HomeMy WebLinkAboutminutes.council.20140407Regular Meeting Aspen City Council April 7, 2014
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PROCLAMATION – Architecture Month ..................................................................................... 2
CITIZEN PARTICIPATION .......................................................................................................... 2
COUNCILMEMBER COMMENTS .............................................................................................. 2
CONSENT CALENDAR ............................................................................................................... 2
Requests - Light Pole Banners & Construction Stop - US Pro Cycling Challenge ............. 4
Resolution #18, 2014 - We-cycle Vending Agreement ...................................................... 4
Resolution #43, 2014 - Contract Loris and Associates- Castle Creek/Hallam Street
Connectivity Study ...................................................................................................................... 4
Resolution #44, 2014 - Contract - Gondola Plaza Pedestrian Crossing .............................. 4
Resolution #38, 2014 - Contract for Parking Vehicles ........................................................ 4
Resolution #46, 2014 - Contract - Hyman Ave Pipe Replacement ..................................... 4
Resolution #48, 2014 - Update of Surface Drainage Master Plan Models and Detention
Analysis Agreement .................................................................................................................... 4
Resolution #32, 2014 - Burlingame Phase IIAii Owners Agent Contract ........................... 4
Resolution #37, 2014 - Burlingame Phase IIAii Construction Insurance ............................ 4
Resolution #31, 2014 - Burlingame Phase IIAii - Contract OZ Architecture ..................... 4
Resolution #45, 2014 - Contract Excavation Services - Concrete Replacement and
Pedestrian Improvement Project ................................................................................................. 4
Resolution #49, 2014 - Contract - DHM Design Corporation - Park and Brown Pedestrian
Improvements .............................................................................................................................. 4
Minutes - March 17, 24, 2014 .............................................................................................. 4
ORDINANCE #10, SERIES OF 2014 – 905 E. Hopkins (Mountain House) Lot Split ................. 4
ORDINANCE #9, SERIES OF 2014 – Supplemental Appropriation ............................................ 5
ORDINANCE #8, SERIES OF 2014 – Code Amendment Transportation Impact Analysis
Guidelines ....................................................................................................................................... 6
Regular Meeting Aspen City Council April 7, 2014
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Mayor Skadron called the meeting to order at 5:00 p.m. with Councilmembers Frisch, Daily,
Mullins and Romero present.
PROCLAMATION – Architecture Month
Mayor Skadron and Council proclaimed the month of Aspen Architecture Month and urged
citizens to recognize and appreciate architecture.
CITIZEN PARTICIPATION
There were none.
COUNCILMEMBER COMMENTS
1. Mayor Skadron announced the ACRA breakfast tomorrow at 8 a.m. at the Doerr Hosier.
2. Mayor Skadron thanked the Red Brick for the art show and tour of the facility.
3. Councilwoman Mullins said she attend the POD made up of representatives of health and
human service agencies in the valley. They discussed the need to be more strategic in their
funding.
4. Councilwoman Mullins agreed the tour of the Red Brick last week was informative and
showed improvements that contribute toward energy savings.
5. Councilman Daily announced there is a Sister city meeting tomorrow at 5 p.m.
CONSENT CALENDAR
Councilwoman Mullins asked if the Oz change order increases the amount or is just moving it
around within the budget. Chris Everson, asset department, said this is not increasing the amount
of funds to the owner’s rep and it reorganizes the contracts to be consistent with other contracts
for the project. The contracts for buildings 1 through 4 with Hazelden had to be separate from
the contracts for buildings 5 through 7 with RA Nelson. Everson said staff asked the contractors
to improve and modify their services to lower the costs.
Councilman Frisch asked about the integrated process delivery and is staff still using that model.
Everson reminded Council staff received a GMP for buildings 5 through 7 from Hazelden, who
Regular Meeting Aspen City Council April 7, 2014
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was the incumbent GC. Staff felt the numbers were high, worked with the contractor and staff
felt an RFP should be issued to get the best price for buildings 5 through 7. RA Nelson was a
responder and gave a guaranteed maximum price, which inherently breaks up the integrated
process delivery method. Everson told Council the city has closed on 41 units of buildings 1
through 4 and 21 units out of 34 units on buildings 5 through 7 have been reserved. Mayor
Skadron asked if the contingency is sufficient to meet the next of the project. Everson said there
is a $1.7 million contingency.
Mayor Skadron brought up the request by the bike race for banners on light poles and 4 weeks
seems an interminable time for the banners to be up. Nancy Lesley, special events, said it is
important for the banners to be up from August 1st to generate excitement for the event. The
banners can be taken down soon after the race. Council agreed to amend the request for banners
to go up August 1st.
