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landuse case.tu.100 Truscott Pl.0010.2011.ASLU
100 TRUSCOTT PLACE 0010.2011.ASLU 2735 111 09 001 TEMP USE PERMIT i7) A Lk) N1 Ll 0 THE CITY OF ASPEN City of Aspen Community Development Department CASE NUMBER 0010.2011.ASLU PARCEL ID NUMBER 2737 111 09 001 PROJECTS ADDRESS 100 TRUSCOTT PLACE PLANNER DREW ALEXANDER CASE DESCRIPTION TEMP USE REPRESENTATIVE TIM ANDERSON DATE OF FINAL ACTION CLOSED BY ANGELA SCOREY ON: 8.9.11 w i H DRAvvll� 0 L] Drew Alexander From: Tim Anderson Sent: Tuesday, August 09, 2011 9:34 AM To: Drew Alexander Subject: Temp Use Permit Attachments: image001 Jpg; image002.png Drew, Council has provided direction that Ace -it should work with the Smuggler Tennis site in the pursuit of Indoor Tennis. We will not be pursuing the temporary use or PUD amendment at the Golf Course site. Please pull the application for any land use for indoor tennis at the Aspen Golf & Tennis Club. Ace -It is interested in a refund such that they may pay for their outstanding bills at this time. Thanks, RECEIVED AUG 0 8 2011 Tim Anderson CITY OF ASPEN City of Aspen 01MUN" DEVELOPMENT Recreation Director Office: (970) 544-4104 Tim.Anderson(q-)_ci.Aspen.Co. US !., se F � .. �.. . , _ 1 • 0 2c'00 I doto-2© File Edit Record Navigate Form Reports Format Tab Help Ju h : Cka A Fees Fee Summary Main Actions Attachments Routing History Valuation Arcf ft Custom Fields Sub Permits Parcels 1 z Permit type Permit # Address 100 TRUSCOTT PL Gty ASPEN Permit Information Apt�Suite State CO . Zip 81611 ••• Master permit Routing queue �_ Project Status �9 Description JTEMPORA.RY USE PERMIT - MEMBRANE STRUCTURE OVER TENNIS COURTS Submitted TIM ANDERSON 544 4104 Clods ® Days Submitted via Owner Last name PEN GOLF 6 TENNIS CLUB Phone 0) 544-4104 Applicant Owner is applicant? Applied Approved Issued Expires 2M 3f2012 First name PEN CO 81611 Address [ Contractor is appficart? Last name i.4CE-IT .. First name Phone Cust # 28981 ••• Address Lender Last name Phone ( ) Displays the permit lender's address First name Address AspenGold5 (serves) angelas Edit 6 1 Oil ••• 2.0o -�.CZ,4 � e �14 2CI 2 1 2; � CLLI )I NC, 0 April 3, 2011 Please withdraw the application submitted by Aspen Community Effort for Indoor Tennis (ACE -IT) for a temporary use permit. Thank you, Beth Mehall ACE -IT Representative RECEIVED APR 0 3 2011 CITY OF ASPEN COMMUNITY DEVELOPMENT T141S was Pasr_Pawe0. pre� 0 r AFFIDAVIT OF PUBLIC NOTICE REQUIRED BY SECTION 26.304.060 (E), ASPEN LAND USE CODE ADDRESS OF PROPERTY: �- P(c,( ( DO J ku,�p t_ Aspen, CO SCHEDULED PUB C HEARING DATE: ro STATE OF COLORADO ) ) 5S. County of Pitkin ) 1.Gl�1(J�`{�i�/' (name, please print) being or re esenting an Applicant to th City of Aspen, Colorado, hereby personally certify that I have complied with the public notice requirements of Section 26.304.060 (E)of the Aspen Land Use Code in the following manner: L Publication of notice: By the publication in the legal notice section of an official paper or a paper of general circulation in the City of Aspen at least fifteen (15) days prior to the public hearing. A copy of the publication is attached hereto. Posting of notice: By posting of notice, which form was obtained from the Community Development Department, which was made of suitable, waterproof materials, which was not less than twenty-two (22) inches wide and twenty-six (26) inches high, and which was composed of letters not less than one inch in height. Said notice was posted at least fifteen (15) days prior to the public hearing and was continuously visible from the _ day of , 20_, to and including the date and time of the public hearing. A photograph of the posted notice (:sign) is attached hereto. Mailing of notice. By the mailing of a notice obtained from the Community Development Department, which contains the information described in Section 26.304.060(E)(2) of the Aspen Land Use Code. At least fifteen (15) days prior to the public hearing, notice was hand delivered or mailed by first class postage prepaid U.S. mail to all owners of property within three hundred (300) feet of the property subject to the development application. The names and addresses of property owners shall be those on the current tax records of Pitkin County as they appeared no more than sixty (60) days prior to the date of the public hearing. A copy of the owners and governmental agencies so noticed is attached hereto. (Continued on next page) Rezoning or text amendment: Whenever the official zoning district map is in any way to be changed or amended incidental to or as part of a general revision of this Title, or whenever the text of this Title is to be amended, whether such revision be made by repeal of this Title and enactment of a new land use regulation, or otherwise, the requirement of an accurate survey map or other sufficient legal description of, and the notice to and listing of names and addresses of owners of real property in the area of the proposed change shall be waived. However, the proposed zoning map shall be available for public inspection in the planning agency during all business hours for fifteen (15) days prior to the public hearing on such amendments. Signature The foregoing � "Affidavit of Notice" was acknowledged before me this ' day of , 20LL by ,4pCC�—e� WITNESS MY HAND AND OFFICIAL SEAL t �. My commission expires: Qtary Public ATTAC SAS APPLICABLE: * COPY OF THE PUBLICATION * PHOTOGRAPH OF THE POSTED d t'ICE (SIGN) * LIST OF THE OWNERS AND GOVERNMENT AGENGIES NOTIED BY MAIL * APPLICANT CERTICICATION OF MINERAL ESTATE OWNERS NOTICE AS REQUIRED BY C.R.S. §24-65.5-103.3 T1 N Q [It�Nt��J t0 IKE' = E.N.p.0 cmm i vim mE0 0 JL m2 tp0 EUNN=�aOD TJ« Q�> Y tON mU�� U�C O,03 y0 QLLym���y3 m0n' ❑OQ m i CO�LONOr Wm o.EamE- c5 fE i E cQ�oom«c .omoQ� V C �'C L l0 m« C O L G �J a0�sEoymg'_Em3J¢n mp"NUC O.~NOWmmQ EOCNV.- 2Lo Env oi m 5mU<mA f 7 n �Q�N •U CtN..O ¢% O% pyL��g,NHN G�wN _U �� SW WL ���C�JJO�m�10N tT�O! �Q SQ ¢0 23EUC7 $^yNnmm�¢0m00 • • AFFIDAVIT OF PUBLIC NOTICE REQUIRED BY SECTION 26.304.070 AND CHAPTER 26.306 ASPEN LAND USE CODE ADDRESS OF PROPERTY: ��1 S SLAL Aspen, CO STATE OF COLORADO } ss. County of Pitt in } I 1 nr. �,f �,s o (name, please print) being or representing an Applicant to the City of Aspen, Colorado, hereby personally certify that I have complied with the public notice requirements of Section 26.304.060 (E) or Section 26.306.010 (E) of the Aspen Land Use Code in the following manner: _ Publication of notice: By the publication in the legal notice section of an official paper or a paper of general circulation in the City of Aspen at least fourteen (14) days after final approval of a site specific development plan. A copy of the publication is attached hereto. Publication of notice: By the publication in the legal notice section of an official Paper or a paper of general circulation in the City of Aspen no later than fifteen (15) days after an Interpretation has been rendered. A copy of the publication is attached hereto. Signature The foregoing "Affidavit of Notice" was aqkaiowledged before me this � �-day of o. cC,� , 20�, by � �N i7 Sb WITNESS MY HAND AND OFFICIAL SEAL My commission expires: OF Cps TTary Public ATTACHMENTS: COPY OF THE PUBLICATION • • Rezoning or text amendment: Whenever the official zoning district map is in any way to be changed or amended incidental to or as part of a general revision of this Title, or whenever the text of this Title is to be amended, whether such revision be made by repeal of this Title and enactment of a new land use regulation, or otherwise, the requirement of an accurate survey map or other sufficient legal description of and the notice to and listing of names and addresses of owners of real property in the area of the proposed change shall be waived. However, the proposed zoning map shall be available for public inspection in the planning agency during all business hours for fifteen (15) days prior to the public hearing on