HomeMy WebLinkAboutARC.min.120109ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
December 1, 2009
2:30-4:30 PM
In Attendance:
Board Members: Carol Sams, Debbie Ware, Barb Owen, Sue Smedstead, Rick
Newton, and Gordon Gerson.
Staff Member(s): Tim Anderson, Jon Larson, Jeff Woods, Nancy Lesley and JoJo
Smith
Guests: Allyson Daly
I.. Call to Order -Debbie Ware called the meeting to order.
Committee member comments and announcements: The skating club event this
coming weekend has about 75 kids signed up. There are roughly 200 starts as
some kids compete in different categories. There will also be 15 judges.
The high school hockey has started their season. This weekend, there is a high
school swim meet, hockey game and basketball. The buses bringing the teams can
park out back but they need to stay clear of the Zamboni door.
Public Comments: Allyson Daly was wondering why the public skate sessions
had been cut down. Jon stated that the user groups had done some switching
between the Ice Garden and here and some of the public skate times did get
shorted a little bit. The outdoor rink will help with getting people outdoors to
skate at all hours. The outdoor rink will be free if you have your own skates or
there is a $3 skate rental fee.
Staff Comments: Jeff Woods thought the outdoor ice rink would be up and
running by the middle of the month. It would probably be sustained for 6-8
weeks. The theme outside is "Winter Wonderland" with snowshoe, skating and
sledding being offered as a package deal.
Approval of Past Minutes: The minutes from 11-03-09 were approved with
several changes made by Barb Owen.
II. Discussion Items:
ARC Expansion: This is a good time to get bids on the ARC expansion
project as contractors are not working as much as usual. The cost of an outside
group to do a financial analysis for our needs in having this project happen is
$2000. Tim Hageman will charge $5000 to tighten up existing drawings. June
may be a good time to get s packet to council. The packet needs to be
complete with a good plan and well presented. Jeff mentioned the department
can find the $7000 to keep moving on getting the survey and plans done. Once
the new fitness area is done, a determination needs to be made on what to do
with the vacated spaces that had the cardio and weight room. The opposition
that existed in the past from the other fitness centers does not seem to exist
today.
Parking is still one of the biggest issues.
A motion was made and approved to move forward with doing the analysis
and the plans.
Commercial Strategy for ARC/AIG.• After the hockey season, it would be
good to get the ice flooring down so that user groups could schedule times to
use for soccer, baseball and la cross. Other venues such as what Belly Up and
Jazz Aspen do should be explored. The acoustics would need to be evaluated
for a musical event. Jon mentioned the Dobson Arena in Vail charges $3800
per day for rentals. The average rental is there for 3 days. They had 30 dry
floor events last year. The capacity of the area depends on the type of event. A
schedule needs to be in place as soon as possible.
Artificial turf prices need to be checked out for activities like soccer.
At this point storage would be off-site such as Dotsero. There are also costs
associated with moving it back and forth to the event. Rental rates need to be
determined as soon as possible. Communication needs to go out to groups
about this opportunity. They need as much lead time as possible for their
scheduling.
The committee gave their official support in making this happen.
3. Delivery of Skating Lessons and Camps: Jon, Barb and Tim had looked at
the bids that were received. There were two. The person or group awarded the
bid would need to sign a personal service contract, have their own insurance
and they would be paying a percentage of the revenues collected to the city.
January 1 would hopefully be the starting date once a contract is signed.
Rick Newton wanted to make sure that all of aspects of skating community
are supported not figure or hockey only. The group or person running the
programs should not take sides.
4. Ice Garden Improvements: Council did not approve the $40 K for
improvements at the Ice Garden. Tim mentioned that waiting till there is $60
K available is better so that other aspects of the project can be incorporated.
This would be the installation of a second shower in the current front
women's restroom. It would also include the outside alcove of the women's
restroom. There is a greater demand in women's hockey currently and these
improvements would go a long way in giving the women more privacy and
space. There has been $2500 spent to date on plans.
III. Updates and Progress Reports:
Business Calendar: The summer scheduling needs to be done in January. Jon
Larson stated he has had contact with all of the summer hockey camps and
they are ready to go. It looks as though the indoor ice flooring will be
available mid-march to mid-April. There needs to be a priority process for
scheduling for any of the facilities and now especially with the indoor flooring
coming in for use.
2. Monthly Financial report: Currently we are down $150 K in revenues.
Shortages will be covered with capital improvement projects. There is a
proposed increase to some fees but not the daily admission.
The group is not happy with the current financial reports. The new financial
analyst will help them get the reports they are looking for.
IV. Action Items:
Drop in Hockey/Freestyle Session Pricing.• The freestyle and hockey punch
passes will now reflect the same cost per unit of measure. Tim still has to
determine the exact price to go with. The committee approved the equality.
V. Other Business:
1. Junior Hockey Locker Room Remodel: This will not be happening during the
two week break at Christmas. Permits need to be secured. It looks like it will
happen next spring.
Meeting Adjourned at 4:30 PM
Next regular meeting date and time: February 2. 2010