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CITY COUNCIL WORK SESSION
4:00 PM
I. Budget Worksession - Overview / General Fund / AMP / Grants
CITY COUNCIL WORK SESSION
October 01, 2018
4:00 PM, City Council Chambers
MEETING AGENDA
Overview / General Fund / AMP / Grants
P1
2019 Proposed BudgetOctober 1, 2018P2I.
2019 Budget ProcessMeetings to Review Budget with Council (5) Scheduled Topics / FundsMonday, October 1 Overview, General Fund, Asset Management Plan Fund, GrantsTuesday, October 9Tourism, Public School, REMP, Wheeler Opera House, Parks and Open Space, GolfMonday, October 15 Kids First, Parking, Transportation, Housing Development, Truscott, Marolt, Employee Benefits, Employee Housing, Information TechnologyMonday, October 29 Water, Electric, StormwaterMonday, November 5APCHA, Smuggler, Truscott II, Aspen Country Inn2Adoption Meetings Scheduled TopicsMonday, November 12 1stReading of Fee Ordinance & Budget ResolutionsMonday, November 26 2ndReading of Fee Ordinance (desired adoption by Dec 1)Monday, December 10 Mill Levy Resolution (mandatory certification by Dec 15)P3I.
2019 Revenue: $161.8M3Licensing, Permits, Charges for Services$46,605,753 Other Revenues$8,528,514 Transfers$25,461,320 Debt Proceeds$26,000,000 City 2.4% Sales Tax$19,230,300 City 2.0% Lodging Tax$3,854,000 City Share of County Sales Tax$9,839,000 Property & Ownership Taxes$8,864,980 Housing and Wheeler RETTs$10,926,000 City 2.1% Use Tax$1,000,000 Occupation Taxes & Franchise Fees$1,486,000 Taxes: $55.2MP4I.
General Purpose Property Tax$4.1M General Fund (55%)$3.4M AMP Fund (45%)41.4342.1982.1240.8940.7550.4260.2731.0060.8091.0000.7800.0000.5001.0001.5002.0002.5002009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019General Purpose Mill Levy CreditMill Levy Credit$3,500,000$4,000,000$4,500,000$5,000,000$5,500,000$6,000,000$6,500,000$7,000,000$7,500,000$8,000,000$8,500,000$0$200,000,000$400,000,000$600,000,000$800,000,000$1,000,000,000$1,200,000,000$1,400,000,000$1,600,000,000$1,800,000,0002009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Property Tax RevenueAssessed ValuationAssessed Value & Property Tax RevenueBase Property Tax RevenueAdd'l TABOR RevenuesAssessed ValueP5I.
2.1% City Sales TaxExcludes 0.3% Tax for Public Education5 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 $15,000,000 $16,000,000 $17,000,000Actual CollectionsInflation Adj. Collections55% of 0.45% Kids First$1,924,90045% of 0.45% Housing Dev.$1,574,9000.15% Transportation$1,166,6001.0% + 0.5% (Sunsets) Parks & Open Space$11,665,9002018 Forecast: 3.0%2019 Projection: 3.5%P6I.
2.0% Lodging TaxTourism Promotion Fund (1.50%) / Transportation Fund (0.50%)6$500,000$1,000,000$1,500,000$2,000,000$2,500,000$3,000,000$3,500,000$4,000,000$4,500,000City CollectionsCity Adj. Inflation1.5% Tax ‐Tourism Promotion$2,890,500 0.5% Tax ‐Transportation$963,5002018 Forecast: 0.0%2019 Projection: 4.0%P7I.
Real Estate Transfer TaxesHousing Development Fund (1.0%), Wheeler Opera House Fund (0.5%)7$500,000$2,500,000$4,500,000$6,500,000$8,500,000$10,500,000$12,500,000City CollectionsCity Adj. Inflation1.0% RETT ‐Housing Development Fund$7,180,000 0.5% RETT ‐Wheeler Opera House Fund$3,746,000 2018 Forecast: $8.5M & $4.4M2019 Projection: $7.2M & $3.7MP8I.
2019 Proposed Expenditure Authority8•Base Budget•Equal to same level of resources as prior fiscal year, adjusted for:»Wages ‐Up to 4.0% merit pay»Retirement Contributions ‐Increased 0.5% (attract and retain)»Healthcare Premiums ‐4.0% increase (employee & employer)»Goods & Services ‐2.0% Inflationary Increase•Supplemental Requests•New resource requests for expanded or new services, or for cost escalation that could not be absorbedP9I.
