HomeMy WebLinkAboutresolution.council.062-08RESOLUTION # ~ ~
(Series of 2008)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF
ASPEN, COLORADO, AND CLIMATE MITIGATION SERVICES SETTING
FORTH THE TERMS AND CONDITIONS REGARDING EMISSION
INVENTORY UPDATE AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT
WHEREAS, there has been submitted to the City Council a contract
between the City of Aspen, Colorado, and Climate Mitigation Services, a copy of
which contract is annexed hereto and made a part thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves that contract
between the City of Aspen, Colorado, and Climate Mitigation Services regarding
Emission Inventory Update a copy of which is annexed hereto and incorporated
herein, and does hereby authorize the City Manager of the City of Aspen to
execute said contract on behalf of the City of Aspen.
Dated: ~/Q_ °~~ ~ZJ~
Michael C. Ir and, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held June 23, 2008.
~~~~
Kat S. Koch, City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinaf2cr stated, between the CITY OF
ASPEN. Colorado, ("City") and CL[MATF, MITIGATLON SERVICES, ("Professional").
Eor and in consideration of the mutual covenants contained herein, the parties agree as
follows:
1. Scope of Work. Professional shall perform in a competent and professional mamter
the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference incorporated
herein.
2. Completion. Professional shall commence work immediately upon receipt of a
written Notice to Proceed from the City and courplcte all phases of the Scope of Work as
expeditiously as is consistent with professional skill and care and the orderly progress of the Work in
a timely manner. The panics anticipate that all work pursuant to This agreement shall be completed
no later than December ], 2008. Upon request of the City, Professional shall submit, for the Ciry's
approval, a schedule for the pcrfomrance of Professional's services which shall be adjusted as
required as the project proceeds, and whicl~~ shall include allowances for periods of time required by
the City's project engineer for review and approval of submissions and for approvals of authorities
havingjurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable causq he exceeded by the Professional.
3. Paymcnt. In considcrarion of the work performed, City shall pay Professional on a
time and expense basis for all work performed. The hourly rates for work performed by Professional
shall not exceed those hourly rates set forth at Exhibit "B" appended hcrato. Except as otherwise
mutually agreed ro by the parties the payments made to Professional shall not initially exceed
$47,950.00. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the
matter with Professional within ten days from receipt of the Professional's bill.
4. Non-Assignability. Both panics recognize that this contract is one for personal
services and cannot he transferred, assigned, or sublet by either party without prior written consent
of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the
responsibilities or obligations under this agreement. Professional shall be and remain solely
responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers, agents
and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the
Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for
payment of any sums due which may be due to any sab-contractor.
5, Termination. 'I"he Professional or the City utay terminate this Agreement, without
specifying the reason therefor, by giving notice; in writing, addressed to the other party, specifying
the effective date of the tcnnination. No fees shall be earned after the effective date of the
PSI-97Ldoc Page l
termination. Upon any temtination, all finished or unfinished documents, data, studies, swvcys,
drawings, maps, models, photographs, reports or other material prepared by the Professional
pursuant to this Agreement shall become the property of the City. Notwithstanding the above,
Professional shall not be relieved of any liability to the Ciry for damages sustained by the City by
virtue of any breach of this Agreement by the Professional, and the City may withhold auy payments
to the Professional for the pwposes of set-off until such time as the exact amount of damages due the
City from the Professional may be determined.
6. Covcnaru Against. Continecnt Fccs. The Professional warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working for the
Professional, to solicitor secure this contract, that s/he has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, connmission, percentage, brokerage fee, gifrs or
any other consideration contingent upon or resulting from the award or making of this contract.
7. hrdeneudent Contractor Stahis. It is cxprossly acknowledged and understood by the
parties that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide Che said services on behalf of the City. No agent,
employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or
sercaut of the City. City is interested only in the results obtained under this contact. The manner
and means of conducting the work are under the sole control of Professional. None of the benefits
provided by City to its employees including, but not limited to, workers axnpcnsation insurance and
unemployment insurance, are available from City to the cmployccs, agents or servants of
Professional. Professional shall be solely and entirely responsible for its acts and for tha acts of
Professional's agents, employees, servants and subcontractors during the pcrfonnance of this
contract. Professional shall indcrrmify City against all liability and loss in connection with, and shall
assume full responsibility for payment of all federal, state and local taxes or contributions imposed
or required under unemployment inswrance, social security and income tax law, with respect ro
Professional and/or Professional's employees engaged in the performance of the services agrcod to
hereht.
