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HomeMy WebLinkAboutresolution.council.062-09RESOLUTION #~j (Series of 2009) A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN, COLORADO, AND WESTERN UNITED ELECTRIC SUPPLY SETTING FORTH THE TERMS AND CONDITIONS REGARDING ELECTRIC SWITCHGEARS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT WHEREAS, there has been submitted to the City Council a contract between the City of Aspen, Colorado, and Western United Electric Supply, a copy of which contract is annexed hereto and made a part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 That the City Council of the City of Aspen hereby approves that contract between the City of Aspen, Colorado, and Western United Electric Supply regarding electric switchgears a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said contract on behalf of the City of Aspen. Dated: Michael C. Ireland, I, Kathryn S. Koch, duly appointed and acting City Clerk do certify t~t the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held August 24, 2009. /'~~ K n S. Koch, City Clerk PROCUREMENT CONTRACT ROUTING SLIP AND CHECK LIST Instructions: This form should be completed at each step of the procurement process and should follow each request far review or approval Contracts under $5,000 require only Department Head approval. Contracts over $5,000 require City Manager approval. They do not require competitive bids but require documentation of source selection process. Contracts over $10,000 require City Attorney and City Manager approval. Competitive bidding process is required. Contracts over $25,000 require City Council approval. Procurement Description: Our request for disbursement of allocated funds in the amount of * to Western I Supply Corporation for the ourchase of (4) electric switcheear for the Express Feeder projects. Project #: Budget estimate: ~~~ // ~ _ //_,~x _ , // Is proposed expenditure approved in the Department's budget? / x / Yes / / No b1 ~ 'l~/W/(s/ (/ Explain process for vendor selection: sole source for switch Bear that is compatible with the existine system the cost of the switch Bear is $300.863.00 /~ / ~ Dept. Head approval of proposal: /_/_ City Manager Approval: Competitive Quotes: ContractorNendor Selected: Western United Electric Suoulv Comoration / / Dept. Head approval: / / City Attorney review: contract documents to [o Vendor/Contractor / / RFP or ITB Completed: / / RFP or ITB Reviewed by City Attorney: / / 1° Advertisement / / Bid Opening: / / City Manager Approval: / / Eng. Dept. Review: / / 2°d Advertisement (Attach Advertisement) ConVactorNendor Selected: / / Dep[. Head approval: / / Awazd letter sent: / / 3 signed contracts returned by vendor/contractor. / / Performance and Payment Bonds received / / Certificate of insurance received / / Finance Department Review: e ye If Over $25,000, / / Prepare cover memo and resolution for City Council Approval / / Finance Department Review: / / City Attorney Review _ / / City Council Approval / / City Manager Approval / / Notice to Proceed S8-C ELECTRIC COMPANY Excellence Through Innoveticn AaEOmallon Sysbme dvlalon 6601 North RWge BoWevaM Chicago, IllinoM 80626-3887 Telephone (773) 338-1000 January 29, 2068 Revised April 8, 2008 -see items 1 d 2 Revised Mai 27,1008 m lneiude the addition oj(l) MOSGID Momrola SCADA RTU per i~fsm unit Also to adjust pricing on all three units m include the MQSC.lD as xrl/ as to adjust the catalog no. string on flans J R 2 m ryleet the correct options and their adders. Revised Jonuory 27, 2009 m update pricing, and change qty of Item I m (2). Rased May 74, 2009 m include Various Changes Brian Hurd Peterson Company SUBJECT: City of Aspen Switchgear 29kV Vista for Future Automation SBcC Quote # PMT-3775 Rev 4 Dear Brian, Thank you for the opportunity to respond to your request for quotation. S&C ElxTric Company is pleased to present the following quotation for SBcC Manual Viata® Underground Distribution Switch- gear, ready for future automation. Item Part