HomeMy WebLinkAboutresolution.council.004-11 RESOLUTION NO. f
Series of 2011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ASPEN AND THE EARLY
CHILDHOOD NETWORK REGARDING THE SEPERATION OF RESERVE FUNDS AND CHILDCARE
INFORMATION AND EDUCATION SERVICES TO FAMILIES, CHILDCARE PROGRAMS, AND
COMMUNITIES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON
BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, The City of Aspen — Kids First has completed the separation and successful re- organization of the
Glenwood Springs office, now a newly formed 501(c)3 organization named The Early Childhood Network
(hereinafter "ECN ");
WHEREAS, there has been submitted to the City Council a Memorandum of Understanding between the City of
Aspen, and ECN to outline core services and associated costs for these services;
WHEREAS, all reserve funds in account 151.24.24300 are from outside contract and grant sources for the sole
purpose of quality improvement and referral work done by staff in the Glenwood Springs office, now the Early
Childhood Network; the remaining fund balance has been requested in full, to be paid to the Early Childhood
Network;
NOW, WHEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO:
Section One - The City Council of the City of Aspen hereby approves the Memorandum of Understanding between
the City of Aspen and Early Childhood Network to allow for approval of the MOU and all terms therein, including
full payment of the estimated remaining fund balance, and that an appropriation be included in the next ordinance
amending the 2011 budget reflecting Council authorization for this payment.
Section Two - A copy of the Early Childhood Network's final unaudited income statement, including the estimated
ending fund balance is annexed hereto and incorporated herein.
Section Three - The City Manager is hereby authorized to execute said memorandum of understanding on behalf of
the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council o the City of A if on the !d" day of
11
Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy
of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held on the day
hereinabove stated.
Or i
■_ !'
Kathryn S. KocjfCity Clerk
This Memorandum of Understanding (MOU) is made between
THE CITY OF ASPEN Kids First - City of Aspen,
and the Early Childhood Network.
KIDS FIRST
Childcare Resource Center
The Parties will use this MOU to outline the scope of services and relationships.
Therefore in consideration of the Parties rights and obligations described below, the Parties agree as
follows:
1. Term. The term of this MOU will be from January 1, 2011 through December 31, 2011. The MOU,
however, will be AT -WILL. This means either Party may terminate this MOU at anytime and for any
reason or for no reason by giving the other Party at least ten (10) working days prior notice.
2. Program Services. Kids First will be a collaborative partner with the Early Childhood Network. Kids
First will provide services and collaborative efforts that are within the scope of services provided through
the department, dependent upon availability of funding.
3. Fiscal Management/Transfer of Assets. Upon Council approval of this MOU, the City shall within
30 days transfer the estimated amount of cash assets remaining in the Early Childhood Network fund to
the Early Childhood Network 501c3 nonprofit. A final reconciling payment, if needed, shall be made by
the City or ECN within 30 days of the City's receipt of its 2010 financial audit. Any agreement to
provide services between Kids First and the Early Childhood Network or its sub - contractors will be
based upon the authorized scope of services described herein and will require written invoices specific to
the services provided, which shall be payable on a "Net 30" days basis..
4. Qualifications. On the effective date of this MOU, and during the term of this MOU, the Kids First
staff will be fully qualified and will have all approvals, registrations, and certifications needed to perform
the services under this MOU and subsequent invoices stating specific services.
5. Assignment of Rights or Obligations Neither party may assign that party's rights or obligations
under this Agreement without the other party's written agreement.
• •
Kids First Childcare Resource Center
Core service areas
Core Services for Families:
A Kids First will serve walk -in consumers with childcare information, consumer
education, quality indicators, and all information as outlined by Qualistar and NACRRA
Quality Assurance standards. Kids First will transfer all phone calls and other requests
for childcare referrals to Early Childhood Network.
A Kids First will provide back -up childcare referrals for up to 120 hours per year; dates to
be agreed upon in advance, in order to provide seamless services to families in the
service delivery area. Kids First will also provide up to 40 hours of data base
maintenance and training when needed.
In Pitkin County Kids First will provide: Kids First Mission: Promote
4 Families with information on funding to help with the availability of quality,
childcare expenses including Kids First financial aid, affordable early childhood
Colorado Child Care Assistance Program, CPP, and refer care & education; Provide
eligible families to the appropriate agencies. access to childcare
4 Licensing applications, grant applications, and other information and resources.
vital information given to potential childcare providers
seeking licensure. Kids First Goals:
4 Recruitment of new child care providers, encouraging 1 • Increase the quality of
them to meet market demands and trends as needs early childhood
education and care.
arise. 2. Maintain affordability of
programs and provide
Core Services for Child Care Programs: information regarding
the true cost of
4 Kids First will provide quality improvement and childcare.
professional development information, technical 3. Increase and maintain
assistance, and support for existing and potential the availability of
providers. childcare programs.