ft. Indeumificatiou. Professional agrees to indemnify and hold hanulcss the City, its
officers, cmployccs, insurers, and self-insurance pool, from and against all liability, claims, and
demands, ou account of injury, loss, or damage, including without lumitatiun claims arising from
bodily injwy, personal injury, sickness, disease, death, property Toss or damage, or any other loss of
any kind whatsoever, which arise out of or are in awry manner connected with this contract, if such
injury, loss, or damage is caused in whole or in part by, or is claimed to be causal in whole or in part
by, the act, omission, error, professional ciror, mistake, negligence, or ocher fault of the Professional,
any subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of airy subcont'actor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor of
the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense
for and defend against, auy such liability, claims or demands at the sole expense of the Professional,
or at the option of the City, agrees to pay the City or reimburse the City for The defense costs
incurred by the City in connection with, any such liability, claims, or demands. If it is determined by
__
PSI-97 Lduc Page 2
the final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused
in whole or in part by the act, omission, or other fault of the City, its otticers, or its employees, the
Ciry shall reimburse the Professional fur the portion of the judgment attributable to such act,
omission, or other fault of the City, its officers, or employees.
9. Professional's lnsuranec. (a Professional
expense, a policy or policies of insurance su ~ icicnt to in
and other obligations assumed by the Professi al pursuai
be in addition to any other insw~ance require tents
Professional shall not be relieved of any liability, cl 'm
pursuant to Section 8 about by reason of its failure t roi
its failure to procure or maintain insurance in sut;i 'ent ,
(b) Professional shall procure and aint
Professional to procure and maintain, the mr
coverages shalt be procured and maintained with ~
coverages shall be continuously maintained to c
obligations assumed by the Professional pursuant to
policy, the necessary retroactive dates and cstcndey
such continuous coverage. ~
(i) Workers' Conrpensn'm
applicable laws for any employee engaged in t
Employers' Liabi/itv insurance with minunum lin
($SOO,OOQ.00) for each accident, FIVE HUNDRE
- policy limit, and FIVE HUNDRED THOU
employcc. Evidence of qualified self-insured
Compensation requirements of this paragraph.
(ii) Commercial General inbi
limits of ONE MILLION DOLLARS ($ Oi
DOLLARS (51,000,000.00) aggregate. T
operations. The policy shall include coveraf
(including completed operations), personal
employcc acts), blanket contrachial, rode
operations. The policy shall contain a severs
*rc s to procure and maintain, at its own
against all liability, claims, demands,
to Section 8 above. Such insurance shall
oscd by this contract or by law. The
demands, or other obligations assumed
re or maintain insurance, or by reason of
tnts, duration, or types.
and all cause any subcontractor of the
in ance coverages listed below. Such
nd insurance acceptable to the City. Al(
all liability, claims. demands, and other
i 8 above. In the case of any claims-made
rrtin periods shall be procured to maintain
isurance to cover obligations unposed by
perfou ante of work under this contract, and
of F( E HCJNDRF,D THOUSAND DOLLARS
CH SAND DOLLARS (5500,000.00) disease
DOLLARS ($500,000.00) disease -each
may be substituted for the Workers'
c insurance vith minimum combined single
A00.00) ~• ch occurrence and ONE MILLION
tolicy s .all be applicable to all premises and
orb ily injury, broad form property damage
uju (including coverage for contractual and
do contractors, products, and completed.
lity of terests provision.
(iii) Comfrrehensive 9uhrmo6ile Lrahi(im insurance with minimum combined
single limits, for bodily injury and properTy damage of not less than ONE MILLION
DOLLARS (SI,OOQ000.00) each oceurrence and ONE MILLION DOLLARS ($1,000,00-
0.00) aggregate with respect to each Professional's owned, hired and non-owned vehicles
assigned to or used in performance of the Scope of Work The policy shall contain a
severability of interests provision. if the Professional has no owned automobiles, the
requirements of this Section shall be met by each employee of the Professional providing
services to the City under this contract.
PSI-97 Ldoc Page 3
(iv) Professional Liability insuranc w' the mhrimum limits of ONL MILLION
DOLLARS ($1,000,000) each claim and E MILLION DOLLARS ($1,OOQ000)
aggregate.
