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HomeMy WebLinkAboutcoa.lu.gm.221 E Main St.Explore Booksellers.29A-87 ( CASELOAD SUMMARY SHEET City of Aspen DATE RECEIVED: 8//8/7 PARCEL ID AND CASE NO. DATE COMPLETE: a 7.J7 073-6, 9A - 87 STAFF MEMBER: /� PROJECT NAME: EX Lore - 3Do/\.!/�� S e.11erS � r P EXern • c p CQnSltiona� ase Project Address: ' CIS % . 4 s • APPLICANT: / Q - • / .i e • Applicant Address -/ �. f"2„7,/;, REPRESENTATIVE : / :/ / G 6 Q- 5 :_rp29c 1T) Representative Address /Phone: G /3, D AS_ ' _/ e76 S- 02693 TYPE OF APPLICATION: C . O I r Merc / / f 9 - 1 9 9 P CXe fah an d iia n ct PAID: eg NO AMOUNT: V 4 00 P P kz \ 12-i - T erS 1 STEP APPLICATION: � ac-L-15 Z, \o�u- .I sb�FJr� P &Z MEETING DATE: 0G-1- 01,,erL PUBLIC HEARING:a NO - v- Pcpe r nc1- DATE REFERRED: INITIALS: re.., STEP APPLICATION: CC MEETING DATE: PUBLIC HEARING: YES NO DATE REFERRED: INITIALS: REFERRALS: Attorney Mtn. Bell School District K,..City City Engineer Parks Dept. Rocky Mtn Nat Gas Housing Dir. Holy Cross State Hwy Dept(GW) Aspen Water Fire Marshall State Hwy Dept(GJ) City Electric Fire Chief Bldg:Zon /Inspect Envir. Hlth. Roaring Fork Roaring Fork ,., Aspen Consol. Transit Energy Center S.D. Other FINAL ROUTING: DATE ROUTED: I1 9 'n 7 INITIALI/ \\'‘, City Atty City Engineer Bldg. Dept. Other: FILE STATUS AND LOCATION: it ' r • t ' qr Case Load Summary sheet for the Explore Booksellers Growth Management Quota System Exemption of a change in use and a conditional use modification Planner- Glenn Horn The City Planning and zoning commission reviewed the application at their regular meeting on October 6, 1987 and approved the applicants request to change the residential unit in the Book- store to retail space. The Planning and Zoning commission also approved the applicants request to add approximately 144 square feet of office /storage space to the back of the store. The conditional use modification was approved and the applicant was granted a special review to reduce the parking requirement from 9 parking spaces to 7. MEMORANDUM TO: Aspen Planning and Zoning Commission FROM: Glenn Horn, Assistant Planning Director RE: Explore Booksellers Growth Management Quota System Exemption for a Change in Use and Conditional Use Modification Review DATE: October 6, 1987 BACKGROUND APPLICANT: Katherine Thalberg APPLICANT'S REPRESENTATIVE: Michael Gassman LOCATION: Explore Booksellers 221 East Main Street, Aspen ZONING: 0 (Office) H (Historic Overlay) Jr\ PARCEL SIZE: 6,000 Square feet / k $$'"''���t - Vrpr SPA? % LTA r BUILDING SIZE: 3,806 Square feet T Z� ` e r or � � Se APP 'S PROPOSAL: The applicant is seeking appr. a' for two mi or chan es to an existing, historically designate., 'notable" structure. 1. Add 144 square feet of office storage space. 2. Convert an existing 650 square foot one- bedroom free - market apartment to retail commercial space. PERTINENT MUNICIPAL CODE SECTIONS: The applicants request has been reviewed according to the following three sections of the Municipal Code. 1. Modification of a conditional use, Section 24- 3.3(c)- Since a bookstore is a conditional use in the 0 (Office) zone district the code requires the appli- cant's proposal to be reviewed to insure its compati- bility with neighboring uses. 2. Change in Use from residential space to commercial space, Section 24 -11 (j) - The code permits the change in use from residential to commercial space subject to the analysis of impacts by the Planning and Zoning Commission (P &Z). i 4IP 3. Exemption form the allotment procedures of the Growth Management Quota System for a minor addition, Section 24 -11.2 (h) - The code permits the Planning Director and Building Inspector to approve minor additions to existing commercial uses subject to their review. REFERRAL COMMENTS: 1) City Engineer - The City Engineering Department has no problems with the applicant's proposal. They view the proposal as having negligible impacts on water, sewer, drainage, fire protection and traffic circulation (see attachment 1). 2) Historical Preservation Committee - The proposal is subject to review by the Historical Preservation Committee. 3) Public Comments - Attached for your consideration are several letters from the general public. PLANNING OFFICE COMMENTS Attachments 2 and 3 depict drawings of the proposed addition. The Planning Director has administratively approved the request for a commercial GMQS exemption to add approximately 144 square feet of commercial /storage space to the south side of the structure on the alley. The criteria for the modification of a conditional use (section 24- 3.3(c) are addressed below. CRITERIA - Whether the proposal creates negative impacts on pedestrian and vehicular circulation, parking,or noise. REVIEW - The proposal will not impact pedestrian and vehicular circulation, or noise. Presently, the bookstore and apartment have seven off - street parking spaces. The 0 (Office) zone calls for three parking spaces per 1,000 square feet of retail space. By special review, the P &Z may reduce the parking requirement but there are required to be at least 1.5 parking spaces per 1,000 square feet. Therefore, the Code requires between 5 and 12 parking spaces for the proposed land use. The applicant