such amendments. S i anature The foregoing "Affidavit of Notice" was acknowledged before me this of , 20 by day WITNESS MY HAND AND OFFICIAL SEAL My commission expires: Notary Public ATTACHMENTS AS APPLICABLE: COPY OF THE PUBLICATION PHOTOGRAPH OF THE POSTED NOTICE (SIGN) LIST OF THE OWNERS AND GOVERNMENT AGENGIES NOTIED BY MAIL APPLICANT CERTICICATION OF MINERAL ESTATE OWNERS NOTICE AS REQUIRED BY C.R.S. §24-65.5-103.3 • • Tim Anderson From: Bridgette Kelly Sent: Thursday, March 10, 2011 10:42 AM To: Tim Anderson Subject: RE: mailing labels Yes, a mailing of all neighbors within 300ft of the Aspen Golf & Tennis Club was created on 3/9/11 by GIS and received by Tim Anderson on same date. Bridgette Kelly Aspen/Pitkin GIS 130 S Galena St Aspen, CO 81611 Ph: 970-920-5453 Fax: 970-544-5378 http://www.aspenpitkin.com/qis/ From: Tim Anderson Sent: Thursday, March 10, 2011 10:39 AM To: Bridgette Kelly Cc: Jackie Lothian Subject: mailing labels Bridgette, I need confirmation that I received mailing labels for a mailing of neighbors 300 ft. from the location of the proposed temp use permit at the Aspen Golf & Tennis Club. Can you provide a confirmation e:mail that you did so for me. This will allow me to get the affidavit we need identifying that we followed the public information process. Thanks, Tim Tim Anderson City of Aspen Recreation Director Office (970) 544-4104 Fax (970) 544-4137 0 • PUBLIC NOTICE RE: 100 TRUSCOTT PLACE; TEMPORARY USE FOR TENNIS FACILITY. NOTICE IS HEREBY GIVEN that a public hearing will be held on Monday, March 281", 2011 at a meeting to begin at 5:00 p.m. before the Aspen City Council, Council Chambers, City Hall, 130 S. Galena St., Aspen, to consider an application requesting the temporary installation of an indoor tennis facility at 100 Truscott Place. The Applicant is requesting the ability to place a membrane structure over four of the existing courts for a period of six months during the winter season. The application states the intent of a seasonal recurrence for five years. The application was submitted by Tim Anderson, of the City of Aspen Recreation Department, on behalf of Ace - It, P.O. Box 5506, Snowmass Village, CO 81615. The subject property under review is legally described as Subdivision: Aspen Golf Course, Lot: 1 Golf Course. The parcel number for the subject property is 2735-111-09-001. For further information, contact Drew Alexander at the City of Aspen Community Development Department, 130 S. Galena St., Aspen CO 81611, (970) 429-2739, drew.alexander@ci.aspen.co.us s/Michael C. Ireland, Chair Aspen City Council Published in the Aspen Times on March 6th, 2011 City of Aspen Account m&"1�' o"� 31�6 0 J • • Date: March 9, 2011 Memorandum To: Drew Alexander, City of Aspen Planning From: Brian Flynn, Parks Department Re: Truscott Tennis Bubble A) Site plan: 1) Current plan does not represent accurate or up to date site conditions, specifically vegetation. 2) The City will need a site plan that shows or identifies the areas of impact — where will excavation take place, how deep, type of machinery, storage of materials, etc..... 3) A structure of this size and scale should have a plan for landscape screening. • 4) A rendering or image of the tennis bubble should be completed in order to give the public a sense of scale, impact and scope. B) Tree Permit: Parks is requiring that the tree permit be approved prior to submission of the building permit. Please contact the City Forester at 429-2026. The tree permit should outline protection of existing trees, drip line excavations and mitigation for any removals. As referenced in Chapter 13.20 of the City Municipal Code. C) Tree Protection: 1) A vegetation protection fence shall be erected at the drip line of each individual tree or groupings of trees remaining on site and their represented drip lines. A formal plan indicating the location of the tree protection will be required for the bldg permit set. No excavation, storage of materials, storage of construction backfill, storage of equipment, foot or vehicle traffic allowed within the drip line of any tree remaining on site. This fence must be inspected by the city forester or his/her designee (920-5120) before any construction activities are to commence. As referenced in Chapter 13.20 2) Due to the proximity and nature of the excavations the applicant will be required to fence off a • larger protection zone past the drip line of the trees as identified by the City Forester. Approval of all protection zones is required. • 3) Irrigation of trees is required throughout the entire length of the project. The Contractor will supply water to the trees at a rate which is appropriate for proper health. Additional watering will take place along the edge of the roots cutting. The contractor will be required to place a burlap protection cover over the cut roots. The contractor will irrigate the burlap with an appropriate amount of water in order to keep the burlap moist. 4) Any access across or through the area of protection is prohibited at all times D Irrigation• 1) Existing irrigation will be impacted by excavation work and will need to be replaced. 2) Replacement and approval of replacement materials will be required to be approved by the City of Aspen irrigation supervisor. 3) The applicant shall follow all required irrigation specifications outlined by the City Parks Department. E General: 1) Parks Department Staff is unclear how the system is set up and taken down each season. Further explanation of this process is required and should address how this can be accomplished without impacting existing infrastructure and area amenities and surrounding recreational • activities. 2) How long will the set up and take down of the membrane take and how is it accomplished. 3) What offsite storage has been identified at a Parks and Rec Facility. v 5-roa-e F-t)t E S • 540 Y o _5�--6a-r' 1,v -ru- , Fi4P.-2 ? P14 a Ix I ,u /Vel4MP50 26i3) u v•T/z THwr Dfl7 rE • 0 • E TiIE CITY or A, I,! Community Development Department Internal Funds Transfer Date: Department:�� Amount Requested Account Number: Permit Number: Permit Address Permit Description: l j�S2-oa DO1 - 'I j . ^7 y 850. 72 0010.2-0H . �sLt,( �4CX QV-* 29219 tw r-,-.kscat" ��ac�L Requested By: ` - Received By: • CITY OF ASPENt y I • e r Permit Receipt RECEIPT NUMBER 00029218 Account Number: 28981 Date: 2/18/2011 Applicant: BETH MEHALL ACE -IT Type: core # 001.71.71850.82999 Permit Number Fee Description 0010.2011.ASLU Aspen Land Use App Fees 0010.2011.ASLU Aspen Parks Referral Amount 1,470.00 212.00 Total: $1,682.00 • • ATTACHMENT 2 -LAND USE APPLICATION ECF/VEDr-� , Ia rxU.rau: Qr14- <U// Name: nno Nle,�n� e '' PXAI Location: t \S o�� 1� �. - 0 0 1 rw CA�� V� �PME� Indicate street address, lot & block number, legal description where appropriate) Parcel ID # (REQUIRED) PPLWANT• Name: - - - No, y 7 Address: Phone #: EPRESENTATIVE: Name:�� Address: X 5 + r < < / Phone #: Z 3- `l !9 10 I L- N - Y roc f%V ADOT Tr Almrlw- f„ I.— A-1- .11 O'nt annlvl• ❑ GMQS Exemption ❑ Conceptual PUD Temporary Use ❑ GMQS Allotment ❑ Final PUD (& PUD Amendment) ❑ Text/Map Amendment ❑ Special Review ❑ Subdivision ❑ Conceptual SPA ❑ ESA — 8040 Greenline, Stream ❑ Subdivision Exemption (includes ❑ Final SPA (& SPA Margin, Hallam Lake Bluff, condominiumization) Amendment) Mountain View Plane ❑ Commercial Design Review ❑ Lot Split ❑ Small Lodge Conversion/ Expansion ❑ Residential Design Variance ❑ Lot Line Adjustment ❑ Other: ❑ Conditional Use EXISTING CONDITIONS: (description of existing buildings, uses, previous approvals, etc.) (0 MW �� , WPOSAL: (description of proposed buildings, uses, modifications, etc. Avrox. boo Ive you attached the followi FEES DUE: $ ❑ Pre -Application Conference Summary ❑ Attachment #1, Signed Fee Agreement ❑ Response to Attachment #3, Dimensional Requirements Form ❑ Response to Attachment #4, Submittal Requirements- Including Written Responses to Review Standards ❑ 3-D Model for large project All plans that are larger than 8.5" X 11" must be folded. A disk with an electric copy of all written text (Microsoft Word Format) must be submitted as part of the application. Large scale projects should include an electronic 3-D model. Your pre -application conference summary will indicate if you must submit a 3-D model. 