(c) The polioy or policies required ab ve shall be e~
officers and employees as additional insureds. -cry polic
ante, and any insurance carried by the City, its -iccrs o
through any insurance pool of the Ciry, shall be c. cs
provided by Professional. No additional insured cndor
contain any exclusion for bodily injury or property d• age
Professional shall be solely responsible for any deduc ble to
(d) 1"he certificate of insurance p vided
insurance agent as evidence that policies pr vidi
limits are in full force and effect, aid sh
commencement of the conhact. No other fora
identify this contract and shall provide that the
canceled, tenninatcd or materially changed aryl
been given to the; City. ~
rdor- d to include the City and the City's
y r quired above shall be primary htsur-
employees, or carried by or provided
and not contributory insurance to that
meat to the policy required above shall
• rising from completed operations. The
ss -tinder any policy required above.
by the City .all be completed by the Professional's
~g the rc ucd covcragcs, conditions, and minimum
be red wed and approved by the City prior to
of crtificatc shall be used. The certificate shall
c ~cragcs afforded under the policies shall not be
at as't thirty (30) days prior written notice has
(e) Failure on the pa of the Professional to procure or m' main policies providing the
required covcragcs, conditions, d minimum limits shall constitut a material breach of contract
upon which City may immediate) terminatz this contract, or at i discretion City Wray procure or
renew any such policy or airy exten d reporting period thereto ~ d may pay any and all premiums
in cotmcction therewith, and all movie so paid by City shall b repaid by Professional to City upon
demand, or Ciry may offset the cost of th premiums against onics due to Professional from City.
(f) City reserves the right to rcqucZt and rccc~ a ccitificd copy of any policy a~td any
endorsement thereto. ~
(g) The parties hereto understand and ag ~ that City is relying on, and does not waive or
intend to waive by any provision of Chis contrac, e monetary limitations (presently $150,000.00
per parson and $600,000 per occurrence) or an othc rights, immunities, and protections provided
by the Colorado Governmental lnmrmiity A~, Scetio 24-10-101 et .re y., C.R.S., as from time to
time amended, or otherwise available to City its officers, r its employees.
10. City's insurance. The
Colorado Intergovernmental Risk Sha
Property~Casualty Pool. Copies oft
Finance Department and are availa
City makes no representations w ts~
City shall provide Professional r ason
in CIRSA.
p its hereto unders •tnd that the City is a member of the
g Agency (CIRSA) a d as such participates in the CIRSA
CIRSA policies and ma ual arc kept at the City of Aspen
to Professional for inspect n daring normal business horns.
ever with respect to spccifi coverages offered by CIRSA.
ible notice of any changes in r s membership or participation
PS t-971.doc Page 4
11. Completeness of Agreement. It is expressly agreed that this agreement contains the
entire underhaking of the parties relevant to the subject matter thereof and there are no verbal or
written representations, agreements, warranties or promises pertaining to the project matter thereof
not expressly inwtporated ht this writing.
12. Notice. Any written notices as called for herein may be hand delivered to the
respective parsons andior addresses listed below or mailed by certified mail return receipt requested,
to:
City:
Ciry Manager
City of Aspen
130 South Galena Sheet
Aspen, Colorado 81611
Professional:
Rick Heede
Climate Mitigation Services
I G36 Gateway Road
Snowiness, CO 81654-9214
li. Is[on-Discriirunation. No discrimination because of race, color, creed, sex, marital
stains, affcetional or sexual orientation, family responsibility, national origin, auceshy, handicap, or
religion shall be made iu the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13-98,
pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other teem. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the Ciry, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and, until
complete performance by Professional of said teem, covenant or condition, the Ciry shall be entitled
tp invoke any remedy available to it under this Agrcemcnt or by law despite any such forbearance or
indulgence.
t5. Execution of Agrcemcnt by City. This agreement shatL be binding upon aLL parties
hereto and their respective heirs, executors, administrators. successors, and assigns. Notwithstanding
anything to the contrary contained heiroin. this agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence) to execute the same.
16. Illegal Aliens --CRS R-17.5-101 & 34-76 5-101
a. Pur ose. During the ?006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added
new statutes relating to the employment of and connecting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the Ciry of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
PSI-971.doc Page 5
contract with a subcontractor who knowingly hires with au illegal alien to perform work
under the contract. The new laws also require that atl contracts for services include
certain specific language as set forth in the stahrtes. "1'hc following terms and conditions
have been designed to comply with the requirements of this new law.
b. Definitions. 'ihe following terms are defined in the new law and by this reference
are incorporated herein and hr any contract for services entered into with the Ciry of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 2q8, 104th Congress, as amended, and expanded iu Public Law
156, 108th Congress, as amended, that is adnrinistergd by the United States Department
of Homeland Security.
