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Home My WebLink Aboutagenda.council.worksession.20181009 CITY COUNCIL WORK SESSION October 09, 2018 4:00 PM, City Council Chambers MEETING AGENDA I. Budget Work Session: Tourism / Public School / REMP / Wheeler Opera House Funds / Parks & Open Space / Golf P1 2019 Proposed Budget October 9, 2018 P2I. Tourism Promotion Fund 2 •Lodging Tax: 4.0% Growth Projection Transportation Fund (25%) Tourism Promotion Fund (75%) •Target Reserve = $300,000 •General Audit / Short Term Rentals Lodging Tax Collections for Marketing $2,853,480 Share of Audit Expense $37,950 Expenditures = $2,891,430 Audit Staff General Fund Tourism Transportation Kids First Housing Dev Parks 25% General Fund 25.00% 25% Lodging Tax Funds 18.75%6.25% 25% Sales Tax Funds 1.50%3.00%2.50%18.00% 25% Use Tax Funds 25.00% Total Staff Allocation 25.00%18.75%32.75%3.00%2.50%18.00%P3I. Public Education Fund 3 •Dedicated 0.3% Sales Tax •Pass Through of Collections 98% to Public Ed. Fund 2% Administrative Allowance •Sales Tax Forecast Plus 20% Administrative Costs $58,000 Distributions to Aspen Public Education Fund $2,840,100 Expenditures = $2,898,100 P4I. REMP Fund $12,500 $12,500 $25,000 $37,500 $0 $37,500 $50,000 $277,500 $312,500 $420,000 $0$40,000$25,000$50,000$18,750$30,000$45,000$50,000$254,230$330,000$450,000$187,000$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 Expenditures = $1,387,000 Design Assistance Grants Engagement & Marketing New Initiatives Randy Udall Grants Energy Smart Grants Net Zero Homes CoA Climate Action Office •Joint Effort with County Largely Administered by CORE = $1.2M Climate Action Office (New) = $187K •Fee Based Funding •Proj. Ending Fund Balance = $4.6M Climate Action Planning Community Grants REACH Grants Admin.P5I. Wheeler Opera House Fund 5 •0.5% Real Estate Transfer Tax •Intrafund Advance Repayment for Woody Creek Parcel •Rental Income Restaurant and Gallery Utilities + Rent 0.5% Real Estate Transfer Tax $3,746,000 Arts Related Revenue $885,000 Rents and Utilities $221,000 Intrafund Advance Repayment $284,770 Other Revenue $616,470 Revenues = $5,753,240 P6I. Wheeler Opera House Fund 6 •Supplementals: $462,760 Needs Study: $55,000 Storage Space: $10,000 Electric Utility Rate Increase: $7,000 •Capital Improvements: $2,478,050 Freight Elevator, Loading Dock and Lot: $2.1M Lighting and Audio Upgrades: $166,550 Electrical: $124,000 Interior Maintenance: $57,000 Ticketing System Upgrades: $20,000 Share of City Network Equipment: $6,000 Administrative $595,120 Arts Grants $400,000 Arts Programming $2,265,570 Capital $2,478,050 Property / Facility Maintenance $390,150 Transfers $705,400 Expenditures = $6,834,290 P7I. Wheeler Opera House Fund 7 Net Change to Fund Balance: ($1,081,050) $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 25% Reserve Requirement P8I. Parks and Open Space Fund 8 •1.5% City Sales Tax •Reimbursement / Profit ▪Nordic Program ▪Cozy Point •Fee Revenues ▪Park Usage ▪Tree Mitigation & Park Impact Fees ▪Mall Leases ▪Transfers 1.0% Sales Tax $7,777,300 Tree Permits / Mitigation $200,000 Nordic Reimbursement $324,100 Park Fees and Cozy Point $360,000 Transfers In $175,600 Other Revenue $246,600 0.5% Sales Tax (Sunsets) $3,888,600 Revenues = $12,972,200 P9I. Parks and Open Space Fund 9 •Base Operating Growth: 2.8% •Debt Service: $3.1M •Other Transfers: $3.5M •Overhead (GF & IT) & Housing: $1.56M •AMP (Ped. Mall & Streets to Trails): $1.37M •Golf (Nordic & Clubhouse Related): $528K •Supplementals: $150K •Application Support Specialist (0.25 FTE) •Irrigation Specialist (1.0 FTE) •Downtown Field Supervisor (0.50 FTE) Administrative / Facilities Maintenance $986,690 Downtown Beautification $154,450 Forestry and Natural Areas $640,650 Trails Management $730,870 Grants $29,130 Parks Management $2,574,110 Capital $3,399,130 Transfers Out -Debt $3,062,270 Transfers Out - AMP $1,374,350 Transfers Out - Other $2,125,060 Expenditures = $15,076,710 P10I. 10 Trails: •Castle Creek Music School Trail: $750K •Annual Surface Improvements: $150K •Maroon Creek Rd Trail Development: $60K •Water Place Trail Railing: $50K •Parks and Trails Fence Replacement: $50K •Annual Striping: $25K •Old Powerhouse Soft Surface Trail: $20K •Tiehack / Maroon Creek Bridge Repairs: $60K •Post Office Trail Lighting: $20K Overarching: •Seasonal & Permanent Labor: $766K •Parks Fleet Replacements: $349K •Parks Campus Drainage / Paving: $150K •Irrigation Efficiency Improvements: 60K •Perennial Floral: $15K •Core Network (Parks Share) $8K Open Space, Agricultural, Historic: •Cozy Point Management Plan: $250K •Hunter / Smuggler Co-Op Forestry: $37K •Weed Sprayer Equipment: $35K •Marolt Open Space Mgmt Plan: $30K •Cleveland St. Cabin Stabilization: $35K •Cozy Point Manure Spreader: $21K •Cozy Point Ranch Equestrian Trail: $20K Parks & Athletic Fields: •School Synthetic Turf Replacement: $150K •Wagner Park Restoration: $79K •Herron Park Bridge Replacement: $50K •Tot Lot Playground Equipment: $50K •Infields Lower/Upper Moore, Rotary Park: $31K •Glory Hole Park Improvements: $25K •Hunter / Smuggler Co-Op Recreation: $25K •Clay Tennis Courts: $18K P11I. Parks and Open Space Fund 11 Net Change to Fund Balance: ($2,104,510) $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve Requirement P12I. Golf Course Fund 12 •Rate Changes (Rounds Revenue): ▪Platinum: $2,450 -> $2,499 ▪Gold: $1,499 -> $1,529 ▪Silver: $939 -> $959 ▪Twenty Punch Pass: $749 -> $769 ▪Family: $969 -> $989 ▪Twilight: $599 -> $609 ▪Senior Rates: $36 & $69.50 -> $39 & $71 ▪Military Rates: $80.50 -> $82 ▪Junior Rates: $48 -> $49 ▪Guest of Member: $80.50 -> $82 •Leases for Nordic & Restaurant Space •General Retail & Special Orders Property / Facility Leases $38,000 Daily Greens Fees $475,000 Pass Sales $665,000 Retail Sales / Special Orders $300,000 Other Pro Shop Revenues $416,000 Other Revenues $17,050 Transfers (Parks) $528,000 Revenues = $2,439,050 P13I. Golf Course Fund 13 •Operations •Administrative •Course Operations / Maintenance •Pro Shop •Debt Service Increase: $120K •Clubhouse: $67K •(New) Lease Purchase Agreement: $53K •Capital: $880K ▪Sand Bunker Renovation: $700K ▪Hole 4 & 7 Rebuild (Design Only): $30K ▪Clubhouse Improvements (2 Projects): $91K ▪Rental Clubs: $32K Course Operations $603,900 Pro Shop Operations $666,830 Capital $879,750 Administration $266,910 Property / Facility Maintenance $133,650 Debt Services $120,200 Transfers $254,900 Expenditures = $2,926,140 P14I. Golf Course Fund 14 •Supplementals: •Application Support Specialist (0.25 FTE): $19,350 •Pro-Shop Seasonal Labor: $40,750 •Retail Cost of Goods Sold: $35,000 P15I. Golf Course Fund Net Change to Fund Balance: ($487,090) 15 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve Requirement P16I.