3 VED CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTME 10 201, CgN9 �1' HSPEN Agreement for Pavment of City of Aspen Development Application Fees DEEIDPM CITY OF ASPEN (hereinafter CITY) and AC.E ` 1 ENT (hereinafter APPLICANT) AGREE AS FOLLOWS: I APPLICANT has submitted to CITY an application for '7 � c r w.l�, R n. A I k . X --6. M e .w. 6 rAAA� (hereinafter, 2. APPLICANT understands and agrees that the City of Aspen has an adopted fee structure for Land Use applications and the payment of all processing fees is a condition precedent to a determination of application completeness. 3. APPLICANT and CITY agree that because of the size, nature or scope of the proposed project, it is not possible at this time to ascertain the full extent of the costs involved in processing the application. APPLICANT and CITY further agree that it is in the interest of the parties that APPLICANT make payment of an initial deposit and to thereafter permit additional costs to be billed to APPLICANT on a monthly basis. APPLICANT agrees additional costs may accrue following their hearings and/or approvals. APPLICANT agrees he will be benefited by retaining greater cash liquidity and will make additional payments upon notification by the CITY when they are necessary as costs are incurred. CITY agrees it will be benefited through the greater certainty of recovering its full costs to process APPLICANT'S application. 4. CITY and APPLICANT further agree that it is impracticable for CITY staff to complete processing or present sufficient information to the Historic Preservation Commission, Planning and Zoning Commission and/or City Council to enable the Historic Preservation Commission, Planning and Zoning Commission and/or City Council to make legally required findings for project consideration, unless current billings are paid in full prior to decision. 5. Therefore, APPLICANT agrees that in consideration of the CITY's waiver of its right to collect full fees prior to a determination of application completeness, APPLICANT shall pay an initial deposit in the amount of $ 16which is for �. O hours of Community Development staff time, and if actual recorded costs exceed the initial deposit, APPLICANT shall pay additional monthly billings to CITY to reimburse the CITY for the processing of the application mentioned above, including post approval review at a rate of $245.00 per planner hour over the initial deposit. Such periodic payments shall be made within 30 days of the billing date. APPLICANT further agrees that failure to pay such accrued costs shall be grounds for suspension of processing, and in no case will building permits be issued until all costs associated with case processing have been paid. CITY OF ASPEN By: Chris Bendon Community Development Director APPLICANT By: ` � Y, / �-- Date: ke- /S %0 f / Billing Address and Telephone Number: z Z/ G SSo D memorandum RECEIVED FEB 16 2011 CITY OF COMMUNITY DEVEL PEN The City of Aspen OPMENT City Raorney's Olflce TO: Tim Anderson FROM: John P. Worcester, City Attorney DATE: January 28, 2011 RE: Declaration of Ownership - Tennis Courts at Truscott Place Please be advised that the property upon which the tennis courts have been built on Highway 82 at the Golf and Tennis complex (100 Truscott Place) is owned by the City of Aspen. tM Project: Applicant: Location: Zone District: Lot Size: Lot Area: ATTACHMENT 3 DIMENSIONAL REQUIREMENTS FORM (for the purposes of calculating Floor Area, Lot Area may be reduced for areas within the high water mark, easements, and steep slopes. Please refer to the definition of Lot Area in the Municipal Code.) Commercial net leasable: Existing: 0 A_Proposed: _ Number of residential units: Existing: N_Proposed: _ Number of bedrooms: Existing: N1 RProposed.-- Proposed % of demolition (Historic properties only): DIMENSIONS: Floor Area: Existing:__Allowable: Proposed: Principal bldg. height: Existing:__Allowable: Proposed: Access. bldg. height: Existing: _Allowable: Proposed: c On -Site parking: Existing:_LtB_Required: Proposed: )) 4� % Site coverage: Existing: Required: Proposed: % Open Space: Existing: Required: Proposed. Front Setback: Existing: Required: Proposed. Rear Setback: Existing. Required: Proposed • Combined F/R: Existing: Required: Proposed. Side Setback: Existing: Required: Proposed: Side Setback: Existing: Required: Proposed: Combined Sides: Existing: Required: Proposed: Distance Between Existing Required: Proposed: Buildings Existing non -conformities or encroachments: Variations requested: 0 • Land Use Application Letter To: Aspen Community Development From: Ace -It Represented by: Beth Mehall Date: January 24, 2011 Aspen Community Development: Ace -It is a volunteer organization trying to promote and raise funds for the idea of an indoor tennis facility to be located at the Aspen Golf & Tennis club. The group began a grass roots effort in 2009 and has met several times with the Aspen City Council in an effort to get a feel for their level of interest and commitment to this idea if the group raises the necessary funds to construct the membrane structure needed for indoor tennis located at the Aspen Golf & Tennis club site. City Council has given Ace -It the support to move forward with its efforts but has clearly stated that the City shall bare no cost for this project other than what is identified in the Ace-It/City of Aspen agreement. At this time Ace -It plans to come forward to City Council for the approval of the attached agreement which lays out certain criteria for the partnership, and the approval of the temporary use permit necessary to move this project forward. One Ace -It has all these approvals in place; we feel funding raising will be completed such that indoor tennis will be realized by the fall of 2011 at the Aspen Golf & Tennis Club location. Respectfully, Beth Mehall Ace -It Representative E I* :PEN A RKS &RECREATION Referral Letter: Land Use Application for Temporary Use Permit, Indoor Tennis January 281h, 2011 The City of Aspen Parks & Recreation Department is working with Ace -It in the pursuit of an Indoor Tennis operation at the Aspen Golf & Tennis club located at 1000 Truscott Place, Aspen. The Indoor Tennis operation would be accomplished by constructing a seasonal membrane structure over four (4) of the existing six (6) courts located on this site. Ace -It is responsible for all funding of this project, but initial work sessions with City Council have identified a willingness to look at this possibility and provide approvals to move forward as identified in the proposed agreement included. The Parks & Recreation Department recommends that this land use application continue through the process for approval by City Council. Respectfully submitted, Tim Anderson Recreation Director • • APPt t&A-Tt6tj Response to Chapter 26.450 Temporary and Seasonal Uses: Section 26.450.010. Purpose The temporary use request is for the construction of a seasonal membrane structure over the Aspen Golf & Tennis center clay courts (tennis bubble). Only 4 courts are being considered for coverage and the use would be seasonal in nature (from approximately mid October thru mid April). Storage of materials would be off site at a location within Parks & Recreation facilities. Section 26.450.020. Authorization for temporary uses The approval of such a temporary use is being pursued for approval by the Aspen City Council. Preliminary work sessions with Council have lended themselves to an approval based upon certain criteria being met as identified in the attached agreement if approved. Section 26.450.030. Criteria applicable to all temporary uses A. The location would be