4 Kids First will maintain the Pitkin County provider 4. Increase public education
database updated at least every 6 months. Addition of and awareness about the
new providers, changes from active to inactive status, importance of early
and other updates will be added as they occur. It is Support the r u tm
expected that this will take 50 to 60 hours per year. 5. Support the n eofuitment
ex
p P Y and retention of
4 Provide staffing (as funding allows) for coaching and qualified early childhood
consultation to improve quality in childcare programs. education teachers.
4 Provide staffing (as funding allows) for availability to
substitute to maintain ratios and provide leave time for
staff in early childhood classrooms.
!b A bi- monthly regional newsletter that will be distributed to all licensed childcare
providers, human services providers, funders, school administration, and government
officials.
4' A website updated regularly with information about and links to local training
opportunities, available subsidies, quality indicators, becoming a licensed child care
provider and other early childhood care and education issues. Kids First will provide a
link to the Early Childhood Network website.
4 Provide local trainings and educational opportunities for providers as necessary.
44 Provide T.E.A.C.H. information and professional development funding to the extent
allowed by the budget.
4 Support to the RFAEYC Association through attendance of meetings, technical
assistance and collaboration of activities.
Core Services for Employers: Kids First will inform and counsel Pitkin County employers
about the importance of quality early childhood care and education and assist in identifying
work and family policies and benefits.
4 Kids First staff will meet with representatives of local businesses, government, service
organizations and other groups to increase awareness of the value and importance of
early childhood education to the community.
Core Services for Community: Kids First will assess and recruit child care resources in
response to identified supply and demand imbalances that exist in Pitkin County and child
care services being requested by consumers. Kids First will provide (as funding allows):
A Flyers, posters, brochures, and newspaper ads developed and distributed as necessary
to advertise the services of Kids First as well as upcoming classes and trainings for
families
A Public awareness concerning early childhood care and education and related family
issues (such as Month of the Young Child and Provider Appreciation Day) in
collaboration with the child care associations and other agencies.
4 In collaboration with other agencies and the Early Childhood Network, assistance to
elected community officials in developing policy relating to early childhood care and
education.
• •
Early Childhood Network
Core Service Areas
Vision: A world class Core Services for Families: Early Childhood Network will
childcare system where provide childcare referrals to families throughout the service
families have financial delivery area with childcare information, consumer
and educational support education, quality indicators, and all information as outlined
and options in selecting by Qualistar and NACRRA Quality Assurance standards for no
quality and affordable
childcare. charge.
Mission: Enhance Early Childhood Network will provide:
capacity, quality and 4. Families with information on funding to help with
accessibility of childcare. childcare expenses including Colorado Child Care
Assistance Program, CPP, and refer eligible families to
the appropriate agencies.
40 Licensing applications, mini -grant applications, and
other vital information provided to potential providers seeking licensure. Early
Childhood Network staff will be available for one -on -one technical assistance in filling
out applications and referral to training and resources necessary to complete licensure.
A Recruitment of new child care providers, encouraging them to meet market demands
and trends as needs arise.
Core Services for Child Care Programs:
4 Early Childhood Network will provide quality improvement and professional
development information, technical assistance, and support for existing and potential
providers.
A Early Childhood Network will maintain the NACCRRAware database updated at least
every 6 months. Addition of new providers, changes from active to inactive status, and
other updates will be added as they occur.
A• Provide staffing (as funding allows) for coaching and consultation to improve quality in
childcare programs.
4 Early Childhood Network will contribute to the Kids First bi- monthly regional
newsletter that will be distributed to all licensed childcare providers, human services
providers, funders, school administration, and government officials.
Iii Early Childhood Network will develop and maintain a website with a link to the Kids
First website.
a Provide local trainings and educational opportunities for providers as necessary.
4 Provide T.E.A.C.H. information and professional development funding to the extent
allowed by the budget.
AO Support to the GCFCCH Et RFAEYC Association through attendance of meetings,
technical assistance and collaboration of activities.
Core Services for Community: Early Childhood Network will assess and recruit child care
resources in response to identified supply and demand imbalances that exist in the service
delivery area and child care services being requested by consumers. Early Childhood Network
will provide (as funding allows):
4 Flyers, posters, brochures, and newspaper ads developed and distributed as necessary
to advertise the services of Early Childhood Network as well as upcoming classes and
trainings for families
4 Public awareness concerning early childhood care and education and related family
issues (such as Month of the Young Child and Provider Appreciation Day) in
collaboration with the child care associations and other agencies.
/b In collaboration with other agencies and the Early Childhood Network, assistance to
elected community officials in developing policy relating to early childhood care and
education.
