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HomeMy WebLinkAboutARCmin.050311 ts A SPEN Draft ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes May 03, 2011 2:30 -4:30 PM In Attendance: Board Members: Scott Writer, Gordon Gerson, Karen Pillsbury, Sue Smedstad and Patrick Keelty. Staff Member(s): Tim Anderson, Jeffrey Alden, Jon Larson, and JoJo Smith Public: Chris Lockrem and Matt Ferguson Call to Order — Scott Writer called the meeting to order. Committee member comments and announcements: The City of Aspen agreed with the SPARC assessment about the remaining balance of the original agreement owed being used for finishing the Lewis Ice Arena (LIA). The remaining balance is over $300K. There is a third amendment being drafted to insure this funding is used for the finishing of the interior of the LIA. Scott Writer stated he is still pursuing Andy Daily's replacement. Carol Sams will remain as the at -large committee representative for now. Sue Smedstad thanked everyone for the big help with the high school group. The kids enjoyed all the activities such as broomball, skating, and sledding. There were more than 200 kids that participated. Public Comments: Chris Lockrem and Matt Ferguson presented the Aspen Junior Hockey (AJH) proposal to remodel two of the LIA locker rooms. There would be no structural changes. The women would take over the small half locker space off of the main women's locker room. The lockers would be replaced by cubbies. Team Room #4 would be used by the men. All of the benches would be replaced by cubbies. The team logo would be located in the carpet in the center of the room. This room could also be used to attract professional teams for high altitude training. The carpet logo could be replaced with the team's logo. AJH would take care of the rooms including cleaning, maintenance and repairs. There would be audio visuals and smart boards to use. Inspirational quotes would be on the walls. There would also be a fundraiser to help with the cost of the remodel. Aspen Junior Hockey would cover the cost of the remodel, not SPARC. Aspen Junior Hockey would also determine who could use the designated AJH team rooms. The Aspen High School hockey team is considered part of AJH. Tim wanted to have more conversation about this. The staff here also has ideas on the space utilization. This is a good opportunity to work together on a solution for all groups, including the skating clubs for storage and work areas as well. Scott would like to re- evaluate all of the space downstairs and its usage. Scott stated SPARC would write a check for the storage space remodel, not the locker room remodel. Scott recommended approval for a motion to approve this remodel pending protocols with City of Aspen, Aspen Junior Hockey, Aspen Skating Club and Revolution Skating Club. The motion passed unanimously. Staff Comments: Family Fun day will be Saturday, May 7` Numerous local organizations are teaming together to make this a family play day at the Aspen Recreation Center (ARC). There will be specific times for scheduled events and prizes. This will be an annual event. Approval of Past Minutes: The minutes from 03 -01 -11 were approved. The April 5 meeting was cancelled. II. Discussion Items: 1. Monthly Financial Discussion: Pass sales are down about $14K. Daily admission is up. This could be due to the snowy weather we had. The Information Technology (IT) allocation is now included in the expenditures. Tim and staff will look into the expenditure side as well. 2. SPARC Funds directed toward ARC: See committee comments above. 3. User Group information: Jon Larson provided information on how much ice is used by user groups as well as tournaments. Scott wants to make sure the use of prime time ice is distributed fairly. Scott felt the collection of this data as well as how it is collected is important in determining what needs may be done the road for ice users. Scott wanted to know if there is a need for a third sheet of ice and maybe use the Aspen Ice Garden (AIG) for other programming. 4. Pool Locker Room Remodel: Tim will put together a selection of repair and replacement needs for the pool locker rooms. Each item would have an associated cost. They would then be prioritized as funding became available. Some of the items are locker replacement, drains, partitions and flooring. Gordon Gerson wanted to have the shower heads and faucets considered being replaced. III. Updates and Progress Reports: 1. AACP: Nothing will be done till the next City Council is elected. Patrick Kelty asked if the new economic data since the economy tanked two years ago will be considered. Also, the committee wanted to know if this is a guiding or regulatory document. 2. WiFi: WiFi has been installed in the Aspen Recreation Center, the Red Brick and the Aspen Ice Garden, and is available for public use. 3. Compressor /Refrigerant Replacement (AIG): This topic is set for the May 9 appropriations meeting with council. The AIG cost about $53K to maintain on a regular maintenance schedule. The LIA compressors cost about $20K for the regular maintenance. The AIG current Freon compressor refrigerant needs to be replaced by 2017 according the Environmental Protection Agency (EPA). If the current system were to go down, the system could not be replaced. The new parts and system would also be more energy efficient. The AIG will need to be shut down for 4 — 6 weeks. The current replacement cost is estimated at $460K. The art and antique shows would prefer to have the ice out for their events. Ideally, it is recommended to have the ice out for both of the shows and the replacement of the compressors. This would be the end of June through the middle of September. The work cannot be done while the ice is still in. The contractor would like to only mobilize once rather than around our schedule. The committee consensus was to move forward and get it done sooner than later and it appears there really is no choice. Tim will explain to the user groups during their meeting. IV. Action Items: 1. Sister Cities Flags: Tim will get the order in with the Sister Cities joined the program. They will be hung in the mezzanine above the center entrance. V. Other Business: 1. Electronic Presentation: Tim opened with an electronic presentation of the meeting agenda. The minutes from the last meeting and the agenda were sent electronically to each committee member. Tim had all agenda items projected in the meeting. The financial numbers are hard to read but the rest of the presentation went well. Meeting Adjourned at 4:20 PM Next regular meeting date and time: June 07, 2011 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **