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HomeMy WebLinkAboutresolution.council.079-08RESOLUTION # (Series of 2008) A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF ASPEN, COLORADO, AND LSC SETTING FORTH THE TERMS AND CONDITIONS OF THE AGREEMENT FOR THE 2008-09 TRANSIT DEVELOPMENT PLAN AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT. WHEREAS, there has been submitted to the City Council an agreement between the City of Aspen, Colorado, and LSC, a copy of which agreement is annexed hereto and made a part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 That the City Council of the City of Aspen hereby approves the Agreement for Professional Services between the City of Aspen, Colorado, and LSC, for the 2009-09 Transit Development Plan, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said contract on behalf of the City of Aspen. Dated: C ~ ~' Michael C. Ireland, ayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held August 25, 200 . K ' ryn .Koch, City Clerk H:\TDP\resn .doc AGREEMENT FOR PROFESSIONAL SERVICES This Ageement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and LSC Transportation Consultants, Inc. ("Professional"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Scone of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference inwrporated herein. 2. Completion. Professional shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progess of the Work in a timely manner. The parties anticipate that all work pursuant to this ageement shall be completed no later than Mazch 1, 2009. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Pavment. In consideration of the work performed, City shall pay Professional on a time and expense basis for all work performed. 'The hourly rates for work performed by Professional shall not excced those hourly rates set forth at Exhibit "B" appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed $60,000.00. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely; the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 4. Non-Assi bility. Both parties recognize that this contract is one for personal services and cannot be transferred, assigned, or sublet by either parry without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this ageement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-wntractor. 5. Ternvnation. The Professional or the City may temunate this Ageement, without specifying the reason therefore, by giving notice, in writing, addressed to the other party, specifying the effective date of the temvnation. No fees shall be earned after the effective date of the PS1-971.doc temunation. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepazed by the Professional pursuant to this Agreement shall became the property of the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. 6. Covenant Against Contingent Fees. The Professional warrants that s/he has not employed or retained any company or person, other than a bona fide employee working for the Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the awazd or making of this contract. 7. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, aze available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of the Professional, any subwntractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agees to pay the City or reimburse the City for the PS1-971.doc Page defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is determined by the final judgment of a wort of wmpetent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the Ciry shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the Ciry, its officers, or employees. 9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurazice sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by ]aw. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. (b) Professional shall procure and maintain, and shall cause any subwntractor of the Professional to procure and maintain, the minirnum insurance coverages listed below. Such wverages shall be procured and maintained with forms and insurance acceptable to the City. All wverages shall be wntinuously maintained to rover all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. hi the case of any claims- made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (i) Workers' Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease -each employee. Evidence of qualified self-insured status maybe substituted for the Workers' Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minhnum combined single limits of ONE MII,LION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all premises and operafions. The policy shall include wverage for bodily injury, broad form property damage (including wmpleted operations), personal injury (including wverage for wntractual and employee acts), blanket wntractual, independent contractors, products, and completed operations. The policy shall contain a severabiliry of interests provision. (iii) Comprehensive Automobile Liability insurance with minimum wmbined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,00- 0.00) aggregate with respect to each Professional's owned, hired and non-owned vehicles assigned to or used in performance of the Swpe of Work. The policy shall wntain a severabiliry of interests provision. If the Professional has no owned automobiles, the PS1-971.doc Page requirements of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate. (c) The policy or policies required above shall be endorsed to include the City and the City's officers and employees as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or employees, or carried by or provided through any insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Professional shall be solely responsible for any deductible losses under any policy required above. (d) The certificate of insurance provided by the City shall be completed by the Professional's insurance agent as evidence that policies providing the required coverages, condi- tions, and minunum limits aze in fiill force and effect, and shall be reviewed and approved by the City prior to commencement of the contract. No other form of certificate shall be used. The certifi- cate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. (e) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall wnstitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (f) City reserves the right to request and receive a certified copy of any policy and any endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 10. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIIiSA) and as such participates in the CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Finance Department and aze available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific wverages offered by CIRSA. PS1-971.doc Page 4 City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there aze no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 12. Notice. Any written notices as called for herein may be hand delivered to the respective persons and/or addresses listed below or mailed by certified mail return receipt requested, to: City: Professional: City Manager Gordon Shaw, PE, AICP, Principal City of Aspen LSC Transportation Consultants, Inc. 130 South Galena Street PO Box 5875, 2690 Lake Forest Road Aspen, Colorado 81611 Tahoe City, CA 96145 13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 13-98, pertaining to non-discrimination in employment. 14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No term, wvenant, or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regazd whatsoever shall not constitute a waiver of any term, covenant, or condition to be performed by Professional to which the same may apply and, until wmplete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 15. Execution of Agreement by City. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwith- standing anything to the contrary contained herein, this agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence) to execute the same. 16. Illegal Aliens -CRS 8-17.5-101 & 24-76.5-101. a. Purpose. During the 2006 Colorado legislative session, the Legislature passed House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added PS1-971.doc Page 5 new statutes relating to the employment of and contracting with illegal aliens. These new laws prohibit all state agencies and political subdivisions, including the City of Aspen, from knowingly hiring an illegal alien to perform work under a contract, or to knowingly contract with a subcontractor who knowingly hires with an illegal alien to perform work under the contract. The new laws also require that all contracts for services include certain specific language as set forth in the statutes. The following terms and conditions have been designed to comply with the requirements of this new law. b. Definitions. The following terms aze defined in the new law and by this reference are incorporated herein and in any contract for services entered into with the City of Aspen. "Basic Pilot Program" means the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security. "Public Contract for Services" means this Agreement. "Services" means the furnishing of labor, time, or effort by a Contractor or a subcontractor not involving the delivery of a specific end product other than reports that aze merely incidental to the required performance. c. By signing this document, Professional certifies and represents that at this time: (i) Professional shall confirm the employment eligibility of all employees who aze newly hired for employment in the United States; and (ii) Professional has participated or attempted to participate in the Basic Pilot Program in order to verify that new employees aze not employ illegal aliens. d. Professional hereby confirms that: (i) Professional shall not knowingly employ or contract new employees without confirming the employment eligibility of all such employees hired for employment in the United States under the Public Contract for Services. (ii) Professional shall not enter into a contract with a subcontractor that fails to confirm to the Professional that the subcontractor shall not knowingly hire new employees without confirming their employment eligibility for employment in the United States under the Public Contract for Services. (iii) Professional has verified or has attempted to verify through participation in the Federal Basic Pilot Program that Professional does not employ any new PS1-971.doc Page employees who are not eligible for employment in the United States; and if Professional has not been accepted into the Federal Basic Pilot Program prior to entering into the Public Contract for Services, Professional shall forthwith apply to participate in the Federal Basic Pilot Program and shall in writing verify such application within five (5) days of the date of the Public Contract. Professional shall continue to apply to participate in the Federal Basic Pilot Program and shall in writing verify same every three (3) calendaz months thereafter, until Professional is accepted or the public contract for services has been completed, whichever is eazlier. The requirements of this section shall not be required or effective if the Federal Basic Pilot Program is discontinued. (iv) Professional shall not use the Basic Pilot Program procedures to undertake pre-employment screening of job applicants while the Public Contract for Services is being performed. (v) If Professional obtains actual knowledge that a subcontractor performing work under the Public Contract for Services knowingly employs or contracts with anew employee who is an illegal alien, Professional shall: (1) Notify such subcontractor and the City of Aspen within three days that Professional has actual knowledge that the subcontractor has newly employed or contracted with an illegal alien; and (2) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the