proposes changing one parking spot presently used for the one - bedroom apartment to parking for the converted retail space. The incremental parking impacts from the addition of 650 square feet of commercial space could be mitigated if the P &Z grants a special review parking reduction. CRITERIA - Whether the proposal will impact tourist or local orientation, character of the neighborhood employee base retail 2 square footage in the structure. REVIEW - Presently, the structure is approximately 3,800 square feet in size. The space in the building is allocated as shown in Table 1. Table 1 Existing Space Allocation Areas Square Feet Retail Space 2,640 Apartment 650 Storage /Office 510 The applicant proposes an addition to the office of 144 square feet and changing the apartment to retail space. The proposal is intended to display books and serve pastries and liquid refresh- ments in the new retail space. Explore's customers are both local and tourist but according to the applicant, the emphasis is on local customers. The fact that the store is open 365 days per year and that hours are the same in the off - season as the tourist season attest to the local orientation of the bookstore. CRITERIA - Whether the proposal substantially alters the external appearance. REVIEW - As depicted in attachments 2 and 3 the alteration will not have significant visual impacts particularly because the structural modification is being made on the side of the building facing the ally. The criteria for the GMQS exemption for a change in use (section 24- 11.2(j) are addressed below. CRITERIA - Whether the proposal has a negative impact on employee housing, parking, traffic, water sewer needs, fire and police protection, drainage, or any government services. REVIEW - The proposal will have negligible impacts in all of the areas listed above with perhaps the exception of employee housing. Presently, the space proposed for the change in use is a small, free - market apartment. It is possible that an employee of the community has lived in the apartment and will be displaced by the change in use. However, since the apartment is a free - market unit and not a deed restricted employee unit, the applicant has the right to house anyone at whatever rate the market will bear. Therefore, this cannot be considered an employee unit, regardless 3 of its occupancy. PL2NNING OFFICE RECOMMENDATION Based upon our review of the application and the pertinent sections of the Municipal Code, the Planning Office recommends approval of the applicants requests for a GMQS exemption for a change in use to permit the conversion of a residential dwelling unit to commercial /retail space, a modification of a conditional use to permit a 144 square foot expansion and special review approval to vary the parking requirement fronfffl parking spaces to 7. Additionally the following conditions are proposed. 1� Prior to the issuance of a building permit the appli- cant sha :'n th- -.. - .1 from t.- Histori Preservation Comm. -e. The applicant shall abide by all representations made within the application submitted to the Planning Office on August 17, 1987 including the drawings depicted in attachments 2 and 3 of this memorandum. By transmittal of this memorandum to the P &Z, the Planning Director, Alan Richman, also grants the applicant a commercial GMQS exemption to construct an addition to the subject property of approximately 144 square feet subject to the representations made in attachments 2 and 3. 8( / Imo l ' Gassman /gh I C 4 Growth Management Quota System Exemption And Conditional Use Modification and Expansion Application Explore Booksellers 221 East Main Street Aspen, Colorado Page 2 Explore Booksellers Growth Management Quota System Exemption and Conditional Use Modification and Expansion Application August 17, 1987 9 SUBMITTED TO: I? Aspen Planning Department 130 South Galena Street Aspen, Colorado 81611 303 - 925 -2020 OWNER /APPLICANT: Katharine Thalberg Explore Booksellers 221 East Main Street Aspen, Colorado 81611 303- 925 -5336 ARCHITECT: Michael Gassman Box 740 Aspen, Colorado 81612 TABLE OF CONTENTS 1. Summary of Application Page 4 2. Discussion of Application Page 5 & 6 3. Applicable Sections of the Land Use Code Page 7 & 8 4. Discussion of Review Criteria Page 9 - 22 5. Conclusion Page 23 Page 4. 1. SUMMARY OF APPLICATION Explore Booksellers is seeking approval to make two minor changes to its building: 1. Add 180 square feet of office and storage space. 