`Public Contract for Scrviegs° means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than reports that
are merely incidental to the required performance.
a By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of alt employees who
are newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not employ illegal aligns.
d. Professional hereby confiuus that.
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails
to confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States tinder the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who arc not eligible for emptoymcnt in the United States; and if
Professional has not been accepted into the Federal Basic pilot program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and s1~a11 in writing verify such
PS i-» i.a~c na~< 6
application ulthin five (5) days of the date of the Public Contract. Professional
shall continue Yo apply to participate iu the Federal Basic Pibt Program and shall
in writing verify same every three (3) calendar months thereafter, until
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pro-employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shalt:
(1) Notify such subcontractor and the City of Aspen within
three days that Professional has actual knowledge that the subcontractor
has newly employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within
three days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an
illegal alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of 1_abor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-77.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services- is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102. CR.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal
law,(2) shall comply with the provisions of CRS 24-7G.5-1 Ol et seq., and (3) shall
PSI-971.doc Page 7
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
17. General Terms.
(a) It is agreed that neither this agreement nor any of its terms, provisions,
conditions, representations or covenants eau be modified, changed, terminated or amended, waived,
superseded or extendc~ except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there arc no conditions or
limitations to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a writing
signed by the patties.
(d) This agroement shall be govcmed by the laws of the State of Colorado as
tYom tone to time in effect.
IN WITNESS WHERF..OF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this' Agreement in duce copies each of which shall be deemed an original ou the
date hereinafter written.
SIGNATURES ON FOLLOWING PAGE
ATTES"I'ED BY:
CITY OF ASPEN, COLOItAI70: /,
By: ~~!~w.~Y
PSI-97 Ldoc Pagc 8
Title: ~ ~ ~~~(~
Date: ____~~~~--
WITNF.,SSED BY:
PROFESSIONAL:
By: _ ~~S°d~o---
Title: ~~
Date: 1 to
2oe~
PS 1-97 Ldoc Page 9
EXHIBIT "A" to Professional Services Agreement
Scope of Work.
The intent is to repeat the methodology of the 2004 inventory so as to comprise a meaningful
basis of comparison between the relevant emissions years and thus be a measure of progress in
reducing emissions. Since most of the Canary Action Plan policies and initiatives have not yet
been implemented-except for significant progress made the City in its buildings and vehicle
fleet emissions and the recent announcement of availability of Canary Tags -CMS anticipates
that most emissions sources included in thc2004 inventory will show increased emission levels.
CMS proposes, as the first phase of the emissions update, to create a QuickTracker: an "early
waroiug system" of potential emissions growth in Aspen. For this purpose, CMS and Aspen
Global Warming Manager Kim Peterson wilt investigate a salient set of major indicators of
enussions growth such as new residential and commercial buildings' type and net heated floor
area, traffic counts (AADT at Castle Creek Bridge), construction activity (e.g., trucking), Sardy
Field aircraft operations, and tourism numbers that can be used between periodic full
inventories to gauge expansion in major emissions segments of Aspen.
Objectives:
The primary objective will he an update of the ~sfren Greenhouse Gas £misseons 2004 and, as
such, will comprise a comparative progress report on Aspen's emissions since 2004. ~ CMS will
compare and analyze the quantitative changes since the 2004 inventory, including analyses of
sub-sector emissions such as commuting, air travel, natural gas, and electricity sources.
An important component of this project is the collaboration with Aspen Qlobal Warming
Manager Kim Peterson or other Canary Initiative staff, for the purpose of carefully reviewing the
inventory's methodology as well as developing the requisite knowledge by City staff on how to
update the emissions inventory in future years.
Rork standard:
The work performed for the City of Aspen will meet the state-of-the-art iu community emissions
inventories. The report and the supporting spreadsheets will document the methods, formulas,
assumptions, caveats, and data sources. Carbon coefficients appropriate to local conditions (such
as the "Local Billing Pressure" for EoergySourcc's sales of rrahu-al gas) will be used, and the
carbon intensities of both City Electric and Holy Cross Energy will be updated. The report will
contain images of significant emissions sonrcos throughout the City, including major buildings,
facilities, and equipment (both fixed and mobile). While technical in natw'e, it will be written to
facilitate public understanding of the nature and scale of the City's omissions.
