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PARKS & REC REATIQN
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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
September 1, 2009
2:30-4:30 PM
In Attendance:
Board Members: Cazol Sams, Debbie Ware, Barb Owen, Sue Smedstead, Rick
Newton, Gordon Gerson and Scott Writer.
Staff Member(s): Jonathan Godes, Tim Anderson, Jon Larson, and JoJo Smith
Guests: Justin Biehl, Chris Lockrem, Toni Kronberg
I. Call to Order -Scott Writer called the meeting to order.
Committee member comments and announcements: The committee welcome
Carol Sams as the new representative taking Laura Kornasiewicz's place. The
committee stressed how valuable it is to have a school representative on the
advisory board.
Gordon Gerson was also approved to continue his representation on the advisory
boazd for another term.
Public Comments: Justin Biehl and Chris Lockrem presented the Aspen Junior
Hockey (AJH) request for Lewis Ice Arena men's locker room annual rental. See
Section V-I below.
Toni Kronberg had a few questions but since they were items on the agenda Scott
asked her to wait until the discussion came up then.
Staff Comments. No comments
Approval of Past Minutes: The minutes from 8-4-09 were approved.
II. Discussion Items:
AACP Update: Laura Kornasiewicz sent an email to all of the committee
members listing the aspirations and action items discussed in the 8-4-09
meeting. Scott Writer added his thoughts to the email. One word the group
wanted out was rehabilitation. One word they wanted to include is partnering.
The group discussed the wording for the final aspirations and action items.
They will continue with the editing and word-smithing process via email
before the finalized version is presented at the 10-6-09 meeting.
2. Cost Analysis Update: The City is in the middle of the 2010 budget process.
Meetings will be held in September and October with all departments. The
recreation department has been asked to cut an additional $70,000 out of the
budget. With these budget cuts, the department is looking at service level
reductions. Such things as not staffing the counters during AJH and Aspen
Skating Club (ASC) ice rentals are being considered. The purchase of the
flooring for the ice azenas needs to go to an emergency meeting with council
for approval. Credit card use for transactions is at about 75%. We currently
are paying 3% on all credit card transactions. Rick Newton felt we need to
negotiate this figure down to 1.5-1.75% from his retail experience. Currently,
the subsidy is at 57%. With the cuts, it would be 58-59%. Tim will be at the
city council meeting on 9/29 to present the fee ordinance.
Scott Writer suggested AJH and ASC take over the learn-to-skate program.
Also, ice makes and when they are necessazy needs to be evaluated. User
groups need to know they pay for the service they need. Rick Newton stated
we need to reach out to users and brainstorm on how to generate more
revenues.
Gordon Gerson would like us to raise revenues rather than an across the board
3% increase. He also would like to see us have the in-kind grants recognized
as revenue.
Tim stated the service levels on the pool deck are state mandated and we are
required to have a certain number of staff at all times. Also, the cameras for
the ARC aze still in the budget.
3. 2010 Fee recommendations:. Tim stated that council does not want to
increase fees overall for 2010. However, there are some areas where
adjustments could be made. Jonathan went over the spreadsheet with the
current fees and proposed fees. Jonathan wants to give incentives to those who
purchase annual and six month passes for their commitment to the recreation
department. Some of the changes to the twilight fee and the guest 10 punch
card. Another thought is to make the hourly ice rates the same for both arenas.
Also, eliminate the prime/non-prime rates at both arenas. The biggest addition
is the proposal of fitness class chazges. Patrons could purchase month long or
punch passes to attend fitness classes offered at both the Red Brick and the
ARC. The charges would be based pas holder or non-pass holder status.
4. SPARC Agreement Summary & ASD Integration: Did not cover.
S. Summary of Council Work Session: Did not cover.
III. Updates and Progress Reports:
1. Wireless Internet @ ARC: Moving forward with a bid process then to public
vote if no bid is submitted.
2. Business Calendar: Did not cover.
3. Monthly Financial report: Did not cover.
IV. Action Items:
Junior Hockey Locker Room Remodel.• Chris Lockrem and Justin Biehl
presented the Aspen Junior Hockey proposal for taking over the Lewis Ice
Arena men's locker room and team rooms 1-4 for a clubhouse. They would
like the kids to take pride in having their own space. They would like to
remodel and move some of the lockers into the team rooms to make a training
area in the main locker room. They would be responsible for the cleaning and
maintenance.
Tim stated he had a huge concern with lockers being in the team rooms and
felt that this was not discussed when they met earlier about this project. Also,
now there would need to be supervision in five rooms rather than just the one
main locker room. Chris and Justin stated they could provide the supervision
with the coaches.
Rick Newton asked if AJH was really willing to take the responsibility for
damages incurred and cleaning. What about special events that the City of
Aspen puts on? Chris Lockrem stated AJH would rent to camps and special
events. Barb Owen asked if the ventilation had been addressed.
The committee approved moving forward with plans to head in the direction
of a one year lease between the City of Aspen and AJH for the LIA men's
locker room. Some of the things that would need to be addressed are:
• Responsibility for cleaning and maintenance needs to be identified.
• One team room would need to be available to the public.
• All costs associated with operations need to be verified and worked
out.
• AJH would need to send notification when other events are coming.
Tim has concerns and needs to go through the proper channels to make sure
this can be done. There would need to be an approval of the contract with the
attorney's office and possibly council.
AJH is looking to make this happen during the ARC closure 9/13-9/27/09.
2. AIG Remodel Plans: Did not cover.
Next regular meeting date and time: October 6, 2009