjacent the fields from the impacts of operating public ball fields adjacent this residential neighborhood; and (2) clarify or remove any restrictions which become overly burdensome to the City in operation. In the event of 4 arbitration where the arbitrator believes that the above-stated purposes are in conflict, the presumption shall be that the existing restrictions shall remain in full force and effect. 19. Ch e in Intended Use by Adults. Not more frequently than once per year, if the City desires to change the intended adult use of one or both baseball fields (but not the youth soccer field in the combined outfields), it may do so by recording in the Pitkin County records (and mailing a copy thereof to the Meadowood Home Owners Association) an amendment to this Declazation, which shall set forth the new allowed use and specify the field to which the new usage shall apply. There shall not be more than one allowed use per field at any time, except for the use of the combined outfields as youth soccer field. As an example, if the demand for fields on which to play field hockey is greater than the demand for baseball, one or both of the baseball fields could be designated for field hockey. No substitute adult use for the fields shall have a significantly greater impact on the property owners in the Meadowood Subdivision; substitute uses shall not include rugby, soccer, or football. In the event of any dispute between the City and the owners of property in the Meadowood Subdivision concerning the impact of the proposed new use of the field, the dispute shall be submitted to binding arbitration. 20. Severabiliri. Invalidity or unenforceability of any provision of this Declaration in whole or in part shall not affect the validity or enforceability of any other provision or any valid and enforceable part of a provision of this Declaration. 21. Notice. Any notice permitted or required under this Declaration shall be in writing and delivered either personally or by mail. If delivery is made by mail, it shall be deemed to have been delivered forty-eight hours after a copy has been deposited in the United States mail, postage prepaid, certified mail and addressed to the parry at their last known address. 22. Enforcement. Each provision of this Declaration shall be specifically enforceable by the Declarant, the City, the Meadowood Home Owners Association or any individual or entity owning property along Heather Lane in the Meadowood Subdivision by a proceeding for any legal or equitable relief, including a prohibitive or mandatory injunction or action to recover damages. Provided, however, reasonable enforcement of this Declazation shall be an obligation of the City. Enforcement of this Declaration by anyone other than the City (except as expressly otherwise provided in this Declaration) shall be subject to the following prerequisite: within 30 days of an alleged violation of this Declaration, the complaining party may provide the City Attorney with written notice detailing the time, place, and nature of the alleged violation. The City Attorney shall have seven days from receipt of the notice to review the allegations and determine that the City will not commence an enforcement action, at which time the complaining party may commence an enforcement action. Arbitration shall be required in regard to disputes associated with paragraphs 18 and 19 above. Otherwise, either azbitration or litigation in an appropriate court shall be allowed to resolve disputes hereunder. The prevailing party in any arbitration or legal proceeding shall be entitled to reimbursement for the costs and legal fees associated therewith. 5 Any Arbitration shall be administered by the American Arbitration Association in accordance with the Commercial Arbitration Rules unless the parties agree otherwise. The award rendered by the arbitrator shall be final, and judgment may be entered upon it in accordance.with applicable law in any court having jurisdiction thereof. An arbitrator shall be designated within 30 days of receipt of a list of potential arbitrators. In the event the parties cannot agree on the designation of an arbitrator within said 30-day period, they shall promptly request the then-President of the Pitkin County Bar Association to designate a qualified arbitrator for them. In any event, an arbitrator will be selected within 14 days of the request to the President of the Pitkin County Bar Association to select an arbitrator. The City agrees to instruct the City Police Department to enforce this Declaration in a prompt manner and as reasonably necessary, subject to the priorities of the Police Department, with respect to any violation of this Declaration that is of a temporary nature and for which enforcement is more appropriate for the City Police Department than for the City Attorney. For example, if there is an adult soccer game in progress on the youth-only soccer field in the combined outfields, the Police Department will respond to telephone calls from neighboring home owners to remove such adults from that field and terminate the soccer game. 23. Release of Declarant. Upon the conveyance to the City of Lot 1, The Moore Family Parcel A Subdivision for Essential Community Facilities Exemption Plat, the Declarant shall automatically be released of any express or implied obligations it may have with. regard to Lot 1 for the construction of any improvements or enforcement obligations required of the Ciry and the City shall assume