HomeMy WebLinkAboutresolution.council.045-08RESOLUTION # L~/s'
(Series of 2008)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF
ASPEN, COLORADO, AND SMITH ENVIRONMENTAL AND
ENGINEERING, SETTING FORTH THE TERMS AND CONDITIONS
REGARDING THE ANDERSON PARK HISTORIC ASSESSMENT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT
WHEREAS, there has been submitted to the City Council a contract
between the City of Aspen, Colorado, and Smith Environmental and
En ing eering, a copy of which contract is annexed hereto and made a part thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves that contract
between the City of Aspen, Colorado, and Smith Environmental and En ink eering
regarding the Anderson Park Historic Assessment, a copy of which is annexed
hereto and incorporated herein, and does hereby authorize the City Manager of
the City of Aspen to execute said contract on behalf of the City of Aspen.
Dated: /~Ll.~~ ~ ~/.Yl fS~
r
( L'r{
Michael C. Irela d, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that
the foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held Map 27, 2008.
/~
Ka n S. och, City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN, Colorado, ("City") and Smith Environmental and En ing Bering. ("Professional").
For and in consideration of the mutual covenants contained herein, the parties agree as follows:
Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit "A" attached hereto, and by this reference incorporated herein.
Completion. Professional shall commence work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all work pursuant to this agreement shall be completed no later than
September 29~', 2008. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
Payment. In consideration of the work performed, City shall pay Professional on a time
and expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit "B" appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed $39,954.00.
Professional shall submit, in timely fashion, invoices for work performed. The City shall review such
invoices and, if they aze considered incorrect or untimely, the City shall review the matter with
Professional within ten days from receipt of the Professional's bill.
Non-Assignability. Both parties recognize that this contract is one For personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this agreement. Professional shall be and remain solely responsible to the City for the
acts, errors, omissions or neglect of any subcontractors officers, agents and employees, each of whom
shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the
subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which
may be due to any sub-contractor.
Termination. The Professional or the City may terminate this Agreement, without
specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the
effective date of the termination. No fees shall be earned afrer the effective date of the ternnation.
Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps,
models, photographs, reports or other material prepared by the Professional pursuant to this Agreement
shall become the property of the City. Notwithstanding the above, Professional shall not be relieved of
any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by
the Professional, and the City may withhold any payments to the Professional for the purposes of set-
off until such time as the exact amount of damages due the City from the Professional may be
determined.
Covenant Aeainst Contineent Fees. The Professional warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working for the
Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts or any
other consideration contingent upon or resulting from the awazd or making of this contract.
Independent Contractor Status. It is expressly acknowledged and understood by the
parties that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor who
agrees to use his or her best efforts to provide the said services on behalf of the City. No agent,
employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant
of the City. City is interested only in the results obtained under this contract. The manner and means
of conducting the work aze under the sole control of Professional. None of the benefits provided by
City to its employees including, but not limited to, workers' compensation insurance and
unemployment insurance, aze available from City to the employees, agents or servants of Professional.
Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents,
employees, servants and subcontractors during the performance of this contract. Professional shall
indemnify City against all liability and loss in connection with, and shall assume full responsibility for
payment of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
Indemnification. Professional agrees to indemnify and hold harmless the City, its
officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and
demands, on account of injury, loss, or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or aze in any manner connected with this contract, if such injury, loss, or
damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act,
omission, error, professional error, mistake, negligence, or other fault of the Professional, any
subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional
or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim
of any employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the City,
its officers, or employees.
Professional's Insurance. (a) Professional agrees to procure and maintain, at its own
expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The Professional shall
not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8
above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or
maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages
shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall
be continuously maintained to cover all liability, claims, demands, and other obligations assumed by
the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary
retroactive dates and extended reporting periods shall be procured to maintain such continuous
coverage.
(i) Workers' Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and Employers'
Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00)
disease -policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease -
each employee. Evidence of qualified self-insured status may be subsfituted for the Workers'
Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single limits
of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION
DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all premises and
operations. The policy shall include coverage for bodily injury, broad form property damage
(including completed operations), personal injury (including coverage for contractual and
employee acts), blanket contractual, independent contractors, products, and completed
operations. The policy shall contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined single
limits for bodily injury and property damage of not less than ONE MILLION DOLLARS
($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate
with respect to each Professional's owned, hired and non-owned vehicles assigned to or used in
performance of the Scope of Work. The policy shall contain a severability of interests
provision. If the Professional has no owned automobiles, the requirements of this Section shall
be met by each employee of the Professional providing services to the City under this contract.
