HomeMy WebLinkAboutresolution.council.037-11 RESOLUTION NO.
Series of 2011 I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO,
APPROVING THE PROCUREMENT SUPPLY AND PROFESSIONAL SERVICES
AGREEMENT FOR THE REPLACEMENT OF COMPRESSORS AND
REFRIGERANT AT THE ASPEN ICE GARDEN, AND AUTHORIZING THE
MAYOR OR CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF
THE CITY OF ASPEN, COLORADO.
WHEREAS, there exists between the City of Aspen and ROCKY MOUNTAIN
MECHANICAL; a mutual interest in providing mechanical renovations to include the
replacement of compressors, refrigerant and all associated components at the Aspen Ice
Garden;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF ASPEN, COLORADO:
That the City Council of the City of Aspen hereby approves this Agreement for
Procurement Supply and Professional Services for renovations of mechanical systems
located in the Aspen Ice Garden; and does hereby authorize the Mayor or City Manager
to execute said agreement on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 23rd _day of May , 2011.
1
Michael C. Ireland, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council of the
City of Aspen, Colorado, at a meeting held on the day hereinabove stated.
Kathryn S. Ko ity Clerk
H:\My Documents \Resolution.doc
The lily of ifaen
CITY OF ASPEN STANDARD FORM OF AGREEMENT - 2009 iitvlhtmaeaotlice
PROCUREMENT SUPPLY AND PROFESSIONAL SERVICES
City of Aspen Project No.: 2010 -006
AGREEMENT made as of 23 day of May, in the year 2011.
BETWEEN the City:
Contract Amount:
The City of Aspen Procurement: $248,150.00
c/o Tim Anderson
130 South Galena Street Professional Services: $212,500.00
Aspen, Colorado 81611
Phone: (970) 920 -5055 Total: $460,650.00
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
until it has been approved by the City
Rocky Mountain Mechanical Systems, Inc. Council of the City of Aspen.
c/o _Mark Dawson
951 Vallejo Street City Council Approval:
Denver, CO 80204 -3842
Phone: (303) 573 -1223 Date: May 23, 2011
Resolution No.: 31-- 21D1
For the Following Project:
Aspen Ice Garden Design Build Compressor Replacement and Refrigerant Replacement.
Exhibits appended and made a part of this Agreement:
Exhibit A: List of supplies, equipment, or materials to be purchased.
Exhibit B: Scope of Work.
Exhibit C: Hourly Fee Schedule
The City and Professional agree as set forth below.
Agreement for Procurement and Professional Services Page 0
SUPPLY PROCUREMENT
1. Purchase. Professional agrees to sell and City agrees to purchase the supplies, equipment, or
materials as described in Exhibit A, appended hereto and by this reference incorporated
herein, for the sum of set forth above.
2. Delivery. (FOB Destination: 233 W. Hyman Ave., Aspen, CO 81611 )
3. Contract Documents. This Agreement shall include all Contract Documents as the same are
listed in the Invitation to Bid or Request for Proposals and said Contract Document are
hereby made a part of this Agreement as if fully set out at length herein.
4. Warranties. One Year Warranty on Labor.
Manufacturer's Warranty on Equipment/Materials.
5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor
the Professional shall have the right to assign, transfer or sublet its interest or obligations
hereunder without the written consent of the other party.
PROFESSIONAL SERVICES
6. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit B attached hereto and by this reference incorporated herein.
7. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than September 30, 2011, with the installation and operation of all the equipment no later than
September 30, 2011. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's
project engineer for review and approval of submissions and for approvals of authorities having
jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause, be exceeded by the Professional.
8. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit C appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed an amount of
$450,650.00. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
Agreement for Procurement and Professional Services Page 1
9. Non - Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub - Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub - contractor.
10. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
11. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement shall
become the property of the City. Notwithstanding the above, Professional shall not be relieved of
any liability to the City for damages sustained by the City by virtue of any breach of this Agreement
by the Professional, and the City may withhold any payments to the Professional for the purposes of
set -off until such time as the exact amount of damages due the City from the Professional may be
determined.
12. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but not limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
13. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self - insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, if such injury,
loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by,
Agreement for Procurement and Professional Services Page 2
the act, omission, error, professional error, mistake, negligence, or other fault of the Professional,
any subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands at the sole expense of the
Professional, or at the option of the City, agrees to pay the City or reimburse the City for the
defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is
determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment attributable
to such act, omission, or other fault of the City, its officers, or employees.
14. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims -made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each
employee. Evidence of qualified self - insured status may be substituted for the
Workers' Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
Agreement for Procurement and Professional Services Page 3
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions, and minimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty (30) days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or City may offset the cost of the premiums
against monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24 -10 -101 et
Agreement for Procurement and Professional Services Page 4
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
15. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty /Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Finance
Department and are available to Professional for inspection during normal business hours. City
makes no representations whatsoever with respect to specific coverages offered by CIRSA. City
shall provide Professional reasonable notice of any changes in its membership or participation in
CIRSA.
16. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
17. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
18. Non - Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13 -98,
pertaining to non - discrimination in employment.
19. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
20. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence) to execute the same.
16. Illegal Aliens — CRS 8- 17.5 -101 & 24- 76.5 -101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06 -1343 (subsequently amended by HB 07 -1073) and 06 -1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
Agreement for Procurement and Professional Services Page 5
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not employ illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Agreement for Procurement and Professional Services Page 6
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre - employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8 -17.5 -102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8- 17.5 -102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8- 17.5 -102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24- 76.5 -101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24- 76.5 -103 prior to
the effective date of this Agreement.
21. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
Agreement for Procurement and Professional Services Page 7
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
22. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
23. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
Agreement for Procurement and Professional Services Page 8
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO: PROFESSION • :
/1! Ro Mo � ain echani -.� Systems, Inc.
�i -a-
[Sign , •ignature]
�i By: et/ei u , � ,v By: G. Mark Dawson
[Name] [Name]
Title: (HaA c )) Title: Vice President
v
7 �,
Date: ?1 t ( Date: May 3, 2010
Approved as to form:
A AI,
" ce
Agreement for Procurement and Professional Services Page 9
EXHIBIT A
List of Equipment Purchased
Component Equipment Cost
Vilter 454 Belt Drive Compressors (qty 2) 559,050
w/ 50 HP Ultra Efficient Motors.
Solid State "Soft" Motor Starters 6,400
8" Super Separators w/ valves and reliefs 9,200
Dedicated Oil Cooling w/ Heat Exchanger
9,700
and Pumps
Snow Melt Heat Exchanger 4,300
CIMCO 6000E Control System and 40,000
Integration
Mechanical Room Code Upgrades:
Ventilation, Make -up Air, Refrigeration 10,300
Detection, Emergency Controls
Replace Electrical Panels and Construct
"Clear" Protection Wall 9,200
Install HA Phillips /Alfa Laval Titanium
Plate & Frame Chiller with Surge Drum, 88,000
Piping, Insulation and Valves.
Water diffusion tank for emergency relief 12,000
or transfer of refrigeration charge.
Total 248,150
Agreement for Procurement and Professional Services Page 10
EXHIBIT B
Scope of Work
PROJECT DESCRIPTION: Provide specified equipment and systems to convert the Aspen Ice
Garden ice rink refrigeration system from Freon to ammonia refrigerant including
replacement of the existing York compressors to Vilter 450 series compressors, replacement
of the brine chiller, energy efficiency improvements, and upgrade of existing controls.
This project's main features will include replacement and /or retrofit of:
• Compressors and motors.
• Discharge line oil separators.
• Closed loop glycol cooling for compressor heads and oil coolers capture additional
waste heat.
• Dedicated snow -melt pit heat exchanger.
• Brine Chiller - H.A. Phillips /Alfa Laval titanium heat exchanger.
