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HomeMy WebLinkAboutARCmin.02052010ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes February 5, 2010 2:30-4:30 PM In Attendance: Boazd Members: Cazol Sams, Debbie Ware, Barb Owen, Sue Smedstad, and Gordon Gerson. Staff Member(s): Tim Anderson, Jeff Woods, Jon Larson, Nick Nicholson, Lauren Ziedonis, Jeffrey Alden and JoJo Smith Guests: Tim Hagman, Cliff Weiss I. Call to Order -Debbie Waze called the meeting to order. Committee member comments and announcements: Barb Owen spoke about the Olympian Jeremy Abbott's background. He started here in Aspen then moved to Colorado Springs to continue on his figure skating career. Public Comments: Tim Hagman presented the ARC expansion project. Cliff Weiss was present as a Planning and Zoning Board member. Staff Comments: The newly hired financial analyst, Jeffrey Alden was introduced. He will be gathering information on what type of reports the group would like to see. He will provide a skeleton model report at the next meeting. Gordon wanted to make sure the financial report discussion was included in the next agenda. Tim stated the cost of installing and maintaining a WIFI system at the ARC is being gathered. The project is moving forward. The flags in the ice arena were moved to the correct position. Tim enclosed the draft Special Events criteria in the packet. The committee wanted to make sure that it would ultimately be in the hands of the staff. Each event needs to be considered individually. Some editing was done and Tim will have new draft for the next meeting. II. Approval of Past Minutes: The minutes from Jan 5, 2010 were approved. Discussion Items: Some of the other questions are: ARC Expansion: Tim Hagman presented architectural drawings of the ARC showing all of the possible expansion areas, including the area above the pool. The area above the pool is approximately 5000 sq. feet. The elevator access, stairs and foundation all need to be looked at. There would be solar panels placed on top of the roof. Tim Hageman will bring update to the next meeting. Do more locker rooms need to be added up there? Can we put in exercise equipment that adds to the power of the building? What are the operational costs associated with the expansion such as additional staff? III. The Ballard King Group and Schmueser Gordon Meyer have been hired to do the needs assessment and the impact on parking areas when there are more people through the door. All of this information needs to be gathered as soon as possible to get it to council in May. Ice Garden Improvements: The used flooring being purchased is coming from its use at the Olympics. This is multi-functional, stackable material that also has a warranty. The purchase price is around $57K. It will be stored on the backside of the ARC on 8 foot pallets. Jon is coordinating a user group needs assessment and meeting. April looks like the month the flooring will be at the Lewis. Aspen Ice Garden will have all the ice users for that time frame. A schedule has been made for the Garden and only 2 user group hours needed to be adjusted (see schedule in packet). Getting commitments from the user groups is key to having a successful program. Carol states the school can use it in the mornings. Once the user groups are plugged in for the time-slots, then the rest of the available time can be sold to weekend events or tournaments. The hourly usage fee needs to be determined. Tim will look into any liability issues with the use of this flooring. A motion was passed to aggressively explore getting as many user groups in as possible for the month of April to use this new amenity. Updates and Progress Reports: 1. Business Calendar: Jon stated the summer ice schedule meeting had occurred. 2. Monthly Financial report: Jeffrey will have a new version for the next meeting. 3. Learn to Skate Programs: Did not discuss. IV. Action Items: The updated draft of the Special Events criteria will be on the agenda for the next meeting. V. Other Business: 1. Junior Hockey Locker Room Remodel: No update. Meeting Adjourned at 4:15 PM Next regular meeting date and time: March 2. 2010