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HomeMy WebLinkAboutminutes.cfb.19770707.~^o~o~u~,~.,.~co.o~.v~ RECORD O F PROC EE D I N GS the Physics Institute on July 7, 1977. Those members present were: Edgar Stern, Dick Carter, Janet Landry, King Woodward and Wes Pouliout. HOLY CROSS BUILDING Janet Landry introduced the task force report to the members on the Holy Cross Building. She feels that the task force developed into a very effective group and each person worked very hard and put a lot into the development of this proposal. The outside area of the Holy Cross was also a primary consideration in this project as well as the historic significance of this building. Their recommendation for this building is to be used as a community visual arts center with emphasis on exibitions, but able to accomodate educational, social, and other compatible community programs. The task force feels thatiit is imperative the plan for this building be part of a comprehensive community facilities plan which includes interface with all of the adjoining properties and their relationship with the rest of the community. They are also rec- ommending that the Community F~¢ilities Board strongly consider setting up a system for the review of progress concerning the~implementa~ion of the plans and programs incorporated in this recommendation for the use_of the Ho~ly Cross building and also those incorporated in the recommendations of the other two task forces. The MAA had asked for office space, a request had been made for a teen center, and these were some of the considerations in the development of their recommendatio] on this building. A subcommittee was developed to help in deciding the use of this building. A management proposal was developed. Missey Thorne developed a projected calendar for the uses of this building that adequately shows the variety of community activities that can be incorporated into the use of this building. A consultant helped with the management plan. The task force decided that the day to day running of the building was going to be very important. Three alternatives were considered for handling this problem. A Director would be responsible for the staff, and the Director would report to a Board of Directors appointed by the City Council. They felt that th~s, however would be too political and suggested an Arts Council as a possible alternative to this proposal. A Board of Directors of a non-profit type was felt to be the best solution to the problem. Finding a good Director is going to be the main problem. Stanford presented a site plan of the Holy Cross property and reviewed the trail system and how this building will fit into it. The Roaring Fork Greenway plan was discussed. Before any major commitment can be made for this property, however, the flood plain problem must be addressed. One possible solution would be re-routing the-river back to its regular course which would bypass this property. The Aspen Foundation of the Arts had made a presentation to the task force on the physical layout of the building. The 1st floor would be for exibits of art work. The second floor would have meeting rooms and. additional storage would be provided on the third floor. An elevator would be included. Ms. Landry feels that the uses of this building are flexible and incorporates a wide variety of groups. A dollar figure of $239,000.00 was given for the entire project. King Woodward and Dick Carter further discussed the idea of the board of directors. Financing of this project was also disucssed. Maintenance and upkeep were suggested to be the responsibility of the City possibly as in kind services. Once the building is functioning, a operating budget of about $75,000 is projected. Woodward moved to accept this proposal made by the Holy Cross Task Force. Pat Tierney seconded, all members were in favor and the motion carried. Bill Kane discussed the aspect of the City leasing that property to a Board and feels it has political overtones. If it was on~a subsidized basis it would have to be justified, and he feels that the City maintaining the building may not be at all feasible~ It w&s pointed out that in making this~presentation to City Council it should be important to point out that the uses are not strictly for "art" but for the total community. This is best illustrated through the calendar. WHEELER OPERA HOUSE King Woodward discussed the task force recommendation on this building. After being given the preliminary direction by the CFB on using this building for community and cultural facilities the task force also felt that the building should, in some way, support itself. The MAA was also considered in the uses of this building. Chick Collins acted as consultant on this project, and suggested pitching the floor and adding more seats. The building has to be brought up to code before it can be used. A building committee was asked to look into the problem of accomplishing this. It was felt that the present businesses in that building should be allocated space, but that they should be compatible with the uses of the building. He suggested a Board leasing the building and hiring a manager who would be responsible to the City Council, such as the current arrangment with Swales, who now holds the lease for that building. The cost of this project was discuss- ed with the members. There are two concepts: one min- inum with the least cost and the second with overall improvements and most expensive. The second plan also incorporates the two Shaw lots adjacent to'the WOH. There are now 450 seats, and after renovation there would be 435, with a maximum of 465. Under the first plan there would be an orchestra pit that could be covered with platforms and used as stage area. There would be a mezzinne level from the Chamber of Commerce looking down into the lobby. There would be two elevators, one passenger and one freight. Under the second plan the seating would be raked and the stage would be lowered by 3 feet. The pit area would be lo~red mechanically and an all new curtain system would be installed. There would be 37' of stage space. Ballet West and large musicals would be the only activities that could not feasibly use this space. Small productions could use this space. The balcony would be raised about two feet. A restaurant, bar operation would be one way of bringing in revenue. The task force is recommending that Council purchase the two adjacent Shaw lots and constructing a new building adjacent to the WOH. The cost estimates are as follows: for plan ~A minor, $250,800; and Plan #B $443,420.00. Cost of remodelling basement and 1/2 of second floors $155,780-. Total cost of the more exfensive project would b~ $850,000.00. The $850,000 cost includes purchase of the two Shaw lots. ~,,,^=,~o.= ,.~,,,,~..~.;,:o.. ~...,;. R E C O R D O F P R O C E E D I N G S The management concept and basic responsibilities for management were discussed, which included dealing with the projected staff and the new theatre aspect of the building. A ten member board is recommended who would be appointed by Council. Stanford also reviewed the operating budget and staff which would be $55,000 for staff, $52,500 for utilities, upkeep, etc. The total operating budget would be projected about abour $107,500.00. A calendar for uses of this building was also developed by Tom Ward. In answer to a question of whether the task force had considered a plan for youth in their consideration Woodward felt that the building should be run by a private group instead of by the City. 1/3 of the ground level of about 1500 sq. feet would be used for commercial space. Ms. Landry moved to approve this recommendation by the WOH task force. Dick Carter seconded, all members were in favor, motion carried. Bill Kane asked if, in view of this recommendation and extensive plan, the members felt there would be a need for another performing arts center in Aspen. He further explained that a 2,000 seat building iS being proposed for Snowmass which would handle the convention needs of the community. Ballet West will be about the only activity that their needs have not been met. Financing was discussed, and Kane suggested some type of Bond issue to finance these improvements. O~D HOSPITAL Dick Lee is out of town and Betty Erickson discussed the report from the Hospital task force with the CFB members. Their recommendation is that this site be used as a community center, with accomodations for a care center for the elderly, at the residential level, and for community activities. The task force also recognizes the desire of the community to develop a program for intermediate and skilled nursing care for senior citizens. It is the feeling of the task force that nursing care supervision should most appropriately be under the administration of the Hospital District. A1 Blomquist worked with this task force, and feels that if this type of operation is under the direction of some government such as the county, the~ seem to follow through more closely and there is more hope for success. Two wings will be used for care of the elderly, and the remainder will be for community facilities groups. Costs are estimated at $370,000. The members of the CFB are extremley interested in having chairman Lee present this proposal. Landry moved to table acceptance of this proposal until he could return to make this presentaiton to Council. Woodward seconded, all members were in favor, motion carried. Ms. Landry requested that the need for a citizens group that is listed on the itenary for this meeting be add- ressed at the next meeting. The meeting adjourned at 6:~5. Ellen Atkins, Deputy Clerk