all such obligations. IN WITNESS WHEREOF, the Declarant, the James E. Moore Family LLLP, a Colorado limited liability limited partnership, has executed this Declaration 1998. DECLARANT: JAMES E. MOORS FAMILY LLLP, a Colorado limited liability limited partnership By: Thomas Moore, General Partner 6 STATE OF COLORADO ) ss. COUNTY OF PITKIN ) The foregoing instrument was acknowledged before me this Z~day of 1998, by Thomas Moore, General Partner of the James E. Moore Family LLLP, a C lorado limited liability limited partnership. ' Witness my hand and official seal. MY Commission My commission expires: ,~~~r~.,.._ Notary Public ACCEPTED AND APPROVED: THE CITY OF ASPEN ~~ ~~. John ennett, Mayor Attest: Kathryn Koc City Clerk HOME OWNERS INC. President meadow\2covenan.07 P~ 7 EXHIBIT A TO DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS Lot 1, Parcel A, The Moore Family Parcel "A" Subdivision for Essential Community Facilities Exemption Plat recorded 1998 in Plat Book at Page , as Reception No. of the Pitkin County records; and A parcel of land situated in the SW'/a SE'/a, Section 11, Township 10 South, Range 85 West, 6th Principal Meridian, Pitkin County, Colorado, said parcel being more particularly described as follows: Beginning at a point on the easterly line of the SW'/a SE'/a of said Section 11 from which the east 1\16th of said Section 11 and 14 bears S 00°04'01" W 253.93 feet with all bearings being relative to a bearing of S 89°55'48" E between the St/a corner and the SE corner of said Section 11; thence N 89°55'59" W 79.37 feet; thence N 00°04'01" E 1075.80 feet; thence S 89°55'59" E 79.37 feet to a point on the east line of the SW'/a SEt/a of said Section 11; thence S 00°04'01" E along the east line of the SW'/a SE'/a of said Section 11, 1075.80 feet to the point of beginning. meadow\2exhibit.a --- :% \, , a ;, i; ' _ . ,a ~_~,.. .- ~ `~,=E -l " ~ !/ / ,. \~ ° ~ o .~ ., ~ o ;~ ~ ~~ ^, mo -s - r.i,i ~ -~:'- ~~ t? rr\ ~ ~ X15 ~.: ~~ b,~X ~e o f ~ ~~ ~ u p ~ ~~ ]C1~\ ~ ,tom' ~~' `~ VWJ ' i ~ e /~ ~` o_ f/(~ 080 ~ o ~ J i /p~ ~ ~O / \ N Y\~ V V O~~Q O£~g O2 8 ~/\~ U ~/ / Og ~ ~--I - --- - --- --- __ -- ~~ i ^--' ~ ` ~ __ ~ - _.- i ~~ ~ r / \ \/ / ~ N w, M ~ ` c\ `T / f ~~ ~ ~ ~~ _~_J~, .a~~ ~~~ 008 -~ _ pH'W IR MI F1131G ITM IV'~I~IIImYNtr: 3NOZ SN3Wd0'I~A~Q Sa'I~I3 JIZ3'IHSK - „S„ SIHIHX3 ~am~raacium TO: Mayor and Members of Council FROM: John P. Worcester DATE: April 28, 2008 RE; Work Session memo -Ethics sched please find a copy of the memo prepazed for your work session on Ethics. This memo been previously provided to you as this meeting was previously scheduled for March 4, 8. I'm providing this copy for you in case you no longer have the memo. cc: City Manager TO: FROM: DATE: RE: Mayor and Members of Council John P. Worcester March 4. 2008 Work Session -Tuesday March 4, 2008 Rules of Ethical Conduct -Current and Post Employment Restrictions City Council has scheduled a work session for Tuesday, March 4, 2008, to discuss post employrent restrictions and other matters that may arise in reviewing the City's current rules of ethical conduct. These Rules were codified upon passage of Ordinance No. 19, Series of 2003. The Mayor has asked to review the current rules relating to post employment restrictions and other matters relating to the City's ethical code. Appended hereto please find a copy of Ordinance No. 19, Series of 2003, the Rules of Ethical Conduct. You may also wish to bring to the meeting your Council Manual that contains the Ethics Handbook. This memo highlights some of the sections of the Ethical Code that I believe will be discussed at the Work Session. Current employees: The following is the section of the Municipal Code relating to employment restrictions for current employees: 2.02.070 Restrictions on employment of present and former employees. (a) Current employees. (i) No employees shall engage in outside employment which in any manner interferes with the proper and effective performance of his or her duties or which results in a conflict of interest. Employees shall report existing or proposed outside employment or other outside business activity to their supervisors prior to accepting the same. Employees shall report any change in employment status to their supervisors which could give rise to a conflict of interest. (ii) No employee shall take any direct official action with respect to their former employers for a period of six (6) months from the date of termination of the prior employment. (iii) Unless he or she obtains a waiver pursuant to section 2.02.090(d), no employee shall appoint or hire a member of his or her immediate family for any type Page 1 of employment, including, but not lunited to, full time employment, part time employment, permanent employment, temporary employment, and contract employment. (iv) Unless he or she obtains a waiver pursuant to section 2.02.090(d), no employee shall supervise or be in a direct line of supervision over a member of his or her immediate family. If an employee comes into a direct line of supervision of a member of his or her immediate family, he or she shall have six (6) months to come into compliance or to obtain a waiver pursuant to section 2.02.090(d). Please note that current employees of the City may engage in outside employment so long as their outside employment does not "in any mariner interfere with the proper and effective performance of his or her duties or which results in a conflict of interest." In addition to the