EARLY CHILDHOOD NETWORK PROVIDING SERVICES TO KIDS FIRST
Funding Source Activity Detail Cost
COA Ounce trainings - Training and coaching ((2 *2 *50) *4) *(10 *50)=
total 4 classrooms, 2 $1,300
check -ins 2 hours each,
10 hours training
RRRECC EQ $0
ERS Time spent answering $50 *32= $1,600
Kids First staff questions
about scales, lining up
certification,
In- service planning We do - collaboratively $0
with Garfield County
COA, minimal Quality improvement Leiry, Sabrina, Rhoda, $1,600 total
Temple Hoyne activities in licensed Karyn = 32 hours each, 2 programs paid by
Buell homes in Pitkin pre -test, read out and Temple Hoyne Buell
Foundation - coaching Foundation -
RRRECC RRREDC, one paid for
by RRREDC SSUF
grant, one paid for
by COA $400 each
COA $600 + 12 PAS training in Pitkin Joni's time to be there, ((6 *50) *4) +1020 =
hours time- we coordinate $2,220
Temple Hoyne 2 +2 workshops 3 hours (RRREDC = $1,620)
Buell each, 1 program COA = $600
Foundation assessment
(RRRECC) $600
+$1,020
TOTAL $3,900
KIDS FIRST PROVIDING SERVICES TO EARLY CHILDHOOD NETWORK
Funding Activity Detail Cost
Source
Early Financial reporting on 11 -2010 to 7 -2011, time spent 8 *2 *50 =$800
Childhood TGYS grant on reporting, depositing and Total+ $800
Network requesting checks through COA
to Early Childhood Network.
Early Financial reporting on 11 -2010 to 7 -2011, time spent 1 *8 *50 =$400
Childhood Qualistar grant on reporting, depositing and 4 *2 *50 =$400
Network requesting checks through COA Total $800
Quarterly reporting, my to Early Childhood Network.
portion Quarterly reporting time spent
on the match report, compiling
and sending in to Qualistar on
deadline.
Early Technical assistance as Time spent on training, 26 *50= $1,300
Childhood needed to support the new technical assistance, phone
Network organization, transition, calls, emails, and in- person
provide historical context consultation to all ECN staff.
as needed, 11 -2010 to 7- Estimate includes 1 hours a
2011 week for 26 weeks in 2011
Early Referral coverage for up to 20 hours *50 = $1,000
Childhood two weeks (Not FTE) per
Network year to allow days off or
out of the office for the
ECN referral specialist.
TOTAL $3,900
These costs are estimates and only for the purpose of setting a maximum amount to be considered. The
expectation is that both organizations will consider this a break -even proposition with no money being
received or expended.
Early Childhood Network
By: Date:
Jonathan Godes, Director
Kids First, a Department of the City of Aspen
By: Date:
Shirley Ritter, Director
By: Date:
Steve Barwick, City Manager
t 4P 6
151- EARLY CHILDHOOD EDUCATION FUND
Audited Audited Audited Audited Audited Audited Audited Forecast
2003 2004 2005 2006 2007 2008 2009 2010
Beginning Fund Balance $0 $29,366 $32,595 $18,991 $87,740 $137,520 $248,722 $406,373
Revenues
24 $67,063 5146,984 $152,787 $257,757 $150,985 $228,143 5230,261 $153,530
26 50 50 50 50 5149,762 $205,871 $316,531 5456,724
Interest (Pro Rata) 5164 $86 ($15) $2,197 $8,563 519,954 513,570 56,391
Total Revenues $67,227 $147,070 $152,772 $259,954 $309,310 $453,968 $560,362 $616,645
Expenditures
24 537,861 5143,840 5166,376 5191,205 5137,524 $126,510 5154,920 5154,452
26 $0 $0 $0 50 5122,006 5216,257 5247,790 $450,640
Total Expenditures $37,861 $143,840 $166,376 $191,205 $259,530 $342,766 $402,710 $605,092
Net Income 24 $29,366 $3,230 ($13,604) $68,749 $20,311 $120,589 $86,197 $3,871
Net Income 26 $0 $0 $0 $0 $29,469 ($9,388) 571,455 $7,682
Change to Fund Balance $29,366 $3,230 ($13,604) $68,749 $49,780 $111,202 $157,652 $11,553
24 Balance $29,366 $32,596 $18,992 $87,741 $108,052 $228,642 $314,839 $318,710
26 Balance $0 $0 $0 $0 $29,469 $20,080 $91,535 $99,218
'Ending Fund Balance $29,366 $32,596 518,991 $87,740 $137,520 $248,722 $406,373 5417,926
% Interest to 26 0% 0% 0% 0% 20% 5% 20% 25%