No. / Descri don Net Price Es. 1 1 5&C Catalog No. 934223-P6F2L2R2T2Y4-Sxxx Manual Vista Undtr- ground Distribution Switchgear, 29 kV, Model 422, 12.5 ICA, with provi- 6 7 69 5.0 0 sions for Future Remote Supervisory Operation (~L~ • P6 Pad-Mounted Style, Mild Steel, Olive Green • T2 7'tveo-Pole Fault Interrupting (12.5 KA) ^ F2 Mounting Provisions for Fault Indicator • L2 Potential indication with Test Feature ^ R2 Remote Low Pressure Alarm • Y4 To include Internal VT for future use. Tank will be increased by one way, end High Voltage Enclosure is now "P6". • Sxxx Including 6"Base Spacer; Includes four (4) threo-phase V SA's for future voltage sensing, wired to a junction box for grope groun- ding; Includes Low Voltage Enclosure bolted to the High Voltage En- closre; to lnclede 600 amp basbings on only one of the two-fault interrupter ways; To include a junction box for motor operator wires into the LVE (customer to later wire MO's into the junction box). 2 1 S&C Catalog No.935233-P6F2L2R2R31T3Y4-Sxxx ManualViataUn- 87454.00 derground Distribution Switchgear, 29 kV, Model 523, 12.5 KA, with pro- viaiona for Future Remote Su 'so 'on S&C Quotation-Rrmote Supervisory Vista 9:06 AM 5/20/2009 (CCEC) • P6 Pad-Mounted Style, Mild Steel, Olive Green • T3 Three-Pole Fault Interrupting (12.5 ICA) • F2 Mounting Provisions for Fault Indicator • L2 Potential Indication with Test Feature ^ RZ Remote Low Pressure Alarm • 1831 Ertetwtl Trip Provisions in addition to standard . • Y4 To include Internal VT for future use • Sxxx Including 6"Base Spacer; Includes four (5) three-phase VSA's for future voltage sensing, wired to a junction box for proper groun- ding; Includes Low Voltage Enclosure bolted to the High Voltage En- closre; Special Remote Trip 120VDC with IatchioQ contacts; In- ternal Arrz Contacts on the three Lalt interrupter ways (bottles and blades); to include 6~ amp bushings on only one (1) fank ha- terrnpter way; To include a junction box for motor operator wires in- to the LVE (customer to later wire MO's into the junction box). 3 1 S&C Catalog No.934313-P6F2L2R2T1Y4-Sxxx Manual Vista Under- 58897.00 ground Distribution Switchgear, 29 kV, Mode1431, 12.5 KA, with provi- sions for Future Remote Supervisory Operation (FOREST SERVICE) • P6 Pad-Mounted Style, Mild Stcel, Olive Green • Tl Three-Pole Fault Intertupting (12.5 I{A) • F2 Mounting Provisions for Fault Indicator • L2 Potential Indication with Test Feature • R2 Remote Low Pressure Alarm ^ Y4 To include Internal VT for future use ^ Sxxx Including 6" Base Spacer; Includes four (4) threo-phase VSA's for future voltage sensing, wired to a junction box for proper gro~n- ding; Includes Low Voltage Enclosure bolted to tha High Voltage En- closre; To inchuie a junction box for motor operator wires into the LVE (customer to later wire MO's into the junction box). 4 1 S&C Catalog No.935233-P6F2L2R2T3Y4-Sxxx Manual Vista Under- 86817.00 ground Distribution Switchgear, 29 kV, Mode1523, 12.5 ICA, with provi- sions for Future Remote Supervisory Operation (WATER PLANT) ^ P6 Pad-Mounted Style, Mild Steel, Olive Green ^ T3 Three-Pole Fault hitemrpting (12.5 ICA) ^ F2 Mounting Provisions for Fault Indicator ^ L2 Potcetial Indication with Test Feature • R2 Remote Low Pressure Alarm ^ Y4 To include Internal VT for future use • Szxx Including 6" Base Spacer; hrcludes four (5) three-Phase VSA's for future voltage sensing, wired to a junction box for props gioun- din • Includes Low Volta Enclosure bolted to the Hi Vol En- S&C rrwtation -Remote supervisory vista 9:06 AM 5!20/2009 closro; to include 600 amp bushings on only one (1) fault interrup- ter way; To include a junction box for motor operator wires into the LVE (customer to later wire MO's into the junction box). 