new employee who is an illegal alien; except that Professional shall not terminate the Public Contract for Services with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (vi) Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Colorado Department of Labor and Employment undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. (vii) If Professional violates any provision of the Public Contract for Services pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of Aspen may terminate the Public Contract for Services. If the Public Contract for Services is so terminated, Contractor shall be liable for actual and consequential damages to the City of Aspen arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. PS1-971.doc Page 7 (ix) If Professional operates as a sole proprietor, Professional hereby swears or affirms under penalty of perjury that the Professional (I) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law,(2) shall comply with the provisions of CRS 24-76.5-101 et seg., and (3) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Agreement. 17. General Terms. (a) It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties aclrnowledge and understand that there are no conditions or limitations. to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. (d) This agreement shall be governed by the laws of the State of Colorado as from time to time in effect. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. [SIGNATURES ON FOLLOWING PAGE] PS1-971.doc Page 8 ATTESTED BY: Title: TN BY: Date: PROFESSIONAL: (~~/rh~....~ LSC Transport~ati-on~Con~sultants, Inc. Title: ~i~ 4s. ~ / /~ Date: /4ui,~fT ~TJ . ~3~ CITY OF ASPEN, COLORADO: PS1-971.dce Page 9 Attachment A TDP SCOPE OF WORK AND COST ESTIMATE 2008-09 TRANSIT DEVELOPMENT PLAN WORK SCOPE & COST ANALYSIS TASK 1: STUDY INITIATION /DATA COLLECTION Purpose To establish the communication links and information processes necessary to the success of the study. To finalize the scope of the study and determine responsibilities for data collection. To set the institutional and demographic context in which the plan is being developed. This task will provide the CONSULTANT Team with a clear understanding of the goals of the study, the data available, and the steps needed to develop a useful final study product. Method CONSULTANT will develop and provide a list of desired data items. An initial meeting will be held in Aspen between the CONSULTANT, City staff, RFTA staff, and others at the staffs discretion. This meeting will have a number of goals, including the following: 1. Review of the data list to identify any missing items and to decide a course of action to collect or develop additional data. 2. Identify groups or individuals that the CONSULTANT should contact for input to the study. 3. Identify and discuss issues for further analysis in the study, to identify the position of local interest groups and stakeholders. A preliminary list of study issues consist of the following: * Appropriate revisions to transit services to address current and proposed development within the community, including but not limited to Aspen Valley Hospital, Burlingame Ranch, Aspen Club & Spa, BMC West, Lift 1-A and the Limelight Lodge. * Changes in the seasonal Level of activity in the community and route ridership patterns. * Current routing issues including Burlingame/Hwy 82, Cross Town, Mountain Valley and Castle/Maroon routes. * Hours/dates of operation *Improved coordination of City services with changes in other RFTA services *Coordination of City services to better serve school and hospital campuses *Coordination with possible BRT plan 4. Finalize the work program to best address the issues identified, and to best address the additional data needs. 5 To meet the goals of the community, it is essential that the transit plan be developed withi^ the context of other planning processes. It will be important to collect and review pertinent documents, including the following: * The Aspen Area Community Plan * Current development plans * The 2004 Local & Regional Travel Pattern Study * The Canary Initiative In addition to citing any transit-related plan elements, CONSULTANT will review and summarize the requirements placed upon the local transit program by each of these planning processes, and the role that public transit services can take in attaining these requirements. The Aspen Area Community Plan and its current updating will be given particular focus to ensure that the transit plan is consistent with established community transportation goals. CONSULTANT would also propose to review any demographic data updated since the last transit plan, focusing on population, housing stock (primary vs. second homes), and commute patterns. Demographic data available through the City*s GIS department will also be collected and reviewed. In addition, CONSULTANT will update information concerning major activity centers, such as recreational facilities, school facilities, and other major transit trip generators. As part of this task CONSULTANT would propose to publish a survey form in both of the local newspapers and/or on-line to elicit general public comments regarding transit services. Readers would be asked to clip the form (roughly 8 X 10 inches) and return i[ via mail or fax, or by dropping it by City Hall. This survey would elicit comments regarding the following: * Perception of the existing service * Identification of factors that would lead to increased transit usage * Suggestions for service and bus stop improvements CONSULTANT will input the resulting data into a spreadsheet for summary and analysis. In addition, CONSULTANT will summarize all comments received, and prepare a discussion of the survey results. While this survey approach will not result in statistically significant results, CONSULTANT found in the previous transit study for Aspen that the perceptions and comments received are useful in establishing the community*s attitude toward transit services, and in generating ideas for further evaluation. CONSULTANT will also assist City staff with regards to any additional public input processes that may be deemed appropriate, such as advisory groups or open houses. Specifically, CONSULTANT will help to identify issues and questions to be addressed, and will review public comments and incorporate them into the study process. Product The data will be compiled and organized into a report format. The data will be presented in graphics and tables with supporting narrative as part of a Technical Memorandum, to be produced at the conclusion of Task 3. 