• Digital control system for independent ice rink operation consistent with Aspen's
goal of uniformity and interlink ability for status and alarms within the city's network
of Johnson Controls building automation system.
• Code upgrades to the engine room including constant purge ventilation, make -up air
ducting, replacement of leak detection, remote e-stop and ventilation controls, and
Agreement for Procurement and Professional Services Page 11
installation of exterior ammonia /water diffusion tank for relief and emergency blow -
down of ammonia.
• Two electrical breaker panels.
• Remove Freon R22 and replace with ammonia R717 refrigerant.
In detail, the retrofit will:
1. Replace the existing (2) original York compressors with (2) reduced speed (900 rpm)
Vilter 450 series; four cylinder belt drive compressors each with fifty percent
capacity reduction. These compressors will have approximately 36 tons
refrigeration (Tr) capacity each versus 38 Tr of the existing York compressors. The
new compressors will be matched with new 50 HP 1800 rpm ODP ultra efficient
motors to provide 95 percent full load efficiency versus approximately 85 percent
for the existing motors. Totally enclosed OSHA belt guards and power band drive
belts included. Solid state, NEMA 1 'Soft' starter with adjustable magnetic circuit
breaker included.
2. Replace existing discharge oil separators with Vilter 'Super Separator' coalescing
(replaceable element) style separators. These separators provide 98 -99 percent
separation efficiency versus the existing separator 80 to 85 percent recovery.
Separators will use field serviceable float valves and will include isolation and service
valves. Three way valves will be supplied with new relief valves.
3. Install dedicated tube and shell (carbon steel — Standard) desuperheating heat
exchanger for heat reclaim to capture heat dedicated for the snow melt pit (extra
set of gaskets included).
4. Install a dedicated, glycol based, cooling loop for the compressor oil and head
cooling. A shell and tube (carbon steel) heat exchanger, circulation pumps and poly
tank reservoir will be provided. Cooling will be supplied and piped to the return
brine line from the underfloor warming loop.
5. Remove existing CIMCO Freon tube and shell chiller and replace with H.A. Phillips
constructed plate & frame chiller package consisting of a structural steel base, an
Alfa Laval M10BW -FD plate heat exchanger (with (37) titanium cassettes, NBRP field
gaskets, insulation and drip tray kit) combined with a 20" x 40" vertical surge drum
with dual relief valves, 6" x 36" oil pot, Phillips 2125WA -BGB injector.
6. Replace existing rink control system with a new CIMCO 6000E Controller per
specification below:
✓ Supply new IBM PC with Windows XP Professional and 24" LCD Monitor
Agreement for Procurement and Professional Services Page 12
✓ Load runtime software and configure PC security
✓ Ultra VNC preloaded on PC for remote access
✓ Ethernet switch located in DDC panel
✓ Delta Controls software and runtime key for 6000E -SC
✓ Native BACnet controllers
✓ New Delta mainboard controller and expansion boards as required
✓ New brine Supply /Return sensors with wells
✓ DDC drawings
✓ Electrical panel drawing modification
✓ All programming required to form a complete refrigeration system
✓ Standard CIMCO 3 -D graphics
✓ Control of 2 cold floor pump
✓ Control of 2 reciprocating compressors
✓ Control of 1 snow pit pump
✓ Control of underfloor pump
✓ Control of evaporative condenser pump and fan
✓ Start-up will be by Cimco Mechanic.
✓ Features include:
✓ 3-0 animated graphics specific to your installation
✓ Reliable control strategies designed to maximize system efficiency
✓ Sensor failure protections
✓ Flexible user - adjustable parameters allowing a high degree of control
✓ Long -term trending
✓ As -built DDC drawings
it Runtimes for all monitored equipment
✓ Database automatically saved daily to flash memory for reliable backups.