2. Convert an existing 650 square foot one - bedroom free - market apartment to retail commercial (bookstore) use. - Explore is located at 221 East Main Street. It is zoned 0 office and subject to a historic overlay. Explore was the first project to make use of the historic overlay provisions of the Code in 1977 and as such was subject to extremely detailed review. It was established in another location in 1975 and has operated continually with the same local ownership, Katharine Thalberg, since then. Retail commercial is a conditional use in the office zone. Explore is abutted on each side by other retail commercial uses. Page 5 2. DISCUSSION OF THE APPLICATION 1. Office and Storage Space Addition The existing office and storage space in the book- store is inadequate for the volume of business and quality of service provided by the store. The existing office and storage space of 510 square feet allows space for only 3 cramped desks for a staff of 7. Because of inadequate storage space for books, the office space is also used for storage; further compromising its efficiency. Explore presently needs to add one more person to its staff but cannot because of lack of space. The proposed addition will enclose the space under an existing deck on the southwest corner of the building. It will be virtually invisible to any but the most determined viewer. It will not be visible from either of the public rights of way adjoining it, Main Street or the alley of Block 74, because of its location on the building and because of a cedar fence and extensive mature landscaping on the alley. Even if it could be seen, it would have very little effect on the appearance of the building. Approval of the HPC is required for this addition and is being sought in a separate, concurrent application. Page 6 2. Change in Use from Residential to Retail Commercial Explore proposes to convert an existing one - bedroom free - market apartment on the second floor of the building to retail space. Access will be by a new door at the top of the existing indoor stairway. Books will be displayed in this space and the complimentary coffee and tea service now located in the bay window on Main Street will be relocated to it. There will be several tables and chairs and fresh pastries prepared by Rebecca's will be sold. There will y� be no food preparation in the Explore building. /yv This addition will provide an ambiance and improvement in service which is increasingly common in larger more civilized cities but is still lacking in Aspen. It is important to keep in mind that this additional service will be very much a part of the bookstore operation and not a new restaurant -type business. It will be operated with the same bookstore staff and will use the existing cash register system. It is solely to provide an amenity to the store's clientele: a place to relax, look at books and have a cup of coffee or a snack without the pressure to vacate the table for the next hungry diner. The new space will also be made available without charge for use by literary or similar groups. The space vacated by the coffee, tea, art books, etc., will be used for expanded magazine display. A Page 7 3. APPLICABLE SECTIONS OF THE LAND USE CODE Amazingly enough this application requires review under 3 sections of the land use code. 1. Section 24 -11.2 (h) Exemption from the allotment procedures of the Growth Management Quota System to allow the addition of 180 square feet of office and storage space to an existing building. Explore is seeking approval under the provision of Section 24.11.2 (h) which allows an expansion of less than 250 square feet which is "accessory to or incidental to the principal use" to be approved jointly by the planning director and the chief building inspector. 2. Section 24 -11 -2 (j) Exemption from the allotment procedure of the Growth Management Quota System to allow a change in use within an existing building from residential to retail commercial. 3. 24.3.3 (c) Modification and expansion of a conditional use to allow the addition of 180 square feet of Page 8 office and storage space, and the change in use from residential to retail commercial described above. Page 9 4. DISCUSSSION OF REVIEW CRITERIA 1. SECTION 24 -11.2 (h): GMQS EXEMPTION FOR EXPANSION OF AN EXISTING COMMERCIAL USE OF LESS THAN 250 SQUARE FEET. Although the Code provides that small expansions (less than 250 square feet) may be approved by staff if they are "accessory to or incidental to the principal use "; for the sake of completeness it may be appropriate to discuss the review criteria that would apply to a larger expansion. Such an expansion may be exempted from the GMQS if it is shown that it will have "minimal or manageable impact upon the community and can be justified by the benefit which will accrue to the community." Explore submits that an expansion of 180 square feet of office and storage space will have not only "minimal or manageable impact ", but no impact whatsoever. on the other hand substantil benefits will "accrue to the community" if it is approved. Explore provides a valuable and unique service to the community; a full- service store Page 10 with personal service by people who know about books and an extensive inventory of a very large variety of books, not just the current best sellers. This type of personal bookstore, dedicated to literature and culture is becoming increasingly scarce all over the country because of increasing competition from chains and mass merchandisers peddling the newest fad. A good bookstore, like Explore should probably be regarded more as a non - profit cultural institution like ballet, music or art, than as a retail commercial enterprise like a t -shirt shop. Explore's customers are both local and tourist, but emphasis has always been put on serving the local reader. There are no on and off season hours; they are the same all year. Explore is open 365 days a year. There is no seasonal staff: the same staff, which is large by industry