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HomeMy WebLinkAboutcoa.cclc.min.08062008COMMERCIAL CORE & LODGING COMMISSION MINUTES OF AUGUST 6.2008 Chairperson, Terry Butler called the meeting to order at 8:30 a.m. Commissioners in attendance: Roger Haneman, Don Sheeley, Bill Dinsmoor, Mark Goodman and John Starr. Fred Ayarza was excused. Staff present: Kathy Strickland, Chief Deputy Clerk Engineering - Tricia Aragon, Department Head Trisha Nelson, Assistant Engineer Aaron Reed, Construction Management Restaurant encroachment issue. Kathy said the mall ]eases are reviewed by the Commercial Core & Lodging Commission. Anything outside the mall is handled through the Engineering Department. John asked how often Engineering gets complaints from the public. Trisha said basically our complaints are from construction. We have had three or four regarding the same restaurant. Trish Aragon stated that all rights-of--ways are handled through Engineering. Bill and John said the issue is who should handle dining in the right-of--way. Terry said our malls seven years ago where thriving and all of a sudden the malls where dead. We re-vitalized the malls with flowers etc. and that became very successful. As a result some of the other restaurants asked to go out in front of their restaurants. Kathy said those request where brought to the City Clerk and jointly reviewed with the Engineering department. Trish said Engineering is mostly concerned with the safety of pedestrians. Kathy said existing restaurants with liquor licenses are allowed to expand and apply for a one time modification fee through the Colo. Department of Revenue, liquor enforcement division. They then go to engineering with their diagrams and apply for an encroachment. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF AUGUST 6, 2008 Bill said consistency of enforcement and how we do this should needs to be addressed. Don suggested one entity should be doing the outside seating. Andrew Kole said CCLC asked restaurants to think out of the box as to how to make the town more vibrant. Trisha said restaurants are not our purview. With restaurants we are looking at it in a more technical manner. Bill said if CCLC had a complaint the police would have to do a citation. Terry Butler said Engineering is in overload with 19 projects. Then there are all the others projects coming onboard. Terry said cclc deals with the downtown restaurants. A citizen board is a little softer than "city hall". If we are already doing the malls it wouldn't be that hard to take over restaurant encrochments. Bill asked what the dollar expense or manpower is with the Engineering Department. Aaron Reed said the $343. for an encroachment offsets the time spent enforcing. Don made the motion that CCLC continue reviewing mall leases and review outside seating off the mall, second by Mark. Discussion: John said he feels the mall lease holders should also apply for an encroachment license. John said the CCLC would be the first responders. Roger asked what is required with the Engineering department. Trish said Engineering is aware of what is going on in the right-of--way. Trish said the encroachment fee goes into the general fund. Kathy said the mall lease fees goes into the Parks fund for repair of the fountain, bricks, iron fences and XMAS lights. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF AUGUST 6, 2008 Roger commented if we are taking over enforcement you would make a complaint to the Engineering or Police Department and we try to deal with the owners or managers acid if that doesn't work then we get forceful. Amended motion: The motion is subject to final review by the City Manager or the appropriate review boards. Motion carried 5-1. Bill opposed. CCLC needs to do a walk through with the engineers and go over all the appropriate guidelines. Comments: John asked when buildings go through the process is there any mechanism to require a particular business to go with a particular trash company. Engineering can't require businesses to take on trash for several businesses. John said it is a community benefit if a compactor could handle the entire alley. Aaron said you can't require businesses to use a certain hauler. Trisha said we are looking at construction waste. The Brand bldg. and the Elks bldg. have an encroachment for their compactor. We try to help businesses etc. if they need an encroachment for a compactor but we do not require it. John said we need to look at all the developments in the core as a whole. Trish said we are willing to give businesses an encroachment for a compactor. Terry said CCLC is interested in the future to meet with engineering regarding compactors when there is development and require a development to provide a compactor for the entire alley. Don nominated Mark Goodman as Vice-chair. All in favor, motion carried. Market discussion: The board discussed vendors and their display of appropriate merchandise and conduct. Roger said flouting the authority needs addressed. We need to set a precedent. Kathy said selling and displaying outside the tent is prohibited. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF AUGUST 6, 2008 John said next year we have to tighten the application and make sure everything is very clear regarding our regulations, We also have first amendment issues. Kathy said she will talk to the appropriate vendors and see if issues can be worked out. Meeting a~dj~ourned a~t/1~1':00 a.m. Kathleen J. Strickland, Chief Deputy Clerk