(iy) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary insurance,
and any insurance carried by the City, its officers or employees, or carried by or provided through any
insurance pool of the City, shall be excess and not contributory insurance to that provided by
Professional. No additional insured endorsement to the policy required above shall contain any
exclusion for bodily injury or property damage arising from completed operations. The Professional
shall be solely responsible for any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and minimum
limits are in full force and effect, and shall be reviewed and approved by the City prior to
commencement of the contract. No other form of certificate shall be used. The certificate shall identify
this contract and shall provide that the coverages afforded under the policies shall not be canceled,
terminated or materially changed until at least thirty (30) days prior written notice has been given to the
City.
(e) Failure on the part of the Professional to procure or maintain policies providing the required
coverages, conditions, and minimum limits shall constitute a material breach of contract upon which
City may immediately terminate this contract, or at its discretion City may procure or renew any such
policy or any extended reporting period thereto and may pay any and all premiums in connection
therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City
may offset the cost of the premiums against monies due to Professional from City.
(1) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per
person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the
Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time
amended, or otherwise available to City, its officers, or its employees.
City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual aze kept at the City of Aspen Finance
Department and aze available to Professional for inspection during normal business hours. City makes
no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide
Professional reasonable notice of any changes in its membership or participation in CIRSA.
Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
Notice. Any written notices as called for herein may be hand delivered to the respective
persons and/or addresses listed below or mailed by certified mail return receipt requested, to:
City: Professional:
City Manager Peter Smith
City of Aspen Smith Environmental and Engineering
130 South Galena Street 12071 Tejon Street, Suite 470
Aspen, Colorado 81611 Westminster, Colorado 80234
Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 13-98, pertaining to non-
discrimination in employment.
Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as
a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition of
this Agreement can be waived except by the written consent of the City, and forbeazance or indulgence
by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, or condition
to be performed by Professional to which the same may apply and, until complete performance by
Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy
available to it under this Agreement or by law despite any such forbeazance or indulgence.
Execution of Agreement by City. This agreement shall be binding upon all parties hereto and
their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to
the contrary contained herein, this agreement shall not be binding upon the City unless duly executed
by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or
Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in
his absence) to execute the same.
Illegal Aliens -CRS 8-17.5-101 & 24-76.5-101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed House
Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added new statutes relating
to the employment of and contracting with illegal aliens. These new laws prohibit all state agencies
and political subdivisions, including the City of Aspen, from knowingly hiring an illegal alien to
perform work under a contract, or to knowingly contract with a subcontractor who knowingly hires
with an illegal alien to perform work under the contract. The new laws also require that all contracts
for services include certain specific language as set forth in the statutes. The following terms and
conditions have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms aze defined in the new law and by this reference are
incorporated herein and in any contract for services entered into with the City of Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, that is administered by the United States Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than reports that are merely
incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who
aze newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees aze not employ illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees without
confirming the employment eligibility of all such employees hired for employment in the
United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new employees
without confirming their employment eligibility for employment in the United States under
the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation in
the Federal Basic Pilot Program that Professional does not employ any new employees who
aze not eligible for employment in the United States; and if Professional has not been
accepted into the Federal Basic Pilot Program prior to entering into the Public Contract for
Services, Professional shall forthwith apply to participate in the Federal Basic Pilot Program
and shall in writing verify such application within five (5) days of the date of the Public
Contract. Professional shall continue to apply to participate in the Federal Basic Pilot
Program and shall in writing verify same every three (3) calendaz months thereafter, until
Professional is accepted or the public contract for services has been completed, whichever is
earlier. The requirements of this section shall not be required or effective if the Federal
Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for Services is being
performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with a new
employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly employed or
contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three days
of receiving the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the new employee who is an illegal alien; except that
Professional shall not terminate the Public Contract for Services with the subcontractor if
during such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that the
Colorado Department of Labor and Employment undertakes or is undertaking pursuant to
the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of Aspen may
terminate the Public Contract for Services. If the Public Contract for Services is so
terminated, Contractor shall be liable for actual and. consequential damages to the City of
Aspen azising out of Professional's violation of Subsection 8-17.5-102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United States or
otherwise lawfully present in the United States pursuant to federal law,(2) shall comply with
the provisions of CRS 24-76.5-101 et seq., and (3) shall produce one of the forms of
identification required by CRS 24-76.5-103 prior to the effective date of this Agreement.