standards , is available all year. In addition to its strong local support, Explore is sought out in it's non -mall non - tourist oriented location by an increasing number of visitors. The fact is, good bookstores are getting very hard to find. The proposed additions are necessary to respond to this existing customer demand. Page 11 They will allow Explore to expand its hours into more evenings, and add an additional employee, but more than that, they will add a valuable amenity to the store and to the community. The review criteria suggested by the Code are as follow: 1. Employees and Employee Housing Explore currently needs one additional full time employee, to meet existing demand. But as noted above, office space is already very cramped and inefficient. This expansion will allow the store to function more efficiently and to provide improved service to the community. It is hard to comprehend the wisdom of a community forcing a business to operate inefficiently while that same community is demanding, by its patronage, expanded levels of service. There is certainly more benefit to the community from a full- service bookstore with a large staff than from a K -Mart type bookstore with virtually no staff at all. • Page 12 2. Parking Explore provides 7 parking spaces on site. No parking would be required for a bookstore in a commercial zone and only 3 spaces would be required if the total office space (existing plus proposed addition) were considered as a principal use and not as it exists: an accessory to the principal use. In any event this minimal expansion of storage and office space will have no effect on the parking demand. 3. Visual Impact on the Neighborhood The proposed addition will enclose the space under an existing deck on the southwest corner of the building. The change in the appearance of the building will be negligible, probably an improvement, and in any case invisible due to the existing mature landscaping, and an opaque, but attractive, cedar fence on the alley. 4. Demand on Services The proposed expansion will create no new demand on public services such as water, sewer, roads, drainage or fire protection. Page 13 The expansion will be entirely office and storage space and will contain no new bathrooms or cooking facilities. Page 14 2. SECTION 24.11.2 (j): GMQS EXEMPTION FOR A CHANGE IN USE OF AN EXISTING STRUCTURE. A change in use can be approved if it can be demonstrated that the change will result in "negligible growth impacts on the community ". Explore contends that the proposed change from residential to retail commercial is at least a wash, that retail commercial is no more growth inducing than residential, and that the change will possibly constitute a net growth reduction. While it is not exactly crystal - clear, and thus subject to some debate, it is certainly likely that growth demands and impacts are caused by housing (whether free-market or employee) and not by commercial , office, service, or other non - residential construction. With the exception of a summer tourist driving through town on his way to some place else (clearly not the mainstay of the Explore's clientele) every customer of Explore needs a place to live either temporarily (tourist) or permanently (local). Impacts on public services and utilities, and the environment are caused by the Page 15 addition of places to live and the resultant increase in population, not by the minor conversion of use proposed here. Explore's usefulness to the community as expressed by its increased patronage and success is an effect of the type of community we have all created, not a cause. As previously noted it is clearly a community benefit to have a bookstore of Explore's caliber. The slight expansion of commercial space proposed in this application cannot possibly have any effect on services or utilities, but the removal of an existing free - market housing unit must represent a decrease (admittedly very slight) in the demand for services and therefore a reduction in the rate of growth. Be that as it may, the review criteria outlined in the Code are as follow: 1. Employee Housing As discussed above, Explore currently needs an additional employee to help provide improved service, but does not have the space. The addition of expanded coffee and pastry service will be an improvement in the quality of service at Explore. It will allow people the time and comfort to look at the books and make Page 16 informed, intelligent choices. It is an amenity that is being used in other first -class bookstores throughout the country for similar reasons. Explore naturally hopes that the change will have a positive effect on sales, but equally as important is the effect it will have on people's feelings and perceptions of the store. Since the existing apartment is a free - market unit, its removal will have no effect on the employee housing pool, and as noted above will have a beneficial effect on growth demand. 2. Parking The Code requires 1 parking space for the existing one bedroom apartment, but none for a bookstore in a commercial zone, and 1 or 2 for a bookstore in an office zone. So depanding on one's point of view there is somewhere from a gain of 1 parking space to a loss of 1 parking space. If 1 additional parking is needed, Explore presently has excess parking available. 