Loading...
HomeMy WebLinkAboutARC.min.07082008fF~_m J H§ ~k~~' ~~ `w'~.~~+r`~ PA RNS & RECREATFdN DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes July 8, 2008 In Attendance: Board Members: Barbara Owen, Gordon Gerson, Sue Smedstad, Debbie Ware and Rick Newton. Staff Member(s): Tim Anderson Guests: Graham and Irma from BiJNZ L Call to Order -Sue called the meeting to order with a quorum present. Committee Comments: Rick mentioned that the new Rotary Centennial Pavilion looked great. Tim explained that all reservations of the Pavilion will take place through the ARC. There is a rental procedure, deposit, and clean- up procedure. Staff will check the facility, post all reservation schedules, and the ARC will keep the funds. Public Comment: None Staff Comments: Tim identified that staff had worked out some 2008/09 ski season marketing plans with SkiCo. We will be involved in the World Cup races with a booth, big air competitions, and we will coordinate to reach out to 4,500 young skiers who are first timers to Aspen and get them a free visit to the ARC in hopes that we will see return traffic from introducing them to this wonderful facility. Jojo Smith has moved to the Senior Administrative Asst. position within Recreation so that the Department can utilize her strengths in developing further our business manager position identified in the business plan. The staff hopes are to take this position to a point where we are now tracking more trends, and staying atop a cost analysis model. Staff is currently working on the 2009 Capital Improvement Budget. Aside from the usual capital maintenance necessary on the mechanical and operational components of the facility, staff has submitted a request for the retractable netting as requested by patrons and AC members. II. Approval of Past Minutes: Gordon motioned to approve, Debbie provided a second, all approved. III. Discussion Items: 1. Outdoor Pools: Staff updated the AC as to the progress and timelines to date. The 95% accurate drawings are in and John Laatsch is seeking to get bids out within the next week. Staff hopes to have a construction contract in front of Council by late August, but if this takes until September we should be able to keep moving forward as the Parks Department construction crew is going to provide the site work which will be the first component of the project. 2. Aspen Area Commmunity Plan: Little has taken place with the plan to date. Jessica Garrow provided a memo to the AC which identified that it would now be August before Council would be moving forward on the plan and that parks & recreation were being combined due to the close relationship between the two. Jessica would keep the AC up to date and fully expected to have involvement from the AC and identify future direction for parks and recreation in the plan. 3. Financial Reports: Staff has seen increases in the month of June 08 for daily and pass uses that exceed June 07 by more than the inflationary rate we saw fees increase by. Staff identified that most of this seems to be from an increase of music school students using the ARC. The year to date numbers are even up slightly, but only about the inflationary rate. The AC has asked that not just pass and daily revenues be provided, but all revenues and programs generating revenues from now on. 4. Electronic Kiosk.• Staff presented an electronic kiosk which had been looked at previously by the AC, the group like it, but cost was an issue. The company now provided a plan where they supply the kiosk, maintain it, and at no cost to the customer other than the company gets to sell and keep 100% of the advertising on the unit. The ARC would still be able to place all informational loops about programs and facilities on the kiosk and allow access to our website. The kiosk is a 32" flat screen TV which has a touch screen to access information and comes with 6 different languages. The AC wanted references, maybe a 3 month trial basis, and to know who updates the information. Meanwhile staff is getting a copy of the lease agreement to run past the City Attorney. In general the AC likes the kiosk. IV. Updates: 1. Business Calendar: A short discussion took place that mid year updates will be provided next month as it takes till the end of July to close June. This will provide a good comparison to 2007. The 2009 operational budget process begins the week of July 14`h and staff will know more next month as to what level of fee and price increases will be necessary if at all. 3. Ice Garden Remodel: The next meeting with users groups was schedules for Wednesday, July 9`h at the Ice Garden. Staff had seen some ideas the architects had for addressing needs of the users and were very please with the simple yet effective ideas the architects have. Staff will bring some schematic drawings to the next AC meeting. V. Action Item(s): 1. BUNZ lease assignment: Graham Franson of BUNZ came to the AC along with his employee/manager Irma to discuss the assignment of the lease to Irma. This would mean that Irma is the owner/operator for the remaining 1/ % of the lease as written. Staff explained that the assignment of the lease cannot be unreasonably withheld, but that staff was seeking a thumbs up from the AC as to this move. The AC asked Graham for time to talk with Irma alone regarding this assignment. The AC was satisfied after talking with Irma about how she would work with groups, what types of food she would offer, and the fact that she would be the owner/operator and be on site daily which would allow her to stay in touch with the customer needs. The AC felt this was a good move and supported the assignment unanimously in a 5-0 vote. The assignment will go before Council on the 28`h of July, and Irma should take over the lease as of July 29`h, 2008. 2. Committee Terms: SPARC needs to make recommendations on two of the terms occupied by SPARC members. These terms are up in August of 2008. VI. Other Business: None. The committee was adjourned and will meet again on August 5th, 2008.