General Terms.
(a) It is agreed that neither this agreement nor any of its terms, provisions,
conditions,. representations.or.covenants can be modified, changed, terminated or amended, waived,
superseded or cxtended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision.
(c) The parties acknowledge and understand that there aze no conditions or
limitations to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This agreement shall be governed by the laws of the State of Colorado as from
time to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on the
date hereinafter written.
[SIGNATURES ON FOLLOWING PAGE]
ATTESTED BY:
CITY OF ASPEN, COLORADO:
BY: ~r~
Title:
Date: 5 ?~
PROFESSIONAL
WITNESSED BY: ~~"'t ~ ~A V1NOn M ~,~4I ~ ~ ~~''~~~ ~"'j
~e 1 ~,C,CJ Title: ~C~ ~I~~
Date: ~ d
. _... ........ ......___...
APR, 1.2008 10:13AM CITY OF ASPEN
N0. 6500 P. 2
Exhibit 'A'
CONSULTING SERVICES
FEE PROPOSAL FORM
Anderson Park Historical Assessment
The proposal must include the following breakatowns of cost adong with employee bidltng rate schedules of the
Consultant Team. The Consultant Team shall bill the Ciry on an hourly basis not to exceed total fees far each
phase as listed below. Progress payments shall be billed on a monthly basis.
SITE SURVEY .....................................................
HISTORICAL RESEARCH ..................... ... ...... ... ...
LANDSCAPE ASS.~SSMENT ................................... S
10,627.00
5,575.00
4,220.00
STRUCTURAL ASSESSMENT.. . ... ..........................~ 9,510.00
ARCHITECTURAL ASSESSMENT ... .......................3 7,134.00
REIMS URSABLES ............................................... $
2,888,00
TOTAL........
39,954.00
TOTAL FEE 14'RITIEN.• Thirty-nine thousand, nine hundred fifty-four dollars
ComparryName Smith Environmental and Engineering
Contact Name Peter Smith, Principal
' 6.0 ADDITIONAL INFORMATION
' Since the RFP did not specifically state where the approach to the project is to be discussed in the
proposal, we have chosen to present it m this section.
' 6.1 SMITH'S APPROACH TO THE PROJECT
The goals of the historical assessment are to:
' I. Document the existing site and structures
2. Research and analyze the history of the existing site and structures
3. Develop a preservation plan for the existing site and structures
' 4. Analyze and develop recommendations for possible additional uses of the site and structures
The specific work tasks described below will be completed by the SMITH team to achieve these goals.
' 6.LI Site Survey
In consultation with CHS and the City of Aspen, [he methodology for the reconnaissance survey will
' be finalized. The methodology presented herein is what SMITH's cost is based upon. The SMITH
field team comprised of Brian Kelly, John Feinberg, and Rodd Wheaton will conduct a pedestrian
survey of the park. The structures in the park (log cabin and outbuildings) will be recorded in a
' manner that, when combined with historic research, will allow evaluation of their relative importance in
history, including but not limited to the following:
' • Is the structure a nationally significant resource - a rare survivor or [he work of a master
architect or craftsman?
' • Did an important event take place in it?
• National Historic Landmarks, designated for their "exceptional significance in American
history"
' • Many buildings individually listed in the National Register often warrant Preservation or
Restoration. Buildings that contribute to the significance of a historic district but are no[
individually listed in the National Register more frequently undergo Rehabilitation for a
' compatible new use.
6.I.2 Historical Research
The SMITH team will conduct research of the park, log cabin, and outbuildings and provide a
professional evaluation of each resource's eligibility. A brief chronology of additions and alterations,
and past and current use(s) in relation to these modifications will also be provided.
SMITH will complete a comprehensive assembling of what is already known about the park area.
Information from history and other social and cultural background research will be collected for study
by reviewing publications, manuscripts, site records, photographs and images, state files, and any
additional materials referencing the project area. The goal of the file search will be to identify the type,
location and distribution of previously recorded cultural information; to gather information on past
surveys and other invesngauons; and to identify current research issues pertinent to the project; and to
identify what may affect site integrity, visibility or treatment.