3. Traffic The effect of this change on traffic in general, one way or the other, has to be so slight as to easily qualify as "negligible ". oak "Mk Page 17 Since Explore is close to the commercial core and does not rely much on drive -in business there may be less traffic as commercial space than residential, but who knows? In any case it is not a measurable effect. 4. Demand in Services Since a residential unit is being removed, and as noted above demand for services is created by residents, not books, the net demand for services will decrease because of this change. Services upon which this conversion will place reduced demand enumerated in the Code are water, sewer, fire and police, drainage, road demands and governmental services. Page 18 3. SECTION 24 -3.3 (c): MODIFICATION AND EXPANSION OF A CONDITIONAL USE. The proposed expansion (addition of office and storage space) and modification (change from residential to commercial space) require approval. The review criteria parallel and overlap those for the GMQS exception to some extent and most have therefore already been noted, but to be complete they will each be discussed again. Explore believes that the proposed changes are not substantial and may be approved by the planning director without planning commission review. The review criteria which must be met in order for a modification and expansion to be considered "not substantial" are as follow: 1. The Change in the Operation of a Conditional Use is "Minor" Both the changes proposed in the existing use are minor. The expansion of office and storage space represents no change at all in the way Explore operates, it merely Page 19 will allow it to function a little more efficiently, and the expansion of commercial space will be used for the same purposes as presently; the display of books and serving or coffee. The addition of tables and chairs and the sale of pastries if a "change in the operating of a conditional use" at all is certainly a "minor" change. 2. "Changes which will not cause negative impacts on pedestrian and vehicular traffic circulation. As discussed above, it is entirely likely that the changes proposed will result in a positive impact on traffic circulation, but even if they don't, negative impacts will be "minor ". 3. "Changes which do not substantially affect the tourist or local orientation of the conditional use ". Page 20 It's hard to see how the proposed changes will have any effect on the tourist /local orientation of Explore at all. Explore's customers are people who love books and literature. They are both local and tourist. The proposed changes will improve Explore's service to book lovers, but cannot possibly have any effect on the distribution or either group. 4. "Changes which do not affect the character of the neighborhood." The neighborhood could be characterized as mixed commercial /residential. Although it is zoned office, there is little office space nearby; while there are other bookstores, coffee houses, various other retail commercial buildings and residences. Explore is abutted on both sides by commercial use. As a matter of fact, since the entire half -block of which Explore is a part is occupied by commercial uses, one would question the wisdom of its Office zoning designation. 4 * Page 21 The proposed changes will have no effect on the character of the neighborhood. If the "neighborhood" is assumed to be the entire city of Aspen, as it is for the purposes of liquor license considerations, the effect of the proposed changes will be even less. 5. "Changes which do not increase the use's employee base or the retail square footage in the structure." The effect of proposed changes on Explore's employee base has been discussed. The changes will expand the retail square footage by converting the existing apartment to retail space, but will add no additional retail space to the structure. The only expansion of the building will be used for office and storage. As previously noted this change will have a beneficial impact on both the operation of the bookstore and the surrounding community. Page 23 5. CONCLUSION This application meets or easily exceeds the relevent requirements of the land use code and should be approved. Its approval will result in an improvement in the quality of service of Explore Booksellers with no negative impacts on the community. The benefits to the community, which are substantial, far exceed the costs, which are none. Page 22 The intent of the expansion is only to allow the development of services presently offered by the store and to allow the provision of additional services desired by the store's customers. Can that be bad? 6. "Changes which do not substantially alter the external visual appearance of the building or its site." The proposed changes are mostly internal. The external changes as previously noted are extremely small and will not even be noticed by 99 out of 100 people. Even if they could see them, which they can't because of their location, existing landscaping, and the oft - mentioned beautiful cedar fence. S h k lilt k S 1. h �.� ..