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Home My WebLink Aboutresolution.council.049-01 RESOLUTION NO. (SERIES OF 2001) A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND DHM DESIGN CORPORATION, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AMENDMENT TO THE AGREEMENT ON BEHALF OF THE CITY OF ASPEN. WHEREAS, there has been submitted to the City Council an Amendment to the Professional Service Agreement between the City of Aspen, Colorado and DHM Design Corporation, a copy of which is annexed hereto and part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO. Section One That the City Council of the City of Aspen hereby approves that an Amendment to the Professional Service Agreement between the City of Aspen, Colorado, and DHM Design Corporation, regarding the Truscott Project, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said Amendment ro the Agreement on behalf of the City of Aspen. Dated: c~/f ,2001. ~c ~E. Richards, I. Kathryn Koch, duly appointed and acting City clerk do certify that the foregoing is a true and accurate copy of that resolut, iep adopted by the City Council of the City of Aspen, Colorado, at a meeting held f_../'~lQ/-t .~ ~ ~ ,2001. - '- ' Kathryn S. Koc~/Qit~ Cl~erk AMENDED AGREEMENT FOR PROFESSIONAL SERVICES This Amended Agreement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and DHM Design Corporation, Aspen, Colorado ("Consultant"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Scope of Work. Consultant shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference incorporated herein. 2. Completion. Consultant shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be completed no later than March 1, 2003. Upon request of the City, Consultant shall submit, for the City's approval, a schedule for the performance of Consultant's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Consultant. 3. Payment. In consideration of the work performed, City shall pay Consultant on a time and expense basis for all work performed. The hourly rates for work performed by Consultant shall not exceed those hourly rates set forth at Exhibit "B" appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed $45,884.00. Consultant shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or unfunely, the City shall review the matter with Consultant within ten days from receipt of the Consultant's bill. All other agreements made in the original contract between the City of Aspen and DHM Design Corporation dated in November, 1999, not stated herein, shall remain the same. City: Consultant: Steve Barwick, City Manager Laura Kirk City of Aspen DHM Design Corporation 130 South Galena Street 580 Main St., Suite 110 Aspen, CO 81611 Carbondale, CO 81623 PS1-971.doc Page 1 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. ATTESTED BY: CITY OF ASPEN, COLORADO: Date: CONSULTANT: WITNESSED BY: DHM Design Corporation Title: Date: ~"' PS1-9?I .doc Page 2 March 5, 2001 Ed Sadler Asset Manager City. of Aspen 130 S. Galena Steer Aspen, Coio~do 81611-1975 RE: Cons~ction A~inis~tion F~s [or Tmsco~ Dew Ed: Anached please find anticipated consl~ction administration fees for DHM and all of our consul~ts to complete the T~oR project site ufili~, l~e, and wa~way packages. Lofts ~d Associates will cover my work under the Tmseen lnter~cfion package. DHM has included semices fer the coune of the project. All o~er consultants have included semites for the~ ~ive ~nion of the site work only. Sopris ~gineefing hm not ~umed ~y c~rdi~fion, m~t~g~ or site visi~ after ~e anticipated completion ~le of Gould's wo& in mid-summer. Ple~e ~il wi~ ~y question~ Sincerely, Lam Ki~ CC: Lee Norsk Ben Ludlow AtlachmenL~: lee summary Sub-consultant scopes Corporate: ~39o ~awrence Street, ~ui~ ~oo, Denver. C0 Wesm'n Slope: 580 [4ain 5~reel, $oite :;o, Carbondale, CO 8~62} carbondaleadhmdesign.cora :Emil 97o.963.69a :Fax 97o.96}.652o :Tel SCOPE & FEE SURMtTTAL Truscott Housing/Plum Tree Golf CourSe Additional Services - Construction Administration Client: Aspen Housing Office/Aspen Parks Department Date: 3/5/01 Firm: DHM Design Corporation Revised: Job No.: 