at the Aspen Golf & Tennis center, only 4 courts to be covered, indoor tennis as a use, and bubble would be white as to blend in with the winter scenery as much as possible. The apex of the air supported membrane structure would be no higher than the apex of the Golf Pro Shop. B. The compatibility is that of a tennis facility. The white membrane structure is consistent with indoor tennis applications. Other white membrane structures have existed at the Aspen Club and the Snowmass club. C. Pedestrian traffic should be affected little if at all. Vehicular traffic if the courts were full with 4 people per court and considering that there are 2 people per car, an additional 8 cars per hours. The parks and recreation dept. will bear the services with certain criteria lined out by council in the agreement. We don't see any noise issues to neighbors. D. The use would be from approximately mid October to mid April each season. Ace -It is requesting an initial 5 year temporary use. No temporary use has been approved in the past. E. The area is currently used for tennis/golf and recreational purposes. This use would allow some of those. uses (tennis) to be extended through the winter months. F. This temporary use request is consistent with all previous approvals and characteristics as a tennis center, only this application extends the use through the winter months. G. Ace -It and staff feel the indoor tennis use on this site will allow for local access to tennis facilities during winter months and benefit the community health as it is recreation. 0 • 26.450.040.Conditions of Approval Conditions for this approval are laid out in the attached agreement if approved by Council. The air supported membrane structure and limited improvements to the facility for a membrane structure are somewhat set and standard for this type of installation (height, material, lighting, etc. standard for an indoor tennis operation). 26.450.050.Duration and expiration of a temporary use Ace -It would be seeking annual occurrences of the approval not to exceed 10 years as defined under a seasonal use. Section 26.450.060.Procedure for temporary use approval In order to ensure community support, Ace -it is taking this request through City Council and a public hearing. Additionally Ace -It is holding a public meeting noticed by a mailing to surrounding neighbors and notice in the newspapers for public attendance. Also, this request will be noticed under the City Council meeting agenda and allow public to comment. 26.450.070.Application A. Application attached B. A Site Plan is attached C. Specifications of structure included D. An Agreement as workout out in a City Council Work Session is included E. Payment of fees is waived as identified in agreement and if Council approves. This facility benefits the community. 26.450.090.no vesting of temporary uses The applicant understand all conditions regarding a temporary use approval and seeks no vested rights outside of the temporary use approval. N 0 100 200 I I I W E Feet s This map/drawing/image is a graphical representation of the features depicted and is not a legal representation. The accuracy may change depending on the enlargement or reduction. Copyright 2011 Aspen/Pitkin GIS Tuesday, February 15^, 20111 8:4634 AM C:1GIS\gisdata\BasicMap.wd V V \ City of Aspen i �O �m I T,Q p I z _ l s AXE —IT TENNIS AID. 1 0 0 I I I I I I I I I I I s L NORTH SIDE VIEW AI SRa[: Vla•.Ib• DEWI�iYT f.R OOD. 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W r .:�// 'rl ACE -IT TENNIS . . . . . . . . . . ............... ........ ......... .......... ...... ......... ......... ....... ...... ................. ........... . . ..... .. SUE PLAN AO. 1 A" MSS- The Best You Can Buyo • Pagel of 2 Membrane Structure Solutions, Inc. Seasonal or Permanent Structures for Indoor Sports and Recreational Facilities AIR STRUCTURES • FRAME STRUCTURES • TENSILE STRUCTURES GLULAM FRAME FABRIC MEMBRANE STRUCTURES (click for photos) WHY OUR SYSTEM IS THE BEST YOU CAN BUY: Our air supported structure package is based on my personal 25 years + experience In design and construction of air structures for tennis. All of the components are much higher quallty than any system offered in the market, and years ahead of the rest of the Industry. We are able to offer this supreme package at such competitive price as a result of our collaboration with our Team of suppliers and high technology fabric manufacturing capabilities. Together with my Team, we have the necessary Infrastructure, experience, personnel, technology, equipment and financial resources to complete your project on time and to your full satisfaction. There are no additional hidden costs. DESIGN AND PATTERNING: (Consistent with ASI Air Structure- Tennis Enclosure — 77 Standards for air supported structures). The above: exterior below: Interior fab1c pattems are computer generated for maximum accuracy and balanced loads. This unique "Armadillo" patterning offers Important advantage In terms of very pleasing environment Inside the structure, and provides much more perimeter height over the play area as well as high corners. CABLE STRESS CONTROL HARNESS SYSTEM: most technologically advanced cable system to reduce the stress on the fabric and increase the safety factor, thus minimizing the possibility of tear propagation and extending the life expectancy of the fabric. I am confldert that when you contact our references, you will confirm the long history of customer satisfaction achieved by myself as well as my Team, and confirm that our performance meets the highest professional standards. -Waldemar (Walter) Ptaszek WHEN BUYING OUR AIR STRUCTURE SYSTEM YOU CAN BE SURE OF KNOWING EXACTLY WHAT TO EXPECT AND OF HAVING THE BEST FOR THE BEST POSSIBLE PRICE. WE PROVIDE A COMPLETE TURN -KEY SERVICE WORLDWIDE. NO HIDDEN COSTS. . Pre -owned structures sales and service • Highly reflective liner replacement for air structures and existing steel structures Outside the structure, the PVDF, TEDLAR or PTFE finish creates a self-cleaning surface, maintaining a "clean as new" look and translucency throughout the life of the fabric. Inside the, the unique geometric patterning creates an optical illusion of much larger, open and free space. • Annual installation and take -down services for Our leading patented technology has been proven in over seasonal usage 2,500 worldwide installations, from the cold and windy http://www.membranestructuresolutions.com/more.html 4/14/2010 MSS -The Hest You Can Buy• • Page 2 of 2 • Heat protective "Sun screen' for translucent structures with air conditioning Membrane Structure Solutions, Inc. 27 O'Connor Circle West Orange, N) 07052 PH:908-520-0112 FX:908-520-0116 e-mail: walderrna_rftoes.com conditions in Alaska, Northern Canada and ski areas in Colorado, to the heat and humidity of the Middle East and typhoon winds of Southeast Asia. No matter what type of Membrane Structure you need, we will identify the best solution and build it for you at the best price. Our patented systems allow for wind design of over 150 mph, the thermal/acoustical liners accommodate thoroughly effective heating and air conditioning, translucent fabrics eliminate the need for artificial lighting during daytime hours and at night our exclusive, indirect lighting system provides glare free, highly energy efficient lighting. Furthermore, the outer surface of our fabric is protected with coatings to keep the surface clean, thus maintaining translucency, and extends the life of the structure by minimizing degradation from ultraviolet rays. Typical life expectancy of the membrane is well over twenty years and thirty years with PTFE material. Top Left: "Sun screen" eliminates heat gain In translucent structures; Below left: Unique high corners offer more usable space; right: Walkway curtain. Photo at right: Near vertical wall for maximum usable space. 