�... �^ I Y —f I I ,, t tr� r I II ` I [ Q \ f z W I 4 Ii I; �® I u [ I I W� II �' I iti1111i W �I i1�i��1i� c) k 1 4 ...r o 1 i _____it Rtc, - )11 : a 's . rcc €1 kai „Iv. L., i, z ,z..) L. ai .0 ,,,,.„„.. ‘ A • t °a 1 El I j 1 4 I I ; ii if Fli ,z, 4 1 i „ :I 4 , .. i , .,,..... I. '1 -c.k _ , } ,....,„ i . ,.... yi n F J `, I Io i v Q IL I ° l� 2 &�� it r / 1- 1 --- 'Of 1 ---ft ;' ki r- -\\< — Nit i .r \ ' a i' ^ 0 4 0 ei el Mtd �1 L. ,041. to T ' 7 ' I 111 PI a ( 1 1 1 II lin rill 1, • . <-_,—, if it ( 1 n T l 0 ,i Br I \ r \ . 1 i 3 t. Lin ' 1 MEMORANDUM TO: TOM SMITH JAY HAMMOND FROM: GLEN HORN, ASSISTANT PLANNING DIRECTOR DATE: AUGUST 24, 1987 RE: EXPLORE BOOKSELLERS CONDITIONAL USE REVIEW /GMP EXEMPTION Attached please find an application submitted by Michael Gassman on behalf of his client Katherine Thulberg, requesting a change in a conditional use and a GMP exemption for a change in use. The property is located a 221 East Main Street. Please review this application, and send comments to me by September 22, 1987. Please let me know if there are any problems. Thanks. CASELOAD SUMMARY SHEET City of Aspen DATE RECEIVED: 8/18fr7 PARCEL ID AND CASE NO. DATE COMPLETE: x 737- O73-a 9i9 -87 STAFF MEMBER: • I • i oo. s e. erS Ca ' E. ' ni• • s 6 ale_ PROJECT NAME: S.�' • Project Address: A+' APPLICANT: /' / • / e Applicant Address: o7a-/ REPRESENTATIVE: At A ! • 6QSf S .2‘9.5" Representative Address /Phone: AO. B, y 0 's� .s 3 TYPE OF APPLICATION: COm,Jercitz/ rGmp &en ahcei'onJ 4 >� c T Pkz PAID: NO AMOUNT: �90• Q dw-i s bCaD .e 1 STEP APPLICATION: z St n 1,0d0-•- tS`0e P &Z MEETING DATE: C9c-roVje" PUBLIC HEARING: NO -;, er nonce DATE REFERRED: INITIALS: cc :r e '� STEP APPLICATION: CC MEETING DATE: PUBLIC HEARING: YES NO DATE REFERRED: INITIALS: REFERRALS: K .City Attorney Mtn. Bell School District City Engineer Parks Dept. Rocky Mtn Nat Gas Housing Dir. Holy Cross State Hwy Dept(GW) Aspen Water Fire Marshall State Hwy Dept(GJ) City Electric Fire Chief Bldg:Zon /Inspect Envir. Hlth. Roaring Fork Roaring Fork Aspen Consol. Transit Energy Center S.D. Other FINAL ROUTING: DATE ROUTED: INITIAL: City Atty City Engineer Bldg. Dept. Other: FILE STATUS AND LOCATION: ` /PITRIN PLANNING OFFICE - 130 S. Galena Street Aspen, CO 81611 (303) 925 -2020 Date: / x ``� �e 1 (9 '61 M■c.1■ue G4 >S � n U �o (2 nh - - 1' - W Ask3e■ LO K1 L i�- RE: c-x etOre rlootzsailzcs Re -:cam Dear CA tcAgue-i This is to inform you that the Planning Office has completed its preliminary review of the captioned application. We have determined that your application IS NOT complete. Additional items required include: Disclosure of Ownership (one copy only needed) Adjacent Property Owners List /Envelopes /Postage (one copy) Additional copies of entire application Authorization by owner for representative to submit applica- tion Response to list of items (attached /below) demonstrating compliance with the applicable policies and regulations of the Code, or other specific materials A check in the amount of $ '" A. Your applicat is complete and we have scheduled it for review by the rIK^h; - 2 - o" ^yCs=... w.;u•.on We will call you if we need any additional information prior to that date. Several days prior to your hearing, we will call and make available a copy of the memorandum.. Please note that it IS NOT your responsibility to post your property with a sign, which we can provide you for a $3.00 fee. B. Your application is incomplete, we have not scheduled it review at this time. When we receive the materials we have requested, we will place you on the next available agenda. If you have any questions, please call G\eflrr morn the planner assigned to your case. Sincerely, ASPEN /PITRIN PLANNING OFFICE P S. SO r r, Oho T h .13 ck4.Te_ . S ap T. 2'L I S cc r. =4.1 Cori Qs S.co we cO...\d clO Cr O oc'to - GO Tv 0.-oot .. r r1/4-k au \p n eel Tu eoSTu s n rb �P b•-t Seer. y. MEMORANDUM To: Glen Horn, Planning Office ( From: Elyse Elliott, Engineering Department > Date: August 28, 1987 Re: Explore Booksellers Conditional Use Review /GMP Exemption The Engineering Department has no problem with this application, we view this to have negligible impact on water, sewer, drainage, fire protection and traffic circulation. I A, s ), n, Q.n Z C o 1 r -1--)I c} II , t c ■ 1 - 1 - H i �i � 0101 �� • i 1 ' ll��i i 1 ► i i : �i�' '; 1 MI ( , / 1, I , t _ I i i'l i 1 11 1 1 HI 1 q Vnik) ( 63101i .§. B 7;i- 11-to, 1 A r rar_.1' rr. - 3 T TJ r \ -=:. 1 \ 7 / , l_lE 1 t IMII Flit 4 1 i , . \ _:_ 1 � �Iii I t► 1 \ '',I i r „ „ii , — / 7 � ._ ,, , b m a._._, , ..._ M __ , `5 ,. .„...1, .,,, .i. w )„,,,,, ,,,,(, P ,i. k et Aspen Writers' Conference if; L 23 August 1987 up - Aspen /Pitkin Planning Department 130 South Galena Aspen, Coloarado 81611 Members of the Planning and Review Committee: On behalf of the Aspen Writers' Conference and many other groups who have benefitted from Explore Booksellers' community spiritedness, I'm writing in support of Katharine Thalberg's plan to expand and re- model Explore's base of operations in order to better serve Aspen's residents and visitors,with increased space for attractive activities. Few other businesses in this come - and -go town have such a solid and viable record of succeeding with integrity as essential, community- oriented enterprises. It is for this reason that I, my board, and my staff members encourage you not only to allow, but to expedite by all rightful means, Katharine's modest and reasonable construction proposal. Thank you for your attention. Resp ctfully Karen Chamberlain, Director and the Board and Staff of AWC Drawer 7726, Aspen, Colorado 81612 -7726 303/925 -3122 I A-r^rac - -' rn e n t t 4cx 1 o .