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CITY COUNCIL WORK SESSION
4:00 PM
I. Joint Meeting with the BOCC
CITY COUNCIL WORK SESSION
February 05, 2019
4:00 PM, City Council Chambers
MEETING AGENDA
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MEMORANDUM
TO: Mayor and City Council
FROM: Sara Ott, Assistant City Manager
MEETING DATE: February 5, 2019
RE: Joint meeting regarding Housing with the BOCC
REQUEST OF COUNCIL: To discuss and advance key terms for an amended
intergovernmental agreement governing the Aspen/Pitkin County Housing Authority
(APCHA) with members of the Pitkin County Board of County Commissioners.
BACKGROUND: In 2018, the governing bodies of Pitkin County and the City of Aspen
focused time at joint meetings on possibly amending the current IGA for APCHA to
address governance concerns by both governing bodies. The February 5, 2019 joint
meeting is a continuation of these discussions including the review of:
· the IGA amendment decision-making process
· Dec. 11 meeting take aways
· Proposed redline language for a revised IGA in areas of board
composition, work plan, guideline approvals/board role, and administration
DISCUSSION: At City Council’s work session on Jan. 29, 2019, discussion occurred
on many of these areas in preparation for the joint worksession. Staff’s understanding
of the position of a majority of Council members as follows:
Board composition: a majority of City Council preferred a majority of a new
board to be elected officials from City Council and the BOCC and that there should be
at least three community members appointed. This will result in at least a 7 member
board.
Board Role: All members of City Council agreed that the new APCHA Board’s
role would be policy focused to establish and maintain APCHA guidelines. In this role,
the APCHA Board would have at least two readings for any guideline changes and
would be the final decision making body on guidelines. This would remove the call-up
process for City Council and the BOCC.
Enforcement: A majority of City Council supported the concept of a hearing
officer for enforcement of guidelines. More information is requested in how cases
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advance from initial notice through the hearing process, as well as what the appeal
process would be, needs to be brought forward before advancing this change.
Relationship between APCHA Board and Executive Director, administration
model to manage APCHA, and workplan items did not reach a majority position in a
specific direction at this time.
Attached are presentation slides for Feb. 5th, including Pitkin County’s first
attempt to draft revised language around many of these areas. This language was
received this week and has not had any analysis by City staff at this time. City staff
recognize that City Council may require separate work sessions to discuss the
proposed language before responding to the County’s proposal.
FINANCIAL/BUDGET IMPACTS: Financial analysis as not been completed for this
specific language.
STAFF RECOMMENDATION: Staff will be at the joint meeting to assist as City Council
members request with any additional research or analysis.
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I.
Joint Meeting Aspen
City Council & Board of
Commissioners
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Agenda
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Review of December 11th Meeting
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Decision Process
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APCHA Board Role -- Housing Guidelines
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Annual Work Plan - APCHA Board Role
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APCHA Board Make-up
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Administrative Model
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Executive Director and Duties
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Executive Director/Personnel
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Accounting, Reports, Audits, and Operations P14I.
IGAs-Purpose P15I.
Housing Authority Duties and Powers (No Changes Recommended)P16I.
Bonds, Notes, and Other Obligations (No Changes Recommended) P17I.
Legal Assistance (No Changes Recommended) P18I.
Disposition of Assets (No Changes Recommended)
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Annual Renewal and Termination (No Changes Recommended) P20I.
Modification of this Agreement (No Changes Recommended) P21I.