0 Photos of the 4 Types of Structures Membrane Structure Solutions, Inc. 27 O'Connor Circle West Orange, NJ 07052 PH:908-520-0112 FX:908-520-0116 http://www.membranestr,ucturesolutions.com/more.html 4/14/2010 0 r.. •. VIM'-�-r SITE PLAN 6 E MPMENT LAYOUT AI Mat y�•rI W Version 7 VIEST SIDE •.:.• AI Mrt vlr..ISOUTH Ba AI 07— ( I i I I Note- -_ er the note and waterm1 be removed. AI NAM v/_fi i i � r wa vme moM,< ro M l Itv4.M eX44Ll � a [et Wv A EOUIPWWT PAD DETAIL Al - Y�>—I 1 t t=am r� GENERAL NOTES CURES: IBC 2000 1996 SOCA Not—t it,40tig Code 1995 Internot41no1 Pl-Aing Cade , MX:A -1.-1 lire PrerMtKln c- 19% I�11—ti—W W-�Tw.:Lol C.W 1.)96 4.0—U Lk— Lri[ol Code AIR SUPPORTED STRUCTURE ICOM'YPE 71: SI1NSTRUCN"' IIIS TURYU-7IBLE• 1RPROICC TED 1 STURY - APrrsM7%. ?1200 SOFT. BOCA 507.1.4 AQIO)MTrc SPRINKLER NOT REQUIRED rrlR IND(IOR PARTTCIPANT SPURTS ( 41 r%17 DOORS DIRrr.TIY TO TILE D.ITSIDE 4.2 MA"L FIRE ALARM SYSTEM PROviou) BOCA SEC 111N 9IU.0 ) MEMRRAW SHALL ➢L N[RCLNBIISTIBLE AS PER KICA SECTION 704A L SEE MANUrACIUN REIt SPECIFICAIHS ) I r1A DS, MINIMUM INrLATION PFt1SSURL - D.4• WATER WIND LOAD - NO MPH, FXP C - 1.3' WATER GRnIMD SNOW LOAD 30 Pir RUUr SNOW LOAD - " PSF - 2.0' WATER :r SNUWFALL PER HOAR AT 1.5 MILLION BTU MAXIMUM INFLATION PRESSURE - 2.5' WATER AIR EXCHANGE rOR SMOKE r.TNTRM VULUML APPROX. 650,D00 rT-3 "a UNITS B D000 CrM EACH DI.'C AIR CXCHANGC PER 42 MINUTES 1.44 AIR EXCI IAMXir:S PrR IUUR ( USE ALrIVE AND PASSIVE SMOKE CUMIRUL ) EGRESS - 4 EXITS ^ROVIDED UCCIYANCY ASSUIr➢ rll Bc LESS TIrAN 99 PE RSDNS 4 LKLRGENCY C%!TS HANDICAP ACCLSSASLE EXIT SIGNS AM➢ I.IWTS rD COMPL" WITH RASA 1"6 SECr(rN 1➢21.0 MI.ANS LBELRESS I I(HTIN6 TO COMPLY WITH BOLA 1996 SECTFIIN 1024,0 4u Kuw4iliuln A%[ w r[n A NtMn uM1m SM[Cif[D Bi11RwSC N SIDE VIEW OF EOUIPWNT AI � r.r u Q s ,Oki E7OEIECtlVB11A MEV W Ft. — Al Wi A F a64Y1® wDO1 pI b.'!<l r.aw.n it eM IOI.00 R a� trit..e MO .. 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I hill' Pli A 31 V Z).Ul ai K- m^ B& EK §3 )] R9 _7 8$#a$ ���i| }i @■ e 2 E $ _ f2 f c � ~" �§ _2 a §j CL j - ■ 2 k ! c § §■;s Ul i ■�2■_2 gd�22 � (L ACE=IT ASPEN COMMUNITY EFFORT FOR INDOOR TENNIS Mayor Mick Ireland and Aspen City Council Aspen City Hall 130 S. Galena Street Aspen, CO 81612 April 15, 2010 Dear Mayor Ireland and Council Members; Thank you for the opportunity to meet with you at your April 27", work session. Many months have passed since we last met and we felt it was time to update you on our efforts. Now is a good time as ACE - IT swings into full gear to reach our goal of raising funds for a seasonal winter -time structure for indoor tennis to be located at the Aspen Golf and Tennis Center. At this point in our undertaking, we are ready to put an agreement in place with the city regarding our working relationship, responsibilities, and naming rights. We look forward to discussing this agreement with you so that we can move forward. Following is a briefing on'the status of our efforts and next steps. Update: • Agreement: In conjunction with Tim Anderson and John Worcester, we have a draft agreement that spells out the roles and responsibilities of both the City of Aspen and ACE -IT in this partnership. Clearly, the role of ACE -IT is to raise the capital to fund the structure, then turn that money over to the City of Aspen for construction and future operations. This agreement also addresses a process for naming rights that will help us in our fund raising. ■ Professional Fundraiser: ACE -IT has hired a professional fundraiser to assist us in this important aspect of our mission. Sarah Niblack Boberg has joined our core committee to lead our fundraising efforts. She comes from a background of development for local non profits, knows our region, and has jumped in with enthusiasm. We already have a pledge of $100,000 and additional dollars from local supporters. Our goal is to raise our $650,000 by July 31, 2010. web: www.rfvtennis.org / email: ace-it@rfvtennis.org / phone: 970 279 1223 • More Bodies & Support: New energetic members have joined our core committee which broadens our capacity to move toward our mission. We have summer community events planned to raise awareness and support through the efforts of our group. At their encouragement, we have filed a grant application with the Elks Lodge intended to help us build capacity to succeed in our efforts. Next Steps: ■ Neighborhood Meeting: We are planning a neighborhood outreach "open house" to be held in the next month or so. The purpose of this meeting is to inform the neighbors who reside near the Aspen Golf and Tennis Center of our proposal, seek their input, and hear concerns they might have. This can only help to open lines of communication, build bridges, and advise and assist in the temporary use permit process down the road. ■ TUP Application: In late May we intend to file a Temporary Use Permit application with the Community Development Department in order to initiate formal approval from the City Council for the temporary structure and tennis use. We appreciate the support and assistance we have received from Tim Anderson and Jeff Woods in our efforts to bring this new seasonal facility to the citizens of Aspen and look forward to a continued good working relationship with the city. Thank you again for your encouragement and time in discussing this with us. Best regards, Joyce Allgaier and Beth Mehall ACE -IT Core Committee web: www.rfvtennis.org / email: ace-it@rfvtennis.org / phone: 970 279 1223 c>RAl� AGREEMENT THIS AGREEEMENT, made and entered into this day of , 2009, by and between THE CITY OF ASPEN, COLORADO, a Colorado municipal corporation ("City"), and ACE -IT, a community based citizens' organization ("Ace -It"). WITNESSETH: WHEREAS, Ace -It is a community based citizens' organization formed to promote tennis in the City of Aspen City and currently desires to assist the City of Aspen in the purchase and installation of a structure, commonly known as a bubble, to be located at the Aspen Golf and Tennis Club that would permit indoor tennis during the winter months; and WHEREAS, the City of Aspen is interested in pursuing a joint effort with Ace -It to design, fund -raise, construct, and operate such an indoor tennis facility as a public facility; so long as revenues generated by programs at the facility are able to offset all expenses related to the operation of the facility NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained and for other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Funding by Ace -It. Ace -it agrees to conduct a fund raising campaign to raise sufficient funds necessary to fund all aspects of the proposed building (the bubble structure depicted in Exhibit "A" appended hereto.) The funds so raised shall be sufficient to cover all of the costs of purchasing an inflatable structure and locating it on City property. Those costs shall include, but not necessarily limited to, the following costs: the cost of preparing construction documents and specifications, design, biding of contracts, purchase of building materials, construction of all requisite support facilities, construction of all utility support facilities, the construction of any requisite accessory structures (if any), administrative and inspection fees, and any construction management costs. Exhibit "A" identifies an air supported structure covering 4 courts. In the event that funds raised are insufficient for covering 4 courts as depicted in Exhibit "A" an alternative plan may be implemented that allows for a structure covering 2 courts. 