<< -i n , 1 , , �n'�v MTh _, rj( , :_________ > F ii-it I D r -1 — m C • t I;_ CC% 33 yr 1 • a 1...---.., x (N77: do, /9,17 ( 1 P--62,,,, 4" 9 J�;� R 0 1 [n n x y a� ty0a -c GC cif i S[r 2 6' , , II(' c GvN.. dz k Ot aa (yL tie. /,(e cieict - � a- 2 i - ��L io e- W i ggal- -te. ,e, � .Aze z_c J k ui /` o ' G ` , - , y--cc C-ry' 2/ z-‚-‚- , OA- G c le C14,41 4- Gu-ata nJ F O lel mod' J�c e O ,P a l G� G� 77 - w0 .�o y 1 �eee /hzGZ�� 'e� -tug`' ,�- ea Etc ta.i ee ZZ vw L� r�' a- fi a.�e, af-s Ai-- --//-- _ �a 01 Ax _ .� JJ// e_ d_e i _ .o ' -� ",, ia � � /me �//J� .0,_ i , _ - gy- . p U I7A4° IL d /' .�,, L c „'C9 e. L�Ge • / te a A ./1 /��.�,- naat IIk /�� p �1 / - 4 ,�.� (/nn a" t a- U p _ 0 t�A i/i). �a,a4“./i. ,a- ruen � G,_/ a -L T �tL Lc- v i x el O�-t D 4-1-4.--1.-e d O� ,2� - zee . v „ �u� » /1 a o o � ,!`�Lfa -r r o - o - oe i I•-0 kA am Cf _1 �� cc • % /ALA acct cLLel a.-42-0 b - .� et o � / � A e etc a/ 1 i d Iii 1 pa 9_e `c !/ t �J Lie . / G 4t o //1'� a-0 -1-1 -1 yFli! °��tv /LC eiLta arc-0-A- / E-t — G �yyt.cv�2y, GAD GC (/ / UX &J �k d' . 1 2.2 u e - /Izt=e 676 h CIO eCC -EZI -Led cz):44 ' s WALTER H. GANZ Post Office Box 1g9g • Aspen, Colorado 81612 • 3 -7 August 31, 1987 Pitkin County Planning and Zoning Commission County Courthouse 506 E. Main Aspen, Colorado 81611 To the Members of the Planning and Zoning Commission: This is a letter of behalf of Explore Booksellers and Katherine Thalberg who, I understand, have applied for permission to open a coffee and food serving facility on the second floor of the building now occupied on Main Street by Explore Booksellers. As a longtime customer of Explore Booksellers, I am fairly familiar with the conduct of the bookselling operation and the present, limited service of tea and coffee. As you probably know, customers like to come in and browse and, perhaps, sit for a while with a book and refreshments. This is a wonderful institution and an asset to Aspen's atmosphere. I am sure that the expansion of the second floor would not basically change the nature of the business and that we are dealing here primarily with a bookstore and not a new restaurant operation. I hope you will see your way to granting the necessary authorization so that Ms. Thalberg can proceed with her plans. Sincerely yours, Walter Ganz cc: Katherine Thalberg ( 1 aspen community & institute committee PO Box 11719, Aspen, Colorado 81612, 303/925 -2041 S? 3 August 31, 1987 Pitkin County Planning and Zoning Commission County Courthouse 506 East Main Aspen, Colorado 81611 Dear Members: Explore Books has for many years served as an important source of reading materials and registration point for members of the Aspen Community & Institute Committee and the participants in seminars sponsored by the Committee. We have developed a close relationship with the bookstore and with its owner, Katherine Thalberg, and we are impressed with the responsible manner in which she conducts her business. On behalf of our members, I wish to support Ms. Thalberg's application to extend her present service of refreshments from the first floor to the second floor so that her customers can browse and enjoy the atmosphere of the store more fully. We do not think that the new use would essentially change the present nature and conduct of Explore Booksellers, and we hope that you will give every consideration to supporting the applicant's request. Sincerely, Al Myers Vice Chairperson cc: Katherine Thalberg Al Myers 1 A G E N D A ASPEN PLANNING AND ZONING COMMISSION October 6, 1987 - Tuesday 5:00 P.M. City Council Chambers 1st Floor City Hall REGULAR MEETING I. COMMENTS Commissioners Planning Staff II. MINUTES August 18, 1987 III. NEW BUSINESS A. Lee Stream Margin Review IV. PUBLIC HEARING A. Explore Booksellers GMP Exemption and Conditional Use B. Revisions to Residential Zone District Regulations V. ADJOURN MEETING A.COV MEMORANDUM TO: Aspen Planning and Zoning Commission FROM: Nancy Caeti, Planning Office RE: Your Next Agendas DATE: Oct. 1, 1987 Following is your schedule through the end of October: October 13 - Work Session - Annexation Plan Element October 20 - Regular Meeting - Mun. Code Amendment: Office zone Church /Day Care Center, Goodman Stream Margin Review and FAR Code Amendments (con't) October 27 - Complete work on FAR Amendments (if necessary) Nothing yet has been scheduled for November, but you can expect a heavy workload because we will be starting the adoption of the revised Land Use Regulations. A.NEXT MESSAGE DISPLAY Bill Drueding From: Carolyn Hardin Postmark: Oct 29,90 9:08 AM Status: Previously read Subject: Explore Message: FYI -- Explore is applying for a full service liquor license. Hearing is scheduled for Nov. 12. X Jti28to MEMORANDUM TO: Paul Taddune, City Attorney FROM: Bill Drueding, Zoning Officer 0 DATE: June 28, 1988 RE: Explorer Booksellers 221 E. Main You