98514-03 Itemized Samma,r~ .... Title Rate Hours Total DHM Construction Administration Services I.l Shop Drawing Review Project Mgr./Principal $100 4 $400 Senior LA $70 $0 Ta:}k Sub-Total $400 1,2 Incremental Project Review Projec~ M§r./Pdnoipal $I00 ]25 $12,500 4 visits to review walk layout Senior LA $70 I visit to review wall construction Task Sub-Tolal $ i2,500 3 visits to review overall site layout/construction 5 visits durin~ each phase of landscape construction (3 phases) 17 visits total at 5 hours per visit 2 hours per month of miscellaneous coordination ovcr 20 month construction period for a total of 40 hours of miscellaneous coordination 1.3 I meeting/month over coarse of project Project Mgr./Principal $I00 100 $10,000 I meeting/month from March 2000-October 2001 Senior LA $70 S0 ~otals 20 v/sits at one/month Task Sub-Total $ l 0,000 Project Mgr./Principal at 4 hrs, per meeting plus I hour of coordination. 1.4 On-call Serw'ice~ Project Mgr./Principal S100 5 $500 DHM per meeting cost Senior LA .$70 Project Mgr./Principal at 4 hrs. per meeting plus I hour of Task Sub-Total $500 coordination. O.M C bor Torn, (does .or incl.,/; on-ca s r ices) ....... DHM Reimbursable Expenses to be bdled as incurred. DHM SubConsu~tants , Irrigation SubConsultant - HydroSyStems 2A Shop Drawing Review '~'ask Sub-Total $1,160 (See attached proposal) (Coordination w/irrigation contractor and r~issuance of drawings based on irrigation phaMng not included in proposal dated ~16/0! ) 2,2 Incremental Project Review Task Sub-Total $2,790 (See attached proposal) 2.3 I moating/month over course of project Task Sub-Total NA ($~ attached proposal) 2,4 On-dali Sereiees Task Sub-Total S430 Per visit Electrieal Engineer. 3.1 Shop Drawing Review Task Sub-Tola] $1,300 (See attached proposal) 3.2 Incremental Project Review TaskSt~b-Totat $1,700 (See attached proposal) 3.3 ] meeting/mouth over course of project Task Sub-Tota~ NA (See attached proposaD 3.4 On-call Services Task Sub-Total $1.000 (See attached proposal) Sopris Engineering (for site work only, does not include any eoordinatinn during housing phases) 4.1 Shop Drawing Review Task Sub-Total (See attached proposal) ,;.2 Incremental Projeet Review Task Sub-Total $10AS0 (See attached proposal) 4.3 8 Site visits Task Sub-Total S3,600 (See attached proposal) 4.4 On-call Servie~ Task Sub-Total $~50 Per visit (Does not include reimbursables) Total SoD-Consultant :Fee $22,100 (Does not ioctude on-call setwices) 4% Administration fee For subcoosultaot contracts/invoicing manages by DHM Design. $884 T~sl Fee (w/o on-call so,ices & reimbu~ables) $45,884 As-buflts ~e not included. Aa-builta are to ~ provided as a ~n of contractors' work. .dr Hy oSystems, Inc. 390 Union Blvt$,, Suite 330 Lakewood, CO 80228 Febraary 16, 2001 Laura Kirk DHM Design Corporation 580 Main Street, Suite 1 I0 Carhondalc, Colorado 81623 Re: Construction Administration Service~ Aspen Golf and Tennis Cluh]Trus¢ott l~ousing Dear Laura, Per your fax please find below a seopo for HydroSystcms to provide Construction Adminislrativ¢ Services for tile project. I have estimated thc number of visit for each service and included a cost per visit aSevc and beyond what is otrtlihed. As noted, I have assumed muRiple seasons o£eonstruction. We bill our trax, c] time to Aspen at $45.00 per hour (six hours). Each visit noted as with travel t/me inetud~ om' hourly rate plus $270.00 of travel t/me. 1) Shop drawing revimv two hOUrs at $80.00 per hour $ 160.00 2) Pre-coustruction meeting (one) two hours at $80.00 per hour plus trinket $ 4-30.00 PunebJist walkthrough (Iwo) £our hours at $80.00 par hour plus travel (2) $1, lg0,00 Final walklhtough (tv'o) four hours at $80.00 per hour plus travel (2) $ 1.180.00 Total adrnimstrative services fcas (1 + 2) $ 2,950.00 3) Additional visits would he b/lied at two hour~ al $80.00 per hour plus travel $ 430.00/visit Please review this request and let me know ifyou feel it needs an3' mollifications. Again, thank you for this opportunity to provide you with this proposal and if I can bc o£any additional service please don't hez/tate to contact mo. President DMD:drad CO216Aspcn Golf and Tennis Club Irrl{l~,tlon Conaulting Phone: (303) 980-5327 Fax: (303) 980-5384 E-MaJh hydrocolo@ frei.net ~LN & ASS~ Laura Kirk DHM Design Corp Carbonda)e, CO 81623 Re: T~ff Proj~ Ligh~ng ~nsu~ng Dear Laura, Cla~to~ and ~s~ ~r~ to pro~e ~nstm~on ~mi~flon se~i~s ~r ~ lighting a~d elec~l d~iG~ f~ ~e T~sco~ Pmj~, The ~tal ~m~ed ~difi~al fee for ~ ~rk ~ $3,0~, p~s $1,0~ ~r si~ ~sit. A b~ekd~n of the $3.