HomeMy WebLinkAboutARCmin.09072010 A SPEN
KS & RECREATION
Draft
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
September 07, 2010
2:30 -4:30 PM
In Attendance:
Board Members: Scott Writer, Sue Smedstad, Gordon Gerson. Patrick Keelty
Staff Member(s): Tim Anderson, Jon Larson, Jeffrey Alden and JoJo Smith
Guests: Karen Pillsbury has been nominated as a SPARC representative
Call to Order — Scott Writer called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: No comments.
Staff Comments: No comments.
Approval of Past Minutes: The minutes from 08 - 03 - 10 were approved.
II. Discussion Items:
1. AACP: Scott wants to wordsmith the Aspen Area Community Plan (AACP)
document with the committee again. Scott stated the document presented after
the Planning and Zoning committee revision was not specific enough. The
revised document is open -ended rather than specific like the committee had
originally submitted. One of the specific items such as the short term
accommodation facility was eliminated. Scott wants to keep such specific
items in and work toward the development of a master plan. Gordon stated the
Advisory Committee (AC) was given mixed instructions as to what the AACP
document wanted. He also states it forecloses on any new specific items being
added. Scott would like to have a Planning and Zoning committee member as
well as a planning department staff member at an AC meeting in the near
future. Scott wants to have all of the AC board members selected so that a full
board can help with re- working the AACP document. Tim stated the AACP
may not be presented at City Council meetings until the beginning of the year
due to budget sessions.
2. Monthly Financial Report: Revenues are down. There are still savings in
two unfilled positions. Some of the staff labor will also be shifted to AMP
Projects. All supervisors have been asked to take a look at their expenses and
identify where there may be additional savings for this year.
3. AIG Longevity discussion during 2011 budget process: The compressor
replacement contract has been submitted. There is a hold on the refrigerant
replacement. The remodel of the locker rooms has been put in for 2012. Jon
stated the locker rooms are really inadequate. It has been noted during hockey
and skating events as well as the special event programming held on the
flooring this past summer. Scott stated there need to be Aspen Ice Garden
advocates at the budget meetings in October. There was a unanimous vote for
supporting a longevity plan for the Aspen Ice Garden.
The ARC fitness expansion is currently on hold for 2011. Steve Barwick, the
City Manger supports it but not in 2011.
III. Updates and Progress Reports:
1. Ice Scheduling: All scheduling has been done. The user groups have
received their contracts for the upcoming season. The Friday time slot made
available after some shifting with the high school hockey team went to the
revolutions Skating Club. All users are fine with their schedules. The outdoor
pond will happen again. A supplemental request has been submitted. The
pond will be larger than last year. There was a question about the possibility
of putting up boards around the rink. Jon stated that will not be happening at
this point.. Everyone liked the openness of the ponds. Hopefully the weather
will provide a usable timeframe for the pond structure.
2. 2010 Budget Schedule: Tim included the budget schedule for 2011 in the
packet. The meeting for the recreation department is October 4`
3. Cost Analysis: Jeff Alden reviewed the cost analysis document. Gordon
would like a list of detailed assumptions made for allocations in order to better
understand them. Scott would like to see the direct and indirect costs
associated with eh assumptions. Jeff will send out a detailed cost analysis
document.
4. Fall Closure Dates: Doggie Day is from 12 -4 PM on September 18 in the
pool. The annual fall closure for the main ARC area will start after Doggie
Day on September 18 at 4 PM and go through September 26` The Lewis
Ice Arena will have limited operations throughout the week with cleaning
happening as well during that time. The Sterling Cup will be held on
Saturday, September 25`". The Aspen Youth Center has been notified of the
closure.
IV. Action Items:
1. Expiring Terms: Scott Writer will get with other possible candidates.
V. Other Business:
Meeting Adjourned at 3:40 PM
Next regular meeting date and time: October 05, 2010
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