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Home My WebLink Aboutagenda.council.worksession.20181015 CITY COUNCIL WORK SESSION October 15, 2018 4:00 PM, City Council Chambers MEETING AGENDA I. Budget Work Session: Kids First / Parking / Transportation / Housing Development / Truscott / Marolt / Employee Benefits / City Employee Housing / Info Technology P1 2019 Proposed Budget October 15, 2018 P2I. Kids First Fund 2 •Dedicated Sales Tax •Rents / Utilities for Yellow Brick •Reimbursements and Grants •Investment Income 55% of 0.45% Sales Tax $1,924,900 Other Revenue $102,430 Rents and Utilities $178,810 Childcare Program Support (Grants) $17,500 Reimbursable Support $20,000 Revenues = $2,243,640 P3I. Kids First Fund 3 •Financial Aid and Program Subsidies Enrollment Support o Need based & overall tuition buy-down Program Support o Improvement grants, teacher training, direct support,capital assistance •Capital Improvements Boiler, Water Heater, Pump: $14,000 (Share of) IT Core Network: $2,900 Administrative $295,020 Facility Maintenance $208,990 Enrollment Support $679,870 Childcare Program Support $640,890 Transfers Out $297,660 Capital $16,900 Expenditures = $2,139,330 P4I. Kids First Fund 4 50% 60% 70% 80% 90% 100% 110%Oct-14Jan-15Apr-15Jul-15Oct-15Jan-16Apr-16Jul-16Oct-16Jan-17Apr-17Jul-17Oct-17Jan-18Apr-18Jul-18Infant 50% 60% 70% 80% 90% 100% 110%Oct-14Jan-15Apr-15Jul-15Oct-15Jan-16Apr-16Jul-16Oct-16Jan-17Apr-17Jul-17Oct-17Jan-18Apr-18Jul-18Toddler 50% 60% 70% 80% 90% 100% 110%Oct-14Jan-15Apr-15Jul-15Oct-15Jan-16Apr-16Jul-16Oct-16Jan-17Apr-17Jul-17Oct-17Jan-18Apr-18Jul-18Preschool Average Quarterly Enrollment P5I. Kids First Fund Net Change to Fund Balance: $104,310 5 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve Requirement P6I. Parking Fund 6 •On-Street Parking Revenue Commercial Core ▪Eliminate Per Hour Increment Rates ▪Move to Rate Blocks by Season ▪Free 15 Minutes (once daily) ▪Limited 15 and 30 Minute Parking (once daily) Residential ▪Eliminate 5th Permit Option •Buttermilk Lot Permits, Tickets, and County •Garage Revenue On-Street Revenues $4,201,400 Transfer In $30,000 Garage Revenues $440,000 Other Revenue $160,350 Revenues = $4,831,750 P7I. Parking Fund 7 •Base Operating Growth: 2.2% •Transfers to Transportation Fund $1.75M to Transportation (Continuous) $900K Additional (One-Time) •Capital Project Airport Kiosk: $110K License Plate Recognition: $95K Fleet Replacements: $70K (Share of) City Network: $6KProperty / Facility Maintenance $139,970 On-Street Operations $1,213,780 Transfers Out $3,237,700 Buttermilk $50,950 Administrative $423,010 Capital $281,000 Garage Ops $252,970 Expenditures = $5,599,380 P8I. Parking Fund 8 Net Change to Fund Balance: ($767,630) $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve Requirement P9I. Transportation Fund 9 •Three Sources of Tax Revenue •Transfers: Parking: $2.65M General Fund: $766,800 •Reimbursements Rubey Park Ops & Highlands Metro District •Fee for Car-to-Go Program 0.15% Sales Tax $1,166,600 2.10% Use Tax $1,000,000 0.50% Lodging Tax $963,500 Mass Transit Refund of Expenditures $213,000 Rubey Park Reimbursement $60,000 Other Revenue $170,830 Transfers In $3,416,800 Revenues = $6,990,730 P10I. Transportation Fund 10 •1.0% RFTA Sales Tax •Supplemental SHIFT Mobility Lab: $2.6M Summer Service Thru Sept: $90K Bike Share Operations: $145K On-Demand (Downtowner) Service: $35K Employer Outreach Expansion: $25K ▪Capital 4 Electric Buses: $2,201,000 (City’s Share) Rubey Park: $138,400 Car-to-Go Replacement: $31,000 Annual Bus Stop Improvements: $17,000 Administrative $176,420 Property / Facility Maintenance $289,060 Alternative Transit $927,320 TDM Efforts $247,830 SHIFT Lab $2,555,980 Capital Projects $2,387,400 Mass Transit $2,255,220 Transfers Out $641,230 Expenditures = $9,480,460 P11I. Transportation Fund 11 Net Change to Fund Balance: ($2,489,730) $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve Requirement P12I. Transportation Fund 12 SHIFT Objectives: Commuters In/Near Town Mobility Increase the use of bicycles Incentives Data Gathering/Analysis /Learning Some $900K budgeted for efforts in 2017 and 2018 ITEM Budget Project Management 179,940 Project Manager 97,000 Manning Intercept Lots 15,840 OH Allocation 67,100 Incentive App (license)90,000 Public Outreach/Marketing 200,000 Incentives Planning/Admin 15,600 Miles program 40,000 Brush Creek Lot 100,000 Buttermilk Lot - Bicycle Use 19,500 Incentives Sub-Total 175,100 Mobility Brush Creek Transit 380,000 Brush Creek Amenities 59,940 Intercept Lot Microtransit Bus 321,000 In Town Transit on Demand (Net)500,000 Drop Off Zones 5,000 Mobility Sub-Total 1,265,940 SHIFT Budget FY 2019 Biking Dockless e-bikes/scooters - Cargo bikes 80,000 Bike Storage - Bikeway Improvements - Biking Sub-Total 80,000 Data Collection and Analysis 325,000 Contingency 240,000 Total 2,555,980$ P13I. Transportation Fund 13 ▪Commuters: ✓600-800 additional cars parking at intercept lot ✓Incentives to park and ride ✓Incentives for carpools ✓Increased headways by RFTA ✓Microtransit buses ✓Amenities ▪“The Ride”: ✓200 vehicles not parking in core ✓On demand service outside of the Downtowner’s service area (hours?) ✓Determine fare structure and its effect on demand ▪More people on bikes: ✓NO NEW CORE BIKEWAY ✓We -Cycle bikeshare ✓One day e-bike rental coupons applied to a purchase ✓Dockless e-bikeshare/scooters ✓Cargo bikes ▪Incentives: ✓Miles app rewards –varies by mode ✓“Challenge” awards ✓Winning or tying the “race” with a vehicle driving and parking in town P14I. Transportation Fund 14 Data is needed to determine… •If resources required for the Lab were reasonable •If programs were cost-effective •If participation levels reached targets •If satisfaction levels were achieved across stakeholder segments •Impacts on traffic levels, noise, safety, air pollution, economic activity •Likelihood of long-term behavior change •What should Aspen invest in for the future P15I. Housing Development Fund 15 •Tax Revenue: 1.0% Housing RETT Share of 0.45% Sales Tax •Rents / Lease Revenue Edge of Ajax, Lumberyard, Benedict Commons, Hyman & Main Street Units •Future Revenue: Housing Unit Sales Repayment of Construction Loan Marolt Net Income 1.0% Real Estate Transfer Tax $7,180,000 Investment Income $473,610 Sales Tax (45% of 0.45%) $1,574,900 Property / Facilities Maintenance $582,010 Other Revenue $255,000 Revenues = $10,065,520 P16I. Housing Development Fund 16 •Capital ▪Truscott II –Transfer for Debt Service ▪Burlingame Phase 3 –Design/Outreach •Transfers •Annual Overhead –General Fund / IT •Truscott I Subsidy Required Administrative $491,040 Property / Facilities Maintenance $80,730 Capital Project $5,364,040 Transfers Out $1,657,500 Expenditures = $7,593,310 P17I. Housing Development Fund 17 Currently Programmed •Truscott II ▪2019 –Debt Service Payoff: $4.9M ▪2021 –Renovations: $12.0M •Burlingame III •2019 –Outreach and Design: $350K •2020 –51 Units: $28M •2022 –28 Units: $16M •2023 –2 Single Family Homes: $2.5M Additional Options •Land Banking •Lumberyard Redevelopment •Truscott I 100 Building P18I. Housing Development Fund 18 Net Change to Fund Balance: $2,472,210 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense P19I. Truscott Housing Fund 19 •Rental Rate Increases •Housing Dev. Fund Subsidy Required Rents $1,230,140 Transfer In $975,000 Other Property Income $49,330 Revenues = $2,254,470 2016 2017 2018 2019 Placeholder Truscott I 1.5%1.5%2.3%1.5% Marolt 0.0%6.3%2.3%1.5% Smuggler 1.5%1.5%2.3%1.5% Truscott II 1.5%1.5%2.3%1.5% ACI 1.5%1.5%2.3%1.5%P20I. Truscott Housing Fund 20 •Property Management Fees •Debt Service Through 2021 •Capital: $832,200 Roof and Gutter Replacements: $500K Common Space (Electrical, Lighting, Interior, Deck): $164K 100 Bldg Units (Fixtures, Surfaces, Appliances): $84K Asphalt Overlay: $40K 100 Bldg Boiler Replacement: $25K 600 Bldg Elevator Cab: $10K 400 –1000 Blgs Siding and Gutters: $6K (Share of) City Core Network: $3K Admin. $20,807 Property / Facilities Maintenance $482,413 Debt Service $709,400 Property Management Services $147,600 Capital $832,200 Transfers Out $153,800 Expenditures = $2,346,220 P21I. Truscott Housing Fund 21 Net Change to Fund Balance: ($91,750) $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve P22I. Marolt Housing Fund 22 •Placeholder Rate Increase: 1.5% •MAA Lease Existing Contract Through Aug 2019 94 Units Cafeteria Lease Rental Income $1,193,184 Other Income $94,730 Cafeteria Lease / Music Room Rentals $25,000 Revenues = $1,312,914 P23I. Marolt Housing Fund 23 •Supplementals: $26,040 •Annual Maintenance Authority: $10,000 •Water Utility Service Increase: $16,040 •Capital Projects: $372,500 ▪All Bldgs –Exterior Paint: $275,000 ▪Bldg 700 & 800 –Flooring: $50,000 ▪Annual Furniture / Fixtures: $16,500 ▪Bldg 800 –Interior Paint: $15,000 ▪Laundry To Smart Cards: $6,500 ▪All Other Items: $9,500 Admin. $7,430 Property / Facility Maintenance $379,120 Property Management $143,200 Capital $372,500 Transfers Out $66,600 Expenditures = $968,850 P24I. Marolt Housing Fund 24 Net Change to Fund Balance: $344,064 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense 12.5% Reserve P25I. Employee Health Insurance Fund 25 •Projected Fund Balance of $3.1M •Three main sources of revenue •Proposed premium increases of up to 4% •Employee / Employer Allocations SteadyEmployee Premiums $757,000 Employer Premiums $4,381,000 Other Income $64,640 Stop Loss $300,000 Revenues = $5,502,640 P26I. Employee Health Insurance Fund 26 •Partially Self-Funded Plan Stop Loss for Aggregate / Individual High Cost •Employee Health & Wellness •VHA –Shared Purchasing Power Admin $203,250 EE Health, Wellness & Safety $316,110 Reinsurance Costs $842,000 Claims Paid $4,300,000 Expenditures = $5,661,360 P27I. Employee Health Insurance Fund 27 Net Change to Fund Balance: ($158,720) $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense P28I. Employee Housing Fund 28 •Internal Housing Allocations Doubled Per FTE Charge in 2019 •8 Units Behind APD Added in 2017 Mix of Ownership and Rental Rental Income $161,940 Interfund Transfers $2,261,800 Investment Income $29,770 Revenues = $2,453,510 P29I. Employee Housing Fund 29 •Capital ▪Water Place Phase II Design: $2,800,000 ▪$550,000 appropriated in 2017 / 2018 ▪Roof Repairs: $44,100 ▪Contingency Repair Budget: $42,000 ▪Furnace Repairs/Upgrades: $24,700 •Annual Maintenance •Down Payment Assistance Program Capital $2,910,800 Property Maintenance $111,180 Down Payment Assistance $60,000 Expenditures = $3,081,980 P30I. Water Place Phase II 30 Where We Are: Initial Site Analysis Initial Density and Feasibility Studies Conceptual Site Layout Community Development initial review Next Steps: RFP for Design January 2019 Worksession early 2019 to discuss with Council P31I. Water Place Phase II 31 P32I. Water Place Phase II 32 Radial Option (46 units) Gather Option (48 units) Pivot Option (32 units)P33I. Employee Housing Fund 33 Net Change to Fund Balance: ($628,470) $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense P34I. Information Technology Fund 34 •Revenues set to cover expenses ▪Fund Balance held level in out-years ▪Annual fluctuation occurs with Capital •Community Broadband (New): $156,540 •Other Revenues: ▪Charges to Non-City Funds: $69,000 ▪Fiber Lease to County: $45,300 ▪Investment Income: $9,650 Other Revenue $123,950 Community Broadband $156,540 Internal Cost Allocations $1,783,500 Revenues = $2,063,990 P35I. Information Technology Fund 35 •Supplementals: $221,890 Community Broadband: $103,450 Network Application Specialist: $111,440 Capital -Maintenance & Licensing: $7,000 •Capital: $235,000 Fiber Investments: $80,000 Wireless Small Cell Site: $60,000 Sophos Virus Protection Software: $25,000 Integration Middleware: $25,000 CommVault Backup Upgrade: $25,000 Administrative $213,094 Workgroup Services $301,500 Network Services $437,726 Phone Services $81,070 Application Licenses $136,420 Help Desk $175,655 Community Broadband $103,450 Capital Projects $235,000 Transfers Out $322,600 Expenses = $2,006,515 P36I. Information Technology Fund 36 Net Change to Fund Balance: $57,475 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 Forecast 2019 2020 2021 2022 2023 Ending Fund Balance Revenue Expense P37I.