HomeMy WebLinkAboutordinance.council.024-10 ORDINANCE NO. 24
(Series of 2010)
AN ORDINANCE APPROPRIATING AN INCREASE IN THE ASSET
MANAGEMENT PLAN FUND EXPENDITURES OF $157,500, AN INCREASE
IN THE GENERAL FUND OF $170,270, AN INCREASE IN THE PARKS AND
OPEN SPACE FUND OF $49,770, AN INCREAE IN THE WHEELER OPERA
HOUSE FUND OF $230,000, AN INCREASE IN THE TRANSPORTATION FUND
OF $24,000, AN INCREASE IN THE HOUSING DEVELOPMENT FUND OF
$70,000 AN INCREASE IN THE EARLY CHILDHOOD FUND OF $141,910, AN
INCREASE IN THE WATER UTILITY FUND OF $20,000, AN INCREASE IN
THE ELECTRIC UTILITY FUND OF $376,900, AN INCREASE IN THE
EMPLOYEE HOUSING FUND OF $68,830 AN INCREASE IN THE HOUSING
ADMINISTRATION FUND OF $404,250AND AN INCREASE IN THE
SMUGGLER HOSUING FUND OF $10,000
WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may
make supplemental appropriations; and
WHEREAS, the City Manager has certified that the City has unappropriated current year
revenues and/or unappropriated prior year fund balance available for appropriations in
the following funds: ASSET MANAGEMENT PLAN FUND, GENERAL FUND,
PARKS AND OPEN SPACE FUND, WHEELER OPERA HOUSE FUND,
TRANSPORTATION FUND, HOUSING DEVELOPMENT FUND, EARLY
CHILDHOOD FUND, WATER UTILITY FUND, ELECTRIC UTILITY FUND,
EMPLOYEE HOUSING FUND, HOUSING ADMINISTRATION FUND AND
SMUGGLER HOUSING FUND.
WHEREAS, the City Council is advised that certain expenditures, revenue and transfers
must be approved.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO:
Section 1
Upon the City Manager's certification that there are current year revenues and/or prior
year fund balances available for appropriation in the: ASSET MANAGEMENT PLAN
FUND, GENERAL FUND, PARKS AND OPEN SPACE FUND, WHEELER OPERA
HOUSE FUND, TRANSPORTATION FUND, HOUSING DEVELOPMENT FUND,
EARLY CHILDHOOD FUND, WATER UTILITY FUND, ELECTRIC UTILITY
FUND, EMPLOYEE HOUSING FUND, HOUSING ADMINISTRATION FUNDAND
SMUGGLER HOUSING FUND: the City Council hereby makes supplemental
appropriations as itemized in the Attachment A.
Section 2
If any section, subdivision, sentence, clause, phrase, or portion of this ordinance is for
any reason invalid or unconstitutional by any court or competent jurisdiction, such
portion shall be deemed a separate, distinct and independent provision and such holding
shall not affect the validity of the remaining portion thereof.
Section 3
A public hearing on this ordinance will be held Monday, November 8, 2010, at 5:00 p.m.
in the City Council chambers, 130 South Galena.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND /OR
POSTED ON FIRST READING on the 25th day of October, 2010.
ATTEST:
k _s e arS ist ar_ .4 " 77/ Kathryn S. Ko� City erk Michael C. Ireland, May r
FINALLY ADOPTED, passed and approved this 8 day of November 2010.
ATTEST: �j�
a . .% // �� / " /���� V
Kathryn S. Ko h, ity C er Michael C. Ireland, Mayor
Approved as to form:
Jo Worcester, City Attorney
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City of Aspen Attachment B
2010 Fall Supplemental Budget Offsetting Offsetting
New Funding Requests All Requests are one -time unless otherwise noted. Revenue Source
Department / Fund New Renuest Descrlotion Amount Subtotal by Dept. Qae gaglise
Human Resources /Risk Department
001.05.06000.82999 Staff is requesting the use of $8,000 from operational savings in the Human 1$8,000)
Resource budget to fund the remaining costs of the office reconfiguration. The
total project cost is 518,000. 510,000 was funded from Asset Management plan
project efficiencies.
Subtotal, Human Resources Department (58,000)
Finance Department
001.11.11000.82999 Staff is requesting the use of their operational savings to fund the additional user (519,500)
licenses and three change orders that added features to the original scope of
work for the Kronos electronic time keeping system.
Subtotal, Finance Department (519,500)
Transfers
001.95.xxxxx.95000 General Fund departmental operational savings in 2010 transferred to the AMP 527,500
Fund to fund the HR and EH remodel and the change orders for the Electronic
Time Keeping system. The net impact to the General Fund Is zero in this request.
This movement of budget authority is need to transfer funding to the AMP Fund.
Subtotal, Transfers 527,500
Planning Department
001.13.45xxx.82999 Staff is requesting funding to complete the survey to gain broad public feedback $15 :
on the draft AACP; per Council direction at the September 21st work session. See , ,'
memo for additional details. The total AACP project is currently forecasted to i '"'
cost $758,665.
Subtotal, Planning Department 515,000
Building Department
001.21.21000.82999 On August 3rd, at an executive session, Council approved up to 550,000 in legal $50,000
sound) for the criminal defense of former inspector Erik Peltonen. This is the
formal aoorooriation of that funding.
Subtotal, Building Department 550,000
Environmental Health Department
001.25.25500.82999 The Environmental Health Department has a applied fora radon grant from the 51,900 51,900
Colorado Department of Public Health and Environment (CDPHE) for the
purchase of additional radon test kits and GI5 mapping of test results. All costs
will be 100% reimbursed by CDPHE. See memo for additional details.
001.25.25500.82999 Staff is requesting funding of codifying environmental impacts of the 520,000 520,000
development process related to the AACP. This request is funded from the
Water Fund's fund balance. See memo for additional details.
001.25.25500.82xxx Staff is requesting the formal appropriation of the compost program funding 529,000 529,000
approved in an August work session. This request Is 100% offset by the grant
funding. See memo for additional details.
Subtotal, Environmental Health Department 550,900
Police Department
001.31.31200.80040 Supplemental request is to allow use of a DUI enforcement grant of 54,680. It i5 1$400,: 54,680
only available for use paying overtime for DUI enforcement shifts, under the jj
terms of the grant The police department has previously participated in this type I v
of Brant. :..._....._:„::..„
001.31.31200.82999 One -time request to enable use of drug - seizure funds to purchase a software .324;;3$0;; 526,360
upgrade (known as "Forms") to the Police- Department -owned records 6 ,_. 6 .5i 6 . -
management system. This upgrade has been purchased by the Pitkin County
Sheriff, and this represents the costs for licenses for the APD to use the software I
001.31.31200.82800 Insurance claim refund for an accident that was not the Police Department's $12 512,440
fault. This request is 100% reimbursed by the insurance company.
Subtotal, Streets Department 543,480
Streets Department
001.41.41000.82400 Insurance claim refund for an accident that was not the Streets Department's 55,690 55,690
fault. This request is 100% reimbursed by the insurance company.
Subtotal, Streets Department 55,690
Recreation Department
001.71.71000.84133 Staff is requesting the appropriation of additional contributions received from 52,000 52,000
the Thrift Shop, funding the scholarships given out by the Recreation
Subtotal, Recreation Department 52,000
Aspen Recreation Center Department
001.72.72700.80030 Council has reviewed and thus far accepted 2011 costs associated with the winter 53,200
wonderland maintenance at the ARC. Staff is requesting 53,200 for the
December 2010 costs associated with the start up and maintenance of the winter
wonderland.
Subtotal, Aspen Recreation Center Department 53,200
Subtotal, General Fund Departments 5170,270 $82,070
Yarisaml bpen.$race;FariQ k„:.i.:, , ., :: _.. : _ � : . �.
100.55.55000.80012 Staff is requesting reallocation of 50% of an existing financial analyst position 545,400
from the Recreation Department to the Parks Department. This is a better
reflection of how this staff position spends time throughout the year.
100.55.55000.82400 Insurance claim refund for an accident that was not the Parks Department's fault $01Ftj+ 54,370
This request is 100% reimbursed by the insurance company. ,,,,,„
Subtotal. Park and Ooen Space Fund 549.770
120.94.xxxxx.88299 Staff is requesting funding for the planning and design of renovations to the * 2,304%0 ; ,.
Wheeler basement office, restaurant and retail spaces. Total project cost of 'I
$2.23MM. See memo for additional details. ._
Subtotal. Wheeler Fund 5230.000
City of Aspen Attachment B
2010 Fall Supplemental Budget Offsetting Offsetting
New Funding Requests All Requests are one -time unless otherwise noted. Revenue Source
Department /Fund New Reopest Description Amount Subtotal by Dent. One Time One Time
Ttanspdrtadon Fund : ,.._ S . " ...
..a.:.... ...
141.34.34000.82999 At the September 28 work session, Council directed staff to survey both City a and d 524,000
County citizens about different Entrance to Aspen alternatives. A professional
survey consultant will be hired to prepare, administer, and tabulate the results of
the survey. See memo for additional details.
Subtotal, Transportation Fund 524,000
Hdustng Development Fund ": `' '
150.23.23010.82780 Staff is requesting the formal appropriation of the approved during an executive 570,000 535,000
session for the Centennial Investigation. 50% of this funding will be reimbursed
by the BOCC.
Subtotal, Housing Development Fund $70,000
EadyChildfaood Fund ... .. " " .
i c
151.xx.xxxxx.xxxxx As Kids First makes es the transition for the Glenwood Springs office [o o becomes a $87,630 $87,630
stand -alone non - profit organization, there is a need to use previous years savings
to hire a new director to implement this process. For 2010 this estimated cost is
$75,000 (for March through December). By the end of 2010 the transition will be
complete and all savings from this account will be transferred to the new
organization.
151.26.26100.xxxxx Kids First is the fiscal agent for the Rural Resort Region Early Childhood Council, 552,030 552,030
all money is outside (not city) funding. Grant funds from the Temple Hoyne Buell
Foundation are awarded from June 2009 to May 2010. Some of these funds have
been spent, the remainder is requested to be used for the purposes of this grant.
152.21.26200.xxrrx Kids First is the fiscal agent for the Rural Resort Region Early Childhood Council, 52,250 52,250
all money is outside (not city) funding. Grant funds from the Colorado
Department of Human Services are awarded from July 2009 to June 2010. Some
of these funds requested in 2009 have been spent, the remainder is requested to
be used for the purposes of this grant.
Subtotal, Early Childhood Fund 5141,910
. ... ..
421.95.xxxxxx.95001 Staff is requesting ng funding of codifying environmental impacts of the 520,000
development process related to the AACP. This request is funded from the
Water Fund's fund balance. This funding will be transferred to the General Fund
to fund the appropriation of the 520,000. See memo for additional details.
Subtotal, Water Utility Fund 520,000
Efectrkt/dNty FUhd ';''. "' "
y ..... ... .m:
431.45.45200.82340 Purchase power costs sts will exceeded the budget authority by the end of 2010. 5305,000
This request brings the budget in line with the current power cost forecast. See
memo for additional details.
431.45.45000.80012 Staff is requesting funding for an employee's retirement payout per City policies $71,900
Subtotal, Electric Utility Fund $376,900
Employee HoustngFund
505.xx.xxxxx.xxxxx Units held in inventory for resale need to be appropriated when sold. The units' $68,830 568,830
expense recognition are offset partially or in whole with the sale proceeds.
Subtotal, Employee Housing Fund 568,830
Housing Administration Fund
620.xx.xxxxx.xxxxx This request appropriates funding that will be used to repurchase units that go 5404,250 5404,250
into foreclosure that are in the APCHA inventory. It assures that these properties
remain in the deed restricted housing pool. This request is offset by the resale of
the units. See memo for additional details.
Subtotal, Housing Administration Fund 5404,250
622.xx.xxxxx.xxxxx Turnovers in the Smuggler apartments has created additional costs related to 7 . ff, $10,000
repairs and cleaning. Staff is requesting funding to bring budget in line with
forecasted expenses in 2010.
Subtotal, Smuggler Housing Fund 510,000
Asset Management Pkaalfuod " . m ... .'. ..
000.11.94245.88299 Staff is requesting funding for additional user licenses and three change orders 519,500 519,500
that added features to the original scope of work for the Kronos electronic time
keeping system. This request is funded 100% from the Finance Department's
operational savings.
000.91.94407.88299 Reconfigure the Human Resources and Environmental Health interior office 58,000 58,000
spaces and create a more sound proof and secure conference room. The total
project cost 15518,000. $10,000 was funded from Asset Management project
efficiencies. The other $8,000 is funded from operational savings in the Human
Resource Departments budget.
000.25.xxxxx.88299 Staff is requesting the formal appropriation of the funding approved in an August $65,000 565,000
2010 work session. The Environmental Health department was awarded a
compost grant. This request is to appropriate the funding needed to purchase
the Grinder for the Rifkin County Solid Waste Center. This request is 100% offset
by the grant funding. See memo for additional details.
000.15.xxxxx.88299 Staff is requesting 520,000 for pedestrian upgrades to the 8th Street and Route . $20,000
82 intersection. This is per Council direction at previous work sessions. See
memo for additional details.
000.41.94417.88299 Streets staff is requesting the funding for a repair of a roof on the Streets $45,000
facilities building. This repair will be completed prior to the winter season. See
memo for additional details.
Subtotal, Asset Management Plan Fund 5157,500
Total New Requests All Funds: $1,723,430
51,723,430 $659,520 5389,4101
Total New Requests After Offsetting Funding Source: $874,500
Attachment C
a ..,: ..., T, : , : n
Transfer From Transfer To Transfer Amount Purpose of interfund Transfer
Otle= Atiset Managdmenfa9anFupd_, .. PLk ......... . 1' 02 :::_ ,,,. .., :':'.
Transportation Fund 5566,810 Hybrid Bus Purchase -TABOR Funds
Parking Fund $40,000 Plaza Repair Project
Wheeler Opera House Fund 588,490 Red Brick West End Project 10 Yr IF Loan
Wheeler Opera House Fund 525,450 1998 Street Improvements 10 Yr IF Loan
Debt Service Fund 593,440 Series 2005 - STRR - AMP's Portion
Subtotal, Transfers 5814,190
001.General fund ` ; ' .. .: - ' ' • ".. _. .. . ;i _.._:i ._..._ m. ... , _ .
AMP Fund 586,340 Electronic Time Keeping - Dept. Savings
HR/EH Remodel / Electronic Time Keeping User
AMP Fund 527,500 Licenses and Change Orders
Parks and Open Space Fund 556,970 Partial Subsidy of Food Tax Refund
Employee Housing Fund $120,000 City of Aspen Affordable Housing
Subtotal, Transfers 5290,810
General Fund 53,010 Central Savings
Parks and Open Space Capital Fund 51,004,380 Capital Projects
Debt Service Fund 5840,900 Parks 2005 Open Space Bonds
Debt Service Fund 5822,250 2001 Sales Tax Revenue Bonds
Debt Service Fund 5948,700 Series 2005 - STRR - Park's Portion
Golf Course Fund 5140,400 Series 2005 - STRR - Golfs Portion
General Fund 5928,740 Overhead Payment
Parking Fund $40,000 Plaza Repair Project
Employee Housing Fund 565,260 City of Aspen Affordable Housing
Subtotal, Transfers 54,793,640
174•WheelefOPPla lbusrFUml ...... .. �._
General Fund 55,880 Central Savings
Employee Housing Fund 538,170 City of Aspen Affordable Housing
General Fund 5344,990 Overhead Payment
Subtotal, Transfers 5389,040
141 SrenspoFtatioriFUnR .::_i , ... ..; . .' .. ..:'
General Fund $7,750 Central Savings
Employee Housing Fund 54,000 City of Aspen Affordable Housing
General Fund 590,160 Use Tax Positions
General Fund 5156,000 Overhead Payment
Subtotal, Transfers 5257,910
150+ Housing DevetopmentFund' ... .... .. ...
Housing Administration Fund 5198,880 Operations Subsidy (50% of total)
General Fund 5394,170 Overhead Payment
Truscott Housing Fund 5742,620 Truscott I, 2001 Housing Bonds Subsidy
Parks and Open Space Fund 514,270 Percentage of Food Tax Refund
Wheeler Opera House Fund 55,703,130 BMC West - IF Loan
Subtotal, Transfers $7,053,070
9.52 - EadyChildhood Education Find' .. _
Kids First Fund 521,270 Administration Services
Subtotal, Transfers $21,270
152- 1Qdsfirst Fund : .:
General Fund 55,960 Central Savings
General Fund 5118,490 Overhead Payment
Employee Housing Fund 517,440 City of Aspen Affordable Housing
Parks and Open Space Fund 516,280 Percentage of Food Tax Refund
Subtotal, Transfers 5158,170
General Fund 5132,500 Overhead Payment
Employee Housing Fund 59,690 City of Aspen Affordable Housing
Subtotal, Transfers 5142490
433- Nra9er Utilky Fuml " '_
General Fund 513,200 Central Savings
General Fund 520,000 Codifying Environmental Impacts / AACP
Renewable Energy Fund 5126,730 Fund Capital Project Number 43573
General Fund 5628,430 Overhead Payment
General Fund 51,000,000 Operations Facilities Land
Employee Housing Fund 565,900 City of Aspen Affordable Housing
Parks and Open Space Fund 5150,000 Water Usage Conservation Program
Subtotal, Transfers 52,004,260
Attachment C
; .., is = .. 2010: INTERFUND TRANSFERS
Transfer From Transfer To Transfer Amount Purpose of interfund Transfer
431 - Electric MD* Fund „__,: :.
"e..,., . ,. ;i ° s ..........:.. .. .', - .
General Fund 511,680 Central Savings
Renewable Energy Fund 5422,420 Purchase of Hydroelectric Power
Renewable Energy Fund 5133,320 Purchase of Hydroelectric Power
General Fund 5247,220 Overhead Payment
Water Utility Fund 5298,490 Electric Utility portion of Utility Billing Services
Water Utility Fund 5114,440 1/3 of Global Warming Program
Renewable Energy Fund 5225,000 Capital Projects Moved
Renewable Energy Fund 5312,000 Carbon Emission Reduction Tags
Employee Housing Fund $16,920 City of Aspen Affordable Housing
General Fund 5442,360 Franchise Fee
Subtotal, Transfers 52,223,850
4 44 - Renewable Energy Fund
General Fund 552,180 Overhead Payment
Employee Housing Fund 56.110 City of Aspen Affordable Housing
Subtotal, Transfers 558,290
451- Parklne fund ,
General Fund 518,730 Central Savings
General Fund $372,790 Overhead Payment
Employee Housing Fund 531,810 City of Aspen Affordable Housing
Transportation Fund 5440,000 Transportation Fund Subsidy
Subtotal, Transfers 5863,330
4n- dal( fou rseFUn d ,_ ,.
General Fund 5151,200 Overhead Payment
Parks and Open Space Fund 524,660 Repayment of Golf Start Up Funding - IF loan
Employee Housing Fund 514,200 City of Aspen Affordable Housing
Subtotal, Transfers $190,060
491 Truswet Housing Fund ..:'
Housing Administration Fund 551,240 Overhead Payment
General Fund 554,210 Overhead Payment
Employee Housing Fund 54,780 City of Aspen Affordable Housing
Subtotal, Transfers 5110,230
492 - Marott Housing Fund
General Fund $54,340 Overhead Payment
Housing Administration Fund 558,820 Overhead Payment
Employee Housing Fund 55,060 City of Aspen Affordable Housing
Subtotal, Transfers 5118,220
... -
505- Employee Housing Fund ...
Housing Development Fund 52,300,000 Pre- Purchase of Units at Burlingame
Subtotal, Transfers 52,300,000
620 - !busing Administration Fund` ,.
General Fund $84,650 Overhead Payment
Subtotal, Transfers 584,650
622 - Smuggler Housing Fund .. 3 ..
m
Housing Administration Fund 52,950 Overhead Payment
General Fund 518.840 Overhead Payment
H Subtotal, Transfers 521,290
Alt
.. Health Insurance: Expenses ',.:..
Employee Health Insurance Fund 53,101,140 Employee Health Insurance Premiums
Subtotal, Transfers 53,101,140
2010 TOTAL INTERFUND TRANSFERS $24,996,110
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