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INFORMATION UPDATE
I. Project Update - ARC Downstairs Remodel
II. Housing Information Management System Update
INFORMATION UPDATE
ARC Downstairs Remodel
Housing Information Management System Update
MEMORANDUM
TO: Mayor and City Council
FROM: Cory Vander Veen, Recreation Director
CC: Jeff Woods, Parks and Recreation Manager
DATE: February 25th, 2019
RE: Informational update regarding the Aspen Recreation Center’s Downstairs
Remodel Project
The City of Aspen’s Recreation Department is underway on its plan to repurpose underutilized
space at the Aspen Recreation Center. The Recreation Department is repurposing storage space
and an underutilized changing room to create a high-quality fitness space. The goal of the new
space is to have an open floor plan with multipurpose fitness areas for all users. The repurposed
space will more than double in size allowing more customers to be in this space at any given
time. The utilization of this project is the Department’s response to community requests for
expanded amenities at the Aspen Recreation Center (or ARC). These community requests
originated from multiple surveys, focus group discussions, the Recreation Department business
plan details, recommendations from the Aspen Recreation Center Advisory Committee, and
general input from all user groups. The users have provided positive feed back on the
redeveloped space and are looking forward to continued improvements. This downstairs
remodel project serves as a temporary solution until a better, more well-defined future ARC
expansion plan for this facility is finalized. Staff feels that it is important to update the Mayor
and City Council members on this highly anticipated project as members of the public may want
to discuss the details of this remodel with the Mayor and/or City Council members as it
progresses.
To date, the Aspen Recreation Department has received $50,000 from the City Manager’s office
fund in 2018 to help with seed money to get this important project started. In 2019, City Council
approved $450,000 as part of the Department’s 2019 Capital Asset Management plan in order to
move forward with this three-phase project. The purpose of this project is to improve customer
service, safety, security, and to expand the amenities of the facility. The three phases of the ARC
Downstairs Remodel Project includes:
· Phase 1 – creating a plan to repurpose the space with input from architects, building
engineers, community members, and user focus groups. Phase 1 demolition including
tearing out walls, hallways, locker rooms and public spaces which began in November
2018 and has been completed. This phase accomplished the goal of creating a more open
concept.
· Phase 2 – the creation of a new customer service desk as well as establishing new entry
check points, purchasing new fitness equipment, setting up a new bicycle spin fleet,
installation of state-of-the-art security cameras, and enhancement of the community
lobby spaces. These improvements addressed the community requests of increased safety,
updated fitness equipment, and better customer service. This phase is in motion now as of
January 2019 and should be completed by Fall of 2019.
· Phase 3 – the demolition and remodel of the training facility space, the remodel of
multipurpose rooms 5 and 6, the installation of new lighting throughout the space, the
installation of a new sound system, and the replacement of exterior windows in the ice
rink space. The existing windows are currently frosted which blocks the user’s view of
the mountains. The new windows will allow the majestic mountains views to shine
through and become a part of the facility users overall experience.
Even though this is a large-scale project, staff is dedicated to limiting the impact of the
construction to the customer as much as possible including consistent communication regarding
closures or changes. Staff is also available to answer any questions that the community or City
Council members may have during the duration of the project. We would also be happy to
provide you with an overview tour of the project at any time. Please contact me, Cory Vander
Veen Director of Recreation, anytime via email at cory.vanderveen@cityofaspen.com or via
phone at 970-544-4104.
Strengthening Community Through Workforce Housing
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INFORMATIONAL MEMOINFORMATIONAL MEMOINFORMATIONAL MEMOINFORMATIONAL MEMO
TO:TO:TO:TO: Aspen City Council
FROM:FROM:FROM:FROM: Mike Kosdrosky, Executive Director
DATE:DATE:DATE:DATE: February 18, 2019
RE:RE:RE:RE: Housing Information Management System (HIMS) – No Action Required
PURPOSEPURPOSEPURPOSEPURPOSE::::
This informational memo is meant to provide a project update and timeline for the Housing Information
Management System, or HIMS.
BACKGROUND: BACKGROUND: BACKGROUND: BACKGROUND:
For FYs 2018 and 2019, the City and County elected officials approved APCHA’s request to spend up to
$1.405 million of its existing unreserved fund balance to plan, develop, and implement an enterprise
management system and database to improve management and oversight of the affordable workforce
housing program.
PROJECT UPDATEPROJECT UPDATEPROJECT UPDATEPROJECT UPDATE::::
APCHA has worked with Antero CRM to develop a Request for Proposal (RFP) for the HIMS. In the fall of
2018, APCHA released the HIMS RFP but only received one bid which was $1 million over budget. APCHA is
about to re-release a revised and streamlined RFP by March 1, 2019.
APCHA is also working on building an interim database (IDB) to collect historical and ongoing data for review,
testing, training and validation. Information from the IDB will be migrated over to the HIMS.
APCHA plans to complete Phase 1 by May 13, 2019. Design and implementation (Phase 2) are scheduled to
begin June 3 and completed within nine months. Finally, the Housing Census (Phase 3) is scheduled for 2020.
Phase 1 Target Dates:Phase 1 Target Dates:Phase 1 Target Dates:Phase 1 Target Dates:
ItemItemItemItem Key DatesKey DatesKey DatesKey Dates
RFP Release Date March 1, 2019
Proposers’ Conference Call and Meeting March 15, 2019 @ 10:00 AM
Questions Due March 22, 2019
Question Responses Posted to BidNet March 25, 2019
Proposals Due March 29, 2019 @ 2:00 PM
Proposals Reviewed April 1 – April 5, 2019
Demos and Initial Meetings with Vendors April 8 - 12, 2019
Notification of Award April 17, 2019
City Council Approval of Contract May 13, 2019
Project Start Date June 3, 2019
Strengthening Community Through Workforce Housing
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