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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
May 5, 2009
In Attendance:
Board Members: Gordon Gerson, Scott Writer, and Debbie Ware. Barb Owen came
at approximately 3:45 PM.
Staff Member(s): Jonathan Godes, JoJo Smith, Jon Larson, Jim Considine, Ashley
Ernemann
Guests: No Guests
I. Call to Order -There was no call to order without a quorum present.
II. Approval of Past Minutes: The minutes will be approved next meeting.
III. Discussion Items:
1. Wireless Internet Access: Jim Considine, the Director of the Information
Technology Department for the city of Aspen presented information about
providing wireless internet access to the public. He felt that basic compliance
with local, state and federal regulations had to be met. The cities interpretation
of the regulations was that there would be a need to go for a vote. This cannot
just be the Aspen Recreation Center. It has to be available city-wide.
Questions were raised as to why the Epic Center could do it as well as other
municipalities. Jonathan would call the Epic Center and Greeley. Future
Champs cannot make it available because it is leases space in a public facility.
Information he brought is attached to the packet.
3. Cost Recovery Information: Ashley Ernemann, Assistant Finance Director
for the city of Aspen showed the model spreadsheet that she and Jonathan
have been working on. She states this could be a good, useful tool and worth
the effort being put into it. The example of the gymnastics program came up.
The program will now be run as a facility rental with the city collecting a
rental fee as opposed to doing all of the registration and set-up of the
programming.
Scott Writer saw this as a tool to not only control cost but also increase
revenue. Gordon Gerson wanted to make sure this tool is checked for
accuracy. Scott felt the group did not need to see this tool again. He felt any
cost allocation the user groups did not agree with would be handled through
the recreation staff. If there was a disagreement, the Advisory Committee
would be the referee.
5. Organizational Chart: Jonathan presented the Recreation Org Chart. The
copies did not come out well showing the lines of who is in charge of what.
He will reprint and bring to next meeting.
Bazb Owen came at this point.
IV. Updates and Progress Reports:
1. Business Calendar: There was discussion as to what information should be
on this calendar. Gordon felt the swim meet should be on here. Staff stated the
recreation department had their own calendaz for scheduling events. Bazb
Owen felt this should be a planning tool and it is still not there. Scott
mentioned again the this is a "tool for you guys" and it should be an
institutional tool rather than informational.
2. Ice Rink Flooring: Jon presented a sample of material from one manufacturer
that was rolled out rather than squazes. It cost approximately $SOK. The
warranty, lifespan, storage and transportation costs need to be figured in.
Marketing of the types of events that could now be scheduled at the Ice
Garden needs to be looked at. Our Special Events department and ACRA are a
good start for this task. This would be primazily for the summer.
Monthly Financial report: Jonathan noted that we aze seeing a downward
trend of $30K in both revenues and expenditures.
4. September Maintenance Closure at the ARC: At this time, the closure will be
September 12- 26. Doggie Day is Sept 12 and the pool closes after that.
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