M
SMITH ENVIRONMENTAL AND ENGINEERING 35
6.I.3 Landsc~eAssessment
SMITH will briefly describe the park's landscaping and identify whether any of the existing
landscaping is significant. As part of this landscape assessment SMITH will identify and describe
plants or plant arrangemen[ in a historical context. This information will be reflected in the
preservation plan.
6.I.4 Structural Assessment
SMITH will describe in narrative form the structural characteristics of the log cabin and outbuildings.
This structural assessment will not be a destructive investigation. This will include an evaluation and
description of elements, features, or spaces of the log cabin and outbuildings. Elements that are
"right" with the historic building will not need a lengthy discussion or evaluation; they will merely be
described and found to be okay. Elements, features, or spaces that are "wrong' will be analyzed and
described in detail for both cause and effect. A structure assessment will also include a discussion of
the current state of repair and integrity utilizing good, fair, and poor descriptors of the Colorado
Historical Society.
Lastly, the structural assessment will discuss proposed use(s) including the functional needs and
potential impact to the existing structures and an evaluation as to whether or not [he intended use is
appropriate for the structure in accordance with the Secretary of the Interior's standards. Historic and
current photographs and illustrations will be provided within the narrative or in a separate section to
further describe and document the historic conditions to assist in developing an understanding of the
needs of the structure.
6.I.5 Architectural Assessment
The SMITH team will briefly describe the structure's architectural style including character defining
interior and exterior spaces of the log cabin and outbuildings. A brief chronology of additions and
alterations of the original structures and past and current uses relative to these modifications will be
described.
The floor plan of the structures will be graphically represented in accurate proportions. A local Pitkin
County professional licensed surveyor of Colorado will be utilized to complete a survey of the
structures and park perimeter.
After the landscape, structural, and architectural assessments are completed, a public meeting will be
held to solicit input Erom citizenry regarding appropriate future uses of the park and its structures.
SMITH will be prepared to give a summary of the three assessments at the public meeting.
6.I.6 Preservation Plan
A draft preservation plan will be completed and submitted to the City of Aspen for review.
Preservation plan will recommend treatments and prioritize the work into a logical order. It will rank
the most urgent work such as deterioration, structural weakness, and/or life safety issues over less
urgent repairs.
If recommended treatments occur in more than one phase, SMITH will propose a logical and
sequential phasing plan. This phasing plan will consider mobilization, seasons, construction
sequencing, protection of building, and current uses. A dated cost estimate will be provided that
SMITH ENYIRONMENTALAND ENGINEERING 36
' reflects current market conditions and will include a percentage cost increase to account for inflation if
the project is phased or delayed. Historic and current photographs and illustrations will be provided
within the narrative or in a separate section to further describe and document the historic conditions to
assist in developing an understanding of the needs of the structure.
SMITH will prioritize recommended treatments for elements, features, or spaces. Recommended
treatments will be prioritized from high to low, i.e. critical deficiency to minor deficiency.
The preservation plan will incorporate recommendations from the landscape, structural, and
architectural assessments. It will include the information collec[ed by the licensed surveyor and
conditions of the park site and structures. It will also reflect information obtained during the public
meeting. The recommendations provided in the preservation plan will include:
I. Immediate stabilization of existing sites/ and/or structures
2. Long-term preservation of the existing site structure
3. Potential appropriate additional uses of the site and structures
For each element, feature, or space of each structure SMITH will recommend treatments within the
context of the selected treatment approach. Sufficient information to aid in the preparatron of
construction documents will be provided. Alternative solutions will be provided when conflicts arise
between structural, landscape, and architectural recommendations are in conflict with one another. The
preservation plan will follow the guidelines of the Colorado Historical Society (CHS), State Historical
Fund Historic Structure Assessment. A bibliography of all consulted sources will be provided
following the preferred CHS bibliographic style.
A Final Assessment Report will be prepared and will include the following
• Site plans illustrating existing site conditions and site history.
• Text and photographs illustrating existing site conditions and site history.
• Floor plans and elevations of the existing site structures.
• Text and photographs illustrating the existing site structures including architectural features,
• finish materials and structural in[egrity.
• Stabilization plan for the existing site and structures.
• Identification of opportunities and constraints for the existing site and structures, including
• recommendations for potential appropriate additional uses for both site and structures.
• Identification of any historic plants or significant landscape on site and identification of
• plants/landscape in historical contex[.
• Preservation Plan for the existing site and structures.