5 2 S&C Catalog No. TA-2367 Overcurrent Control Adapter Cable for Cott- netting control to user funtislted PC having 9-pin serial communication rt for PC's ha ' 25- in serial cornnn rts s i n TA-2366 101 .0 0 ' 6 2 S&C Catalog No. TA-2369 Overcurrent Control Adapter Cable for con- netting control (removed from ifs enclosure) to user famished PC in the shop having 9-pin serial commtnication port (for PC's having 25-pin serial Comm i n TA-2368 101 .00 7 2 S&C Catalog No. TA-3153 USB Cable kit for Connection to a PC and the Vista lh+ercttrrent Control 2 2 5.0 0 8 2 S&C Catalo No. 9931-704 Pentahead Socket for h" drive 3 4.0 0 9 1+ S&C Catalog No.QCUA-xxxxVistaMotorOperatorKitAssembly(in- eludes motor operator, cable assembly, and necessary hardware). 2790_~p- TERMS AND CONDTTIONS OF SALE Any order or orders based on this quotation (1) are subject to acceptance by S&C Electric Company only at its general offices in Chicago, Illinois; (2) are subject to S&C Electric Company's conditions of sale, which are defined in full under "GENERAL" in S&C Price Sheet 150, dated October 20, 2008; and (3) should be made out to S&C Electric Company in care of (c/o) , 6601 North Ridge Boulevard, Chicago, Illinois 60626. Lead Time: Shipment will be 26 to 28 weeks after receipt of a purchase order with complete informa- tion, with production apace subject to prior sale. This does notsnclude approval tithe. Approval draw- ings will be available 4 - 6 weeks after receipt of order. Terms of payment: Net 30 days from the date of invoice. Terms of delivery: Prices are F.O.B, common carrier shipment point, with cheapest transportation prepa- id (allowed) to corrunon carrier delivery point neatest first destination on shipments with net invoice val- ue of $5,000.00 or more. On shipments with leas than $7,500.00 net invoice value, prices are F.O.B. common carrier shipment point, height collect or prepaid and added to the invoice. This quotation is valid for 30 days from the above daft. Should you have any questions, or if I can be of further assistance, please do not hesitate to cal] me at (773) 338-1000. Very truly yours, Marina Botrroukas Product Specialist cc: Leo Wiemelt, John Macek SdcCQaotation-Remote Supaviaory Vista 9:06 AM 5/20/2009 SUPPLY PROCUREMENT AGREEMENT THIS AGREEMENT, made and entered into, this day of August, 2009 between the City of Aspen, Colorado, herein after referred to as the "City" and Western United Electric Supply Corporation hereinafter referred to as the "Vendor". WITNESSETH, that whereas the City wishes to purchase underground switch gear hereinafter called the UNIT(S) being more fully described and attached herewith as `Exhibit A', in accordance with the terms and conditions outlined in the Contract Documents and any associated Specifications, and Vendor wishes to sell said UNIT to the City as specified in its Bid. NOW, THEREFORE, the City and the Vendor, for the considerations hereinafter set forth agree as follows: 1. Purchase. Vendor agrees to sell and City agrees to purchase the UNIT(S) as described in the Contract Document and more specifically in Vendor's Bid for the sum of Three Hundred Four Thousand One Hundred Fourteen Dollars ($304,114.00). 2. Delivery. (FOB 500 DOOLITTLE LANE, ASPEN, CO) 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other parry. 8. Agreement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 9. Attornev's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 10. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 11.Certification Regarding Debarment Suspension Ineligibility, and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Contingent Fees Gratuities Kickbacks and Conflicts of Interest. Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, director indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. Termination for Default or for Convenience of Citv. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Aaaroval. If this Agreement requires the City to pay an amount of money in excess of $25,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16.Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable state and federal laws respecting discrimination and unfair employment practices. 17. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 18.Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: ATTEST: City~aM Hager City Clerk VENDOR: S 8~ C ELECTRIC COMPAN;~yY~ Flo ~,cai, lGn;~~J ~P.c~, ~ ~/® 0 By: std-~.~t c~.a , Title EXHIBIT A St#C ELECTRIC COMPANY Ezceliertce ThrouOh Innovation 1lulomleon etaMr. viva. ee0~ e7am ONa~, 4ualt fioe2&369I Teleplwne (TT3) a3aj0D0 7+wetY19.2D881Wn1~.l~pil8,7B08-seaurasl @J ~ . aer~ a~ ao4r r ae euuroe of fU,varcw uaaenow am per tR~e x~dt atmba~wrea~fubsaa~,rktaf~&i~Mns~4u., wrQawe~+r~ mrdoyaa.>~t ~(awraSMr!pjlraai.c»nvcruyEfOn,enddYelr4ddna rear.~.n,aet19,.«,deE.wrd~;.ed.4aefra,.rmn7. Brian Hurd ra«aontbtt~agy sua7Bec: ~~~> 29kV Vipa t3t•FmveAutomaia, 88cG Qoatrd"FlIT 37f53au 4 DarHrLm. IMo PertlVat -Net Pricel3s. 7 7 S&CCatdogl4o.934223s6PZL2R2TlY49xxxMfanlVidaUMa• g~omd.Dtiae SW~kBgeer, 29 kV, Mode1422, 72.5 ]tA,whh provi• 67695.00 smtic fm~.Pupue Bazuxe Scpervicory Opemliun {fiOI.P) • P6P4¢~ktom~dSryb,MildSkp1.013ve:CRem T2 7tree-Pds@wltlt4(USSA) F2.Mauvingikoviei~.farl'atikhidioetor~ Ta.PotmliultomvBwnwit6TogFe~ne • R2 RewotetovrPaeaNeeAlam Y4 To includetntac~alVTfar RIDUrewe: Taekw~Yl tr, inc~eaeedby ox wey,indFGph Vo&agc Soctaeure~aew "P6": timo-ptuteYSA~c ~ Stcxa Nmlu4ioyb"HaeeB(recx: TnCfi~atbar(41 . Ever &qu[4 w,kage aen4ioy, wirod to a jwati4n bm. farptt~t R~° lam Iaw Va~ayo)~etosovlwltcdtoiha 73iyh Volhae)3a eloere; to lse~M 680 nvp hmWn~oa on~~o of the dre 4nlt Mtgtnptm~wayr, Toteahdeajunotton bat iormotorapaA>wrwirq iota the LYB(ouMamarto IearwBe MO'e hao tl~•jimetimboz). 2 E S&CCatatogNo.935233P6FtG1R2R11T3Y4-Sxu AfmuelYi~alk• 87454.00 d@gamd7)iet~anSwltdtgev, 29 kY.Madet 323.72:3 KA, witltpto- viebtw fm Patera heaps 9 SkCQmwim.-Beam9uperviroryYw 4:d6Ait S'2M2409 (+n • % Pad-Mouotad Stylo, Afitd Steel, Otive rTrecn • T3 ThreoPoMFaWtfotenupsiogg2:SKAj • F2 MounfingProviatmaParFaaftTodicator s t i allndieaTionwlthTcetFsature • L 2 P o m ~~ y y[ p ~ ~ ~ ~ ~ • 14d Remo6e f.OW Preedure Alaim • Rif $SYar4afTrlpProvbloeaTaaddldaatoataadarvl • Y4 TolroNdfslokmelVTforfiduTCwe • STOacBTChtdinf;b">TaseSpace;iticludetf0or(3)d¢em~noVSA'a fat 1uaTramkage aeavne. wired to a junotion6ox fbtproperyrouo- dlo~ LxludatowVoltayeFaelaueaboltalOutLeHiQhVoltagafin- oloaa'~ SPadafliamota Trip 120VDC wL6latehfoQ eoataatei 1'o- tsrn~ Aar G'oaf.daar ~ three fitoRkhivaerpgrwa~ (boWoa and 6bdMM)S.. te6Ybamp os+al;yeoo{I)Q1dttn- tw~apl TolacNulaaj~mgtioacEatt~•motanpaiatorwlroaln to 1Laf tB ( to late wfm MO'e inm T6t juaali~lwx). 3 1 8&C C',atalogNo:934313•%P2L2R7!'lY4•Stotx Mumat YiW ilnde•. 58897.00 / gicuvdPbtritiwion Swlo¢hywr. 29 kV, Mode143T,12S KA, Willi provi- atam ~ FuWraRanme3~avfamyOpentioo (FOBRBTSSRVIC~ " P6 Pad•Mouuted$ryle.MildSteel,OliveGreen • TT ThreaFoleFauKlntraypting(123RA) • P2 MoumurgJ'mvieioasforFauhladitator " L2.Pamtitllndioaticawl<bT~Peamre • ~R2~RamtafowA'anltoAlamt • Y4 Toiuots«folntanalYTf4tfidwsuae • SxsxInajudiogG"Hak$ptka;Ine]udafav(4jtMoo-p6nseV3A'B for SUaTe voltat;o aoneinW witod W ajunctian6cafazpropa 8rouc, dio& IAOludaLowYo7tpgaHncloaeobo)tedwtlmHiy6Vo[>s~o)3a Ta ioahdoajanctiontwx for motoropmaforwiroaf~the LVB {waoo><a to Lke wiry MO'sioto tiw jumtioa baaj. 4 t S~Ct~talogNO,935233-P6F2I2R2T3Y4-Soot MamutYleiaUmkr. 86017.00 gramdl)tahi6lhim Swikbgear, 29kY, ModeI523, 12,5 KA, with provi- tionrtorPnGVeRauoteSuperWsaryOparatioo . . (WATERPLNYn • r6 Pad-bfou~ed sf~>a; T+fila steal, oa~a rfte~ • T3'T6roaPotePaultTrttaraptiag(j2.5I:Ia • PZ btouMngPrwiatamforFealtladtcawr • L2 Poteutiel..flWicati~.withTeeFaetare .. • R2 RanotafowPraeaao.Alatm " Y4 To iaoluda hueml YL £or futuro use - • Suoi Taclndlny6"Rasespa~r; fnatudeafaa(S)ttuarphaseYSA'a for tldure voltaQo aensiog, wired ro a jmxtionbox fm proper groua- di Uroltuteal:owY Ite 6oclaauretaltedmdar Yo 13m 8&.CQuoteBoo-ItdaaOe &lpetvyptyViaq 9dM AAf 3/iWf009 Glom; to include 600 rmp bushings on only one (1) fault interrap- ter way; To include a junction box for motor operator wires into the LVB (austoma' to lakes wire MO's iMo the junction box). 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