2019 Proposed Budget Overview92018Original Budget2019 Proposed BudgetChangeBase Operating Budget $69,668,660 $71,206,935 2.2%Supplementals (New Requests) N/A $5,229,080 N/ATotal Operating Budget $69,668,660 $76,436,015 9.7%Capital Outlay $49,641,947 $36,994,750 (25.5%)Debt Service $9,216,190 $7,464,880 (17.2%)Net Appropriations Request $128,326,797 $120,895,645 (5.8%)Transfers $30,369,930 $30,356,240 (0.0%)Total Request (Including Transfers) $158,696,727 $151,251,885 (4.7%)Ending Fund Balance $128,936,084 $139,526,293 8.2%
P10I.
2019 Proposed Budget: $151M10Administrative$10,654,440 7%Affordable Housing$10,908,380 8%Arts and Recreation$32,689,990 23%Asset Management$12,039,780 8%Childcare, Human Services, Education$5,037,430 4%Debt Service$6,413,140 4%Economic Promotion$2,921,430 2%Environmental Initiatives$2,815,200 2%Internal Service Funds$10,749,855 8%Public Safety$6,098,810 4%Public Utilities$20,948,820 15%Streets, Stormwater$6,125,750 4%Transportation and Parking$15,846,640 11%P11I.
2019 Capital2019 Budget51077 City Offices 517 / 204 $6,500,00051103 Contribution to Truscott II for Loan Payoff $4,930,00051058 Ped Mall‐Phase 3 DD‐CD $3,688,30050681 Water Place Phase II – Design $2,800,00051084 Bus Replacement ‐2019 (4 Electric Buses Plus Infrastructure) $2,201,00051041 Wheeler Building and Site Improvements – 2019 $2,104,50050594 Electric AMI ‐Mesh Network $1,800,00051015 Street Improvement – 2019 $875,00050309 Castle Creek Music School Trail $750,00051014 Fleet – 2019 $725,25050613 Sand Bunker Renovation $700,00051020 Park Avenue Stormwater Conveyance – 2019 $700,000Aggregate of Individual Projects <= $500,000 $9,220,700Total Capital Outlay $36,994,75011P12I.
2019 Debt Service2018 Adopted Budget2019 Proposed BudgetDebt Service Fund (ISIS Theater) $595,270 $599,520Debt Service Fund (Parks Bonds) $3,041,100 $3,108,270Debt Service Fund (Police Department) $1,156,450 $1,155,250Debt Service Fund (Admin. Offices ‐Estimated) $1,012,100 $1,550,100Truscott Housing Fund $707,700 $709,400Electric Utility Fund (Castle Creek Energy Center) $2,326,800 $173,200Golf Course Fund (Facility) $127,750 $120,200General Fund (McKinstry Energy Efficiency Project) $48,940 $48,940Total Debt Service $9,208,190 $7,464,88012P13I.
Staffing (FTE) Change Over Time132502602702802903003103203302008 2009 2010 2011 2012 20132014 2015 2016 2017 2018 2019
P14I.
2019 Grants…P15I.
2019 Grants15Request RecommendedGeneral Fund ‐Community Non‐Profits N/A $153,890General Fund ‐Health and Human Services $557,020 $467,850General Fund ‐Other Non‐Profits $501,700 $446,740General Fund – Monetary $1,058,720 $1,068,480Parks and Open Space – Monetary $33,500 $33,000Wheeler Opera House Fund – Monetary $577,000 $400,000Total Monetary Grants $1,669,220 $1,501,480General Fund –In Kind $118,976 $103,000Wheeler Opera House Fund –In Kind $226,872 $16,600Total In‐Kind Grants $345,848 $119,600Total All Grants $2,015,068 $1,621,080
P16I.
2019 Fund Review…P17I.
General Fund17•Share of County Sales Tax: 3.0% Increase•Property Tax (55% Split): 5.2% Increase•Overhead Allocations: 3.3% Increase•Department Collections: 3.2% Decrease•City Tobacco Tax (New): $360,000Department Related Collections$12,022,830 GF Overhead Allocations$5,359,400 City Share of County Sales Tax$9,839,000 Property & Ownership Tax$4,384,000 Occupation Taxes$1,486,000 Transfers$2,149,530 Other Revenues$829,420 Revenues = $36,070,180$279,150 $106,650 $185,630 $448,260 $477,000 $1,089,000 $2,427,140 $7,010,000 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000All Other DeptsEnv. HealthPoliceRed Brick ArtsStreetsEngineeringRecreationCommunity DevelopmentP18I.
General Fund18Administrative Plus Grants$9,924,510ComDev and Engineering$6,058,720Red Brick Arts$529,3201%Recreation$4,689,500Police$5,379,310Parks (Downtown)$216,2001%Streets$1,997,990Environmental Health$694,060Events$887,830IT Overhead$1,160,7003%Transfers$5,427,35015%Uses = $35,804,790•Base Budget: 4.8% IncreaseAltered Where Budgeting Climate Action TeamEngineering capital maintenance to Ops•New Supplementals: $1.6MRed Brick Arts: $530KCom Dev & Engineering: $430KManager’s Office (Outreach and Goals): $360KHR/Finance (IT Support): $100KRecreation: $140K•Transfers:Debt Service of $2.3M for APD / Admin OfficesDoubled City Employee Housing Allocation P19I.