~ in add,anal design se~i~ s~l include ~e ~l~ng: · S~op drawing mv~: $1,300 · General ~lna~ion: ~1,700 This Scope Of work iS based u~ normal project prr, x,jress, without major redesign or change order work, 'l-he scope is traseal on a pt~one conwur~atior~ wi~h Client and Randi Hecdman on February 15. 2001, ReimbursaDle expenses shall include pdnfing costs, overr~iyht cte[ivery and travet exp~nses associate~ with the project and shaft be charged in addftion to the compensaUon for profeseior~al services, Additional services shall I~e ctlafged at Ule followir~j hourly rates: Principal Engineer $125/hr Principal Architect 100/hr Sr. Engineer 90/hr Etlgine~r 6,5/hr CAD Technic, Jan 45/hr wm,~-.~h_a~l~..ez~rnm~n.e~_ur~qn_r~_ ceiot of a siened copy of this ag.r .eem~..n.t, DHM Design Corporation c.,''o Laura Kirk 580 Main Street, Suite l I0 Carbondale, CO 81623 RE: Trus¢ott Housing Project, Construction Administration SE Proposal No. 21000,08 Dear Laura: Sopris Engineering, LLC (SE) is pleased to prepare thc following proposal for thc additional services required/'or Construction Administrator for the Trus¢ott Housing Project. The following scope of Work is based upon a start date of'March 1,2001 and a completion date of final acceptance of July tS, 2001 for site utilities, concrete and asphalt. Shop Drawings Review SE will review shop drawings for all materials as required per the contract documents. SE will need tw, o copies of all shop drawings for review. Upon approval one copy will be signed and sent back. The tbllowing list is the anticipated list of shop drawings. a) Storm Sewer Material List bi Concrete Mix c) Asphalt Mix Proiect Site Review SE will review the site construction on an average of once per week during site civil work. Not including an;,' of tine work per Lords 8,: Associates drawings. We estimate 19 site visils during the site civil work. Scheduled Proiect Site Meetings SE wil) attend an on-site meeting once a month from March through July for coordination. On Call Site Meetings SE will attend on call site meetings as .needed. We envision three on call meetings for a length of two hours on-site. main'stree: suite A3 Carbondale, CO 81623 · (97~) 704-0311 · fax (970) 704.0313 t 502 ciwl consultants Laura Kirk SE Proposal No. 21000.08 Februaff 19. 2001 Page 2 Fees and Payment Schedule The Collowing 1~es are based upon the work as described above: · Shop Drawing Review (fixed price) $1,100.00 · Project Site Review (19 visits @ $550.00 each) $10,450.00 ~, Project Site Meetings (5 visits ~ $450.00 each) S2,250.00 · On Call Site Meetings (3 visits ~ S450.00 each) $1,.350.00 Total $15,150.00 Thank you for providing us with an opportunity to submit a proposal for this project, SE looks forward to working with you once again. Acceptance of this proposal may be indicated by signing the enclosed agreements and returning one signed copy to our office. Please contact me i f you have any questions or need further information. Sincerely, SOPRIS ENGINEERING, LLC Yancy Nichol, P.E. Project Engineer Encl: Billing Rate Schedule Authorization for Professional Services SOPRIS ENGINEERING, LLC SCHEDULE OF HOURLY RATES EftL'ctive January. 2001 Total project charges are based on hourly rates p]us direc! job expenses as tbllows: PERSONNEL CHARGES: PRINCIPAL ENGINEER $105.O0/H R PROJECT MAaNAGER $95.00/NP,. PROJECT ENGINEER (P.E.), SURVEY MANAGER (L.S.) $85.00/HR DESIGN AND/OR FIELD ENGINEER, SURVEY SUPERVISOR $75.00/HR TECHNICIAN, FIELD OBSERVER, PARTY CHIEF S65i00/l-IR TECHNICAL TYPIST, CLERICAL $40..00/HR THREE-MAN SURVEY CREW St 30.O0/HR TWO-MAN SURVEY CREW $1 IO.