2. Receint of Funds. Ace -It shall be solely responsible for all fund raising. Ace -It shall deposit with the City all funds it receives along with a copy of a receipt given to donors, and the names and addresses of any such donors. In the event that the City receives monies directly from donors, the City shall provide receipts to the individual donors and shall provide Ace -It with a copy of such receipts. All funds received by the City directly from individual donors or from Ace -It shall be deposited by the City in a separate segregated account. Said account shall be maintained by the City and the funds from such fund shall be expended only as provided herein. All donors shall be advised by Ace -It or by the City that any donations made shall be used for the purchase and installation of the proposed structure and all costs necessary to design, estimate the cost of, and bid for, the purchase and installation of the proposed structure. All donors shall be notified that their donation may be returned to them if the total amount necessary to cover all anticipated costs are not deposited with the City within a reasonable time, as determined by the City, in its sole discretion. In addition, donors shall be advised of all conditions, if any, placed upon the operation of the facility by the City as part of the land use approval process. 3. Land Use Approvals. Within two weeks of the execution of this Agreement, Ace -It shall meet with staff of the City's Community Development Department to initiate any requisite land use approvals necessary to obtain a development order for the installation and operation of the structure. This Agreement is specifically conditioned upon the receipt of the requisite land use approvals from the City to install and operate the facility as described herein. In the event that the requisite land use approvals are not granted, this Agreement shall be null and void. 4. Competitive Bidding Process. Within two weeks of the receipt of the requisite land use approvals from the City the parties hereto shall meet to discuss and agree upon the type, size, and nature of the structure to be purchased and installed. Within two weeks of said meeting, the City shall provide Ace -It with an estimate of the total costs for the purchase and installation of the structure. Within a reasonable period of time following the deposit of the total amount of the estimated cost figure, the City shall conduct a competitive bidding process pursuant to its Procurement Code to obtain fixed pricing for the purchase and installation of the structure. 5. Selection of Vendor. The City shall be solely responsible for the selection of a vendor and any other third parties necessary to install the structure. Before making such selection(s) the City shall invite Ace -It to discuss with it the relative merits of any bidders or proposers, but the final decision on the selection for vendor(s) shall remain with the City. Ace -It shall have the right to review and approve, before execution by the City, all procurement contracts or contracts for the installation of the structure. Within a reasonable period of time following the deposit with the City of an amount equal to or exceeding the fixed price for the purchase and installation of the structure, the City shall issue a Notice to Proceed upon the approval of a resolution by the City Council. The passage of a resolution by the City Council for the approval of a contract for the purchase and installation of the structure shall be within its sole and unfettered discretion. 6. Purchase and Installation. Once the Notice to Proceed has been issued to the selected vendor(s), the City shall be responsible for ensuring that the structure is purchased and installed in accordance with the bid documents and complete the installation in a reasonably prompt and diligent manner. Ace -It shall have the right to approve all proposed change orders that would have the effect of increasing the fixed price of the procurement and installation contracts. Ace -It understands and agrees that it shall be solely responsible for the payment of any such change orders. The City shall be responsible for any change orders initiated by the City,. but not agreed to by Ace -It. 7. Purchase and Installation of Structure. The City agrees to supervise the purchase and installation of the structure upon the Aspen Golf and Tennis Club using its Asset Management and Parks & Recreation employees. The installation of the structure shall, to the fullest extent reasonably feasible, not interfere with the City's normal and usual summer tennis programming. 8. Ownership of the Structure. It is understood by the parties hereto that the City shall own the structure after it is purchased. Despite the fact that the proposed structure will be purchased and installed by the City with funds furnished by Ace -It as set forth in this Agreement, Ace -It expressly agrees that it shall not claim any title, equitable or otherwise, in any real or personal property associated with the acquisition and installation of the proposed structure, or any related facilities constructed or otherwise provided by the City. 9. Naming Rights. City understands and agrees that Ace -It, following completion of construction of the indoor air supported tennis structure, pursuant to paragraph 10 below, shall have the right to offer naming rights for certain facilities, amenities or fixtures associated with the Indoor Tennis Facility, tennis courts, and related amenities, as an inducement to potential donors. City covenants and agrees with Ace -It that City will honor such naming rights provided the following procedures are followed: (a) The facility, amenity or fixture is listed on the City -approved Schedule of Naming Opportunities attached hereto as Exhibit "B" and made part hereof by this reference. (b) Each amenity or fixture made available for naming rights shall have the right limited to a reasonable period of time. (I.e. the useful life of the amenity or fixture.) (c) The particular donor has exercised its naming rights within one (1) year following the date of the donor's contribution or pledge, whichever first occurs. (d) City is given an opportunity to approve the name chosen for a facility, amenity or fixture to ensure good taste and compatibility with the overall design of the Tennis Facility(s) and neighboring facilities; provided, however, that City shall not unreasonably withhold its approval of names chosen by donors. (e) City approves in writing any portion of a facility, amenity or fixture that is not listed on attached Exhibit `B" for which an offer has been made by a potential donor, which approval shall include the chosen name and, however, City shall not unreasonably withhold its approval of names chosen by donors, eventually, the design of the sign that is proposed to be placed on or near the portion of the facility, amenity or fixture chosen to be named. (f) The design of all signs proposed to be placed on or near a facility; amenity or fixture identified on attached Exhibit `B" shall be approved in advance by city, and shall be in compliance with the sign regulations ,of the City of Aspen. City shall not unreasonably withhold its approval of a proposed sign, but shall determine the appropriateness of the design and text thereof in the context of good taste and the overall design of the Tennis Facility(s) and neighboring facilities. 