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Home My WebLink Aboutresolution.council.046-01 RESOLUTION NO. <SERIES 001> A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND LORIS AND ASSOCIATES, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AMENDMENT TO THE AGREEMENT ON BEHALF OF THE CITY OF ASPEN. WHEREAS, there has been submitted to the City Council an Amendment to the Professional Service Agreement between the City of Aspen, Colorado and Loris and Associates, Inc., a copy of which is annexed hereto and part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO. Section One That the City Council of the City of Aspen hereby approves that an Amendment to the Professional Service Agreement between the City of Aspen, Colorado, and Loris and Associates, Inc., regarding the Truscott Project, a copy of which is am~exed hereto and incorporated herein, and does hereby authorize the City Manager to execute said Amendment to the Agreement on behalf of the. City of Aspen. I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolutio~do~pted by the City Council of the City of Aspen, Colorado. at a meeting held (Jf--/aZX. cc~ ~_~ ,2001. ! ~' -~ -:' ~- Kathryn S. Koc~7~ity ~l~rk ~ AMENDED AGREEMENT FOR PROFESSIONAL SERVICES This Amended Agreement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and L0ris and ..Associates Inc., Aspen, Colorado ("Consultant"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: · 1. Scope of Work. Consultant shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference incorporated herein. 2. Completion. Consultant shall commence work mediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be completed no later than March 1, 2003. Upon request of the City, Consultant shall submit, for the City's approval, a schedule for the performance of Consultant's services which shall be adjusted as required as the pr6ject proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Consultant. 3. Payment. In consideration of the work performed, City shall pay Consultant on a time and expense basis for all work performed~ The hourly rates for work performed by Consultant shall not exceed those hourly rates set forth at Exhibit "B" appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed $28,420.00. Consultant shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Consultant within ten days from receipt of the Consultant's bill. All other agreements made in the original contract between the City of Aspen and Loris and Associates, Inc. dated April26, 2000, not stated herein, shall remain the same. City: Consultant: Steve Barwick, City Manager Pete Loris City of Aspen Loris and Associates, Inc. 130 South Galena Street 5775 Flatiron Parkway, Suite 207 Aspen, CO 81611 Boulder, CO 80301 ~1-97i.doc Page 1 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. ATTESTED BY: CITY OF ASPEN, COLORADO: CONSULTANT: WITNESSED BY: Loris and Associates, Inc. Date: 4, I'"'/. (~) [ ~'~1-971.doc Page 2 L 0 R I S Mastering the Art of Engineering Structures and Infrastructures April 17, 2001 Mr. Ed Sadler City of Aspen 130 South Galena Aspen, CO 81611 Regarding: Additional Services Truscott Entry Drive / S.I-I. 82 Intersection Design Mr. Sadler: As requested by the City of Aspen, Loris and Associates has prepared the following proposal to provide additional services for the Truscott Entry Drive / S.H. 82 intersection and underpasses. A description of the proposed additional services is shown below: SHOP DRAWING REVIEW · MSE retaining walls (six) · Precast concrete 3-side culverts (two) · Steel stairs (two) SITE VISITS · One site visit before back filling each underpass (2). · One site visit before casting concrete anchor slabs. · One addition site visit as needed. MEETINGS · Attend preconstruction conference. · Attend substantial completion walk-through. ADDRESS FIELD QUESTIONS (Assume average 6 hrs per week) · Address field questions as the arise. Perform simple checks for requested changes. Provide information and clarification as requested. LIGHTING SUBCONSULTANT C.A. SERVICES Clanton and Associates have proposed to provide shop drawing review and general C.A. coordination as described in the attached proposal. PHONE NO. : FEb. 21 200! 10:51_PN P2 ~'N & ASS,~ February 21, 2001 Pete Loris Loris & Associates 571'5 Flatiron Pkwy, Suite 207 ' Boutder, CO 80301 Re: Truscott Underpass Lighting Consulting Proposal Dear Pete, Clanton and Associates agrees to provide construction administration services for the lighting and electrical design for the'Truscett Underpass project, The total estimated add/tional fee for this work is $2,000, plus $1,000 per site visit. A bkeakdown of the $2,000 in additional design services shall include the following: · ShOD drawing review: $900 o General coordination: $1,100 This scope of work is based upon normal project progress, without major redesign or change order worl<. Tl~e scope is based on a phone conversation with Client and Randl Herdman on February 16, 2001, Reimbursable expenses st~all include printing costs, overnight delivery and travel expenses associated with thb project and shall be charged in addition to the compensation for professional services. Additional services shall be charged at the folJowJng hourly rates: Principal Enginee¢ $125/hr Principal Architect 100/hr Sr. Engineer 90/hr Engineer 65/hr CAD Technician 50/hr Work shalI commence upon receipt of a signed copy of this agreement. ASSOCIATES DAT~ - ' ~ LORIS & ASSOCIATES DATE Tmscott Intersection Contract Amendment ApriL2~ 2001-- Page 2 t? ADDITIONAL DESIGN EFFORT In addition to the above listed extra services, we are requesting additional fees to cover design services already provided which have exceeded our original and amended fee estimates. The final design and site geometry was more complex than we had anticipated, requiring many additional details and more plan sheets. Also, we made changes to the wall and trail layout as required by CDOT (Washington Infrastructure) after the layout had previously been approved. Furthemmre, additional coordination and research was required to provide justification to CDOT for the proposed traffic signal. Finally, our office coordinated the distribution of the contract documents to the subcontractors, which required additional effort. The additional fees requested for the additional design effort will cover the design services already provided and plan changes and addenda that will result from the final CDOT review. We are requesting $28,420 in additional fees to provide the additional services listed above. A fee worksheet is attached. Please call if you have questions, or if you need additional information regarding this request. Sincerely, The Office of Accepted by: Loris and Associates, Inc. Scott Belonger, P.E., Project Manager Date Cc: Lee Novak Ben Ludlow