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Home My WebLink Aboutminutes.apz.19770830~,- RECORD OF PROCEEDINGS 100 Leaves rave so e. c oeac~ e. e. e i Special Meeting Planning and Zoning Commission August 30, 1977 The Planning and Zoning Commission held a special meeting on August 30, 1977, at 11:30 AM in the City Council Chambers. Members present were Chic Collins, Olaf Hedstrom, Tom Isaac, Don Ensign and Joan Klar. Also present was County Attorney Sandy Stuller and from the Planning Office were Karen Smith and John Stanford. Gignoux Lynch Collins stated that first on the agenda was the Gignoux Lynch preliminary preliminary plat plat continuation of a public hearing which could be combined with the conditional use public hearing for the Sears Catalogue Store which Sears Catalogue will be located on Lot 1 of that property. Smith said that the Board Store - conditional of Adjustments had granted a variance from the open space requirements use public hearing for 1000 square feet. Because of the variance the Planning Office could now recommend approval of the preliminary plat. The Board had said that if the subdivision was considered together then there was enough open space. The only requirement is that the open space remain open space. Patrick Lynch, appellant, said that the Board of Adjustments had not considered the lots as subdivided together. Lot 1 and Lot 2 should stand alone as separate units. Lot 2 has the 1000 square foot variance which brings it into conformance with Lot 1. Although the open space is not contiguous there is an excess of 400 feet of open space. Thus the intent of the open space is met. Collins received an affirmation that the open space on Lot 1 would remain as open space. Smith said that there were several outstanding concerns. The plat shows several revised concerns. Before the final plat the following concerns have to be met: 1) change the dimension of alley right-of-way; 2) provide electrical and communication easement for Lynch building; 3) define common access easement; 4) more detail on grading, drainage, and landscaping; and 5) stake corners in the field to resolve discrepancy on Bleeker. Dick Fallin, architect, pointed out several of the problems and what had been done to correct them. There is enough easement for Mountain Bell. The alley right-of-way has to be approved by Gignoux before the dimensions can be changed. The corner on Bleeker has been staked, but there is still a discrepancy in the measurements. Smith said that the Planning Office would recommend approval. Collins opened the continued public hearing. There were no comments. He closed the public hearing. Smith submitted the Planning Office memo of August 25 for the record. Isaac moved to grant the preliminary plat approval to the Gignoux Lynch subdivision subject to the conditions as outlined by Karen Smith of the Planning Office relating to 1) common access easement, 2) detail on grading, drainage and landscaping, 3) through access for fire vehicles, 4) clarification of the corner stakes, and 5) letter indicating the amount of electric power demand for the building and a commitment to pay for the undergrounding of wires. Hedstrom seconded. All in favor; motion approved. Sears Roebuck Collins summarized the Planning Office memo concerning the Sears Roebuck conditional use conditional use in the S/C/I district, which would be on the Gignoux Lynch subdivision. Previous conditional use was granted for the Sears store in the Vilcor Building on Mill Street. It is a useful service to locals. The new site is more appropriate. Smith said that the new location is more preferable than the old since it is better located, closer to town and has no nuisance characteristics. 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NBECI(EL B. B. B L. Special Meeting Planning and Zoning Commission August 30, 1977 in the commericial districts as long as it does not expand the commercial floor area. Stuller continued that on page 17 the formula for point allocation does not go up to four points and in subsection 2 the availibility of social facilities gives a maximum of 12 points. In (cc) section there is a maximum of four points addressed to commercial support facilities. The formula could be expanded or struck or drop to two points. Isaac said drop to two. Klar stated that if it were left at four points it would weight the system in favor of points which should be stressed. It was decided to drop (cc) to two points. The section would have a total of 10 points. Stuller pointed out other changes. The building inspector only has to report once rather than two different times for residential and commerical. Thus April 15 will be the reporting date for the building inspector and the housing authority. Stuller said that the last major policy question was how to deal with the Institute. Stuller thought the City Council wanted the Institute to be exempt from the Growth Management Plan. Ensign asked if the City Council had not made the Institute exempt. Klar said that CC had philosophically exempt the Institute from the plan. Stuller said that the Institute could not do anything without a permit and they could not get a permit without an allotment. The Institute should have filed a formal request for exemption and filed a master plan. Ensign wondered if all SPA areas could be excluded from the plan. Stuller said that the exemption would have to be compatible with the Growth Management Plan. Ensign felt the community should support the development of a summer program. They are philosophical objectives. The state of the Institute's previous applications was discussed. Stuller said that the Council could allot a certain amount of development per year for the Institute, but this would wipe out the entire lodging allotment for about 15 years. Stuller said that the main question is the Institute plan compatible with the GMP. Collins said that we cannot control only a small portion of the development in the area, it must all be controlled. Ensign wanted to know if a resolution to City Council could be made requesting that the Institute be exempt. Stuller said she could not write a resolution without P&Z articulating the rationale. Ensign said that he felt Council did not want to lose the Institute. If development is hindered, then it will become a danger. Stuller suggested that there might be a new area of legislation or a new zone. Ensign said that SPA was automatically excluded from the GMP, since it is not spelled out in the plan. Stuller said this does not address zones but the type of activity in which one is engaged. Ensign added that since it is SPA does not P&Z have control of what is built at the Institute. Smith said that if the Institute is exempt, then the Institute is not considered in the GMP growth rate. The only method for reviewing it and dealing with the Institute is in the GMP. Collins did not feel that an applicant should be exempt before a plan is submitted. We should study the impact of the proposed conference center. Ensign felt that it would be a minimal impact on Aspen since most of the people who would attend a conference would be spending the majority of their time at the conference center. Collins said that he thought that the Institute and Aspen were interactive. The entire area should be addressed by the GMP. 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