6 TASK 2: ON-BOARD SURVEY Purpose This effort would help to provide a clear understanding of actual trip-making patterns of existing transit ridership, their demographic characteristics, their perception of existing services, and their needs for service improvements. Method CONSULTANT would propose that this survey be developed, administered and analyzed by CONSULTANT. The first step in this process will be for CONSULTANT to review previous RFTA survey forms, and develop an adequate survey instrument. Data collected might include the following: * Travel mode to and from the bus * Trip origin and destination (place name or street intersection) * Ridership frequency * Trip purpose * Reason for using the bus, and auto availability * Opinion regarding transit service characteristics * Age * Desired service improvements CONSULTANT will develop a draft survey instrument, and present this instrument to City staff for review and comment. Any necessary comments will be incorporated to develop the final survey form. CONSULTANT, city or temp staff would be placed on each route for a minimum of half of the runs on each route over the course of the service day, distributed across the Aspen City Service span of service. (Not all routes need be surveyed on the same day.) Each surveyor will be responsible for distributing and collecting the survey forms and pencils, assisting passengers with the form as needed, keeping the vehicle free of discarded forms and pencils, and conducting aboarding/alighting count by stop. Survey days will be chosen to be representative of typical peak season conditions. Product The collected data will be entered by CONSULTANT staff into a spreadsheet program developed by CONSULTANT, which can be converted to Excel, dBase, ASCII, or Paradox files. The data will be evaluated to yield summaries regarding the following: * Passenger characteristics * Perception of existing services * Trip origin destination * Desired service improvements In addition to straight tabulations, CONSULTANT will conduct cross-tabulations between passenger characteristics and other survey responses. TASK 3: ANALYZE RIDERSHIP AND TRANSIT SERVICE EFFECTIVENESS Purpose This task will establish the existing conditions regarding public transportation in Aspen, as the basis for decision-making regarding future changes in service. This task will also determine whether the transit services are provided in an effective and efficient manner. Method The CONSULTANT will compile data regarding the City routes, as provided by RFTA ridership and service records. A profile of each service will be prepared, including the following: * Span of service * Service frequency * Vehicle-hours of service * Vehicle-miles of service * Marginal operating cost * Fully allocated total cost A detailed analysis of ridership patterns will then be developed. At a minimum, the following service data will be developed on a route-by-route basis for the system as a whole: * Ridership by month over a full year * Ridership by day of week for a typical week in each season * Ridership by run for a typical day in each season * Peak passenger load * Average daily boarding and de-boarding by stop, for both winter and summer conditions. * On-time performance/number of missed trips * Annual passenger fare revenue (for the Mountain Valley Dial-A-Ride) * Trend analysis of total passenger-trips over each of the last five years This information will be used as the basis of a performance analysis for each route, and for the service as a whole. Performance indicators to be evaluated will include passengers per vehicle-hour, passengers per vehicle mile, subsidy required per passenger-trip, and on-time performance. A discussion of the strengths and weaknesses of each existing transit route will then be prepared. Product A thorough and up-to-date summary of operations and ridership for each route as including an analysis of service effectiveness by route, time of day, day of week, and season. This information will be presented in the Technical Memorandum, to be produced at the conclusion of Task 4. 8 TASK 4: DEVELOP TRANSIT OPERATING AND CAPITAL ALTERNATIVES Purpose In this task, a wide range of service, capital, and institutional alternatives will be developed that address the planning issues identified by the CONSULTANT Team and City staff, and to meet any additional feasible needs identified through the study process. The alternatives will be analyzed in terms of expected effectiveness, efficiency, and progress towards meeting the local goals for transit service. Method The CONSULTANT team will work with City staff members, and others as deemed appropriate, to determine alternatives which should be evaluated. The alternatives will be formulated based on the transit needs identified in previous tasks to address any existing service deficiencies. (An initial list of alternatives is presented above as part of Task 1.) The CONSULTANT will develop detailed information on each service alternative. The detailed information will be used in the analysis of each alternative and the development of recommendations to the client. The following information will be provided for each alternative: * Type of service to be offered * Operating characteristics, including service areas, routes