loyalty requirement, there aze reasonable restrictions on outside employment to protect the City's interests. Permanent disqualification of former employees: The following is the section of the Municipal Code relating to the permanent restriction of former employees: (b) Permanent disqualif cation of former employees. There shall be a rebuttable presumption that former employees have a conflict of interest when loiowingly acting as a principal, or as an agent for anyone other than the City, in connection with any judicial or other proceeding, application, request for ruling, or other determination, contract, claim, or chazge or controversy, in which the employee participated personally or substantially in any direct official action, where the City is a parry or has a direct or substantial interest. Accordingly, ... such former employees shall be permanently disqualified from acting as a principal or as ari agent for another on said matters. Six Month disqualification of former employees: The following is the section of the Municipal Code relating to a six month disqualification of former employees: (c) Six month disqualificaton of former employees. There shall be a rebuttable presumption that former employees have a conflict of interest when Irnowingly acting as a principal, or as an agent for anyone other than the City, in connection with any judicial or other proceeding, application, request for ruling, or other detemunation, contract, claim, or charge or controversy, in matters which were generally within the former employee's official responsibility where the City is a party or has a duect or substantial interest. Accordingly, ... such former employees shall be disqualified from acting as a principal or as an agent for another on said matters for a period of six (6) months following the former employee's employment with the City. City Council Members: The following is the section of the Municipal Code relating to a six month disqualification for former member of Council: Page 2 (d) Six month disqualification of City Council members for employment. City Council members shall be disqualified from employment with the City for a period of six (6) months from the last day of the tens of their elected position without the consent of the City Council. Waivers: The proposed ordinance does allow for a waiver procedure when the City Manager determines that it is in the City's best interests to do so. The language of the waiver provisions is as follows: 2.02.090 (c) Waiver of disqualification for former employees. Former employees presumed to have a conflict of interest and therefore disqualified from acting as a principal, or as an agent for anyone other than the City pursuant to sections 2.02.070(b) and (c) above, may petition the City Manager in writing for relief from disqualification. The City Manager may waive the former employee's disqualification upon a finding that to do so is in the best interests of the City and may condition the waiver to ensure that conflicts of interests are avoided. This waiver procedure allows the City Manager to waive a prohibition when it is determined that to do so is in the best interests of the City. The waiver procedure will allow some flexibility on the operation of the Rules when to do so makes sense. Appearances Before City Council by City Employees: Following is the section dealing with the appearance of City Employees Before the City Council or other boards and Commissions. 2.20.040 (b) City employees. (i) City employees shall not appeaz on behalf of or be employed by another person concerning any transaction with the City or before the City Council, or any city boazd, authority, or commission. (ii) City employees may appeaz before the City Council or any city board, authority, or commission, on their own behalf or on behalf of such employee's immediate family members. (iii) City employees may be affiliated with a firm that appears on behalf of or is employed by another person before the City Council or any city boazd, authority, or commission; provided, however, the employee discloses his relationship as provided in section 2.02.050. JPW-saved: 2/29/2008-1096-G:\john\wordMemos\post employment restrictions.doc Page 3 ASPEN CITY COUNCIL WORK SESSION MEETING NOTES MEETING DATE: Apri129, 2008 AGENDA TOPIC: Rules of Ethical Conduct Review PRESENTED BY: John Worcester, Kathryn Koch COUNCIL MEMBERS PRESENT: Mick, Jack, Steve, Dwayne SUMMARY OF DISCUSSION: John Worcester presented memorandum for Council to discuss post employment restrictions, restrictions on outside employment of current employees, and Food & Wine passes. Section 2.02.070 Restrictions on employment of present and former employees Council's concern was how the city would know what outside jobs employees were doing. Staff suggested an annual form for review (See follow up below). Six Month disqualification of former employees Council agreed six months was a reasonable time for former employees not to appear before Council. Food and Wine passes City Attorney Worcester brought up Council accepting Food & Wine passes as well as tickets to other events in the city. Worcester said he thought Council should appear at these type of event to see how city property is being used, to see what the events are about and to support local organizations. Council agreed with that philosophy. FOLLOW UP ACTIONS: HR will design a form for employees who work jobs outside city hall, for annual review by the employee and supervisor.