• Effects of flood plain on structures and site.
SMITH ENVIRONMENTAL AND ENGINEERING 3~
APR. 1.2008 10:13AM CITY OF ASPEN
N0. 6500 P. 3
Exhibit 'B'
2008 BILLING RATES - SMITH ENVIItONMENTAL AND ENGINEERING
Labor Categories Billing Rates Personnel
($/hr)
Principal $115.00 P. Smith
Environmental and Water Law Attorney $110.00 J. Sherk
Senior Env. Engineer/Civil Engineer/Proj. Mgr. $96.00 A. Duncan
Senior Environ. Scientist/Project Manager $96.00 J. Manuel, IC. Sever, J. Cipra
ProjectManager/Principal Investigator $75.00 J. Williams
Environmental Scientist II $75.00 B. Marette, A. Ricker, D. Masters
Landscape Architect H $70.00 B. Kelly
GIS Specialist II $75.00 J. Williams, B. Marette
GI5 Specialist I $59.00 B. Martin
Engineer I $59.00 P. Doyle
Environmental Scientist I $59.00 B. Martin
Cultural Resource Technicians $45.00 Sabata, Cooper, Hurst
Principal -Technical Editor 575.00 L. Smith
Editor/Graphics Specialist 560.00 L_ Gariepy
AutoCAl)/GIS Technician $50.00 R. Garcia, D. Shull
OfFice Manager $50.00 A. Beck
tCi Billing Rates
Architect/ Historic Preservation Specialist $178.00 J. Feinberg
Architect/ Historic Preservation Specialist S 115.00 R. Wheaton
Archieeet/ Historic Preservation Specialist $115.00 D. Brooke
Architect/ Historic Preservation Specialist $88.00 Natalie Lopez
Other Direct Casts Rate
Mileage (2x4) 0.485/mi
Giddings drill rig on 4X4 tmek $175/day
Meals and lodging cost + 10%
GPS unit daily rental rate cost + ] 0%
Aerial photos cost + 10%
Color copying cost+ 10%
Black & white copying (81/2" x 11") cost + 10%
Field supplies cost+ 10%
Large plots (2'x3', 3'x4', etc.) $1.50lsq ft
Theodolite and other surveying equipment $100/day
Subcontractor invoices Cost + 10%
APR. 1.2008 10:13AM C[TY OF ASPEN N0. 6500 P. 3
Exhibit 'B'
2008 BILLING RATES -SMITH ENVIItONMENTAL AND ENGINEERING
Labor Categories Billing Rates Personnel
($/hr)
Principal $115.00 P. Snvth
Environmental and Water Law Attorney $110.00 J. Sherk
Senior Env. Engineer/Civil Engineer/Proj. Mgr. $96.00 A. Duncan
Senior Environ. Scientist/ProjectMonager $96.00 J. Manuel, K. Sever, J. Cipra
Project Manager/Principallnvestigator $75.00 J. Wiliats
Environmental Scientist II $75.00 B. Marette, A. Ricker, D. Masters
Landscape Architect II $70.00 B. Kelly
GIS Specialist II $75.00 J. Williams, B. Marette
GIS Specialist I $59.00 B. Martin
Engineer I $59.00 P. Doyle
Environmental Scientist I $59.00 B. Martin
Cultural Resource Technicians $45.00 Sabata, Cooper, Hurst
Principal -Technical Editor $75.00 L. Smith
Editor/Graphics Specialist $60.00 L. Gariepy
AutoCAD/GIS Technician $50.00 R. Garcia, D. Shu11
Office Manager $50.00 A. Beck
tCi Billing Rates
Architect/ Historic Preservation Specialist $178.00 J. Feinberg
Architect/ Historic Preservation Specialist $115.00 R. Wheaton
Architect/ Historic Preservarion Specialist $115.00 D. Brooke
Architect/ Historic preservation Specialist $88.00 Natalie Lopez
Otber Direct Costs Rate
Mileage (2x4) 0.485/mi
Giddings drill rib on 4X4 track $175/day
Meals and lodging cost + 10%
GPS unit daily rental rate cost + 10%
Aerial photos cost + 10%
Color copying cost+l0%
Black & white copying (8 1/2" x 11") cost + 10%
Field supplies cost+ 10%
Large plots (2'x3', 3'x4', etc.) $1.50/sq ft
Theodolite and other surveying equipment $100/day
Subcontractor invoices Cost + 10%