and schedules, hours of operation, vehicle mileage, ridership, impact on staffing requirements, etcetera. * Impact of Main Street and Hwy 82 transit lanes *Impact of planned BRT system * Impact on ridership, by type of rider * Financial characteristics including operating, capital, and administrative costs; impact on fare revenue (if appropriate) * Impact of use tax as a funding mechanism. * Impact of expanded paid parking on ridership * Options for streamlining service by accessing deadheading valley buses and/or redundant skier/city service. Each of these components will be incorporated into acost-effectiveness analysis for the alternatives. The alternatives will also be evaluated based on the goals and objectives for transit service in the study area. Specific alternatives that will be evaluated will include: * Changes in the span of service (hours of operation) for various seasons * Modifications to routes * Modifications to schedules * Implementation of fares * Improvement in service frequency, and * Changes in type of service between fixed-route and demand-response service. In addition, CONSULTANT will evaluate potential capital issues associated with the City services. This will include a review of appropriate bus size for the various City services. In addition, City Staff will inventory all existing bus stops in Aspen, which CONSULTANT will review to evaluate options to improve passenger amenities at existing and potential future stops. 9 Product A comprehensive analysis of alternatives will be prepared, which will be presented as the final section of the Technical Memorandum. Copies of the Technical Memorandum will be presented to staff for review and comment upon conclusion of this task. An electronic version and three hard copies will be provided. Any revisions to the Technical Memorandum will be incorporated into the Draft and Final Transit Plans. The CONSULTANT will also meet with staff to present the results of the analysis and to assist in the selection of recommendations. 10 TASK 5: DEVELOP RECOMMENDED TRANSIT PLAN Purpose To review, finalize, and summarize the CONSULTANT Team's recommendations regarding service and capital improvements, develop a detailed financial plan, and provide an implementation schedule. Method The basis for the recommended transit improvements will be a careful evaluation of the service alternatives developed in Task 4. The CONSULTANT Team will meet with staff to review and discuss the results of the alternatives analysis. As necessary to resolve outstanding issues, CONSULTANT Team members will be available for additional meetings or phone conferences. The result will be development of a recommended service plan that will include service area, type of service, span of service, and service frequency for all types of services studied. Recommendations will also be made regarding any modifications to routes and schedules. A capital improvement plan will be developed to support the service recommendations. Specific elements of the capital recommendations will include: * Vehicle characteristics (including fuel source) for both replacement and expansion vehicles. * Passenger facilities, including improvements to transfer centers and bus stops as well as needed facility improvements and recommendations for dealing with space constraints. Both the operating and capital recommendations will be used to forecast future financial requirements. These requirements will then be used to make final recommendations regarding financial strategies. The forecasted changes in operating costs, future capital requirements, and changes in financial resources will all be input into aspreadsheet-based financial forecast for the system. Through an iterative process, differing capital and service improvement plans can be evaluated to ensure that an adequate funding balance is maintained through the life of the plan. This task will result in a financial plan that includes analyses of both revenue and expenditures for aFive-year plan period. Finally, ayear-by-year implementation schedule will be developed for all plan elements, identifying responsible parties and financial requirements. This schedule will identify the entities responsible for implementation of each plan element. Product The CONSULTANT will present the findings of the study in a Draft Aspen City Service Transit Plan to City staff. The CONSULTANT will also provide the revised information contained in the technical memorandum. 11 TASK 6: REPORT PREPARATION AND PRESENTATION Purpose This task involves the prepazation of interim and final documents, and review and approval as to whether the documents are acceptable and adequately addresses the needs of the City and its residents. Method Over the course of the study, an interim technical memorandum will prepared and presented at the end of Task 4, as discussed above. Five administrative copies of Administrative Draft Plan (including an executive summary) will be provided to City staff at the conclusion of Task 5. Following administrative review and CONSULTANT revision, one unbound and two bound copies of the Draft Plan will be prepared, along with an electronic version. In addition, CONSULTANT will post a report in PDF format on its web site. After review and approval of the Draft Plan, one unbound and two bound copies of the Final Plan and an electronic copy will be provided in a PDF file. The Final Aspen City Service Transit Plan will document all of the work accomplished in the project. Product A Final Aspen City Service Transit Plan that can stand as a blueprint for revisions to the City services, and serve as the basis for agreements between the City and RFTA. Cost Estimate Estimated cost including CONSULTANT time and travel, printing, copying, etc: $55,490.00. 12 Op $ ~~~ Gi S ~ $~ ~I 't 00 O . .'~i oti~rn~r` Vi k/I .~ w (,~ r M ~ r (1 ~q W J ~,F~n~j,~m~ Q 2 ~J~ Q ~o n"~. 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