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HomeMy WebLinkAboutARC.min.09022008ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes September 2, 2008 In Attendance: Board members :Rick Newton, Debbie Ware, Scott Writer, Barbara Owen, Gordon Gerson, Sue Smedstad, Laura Komasiewicz Staff Member(s): Jonathan Godes, Jon Lazson Guests: John Olson, Bob Langley, Peggy Behr, Michelle Hocknell, Chris Lochrem, Teri Hooper, I. Call to Order -Scott called the meeting to order with a quorum present. Committee Comments: Debbie asked the "once" be corrected to "one" on discussion item number 3. Scott asked to strike that there ever was a guest as she was not present at the start of the meeting. Rick Newton introduced Jon Larson as the new Ice Facilities Manager that started today. Approval of Past Minutes: Rick motioned to approve and Debbie provided a second. All approved. II. Action Items: Winter Ice Schedule Scott asked that this be moved up in the agenda to accommodate the lazge number of guest that day. Jonathan gave a brief history of the situation to everyone and asked for comments and/or corrections. History: Over a yeaz ago the Men's League was approached and asked to move back 30 minutes to create an additional hour of ice time for a youth group. The hour would come from'/~ hour of Men's League time and''/z hour of vacant ice time that had been at AIG for several years. The advisory committee had advocated several times to staff that this half hour should be made saleable. No action was taken during the 07-08 ice year. This year a new user group (Revolutions) approached staff about getting a one hour of ice time to build upon their success of last year and felt that there could be an opportunity with the new hour that was being created. Jr. Hockey and Revolution determined that it would be in their both best interests to have Jr Hockey take the newly created hour at the AIG (better day and their coaches all play in the men's league) and to give up an hour on Friday at the LIA to Revolutions (LIA a preferable location give the proximity to the schools and the down valley participation they have). John Olson proposed that the Aspen Skating Club be asked to move up 15 minutes and that the Men's League would move back 15 minutes in order to create the extra hour for a youth group. Bob Langley proposed that the skating club move their ice allotment ahead 15 minutes and that the Men's League move their time back 15 minutes. Barbra Owens spoke as a skating club representative and indicated that it was the busiest day of the week for the Skating Club and that their board had previously voted on this and denied it. Bob said that while it was the ASC biggest day, this proposal would allow Revolution to have a day. John Olson suggested that the 15 minute compromise would work because having skating club start at 3:45 was reasonable since Jr. Hockey had been doing it for years and they had to get their kids in pads. Scott agreed that it seemed that 3:45 was a reasonable start time at the AIG. Teri Hooper indicated that this was not feasible for the Figure Skaters since the bus did not get to the AIG until almost 4:00 as it was. Jon Olson said that the ice was too precious to rely on the bus system and that parents needed to work out a carpool system like Jr. Hockey had to get the kids to AIG on time. Laura volunteered to check with the school busing system to see if the route could be rearranged to accommodate the figure skaters. Teri and Barbra were asked, and consented to asking their board about reconsidering the move to 3:45 time slot. Their next meeting would be September 11~'. Bob asked if, while things were being worked out if Revolutions could use the ice at the LIA starting Friday, Sept 5`". It was granted by consent Guest Comments: Toni Krongberg -Aspen Hospitals are doing a therapy pool. Now we don't have to. Questioned safety of the bus stop. Questioned whether the depths of the outdoor leisure pool is deep enough? Committee Comments: Debbie asked the "once" be corrected to "one" on discussion item number 3. Scott asked to strike that there ever was a guest as she was not present at the start of the meeting. Rick Newton introduced Jon Larson as the new Ice Facilities Manager that started today. Staff Comments: None III. Discussion Items: 1. Outdoor Pools: Scott asked on the progress of the outdoor pools and if we had gotten a penalty/reward clause in the bid packet? Staff indicated that bids were out and that groundbreaking was looking more like the end of September or the beginning of October at this point. 2. Aspen Area Community Plan: Scott explained the AACP to Jon Larson and why it was important to the AC. Rick asked staff to give the AC ANY update on the AACP as soon as there was one to be had. Scott asked if the ARC could be a distribution point for the survey. Staff indicated that they did not see a reason why it could not be. The citizen's survey was discussed and how it was deemed a flop. Gordon asked if there was any way that the AC could request a question on the AACP survey about the need for a fitness center. AC asked if the staff could request that Jessica give the AC an update on anything happening with the AACP and if she could attend the next AC meeting? Rick asked who was actually putting the process together and if the AC members could participate in influencing the process. 3. Financial Reports: Staff presented that while revenues are somewhat consistent with last years, expenses are down significantly from 2007. Rick asked for better financial: that were easier to read. It was requested that staff show a Month to Date comparison, a Year to Date Comparison, Budgeted Year, Projected Year, and Percentage Changes. Staff responded that with the new Active tracking software that this would be much more clear than in the past. 4. Electronic Kiosk. This is on order and does not cost the department anything. IV. Updates: Business Calendar: 2. Ice Garden Remodel. 3. Concession Assignment: This seems to be going great and staff has heard some very good feedback from the public. 4. Fall Closure Dates. Staff informed the AC that the fall closure dates for maint. will be Sept. 13`~ thru the 21g`. V. Action Item(s): 1. SPARC Board Terms: Debbie Ware and Barbara Owen each were at the end of their terms of service on the Board as SPARC representatives. Scott Writer asked each if they were interested in continuing their service and each replied yes. A motion was made by Sue to retain Debbie and Barbara on the board, a second was offered by Scott and all approved. VL Other Business: 1. None The committee was adjourned and will meet again on September 2, 2008.