Councilwoman Mullins asked for an update on the we-cycle station by city hall. Mirte Mallory,
we-cycle, told Council they are working to find a private partner to match the city funds. A
private partner would like the business close to their business and the challenge is to find a
business close to city hall and to a private partner and still have the location close enough for city
employees to use the program. Ms. Mallory told Council bike sharing proved itself as a
transportation system; 91% of the rides were under 30 minutes and of that, the trips were for
errands; 70% were using it for one-way trips. 51% of the rides were season pass holders and
there were 10,000 rides in the first year with 23,000 miles pedaled and 285 season pass holders.
The impact is reduced congestion and more parking available. Ms. Mirte noted one station has
about 12 biking docks equaling one vehicle and facilitates access to the downtown core.
Councilman Frisch asked what the work at the gondola plaza will accomplish; it is a lot of
money and a critical intersection. Tyler Christoff, engineering department, said the proposed
work is a result of accident data at the intersection, an important crossing for pedestrians to
access the gondola. The project addresses safety concerns, will try and shorten the crossing
distance and improve sight triangles and improve connections to adjacent businesses and create
storm water opportunities. The budget estimate has increased from $450,000 to $660,000.
Christoff told Council construction prices and material costs have increased; the limited time for
the project is also an issue for contractors. Councilwoman Mullins said the memo notes a second
goal of the project is to determine about water quality treatment and asked for further
explanation. April Long, storm water manager, reminded Council the city requires each new
development to treat for water quality and remove pollutants on their site, which requires
infiltrating or holding water on site which results in less runoff from the site. The property
owners will analyze if infiltrating the water lessens demand on the system and increases the
capacity of the system.
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Councilwoman Mullins said she is not in favor of adding curb and gutter in parts of town that
currently do not have them. Trish Aragon, engineering department, told Council areas without
curb and gutter will not have it added unless there is no room to accommodate drainage.
Councilman Frisch moved to adopt the consent calendar with the change to the dates of banners
for the cycling race to August 1st; seconded by Councilwoman Mullins. The consent calendar is:
• Requests - Light Pole Banners & Construction Stop - US Pro Cycling Challenge
• Resolution #18, 2014 - We-cycle Vending Agreement
• Resolution #43, 2014 - Contract Loris and Associates- Castle Creek/Hallam Street Connectivity
Study
• Resolution #44, 2014 - Contract - Gondola Plaza Pedestrian Crossing
• Resolution #38, 2014 - Contract for Parking Vehicles
• Resolution #46, 2014 - Contract - Hyman Ave Pipe Replacement
• Resolution #48, 2014 - Update of Surface Drainage Master Plan Models and Detention Analysis
Agreement
• Resolution #32, 2014 - Burlingame Phase IIAii Owners Agent Contract
• Resolution #37, 2014 - Burlingame Phase IIAii Construction Insurance
• Resolution #31, 2014 - Burlingame Phase IIAii - Contract OZ Architecture
• Resolution #45, 2014 - Contract Excavation Services - Concrete Replacement and Pedestrian
Improvement Project
• Resolution #49, 2014 - Contract - DHM Design Corporation - Park and Brown Pedestrian
Improvements
• Minutes - March 17, 24, 2014
Councilwoman Mullins requested the minutes indicate she was recused from discussions on the
Hotel Aspen.
All in favor, motion carried.
ORDINANCE #10, SERIES OF 2014 – 905 E. Hopkins (Mountain House) Lot Split
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Justin Barker, community development department, told Council this is 12,000 square feet
equaling 4 townsite lots and each lot will be 6,000 square feet. The property is zoned RMF with
an LP overlay. There is no request to rezone. The Mountain House sits on 4 lots; the structure
will be removed.
Councilman Frisch stated he is disappointed this property will turn into residential component
and hopefully Council will continue to work on the lodge incentives. Councilman Daily said this
proposal is consistent with the land use patterns in the area and with the land use code. Mayor
Skadron noted this property was rezoned in 1989 LP, lodge preservation, as part of an expansion
and for second reading he would like to know if there were any conditions for this approval.
Mayor Skadron said this is an existing non-conformity and does this affect staff’s
recommendation to eliminate non-conformities. Mayor Skadron asked why it is important that
the applicant is not intending to rezone the property.
Councilman Romero moved to read Ordinance #10, Series of 2014; seconded by Councilman
Frisch. All in favor, motion carried.
ORDINANCE NO. 10
(SERIES OF 2014)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO,
APPROVING A LOT SPLIT FOR THE PROPERTY LOCATED AT 905 E. HOPKINS
AVENUE, LEGALLY DESCRIBED AS lots A, B, C, AND D, BLOCK 32, EAST ASPEN
ADDITION, CITY AND TOWNSITE OF ASPEN, COUNTY OF PITKIN, STATE OF
COLORADO.
Councilman Romero moved to adopt Ordinance #10, Series of 2014, on first reading; seconded
by Councilman Daily. Roll call vote; Councilmembers Mullins, yes; Daily, yes; Romero, yes;
Frisch, yes; Mayor Skadron, yes. Motion carried.
ORDINANCE #9, SERIES OF 2014 – Supplemental Appropriation
Pete Strecker, finance department, told Council this request is $21.7 million. State law requires
appropriations to lapse at the end of the year and there are many capital projects, totaling $18
million of the $21.7 million, which need to be carried forward and re-appropriated. There are
technical adjustments, the settlement of a law suit and $500,000 in new requests. Councilman
Frisch said for second reading he would like more information on the parks department request
for $20,000 for a part time employee. Councilman Frisch requested staff review construction
projects for possible increase in costs. Councilman Romero asked that staff be prepared to
answer questions on the new requests at second reading.
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Councilwoman Mullins moved to read Ordinance #9, Series of 2014; seconded by Councilman
Daily. All in favor, motion carried.
ORDINANCE NO.9
(Series of 2014)
AN ORDINANCE APPROPRIATING AN INCREASE IN THE ASSET MANAGEMENT
PLAN FUND EXPENDITURES OF $1,841,100, AN INCREASE IN THE GENERAL
FUND OF $3,057,860 AN INCREASE IN THE PARKS AND OPEN SPACE FUND OF
$1,923,430, AN INCREASE IN THE WHEELER OPERA HOUSE FUND OF $498,590,
AN INCREASE IN THE CITY TOURISM PROMOTION FUND OF $103,330, AN
INCREASE IN THE TRANSPORTATION FUND OF $387,100, AN INCREASE IN THE
HOUSING DEVELOPMENT FUND OF $5,023,930, AN INCREASE IN THE KIDS FIRST
FUND OF $222,420, AN INCREASE IN THE STORMWATER FUND OF $1,026,860,
AN INCREASE IN THE WATER FUND OF $1,574,130, AN INCREASE IN THE
ELECTRIC FUND OF $1,569,170, AN INCREASE IN THE PARKING FUND OF
$2,746,270, AN INCREASE IN THE GOLF COURSE FUND OF $64,320, AN INCREASE
IN THE TRUSCOTT FUND OF $212,690, AN INCREASE IN THE MAROLT FUND OF
$408,940, AN INCREASE IN THE EMPLOYEE HOUSING FUND OF $12,700, AN
INCREASE IN THE INFORMATION TECHNOLOGY FUND OF $977,360, AN
INCREASE IN THE HOUSING ADMINISTRATION FUND OF $19,100, AN INCREASE
IN THE SMUGGLER HOUSING FUND OF $7,800.
Councilman Frisch moved to adopt Ordinance #9, Series of 2013, on first reading; seconded by
Councilwoman Mullins. Roll call vote; Councilmembers Romero, yes; Daily, yes; Frisch, yes;
Mullins, yes; Mayor Skadron, yes. Motion carried.
ORDINANCE #8, SERIES OF 2014 – Code Amendment Transportation Impact Analysis
Guidelines
Jessica Garrow, community development department, reminded Council this was a joint program
with engineering, transportation, environmental health and community development. This is the
final step in adopting these guidelines and code amendment. The goal was to create a clear,
predictable and consistent system for transportation mitigation. Ms. Garrow said Aspen-specific
trip generation numbers have been created through trip studies, which provides the basis for
mitigation requirements. Ms. Garrow noted staff wanted real improvements in transportation,
not just a development fee. The development community has indicated support for this
amendment because of its predictability.
Ms. Garrow said this applies to all development except single family and duplex development,
which are entirely exempt. Any development exempt currently in the growth management
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system is exempt in this code amendment. This has minor and major categories; minor is
anything inside the roundabout because those projects have access to bus systems. Anything
outside the roundabout has a different thresholds for minor and major. Up to 10 residential units
is considered minor; above that is in the major category; over 25 new lodge units is major; 2500
square feet net leasable is major.
Ms. Garrow showed the tool, which for a minor development is straightforward. One doing a
major development would have to provide further research and study. Ms. Garrow noted an
applicant has to do a minimum of two TDM measures as part of the mitigation, like employee
bus passes or charge for parking. Councilman Romero said as well as clarity, it provides
flexibility, which is a strong attribute of the program. Councilwoman Mullins asked if one
development provides over-mitigation, can that be credited to another project. Ms. Garrow said
not the way this is written; over-mitigation would allow an applicant to choose which mitigation
fits their project. Ms. Garrow noted staff recommends adopting this code amendment and seeing
how it has worked for a year and then re-evaluate it and make sure the points given for each
measure make sense and make sure trips are mitigated.
Mayor Skadron opened the public hearing. There were no comments. Mayor Skadron closed
the public hearing.
Councilwoman Mullins moved to adopt Ordinance #8, Series of 2014, on second reading;
seconded by Councilman Daily. Roll call vote; Councilmembers Romero, yes; Frisch, yes;
Mullins, yes; Daily, yes; Mayor Skadron, yes. Motion carried.
Mayor Skadron commented city staff work for this meeting was outstanding.
Councilman Romero moved to adjourn at 6:20 p.m.; seconded by Councilman Daily. All in
favor, motion carried.
Kathryn Koch, City Clerk