General Fund: Supplementals19•Managers Office: $358,260Communications Director (new) ‐$158,430Communications Support Costs‐$30,000Business Analyst I (previously funded one‐time) ‐$85,800*Management Intern‐$82,490*Citizens Academy Incremental Cost Escalation‐$1,540•Finance and Human Resources: $100,000Annual Support Services Contract (ERP) ‐$100,000 Yr1; $50,000 thereafter•Asset: $10,000City Hall Electric Utilities ‐$10,000P20I.
General Fund: Supplementals20•Planning and Building: $234,730Temporary Project Manager (0.25 FTE, Termed) ‐$32,280Uphill Economy Goal: $25,000Lift 1A Planning: $15,000Affordable Housing Cash‐in‐Lieu Update: $25,000Historic Preservation Contractor / Permit Improvements: $25,000Affordable Housing Zone District Implementation: $7,500Software Licenses: $10,000Grandfathered Benefits Pursuant to City Policy: $94,950•Engineering: $197,220GIS Analyst (1.0 FTE) ‐$93,720*Base Deployment of Esri ArcGIS Enterprise ‐$15,000DacuNav Solutions Priority Maintenance Support (GIS) ‐$1,500P21I.
General Fund: Supplementals21•Events: $15,000Uphill Economy Implementation‐$15,000•Recreation: $123,670Private Swim Temporary Labor ‐$20,000*Pickleball Programming‐$12,000Retail, Cost of Goods Sold‐$8,000ARC Electric Utilities ‐$44,000Application Support Specialist (0.50 FTE) ‐$39,670•Parks Downtown Clean Team: $4,170Field Supervisor (transition from seasonal to full time) ‐$4,170P22I.
General Fund: Proposed Fee Changes22•RecreationOverarching Theme: Online fees are proposed to increase roughly 4% and the in‐person rate was rebased to reflect the historical 15% mark‐up. Patrons can receive the online rate at the ARC via a kiosk for guests.•Engineering:Language added to specify when Right‐of‐Way permits require more than 4 hours of review time, additional hourly rates will apply.•ComDev:Fee waivers associated with affordable housing projects has been added.P23I.
General Fund23Net Change to Fund Balance: $265,390$0$5,000,000$10,000,000$15,000,000$20,000,000$25,000,000$30,000,000$35,000,000$40,000,000$45,000,0002018 Forecast 2019 2020 2021 2022 2023Ending Fund BalanceRevenueExpense25% Reserve RequirementP24I.
Asset Management Plan Fund24•45% of General Property Tax Revenue•$26.0 Million for New Office Space•Other Cash Transfers in 2020•Transportation: $2.0M•Parking: $3.7MProperty Tax (45%)$3,383,000 Interest & Other Revenue$361,680 Transfers$2,858,400 Debt Proceeds$26,000,000 Revenues = $32,603,080P25I.
Asset Management Plan Fund25•Asset Management:New City Offices: $6.5MPedestrian Mall: $3.7M•Streets:Three Year Paving Cycle: $875KAnnual Fleet Replacement (7 Yrs/80K): $725K•Engineering:Annual Concrete Replacement: $453KGarmish Bus/Ped Improvents: $165KStreets to Trails: $130KHwy 82 Roundabout Evaluation: $128K•Recreation:ARC Downstairs Remodel: $450KZamboni Replacement: $130KAsset Management$10,358,300 Engineering$1,288,000 Streets$1,654,450 Recreation$1,011,000 Other GF Departments$455,900 Operational Costs & Debt Service$113,700 Uses = $14,881,350P26I.
•OPTION A: 517 Hopkins / 204 GalenaFormer Daily News Building ‐Exclude Street Level RetailFormer Gap Building – Second Floor Space Only37,542 gross square feet$49 ‐$52 MillionCity Office Space26•OPTION B: 427/455 Rio Grande PlaceExpand Former ACRA / Stay Aspen Snowmass OfficesFormer Old Aspen Youth Center (Rio Grande Building)40,000 gross square feet$46 ‐$49 MillionP27I.
Asset Management Plan Fund27Net Change to Fund Balance: $17,721,730$0$5,000,000$10,000,000$15,000,000$20,000,000$25,000,000$30,000,000$35,000,000$40,000,0002018 Forecast 2019 2020 2021 2022 2023Ending Fund BalanceRevenueExpenseP28I.