~0/HR EXPERT TESTIMONY $225.00/HR GPS SURVEY CREW $170.00/HR COMPUTER CHARGES: CAD SYSTEM (DESIGN) S I 0.00/HR C. OMPUTER PLOTS $20.00/EA I~IISC. CHARGES: PI-IOTOCOPIES $0.15/EA BLACKLINE/BLUELINE PRINTS 51.50lEA ~ MYLAR SEPIAS $20.00/EA VEHICLE MILEAGE $0.45/MI OUTSIDE CONSULTANTS OR SUB-CONTRACTORS: BILLED AT OUR COST PLUS I0 PERCENT OTHER DIRECT PROJECT EXPENSES: OUT OF TOWN LIVING EXPENSES: ,MRFARE, LODGING, MEALS, CAR RENTAL, TELEPHONE, PARKING FEES, ETC, MIS(:, EXPENSES: DELIVERY CHARGES, POSTAGE, ETC. BILLED AT OUR COST AUTHORIZATIOn, FOR PROFESSIONA/ SERVICES BY SOPRIS ENGINEERING, LLC Project Name: ')'rusco~t Housing Project, Construction Adminislrafion Engmc~mg, LLC {SE) ~roposal Ictmr dat~ J:ebm~ [9, 2~11, unless otherwise specified. I. Time Sch/~ule: SE will make ~v~ reasonable effo~ to complete all services which are specifically to 5c thrnish~d und=r this agreement in a I~¢iy manner. 2. P~f~io~al S~adards: SE shall be responsible, m the ~cvel of competency pr~en;ly maintained by other practicing ~gineemJsu~'eyom in ~e sa~ type of wo~ in the Cliches Commumty, For thc professional and technical soond~ess, accuraey, and ~eq~cy of aH work fumi~ed under this Authorization. SE makes no other warranty, expressed or hnphed. 3. Termination: Efiher CLIENT or SE may temainatc lh~s Author~ration by g~v~ng twenty C20) day~ wrJttcn notice to the other part~. }n such event. CLIENT shall fo~hwith pay SE in Mil for all ~'ork previously aul~rtzed and pcrfo.ned prior t~ the effective date upon completJ~ of ail applicable r~mtements of this A uth~zatioa. 4. L~al Expenses: In the event legal argon is brought by CLIENT or SE against the other to on fume the obhgat;ons hereunder or adsing ~t of any dispute conc~nJng Ihe te~ and conditions hereby crca~, the losing paay shall pay the p<vaiimg party such reasonable amounts for fee~ costs and expenses us may be set by ~ne court. otT on ~he 25th of the month (mvoJee dale). [nvoJces w~ll be sent otlt un or about the Jast day of the month. ~eywfllbesentto~he chenl a/thc a~dress indicuic<~ al thc bottom of this Authonzat mn ~fm:. Invoices am due and payable on receipt. ] I/2% ~er month { 18% Annual Rate) will be ch~gcd on all anaounts which are over 30 days past due. CJienli~ner ~grees {o pay re~oaable co{Icc:~oa a~ attorney's fees in the event ofnunpaymcat. AssiRnment of Agreem~t: This a~eement shall be binding on thc hc~rs, successors and ass~g~ oClhe pa~i~ hereto ~d ts not to ' bea~signedbyeltherpa~y~vithoutfirslobminingthewritlenconsemoftheolher. 7. Owne~hip of Documents: All reports, plans, field dat~ geld notes, calculations, e~imates and other documents prepared by SE us 8. l.imltalion of Liabili~: SE's IJabihty to the CLIENT for any negligent act, e~r or omission ts. m the agg~gate, limited to an amount not to exceed ~e fee earned under this agreemcm, or $30,01~L whichever ?s greater, CI.IENT: Approvud tbr Ct.lENT- DHM Dcslgn Coworation/Laum Kirk Billing Name and Address: Title: ........... Date: ......... Phone No FEE STRUCTURE DHM Design Corporation Effective January 1,200l Hourly Rates Senior Principal $110.00 ~ $150.00 Principal $90.00 - $130.00 Senior Associate $80.00 - $100.00 Associate $70.00- $80.00 Senior Landscape Architect/Planner $60,00 - $75,00 Landscape Architect $45.00 - $60.00 Technical Assistant $40.00 - $65.00 Computer Specialist $85.00 - $95.00 Clerical/Word Processing $40,00 - $50~00 Reimbursable Expenses Color Copies $1.50 per copy Blackline Prints $0.50 per square foot Mylar Sepias $3.00 per square foot In-House Computer Plots Mylar $3.00 per square foot Vellum $2.00 per square foot Bond $0.35 per square foot Color Computer Plots $2.50 per square foot Large Document Xerox $0.25 per square foot Mileage $0.32 per mile All outside reimbursable expenses such as printing, copying, and long distance telephone calls are billed at our direct costs, Bills are rendered and due payable monthly. Terms: Due and payable within 30 days upon receipt of statements. 1 1/2% per month interest charged on all past due accounts. Proposal price quotes shall remain in effect for a period of six months with renegotiation of hourly rotes and reimbursable expenses at that time,