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Home My WebLink Aboutresolution.council.009-01 RESOLUTION NO. q (SERIES OF 2001) A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING A PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND DHM DESIGN, INCORPORATED, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN WHEREAS, there has been submitted to the City Council a professional service agreement between the City of Aspen, Colorado and DHM Design, Incorporated, a copy .of which is annexed hereto and part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO. Section One That the City Council of the City of Aspen hereby approves that a Professional Service Agreement between the City of Aspen, Colorado, and DHM Design, Incorporated, regarding the Truscott Design, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager m execute said Agreement on behalf of the City of Aspen. Dated: ~-.~/~~ c:~.~ , 2001. I, Kate. n Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resoluti~on adopted by the City Council of the City of Aspen, Colorado, at a meeting held '%~.,~.~ac.~_._ ,=~ , 2001. Kathryn S. Kr~,'City Clerk ~ AGREEMENT FOR PROFESSIONAL SERVICF~q This Agreement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and DHM Dosian, Ineomoratod , ("Professional"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference incorporated herein. 2. Completion. Professional shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Continuation of existing provisions. This agreement will constitute an amendment to the agreement between DHM and the City of Aspen approved by the Aspen City Council on May 22, 2000. As such all provisions of that contract not expressly addressed in this amendment shall remain the same. 4. General Terms. (a) It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. Co) If any of the prowsions of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. (d) This agreement shall be governed by the laws of the State of Colorado as from time to time in effect. IN ~rI'NESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. PS1-971.doc Page 1 A'ITESTED BY: CITY OF ASPEN, COLORADO: Date: PROFESSIONAL: I'01 PS 1 ~971 .doc Page 2 EXHIBIT "A" to Professional Services Agreement Scope of Work (To be completed prior to execution of Agreement) PS1-971.doc Page 3 EXHIBIT "B" to Professional Services Agreement Rate Schedule (To be completed prior to execution of Agreement) PS1-971.doc Page 4 SCOPE & FEE SUBMITTAL-~It~ Truscott Housing/Plum Tree Golf Course Additional Services - Value Engineering & Associated Design/Deadline Changes Client: Aspen Housing Office/Aspen Parks Department Date: 12/5/00 Firm: DHM Design Corporation Revised: 12/14/00 Job No.: 98314-03 Itemized Summary Title Rate Hours Total DHM Additional Services 1.1 Value Engineering Package - Oct. & Nov. Project Mgr./Principal $95 12 $1,140 Revisit site design to determine value engineering options. Senior LA $65 49 $3,185 Prepare site overlays illustrating design changes. Task Sub-Total $4,325 1.2 Coordination, Administration, & Meetings - Oct. & Nov. Project Mgr./Principal $95 81 $7,695 Additional meetings to discuss value engineering package Senior LA $65 & coordinate w/design team, construction mananger, Task Sub-Total $7,695 City staff, & CDOT. 1.3 Revise 80% Construction Documents - Dec. & Jan. Project Mgr./Principal $95 24 $2,280 Revise existing 80% complete CD package. Coordinate all Senior LA $65 60 $3,900 drawing changes w/design team. Ali sheets currently complet Staff La $50 60 $3,000 require design changes based on accepted value Administration $45 16 $720 engineering items. Task Sub-Total $9,900 1.4 Coordination, Administration, & Meetings - Dec - Feb. Sr. Principal $1 I0 DHM to coordinate CD package & attend weekly team Project Mgr./Principal $95 100 $9.500 meetings. Original contract had estimated coordination Senior LA $65 services only through mid-October. Task Sub-Total $9,500 Project Mgr./Principal (10 hrs. / wk x 10 weeks) DHM Labor Total $31.420 DHM Reimbursable Expenses to be billed as incurred not to exceed 5% of overall contract puce. (Does not include reproduction of review or bid sets for drawings & specifications.) DHM SubConsultants Irrigation SubConsultant - HydroSystems $2,000 Electrical Engineer - $1,000 Wetlands Design - City to be responsible for wetland design $1,000 DHM to be involved on only a limited basis (not included as part of original scope) Sopris Engineering - For additional meetings, drawing revisions, coordination $20,150 (Does not include reimbursables) Administration fee for subconsultant contracts/invoicing managed by DHM Design. $806 Total Sub-Consultant Fee $24,956 DHM Design Corporation Effective January 1, 2000 Hourly Rates Senior Principal $110.00 - $150.00 Principal $85.00 - $120.00 Senior Associate $80.00 - $100.00 Associate $60.00- $80.00 Senior Landscape Architect/Planner $55.00 - $75.00 Landscape Architect $45.00 - $55.00 Technical Assistant $50.00 - $65.00 Computer Specialist $85.00 - $95.00 Clerical/Word Processing $38.00- $50.00 Reimbursable Expenses Color Copies $1.50 per copy Blackline Prints $0.50 per square foot Mylar Sepias $3.00 per square foot In-House Computer Plots Mylar $3.00 per square foot Vellum $2.00 per square foot Bond $0.35 per square foot Color Computer Plots $2.50 per square foot Large Document Xerox $0.25 per square foot Mileage $0.32 per mile All outside reimbursable expenses such as printing, copying, and long distance telephone calls are billed at our direct costs. Bills are rendered and due payable monthly. Terms: Due and payable within 30 days upon receipt of statements. 1 1/2% per month interest charged on all past due accounts. Proposal price quotes shall remain in effect for a period of six months with renegotiation of hourly rates and reimbursable expenses at that time.