10. Additional Covenants of City. City further covenants and agrees as follows: a. The City shall dedicate and thereafter reserve the land necessary for the installation of the proposed structure for a period of twenty (20) years from the date of this Agreement; subject, however, to any annual land use approvals that may be required for the installation and operation of the facility. b. The City shall be responsible for the cost of putting up and taking down the structure at the start and end of every winter tennis season. C. The City shall be responsible for the ongoing maintenance of the proposed structure and the operation of any winter tennis program created by the City. Ace -It shall be consulted before the implementation and for the continuing operation of any winter tennis programs operated by the City. d. The City shall be responsible for any housing mitigation obligations that may be required by the Aspen Land Use Code for the construction and operation of the proposed structure. e. The City shall not charge Ace -It for any Community Development planning fees that may be associated with the installation of the structure. f. The City shall continue to own, operate and maintain, for a period of no less than twenty (20) years form the date of this Agreement, no less than four (4) full sized indoor tennis courts during the months of November through March of each calendar year; provided, however, that: i. the City may replace the four (4) indoor tennis courts with a facility equal to or larger than the existing indoor operation; ii. the structure can safely and efficiently be used during the entire twenty (20) year period; iii. the facility is operated as a public facility; iv. the facility can be installed and operated according to land use approvals granted by the City as required by the City Land Use Codes; and, V. the facility can be operated economically as describe in subsection g, below. vi. Provided that sufficient funds are raised to construct and cover 4 courts with the bubble structure, otherwise as identified in exhibit • • "A" and as referred to in # 1. Herein, 2 courts will be the alternative plan. g. Notwithstanding any language to the contrary contained herein, the City may reduce the length of winter operations or even cease winter operations (installing the bubble structure) if the City determines, in its sole discretion, that it is no longer economically feasible to continue winter operations for tennis. In the event that the City determines to curtail or cease winter operations, Ace -It will be consulted beforehand. 11. Additional Covenants of Ace -It. The parties hereto understand that the success of this proposed endeavor will depend upon the City granting the necessary land use approvals required by the City of Aspen Land Use Code. Accordingly, Ace -It further covenants and agrees as follows: i. Ace -It shall make application with the City's Community Development Department for all requisite land use approvals; and ii. Ace -It shall conduct outreach activities with the neighbors of the proposed facility and other interested members of the public in order to educate the public on the proposal for an indoor tennis facility and receive comments and suggestions for improving the land use application. 12. Notices to Donors. All donors shall receive a receipt on behalf of Ace -It notifying them of the conditions imposed upon their donations as set forth herein. The notice shall be approved as to form and content by the City Attorney. 13. Severability. If any provision of this Agreement shall be invalid, illegal or unenforceable, it shall not affect or impair the validity, legality or enforceability of their Agreement itself or any other provision hereof, and there shall be substituted for the affected provision, a valid and enforceable provision as similar as possible in substance and effect to the affected provision. 14. Governing Law, Jurisdiction. The laws of the State of Colorado shall govern the interpretation, validity, performance and enforcement of this Agreement. Any legal action brought in connection with this Agreement shall be commenced in the District Court of Pitkin County, Colorado, and each party hereto voluntarily submits to the jurisdiction of such court. 15. Binding Effect. This Agreement shall be binding upon the City and upon the personal representatives of Ace -It that execute this Agreement. It shall not be interpreted, construed or implied to benefit any other third parties. 16. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties relating to the subject matter hereof. All prior representations or agreements relating to the subject matter hereof, whether written or oral, are herby merged into this Agreement. 0 • 17. Advisory Committee: Should an Advisory Committee be established by the Aspen City Council to assist in making decisions or recommendations affecting the design, operations, or maintenance of the tennis facility, a representative of Ace -It shall be appointed by the Aspen City Council to represent the tennis community and Ace -It donors' interests. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the day and year first above written. CITY: THE CITY OF ASPEN, COLORADO, a Colorado municipal corporation I0 Attest: Kathryn Koch, City Clerk ACE -IT: Michael C. Ireland, Mayor JPW- saved: 1/21/2011-1593-G:\john\word\agr\ace-it.doc ! 0 Exhibits: "A": Site Plan and air supported membrane structure "B" : List of Approved Naming Rights 0 0 ACE -IT Public Tennis Court Project 2010 Naming Opportunities for reservation in City Contract Air Conditioning and/or Heating Backboard Ball Hoppers Bricks on any outdoor paths, patios etc. Bricks, Tiles or Flooring inside facility Ceiling Banners Court backdrops and separators Courts Display case/bulletin board Facility (Air -Supported Membrane) Garden Landscaping and Component Parts Lighting Lobby Plaque/ Donor Board Lobby/Entrance Outdoor Benches Outdoor Picnic Area Overhead Netting Parking Spaces adjacent to facility Reception Area Scoreboards Sculpture(s) Seating/Chairs/Bleachers per Court Tennis nets Tennis Shack Trees Lining Facility Utility Systems Water Fountains -Try IIII�`�y AL �9l 19 a new generation e in performance n sports as well as in feel your very best. Your program has ^ not only driced pain from past injuries, ut you have helped me recover °m rurrent athletic injuries, Vowed me to stay flexible, and 'ade me more competitive in the Yivities I do on a daily basis. STEVE Professional horseman, RIAmateur ateur petitor Rodeo Com , Free skier, Ski Patrol Snowmass Mt. '86-'93 ai rV ..b Therapy: hOenix Fitness, ,alley, Rd. O 8I62 7 ���f►llENIX :treatments by appointment 970) 274-0413 `d_HSHT@gmail.com NOISI3S Adoolluolull i3dj vNYdS UNY Nsn9N3 NI a)imj Ttq 111VQncwNOIIOW3 NI'Vlld SNOIDIOOn A8 Engaging our generation and empowering p them to invest in their � eir community through charitable giving and voluntee risen. "SpringBoordkpen. org `open Community Effort for Indoor Tennis, ACE -IT, is a organization grassroots community proposing to make public Year-round affordable tennis and appropriate, quality able available to our community by seasonall existing courts at the Aspen y enclosing P Golf &Tennis Club. Join us for a thortpreser ation and to share ideas and gather input 6t from the communi neighbors and ty• ACE -IT { tt1 representatives and City of Aspen Parks & Recreati 91 on available to discuss the Fill be s project and answer questions. v FEBRLI aRY 6, 15 16PA/J[. HOTEL ASPEN 1 3� ACNC;'E_IT 3 ASMIv1UN17Y EFFORT FOR INDOOR TENNIS WWW" 7ERVIv7S.ORG I ACE-IT@a �TS:ORG 1970-279-1223 From: Jennifer Phelan Sent: Thursday, February 10, 2011 2:03 PM To: Lauren Ziedonis Cc: Tim Anderson Subject: tempory tennis application Hi Lauren: You sent a land use application to me via inter -office mail while I was on a two week vacation and I just got back this week. In the future please drop an application with our front desk administrative assistants. They take care of setting up an application within our computer software and ensure the applications are reviewed for completeness if I am out of the office so something does not get delayed by my absence. I've looked over the application and there are a number of items missing that still need to be submitted: !)An applicant needs to sign the agreement to pay form. 2) A fee deposit of $1,682.00 is required unless a fee waiver is applied for and granted. 