1 Heede, (2006), for the City of Aspen's Canary Initiative, by
Climate Mitigation Services, Snowmass, 94 pp.
PS1-971.doc Page 10
In the course of updating the 2004 emissions inventory to 2007, Peterson and Heede will review
and possibly revise some factors, coefficients, or methodologies. If this reveals computational or
methodological errors in the 2004 inventory, then the 2004 inventory will be revised.
Deliverables:
Each phase of the project has one principal work product Phase One: a QuickTrackar
worksheet; Phase Two: a comprehensive set of inventory worksheets, and Phase Three: a
suuvrrary report on all relevant sources and quantities of greenhouse gas emissions for the year
2007. "fhe report's contents are as follows:
Summary and Overview
Boundary definition (describing the geographic and conceptual boundaries, scope, gases included, eteJ
a.F3uildings & F'acilitics
Electricity
Natural Gas
Propane
Transportation
About town (gasoline and diesel)
Commuting (gasoline and diesel)
Commercial vehicles Height, delivery, trucking, construction vehicles, etc.
Ciry and County vehicles: police cnriscrs, snowplows. etc.
Local bus system: in-City buses, RFTA Valley routes
School buses
c.Air travel
Commercial air travel operating our of Aspen's Sardy Field and other regional airports
General air travel on private or business aircraft
d.Other fuel consumption
Oft-road vehicles (e. g-, backhoes, loaders, construction equipment)
Other (snowmobiles, mowers, County & CDOT snowplows in and around Aspen)
e.Methane and nitrous oxide emissions
Wastewater Treannent Facility (elechicity and natural gas; methane deemed non-material in 2004 inventory)
City's share of Pitkin County Landfill (methane)
Methane emissions a[ Holy Cross's procurement ofcoal-tired electricity (included in carbon-equivalent
emissions per kN-'h of clxtricity- delivered to Aspen customers)
N,O from fertilizer application (Ciry Parks, area golf courses, and other gmenspaces)
i.Projcct phases
I propose to split this project into three phases
Phase One: The QuickTrackcr: design, cictnent selection, data gathering, interviews and site
visits, analysis, worksheets and calculations, peer review, and completion;
Phase Two: Inventory design, initial site visits, data gathering calculations, data entry,
carbon intensity Sc emissions factors, worksheet development, calculation °commissioning;"
Phase Three: report writing, AUWA review, and edithrg layout, and report completion.
ii.Dates and hours
PSt-97 Ldoc Page Ll
Work will commence in January or February 2008. Project elements and estimated hours (by
both Rick Heede of CMS and Kim Peterson of die City of Aspen) are amicipated as follows:
Phase One:
QuickTrackcr: design, element selection, data gathering, analysis: 40 - 80 lns
Phase Two (data eatherine and calculationsl:
Site visits, mccdngs with energy providers & data keepers:
Data gathering:
Calculations, data entry, spreadsheet development: 16 - 32 hrs
80 - 120 hrs
40 - 80 hrs
`I'ota) of Phase Two: 136 - 233 hrs
Phase Three 1 summary and report):
Documeutadon: 16 hrs
Analysis: 24 - 48 hrs
Report drafting: 24 - 48 hrs
Peer review process: 16 hrs
Report completion: 40 - 80 ]ors
Miscellaneous (editing desi~avout, RriutinQ): 24 - 40 hrs
Total of Phase Three: 144 - 248 hrs
Total project, Phases 1-3:
330 - 560 hrs
Submission of the draft report for review by Aspen Global Warming Manager Kim Peterson,
City Electric Department Director Phil Overeynder, and others (e.g., Steve Barwick, AC~WA
members) will be scheduled once the work commences.
PSI-97(.doc ~ Page 12
EXHIBIT "B" to Professional Services Agreement
Rate Schedule
Phase Onc: 20 - 40 hrs by CMS $3,200 - $6,400
Phase Two: 68 - llG hrs by CMS $10,880 - $18,560
Phase Three: 72 - t34 hrs by CMS $11,520 - $19,840
Other costs
Graphic Assistant (ZS hrs (d; $36/hr) ° $900
Printing of final report (City will print) nc
Travel (assume 500 miles ~a $0.50) _ $250
Miscellaneous & Contingency $2,000
Not to Exceed Total Costs $47,950.00
PSI-97Ldoc Pagc 13