✓ Expandable for future use
✓ Automatic equipment rotation where applicable
✓ Local alarm notification
✓ Game, Day and Night setpoints
✓ Compressor demand limiting
✓ Flexible compressor rotation options
✓ 24/7 remote tech support for warranty related items
1. Code upgrades to the engine room including constant purge ventilation, make -up air
ducting, replacement of leak detection, remote e-stop and ventilation controls, and
installation of ammonia /water diffusion tank for relief and emergency blow -down of
ammonia.
7. Install mechanical room code upgrades as follows:
1. Constant purge exhaust fan per ANSI Code requirements of 20 air changes
per hour.
2. Install new inlet air duct to meet required make -up air relief for existing
evacuation fan and new constant purge fan.
3. Install new Manning NH3 detection system with 2 detectors and interface
with ventilation and control system.
4. Install new emergency stop and ventilation controls at interior and exterior
locations.
5. Install NFPA70 compliant signage on doors, pipes, and vessels.
6. Further discussion with Aspen Building Department indicates:
1. No separate Electrical Drawings or one line calculations required.
2. No fire rating or sprinkler system required for machinery room.
Agreement for Procurement and Professional Services Page 13
8. Install exterior water diffusion tank for emergency relief or transfer of ammonia
refrigeration charge. System would include: raised, reinforced concrete base,
internally coated water tank, drain, heater, electrical supply to heater, water make-
up, insulated panel exterior, extension of relief header, additional mechanical
engineering and architectural review, membrane roofing over enclosure.
9. The existing CIMCO electrical panel will be re -used based on positive report by the
consulting electrical engineer.
10. Replace Qty (1) 400 amp circuit breaker panel and Qty (1) 100 amp circuit breaker
panel with new NEMA 1 and 3R panels respectively.
11. Construct plexiglass and aluminum frame clear wall in front of electrical panels for
spash protection.
12. Recover existing R22 refrigerant charge for recycling and provide documentation of
disposition. Provide new refrigeration -grade charge of R717 anhydrous ammonia.
Agreement for Procurement and Professional Services Page 14
EXHIBIT C
Hourly Fee Schedule
Component Equipment Cost Installation Total
Vilter 454 Belt Drive Compressors (qty 2) $59,050 $65,000 $124,050
w/ 50 HP Ultra Efficient Motors.
Solid State "Soft" Motor Starters 6,400 3,500 9,900
8" Super Separators w/ valves and reliefs 9,200 3,800 13,000
Dedicated Oil Cooling w/ Heat Exchanger 9,700 11,000 20,700
and Pumps
Snow Melt Heat Exchanger 4,300 5,500 9,800
CIMCO 6000E Control System and 80,000 15,000 55,000
Integration
Mechanical Room Code Upgrades:
Ventilation, Make -up Air, Refrigeration 10,300 12,500 22,800
Detection, Emergency Controls
Replace Electrical Panels and Construct
9,200 4,500 13,700
"Clear" Protection Wall
Install HA Phillips / Alfa Laval Titanium
Plate & Frame Chiller with Surge Drum, 88,000 75,000 163,000
Piping, Insulation and Valves.
Water diffusion tank for emergency relief 12,000 16,700 28,700
or transfer of refrigeration charge.
Total 248,150 212,500 460,650
One Year Warranty on Labor.
Manufacturer's Warranty on Equipment /Materials.
Permits and Fees Included.
Taxes are Included.
Freight is Included.
Travel and Per Diem Expenses Included.
Agreement for Procurement and Professional Services Page 15
Additional Services:
Any service in addition to those specified above shall be authorized in writing and shall be
compensated on an hourly basis as follows:
Principal $105.00 /hour
Project Manager $90.00 /hour
Project Engineer $90.00 /hour
CAD Operator $70.00 /hour
Administration $60.00 /hour
Reimbursable Expenses:
Reimbursable expenses are in addition to compensation to the Engineer for Scope of Services,
and include expenditures made by the Engineer, its employees or consultants in the interests
of the Project. Reimbursable expenses include:
1. Printing and reproduction costs (other than those for intra -office coordination) — Actual
Cost.
2. Delivery /Messenger Service — Actual Cost.
Agreement for Procurement and Professional Services Page 16