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HomeMy WebLinkAboutARC.min.110309ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes November 3, 2009 2:30-4:30 PM In Attendance: Boazd Members: Cazol Sams, Debbie Ware, Barb Owen, Sue Smedstead, Rick Newton, Gordon Gerson and Scott Writer. Staff Member(s): Tim Anderson, Jon Larson, and JoJo Smith Guests: Toni Kronberg, Dave Ahasic I. Call to Order -Scott Writer called the meeting to order. Committee member comments and announcements: Scott will get a clean copy out to members of the notes and comments made about the Aspen Community Plan (AACP). Public Comments: Toni stated she would be attending the 11/9/09 council budget meeting. Staff Comments: Approval of Past Minutes: The minutes from 10-6-09 were approved. II. Discussion Items: 1. Presentation of recycle/Advertising Containers: Dave Ahasic presented the recycling containers that have the ability to contain advertising on all four sides. If the city sells the advertising, they retain 25% of the value of the revenue. If the company sells the advertising, the city would receive 10% of the revenue. The Aspen Youth Center and the school district were all going to check with their boards to see if these could be at their locations. Dave also stated that containers are purchased in quantities of 60. Scott said the decision would be up to the staff. Tim thought that the SPARC group would have to OK the containers on the Lewis Ice Arena side. 2. ARC Improvement Plan review: Council is asking for visitor numbers that reflect where the patrons go once they enter the ARC. Tim stated that the staff is looking to install towers which would do counts at various locations, such as the front door and entrance to the pool. One of the long range plans being considered is making the recreation department asemi-enterprise fund in 2011. All existing building envelope space is being looked at for expansion to include such things as housing and office space. Also, the 5000 square feet above the pool area is being considered for expansion of the fitness areas. Tim will get with Tim Hagman and get preliminary steps and costs to get to the next step in the process. Sue suggested we not wait for the 2011 budget to get the process rolling. She would like the basics put in front of council sooner than later. We need to "build awareness" and "prime the pump" with council. Other issues are parking and additional locker room needs for the expanded fitness area. There needs to be assurance that the outdoor pool is still in the long range plan as well as a gymnasium. The fitness center above the pool area should be the number one priority. The data and recommendations from the AACP need to be included in the long range plan. Also, the original business plan done by the Pro's group should be looked at. Recreation is sustaining through the tough economy. Tim stated a financial analyst position for parks and recreation will hopefully be filed by February 2010. They will help get numbers to council and the city manager. The committee wanted to have Jeff Woods come to the next meeting to get additional information. Delivery of Skating Lessons and Camps: The Request For Proposal (RFP) is out. Barb Owen and Rick Newton will help review. The deadline is November 12~'. 4. Summer Ice Garden Rentals: The antique fair and art show are set for summer rentals at the Ice Garden. The money will go back to the groups not the general fund. The group felt that the type of venue using the garden needs to be diverse and avoid too many of the same type of events. The displaced user groups also need to be taken into consideration when these events are scheduled. III. Updates and Progress Reports: 1. Business Calendar: Did not discuss. 2. Monthly Financial report: 3. Event Flooring.• IV. Action Items: 1. 2010 Fees: There will be no increase to daily admission and passes. There will be an average of 4% increase on programming to cover the credit cazd processing fees approved by council. Scott Writer suggested that ice fees should be adequate that we are not looking at the closure of facilities. 2. Rick Newton brought up that drop in hockey and freestyle sessions should be the same price. Staff will take a look and come back with suggestions at the Dec. meeting. V. Other Business: 1. Junior Hockey Locker Room Remodel.• This will hopefully take place during the two week break at Christmas. 2. AIG Remodel Plans: Tim went over the drawings of the locker room remodel. It will be done in phases, starting with phase 1 having a budget of $40K. Meeting Adjourned at 5 PM Next regular meeting date and time: December 1, 2009