001.71.71850.82999 3) A vicinity map. Submitting the previous items will permit me to deem the application technically complete; however, I think there is more information that you will need to provide answers to during the public hearing. The applicant will need to provide notice to neighbors within 300 feet of the property and I'm sure there will be questions. In my quick review of what has been submitted I'm wondering if all of the bubble comes down: both the membrane and any structure holding it up? Is there any outdoor lighting? Is there indoor lighting and how does the membrane inhibit or facilitate light from the inside shining out? What will this look like from highway 82 (there are no perspectives included)? Is there any landscape screening proposed? Anyway, be ready for these sorts of questions. Additionally, I looked at my notes from the work session on the tennis bubble and my notes had a few comments from Torre and Derek such as: be able to explain why this is the best location, can the bubble be used for other things... Let me know if you want me to send the application back to you via inter -office mail for amendment. Thanks, Jennifer Jevuii fe - Pheia.w, A I C P Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX: 970.920.5439 www.aspenpitkin.com • • Angela Scorey From: Jennifer Phelan Sent: Wednesday, February 16, 2011 3:06 PM To: Angela Scorey Subject: FW: tempory tennis application Follow Up Flag: Follow up Flag Status: Flagged Categories: Red Category Je .+r Pheaa vv, AICP Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX 970.920.5439 www.aspenpitkin.com From: Lauren Ziedonis Sent: Thursday, February 10, 2011 2:48 PM To: Jennifer Phelan Cc: Tim Anderson Subject: RE: tempory tennis application Hi Jennifer - I apologize that there are a few things missing. I will do what I can to keep this application moving. I also had JoJo drop this off in person to ComDev...so I'm not sure why it was put in your interoffice mailbox. First, the code to use for the $1682 is 001.71.71850.82999. Can you use this account code for this? Alice in finance has it all set to go. Who needs to sign the application? Tim, me? Here's a google map link of the area. httr)://mar)s.Rooizle.com/maps?a=aspen+Rolf+and+tennis+club&ie=UTF8&hl=en&11=39.200035.- 106.846333&spn=0.000875,0.002406&t=h&z=19 I'm working with Tyler Lambuth to get another one going. Thanks. Lauren Ziedonis Guest Services Supervisor Aspen Parks & Recreation (970) 544-4101 laurenz@ci.aspen.co.us 0 Angela Scorey From: Jennifer Phelan Sent: Wednesday, February 16, 2011 3:07 PM To: Angela Scorey Subject:, FW: ComDev Payment Je ,r i he a4 , AICP Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX: 970.920.5439 www.aspeni)itkin.com From: Tim Anderson Sent: Wednesday, February 16, 2011 8:33 AM To: Alice Hackney Cc: Jennifer Phelan Subject: ComDev Payment Alice, We need to JE; or however you chose to do so, $1,682.00 of the Ace -It funds you are holding for their land use/temporary permit application. Their agreement with city council, if approved, identified that their fees will be waived. So if this passes; which I see no reason why it won't, we will then have to refund the fees. We need this transfer to move their application along. Thanks, Tim Tim Anderson City of Aspen Recreation Director Office (970) 544-4104 Fax (970) 544-4137 1,� Aerniter Phelan From: Jennifer Phelan Sent: Thursday, February 10, 2011 2:03 PM To: Lauren Ziedonis Cc: Tim Anderson Subject: tempory tennis application Hi Lauren: You sent a land use application to me via inter -office mail while I was on a two week vacation and I just got back this week. In the future please drop an application with our front desk administrative assistants. They take care of setting up an application within our computer software and ensure the applications are reviewed for completeness if I am out of the office so something does not get delayed by my absence. I've looked over the application and there are a number of items missing that still need to be submitted: 1)An applicant needs to sign the agreement to pay form. 2) A fee deposit of $1,682.00 is required unless a fee waiver is applied for and granted. 3) A vicinity map. Submitting the previous items will permit me to deem the application technically complete; however, I think there is more information that you will need to provide answers to during the public hearing. The applicant will need to provide notice to neighbors within 300 feet of the property and I'm sure there will be questions. In my quick review of what has been submitted I'm wondering if all of the bubble comes down: both the membrane and any structure holding it up? Is there any outdoor lighting? Is there indoor lighting and how does the membrane inhibit or facilitate light from the inside shining out? What will this look like from highway 82 (there are no perspectives included)? Is there any landscape screening proposed? Anyway, be ready for these sorts of questions. Additionally, I looked at my notes from the work session on the tennis bubble and my notes had a few comments from Torre and Derek such as: be able to explain why this is the best location, can the bubble be used for other things... Let me know if you want me to send the application back to you via inter -office mail for amendment. Thanks, Jennifer Je+uAi e Pheia.w, AICP Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX: 970.920.5439 www.aspenpitkin.com 14f 6DV41 C&6QA -��s (VL�L kz, �Jk 0� Vie, Gtf�v�N� M City of Aspen Recreation Director Office (970) 544-4104 Fax (970) 544-4137 From: Jennifer Phelan Sent: Thursday, February 10, 2011 2:03 PM To: Lauren Ziedonis Cc: Tim Anderson Subject: tempory tennis application Hi Lauren: You sent a land use application to me via inter -office mail while I was on a two week vacation and I just got back this week. In the future please drop an application with our front desk administrative assistants. They take care of setting up an application within our computer software and ensure the applications are reviewed for completeness if I am out of the office so something does not get delayed by my absence. I've looked over the application and there are a number of items missing that still need to be submitted: 1)An applicant needs to sign the agreement to pay form. 2) A fee deposit of $1,682.00 is required unless a fee waiver is applied for and granted. 3) A vicinity map. Submitting the previous items will permit me to deem the application technically complete; however, I think there is more information that you will need to provide answers to during the public hearing. The applicant will need to provide notice to neighbors within 300 feet of the property and I'm sure there will be questions. In my quick review of what has been submitted I'm wondering if all of the bubble comes down: both the membrane and any structure holding it up? Is there any outdoor lighting? Is there indoor lighting and how does the membrane inhibit or facilitate light from the inside shining out? What will this look like from highway 82 (there are no perspectives included)? Is there any landscape screening proposed? Anyway, be ready for these sorts of questions. Additionally, I looked at my notes from the work session on the tennis bubble and my notes had a few comments from Torre and Derek such as: be able to explain why this is the best location, can the bubble be used for other things... Let me know if you want me to send the application back to you via inter -office mail for amendment. Thanks, Jennifer Jeneu�fer Phela.w, AICP Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX: 970.920.5439 www.aspenpitkin.com 0 9 Drew Alexander From: Jennifer Phelan Sent: Friday, February 25, 2011 3:47 PM To: Drew Alexander Subject: FW: tempory tennis application See below ... a couple emails down Jevwafer Pheta*v,, AICP Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX: 970.920.5439 www.aspenpitkin.com From: Jennifer Phelan Sent: Monday, February 14, 2011 10:37 AM To: Tim Anderson Subject: RE: tempory tennis application Hi Tim: I sent the package to you via interoffice mail last week. Je+uu. f Ph.ela.w, A I C P Deputy Director Community Development Department City of Aspen 130 S. Galena Street Aspen, CO 81611 PH: 970.429.2759 FAX: 970.920.5439 www.aspenpitkin.com From: Tim Anderson Sent: Monday, February 14, 2011 9:41 AM To: Jennifer Phelan Subject: RE: tempory tennis application Jennifer, I will take care of the additions you have mentioned below and get this back to you. thanks, Tim Tim Anderson 1 GAS1e- w c 1 f# r7R-eVJ �Nr� �/Je A(L�,: QR��55 1 ` Tw - (C2 C--Ld