requested that I investigate any possible zoning violations at the above property. My investigation revealed that Explorer Booksellers; located in the Office Zoning Category, went through a GMP exemption and Conditional Use Review in August, 1987. They received P & Z approval to add 180 square feet of office and storage space and to operate a "coffee house ". They would serve beverages and pastries to their patrons. Case #29A- 87. On June 27, 1987 at 11:30 a.m., accompanied by Building Official, Jim Wilson, I went to the above address. Located on the second level was a "coffee house ". There were. about 5 tables, one waitress, and a limited menu of coffees, teas, soups, salads and pastries. I spoke with Katherine Thalberg advising her that you requested I look into the situation. She further explained the operation to me. There is not any _food preparation on site. The operation does not fit the new definition of a restaurant as described in the Zoning definitions. Although salads and soups were not mentioned in the August, 1987 application, I do not feel this additional fare changes the substance or intent of approval and thus I feel there is no zoning infraction at Explorer Booksellers. According to Jim Wilson, the new activity may have some building code issues. Wilson is dealing with Katherine Thalberg on these issues. Advise me if you want further action. BD /tw cc: Alan Richman Glen Horn CIT t VSPEN 130 •: 't' t,i - F.;t reet asp r. tk 3fi3 91`; -? • I November 22, 1988 Katherine Thalberg EXPLORE BOOKSELLERS AND COFFEEHOUSE 221 East Main Street Aspen, CO 81611 Hand Delivered Dear Katherine, It has been brought to my attention (by way of your advertisement in the November 12, Times Daily) that you intend to serve food and beverages for a "Thanksgiving Feast ". The record of your conditional use permit indicates that you received approval to serve liquid refreshments and pastries. Apparently, the Zoning Department later expanded the interpretation of that approval to include soups and salads. It appears that your meal as proposed, violates the conditions of your approval. I do not wish to cause you a major inconvenience at this late date. Be assured that the City will not take any action at this time. I would like to warn you, however, that any future food service beyond the approved beverages, pastries, soups and salads may result in your being cited for violation of your Conditional Use permit. If you desire to expand your approved food service, I suggest that you contact the Planning Department at 920 -5090 regarding the procedures necessary to modify the conditions of your Conditional Use permit. If you have any questions, please call me at 920 -5090. Sincerely, ; / Francis Krizmanich `JVVVr- J;;HNYYV 4 t ' i (. C' r 1,i�a: GR r _ r q r i , r liJ.1 4,1 1 1 4' < ` ' \ ■■' \ 6 O- 1' ty J .7.7. , o /!'. Z m° iI • o z 2 t 1001' LW 0 O x 0 uJ !vO , at9 0 W _ i.,... b cu ro m G rH�p 0 u 6 • CS 0 H it i �. N x r° O a .� ' r 4 W .0 U N .• Ci 0 N N ri 0I N 0 m ( H W W C P. . W 0 � o o `� F x w o 6 ( i BE t \ a if o id 1 Y \\A\ ' 1 PUBLIC NOTICE RE: EXPLORE BOOKSELLERS GMP EXEMPTION AND CONDITIONAL USE NOTICE IS HEREBY GIVEN that a public hearing will be held on Tuesday, October 6, 1987, at a meeting to be held at 5:00 P.M. before the Aspen Planning and Zoning Commission, in the City Council Chambers, on the first floor of City Hall, 130 S. Galena Street, Aspen, Colorado, to consider an application from Explore Booksellers to alter the use of a conditional use in the O- Office Zone District and a GMP exemption request to change an existing residential unit to office /storage space. The applicants property is located at 221 E. Main Street, Aspen, Colorado. For further information contact the Aspen /Pitkin Planning Office, 130 S. Galena Street, Aspen, Colorado 81611, (303) 925- 2020, ext. 298. s/c Welton Anderson Chairman, Aspen Planning and Zoning Commission MEMORANDUM TO: Aspen Planning and Zoning Commission FROM: Glenn Horn, Assistant Planning Director RE: Explore Booksellers Growth Management Quota System Exemption for a Change in Use and Conditional Use Modification Review DATE: October 6, 1987 BACKGROUND APPLICANT: Katherine Thalberg APPLICANT'S REPRESENTATIVE: Michael Gassman LOCATION: Explore Booksellers 221 East Main Street, Aspen ZONING: 0 (Office) H (Historic Overlay) PARCEL SIZE: 6,000 Square feet BUILDING SIZE: 3,806 Square feet APPLICANT'S PROPOSAL: The applicant is seeking approval for two minor changes to an existing, historically designated, "notable" structure. 1. Add 144 square feet of office storage space. 2. Convert an existing 650 square foot one - bedroom free - market apartment to retail commercial space. PERTINENT MUNICIPAL CODE SECTIONS: The applicants request has been reviewed according to the following three sections of the Municipal Code. 1. Modification of a conditional use, Section 24- 3.3(c)- Since a bookstore is a conditional use in the 0 (Office) zone district the code requires the appli- cant's proposal to be reviewed to insure its compati- bility with neighboring uses. 2. Change in Use from residential space to commercial space, Section 24 -11 (j)- The code permits the change in use from residential to commercial space subject to the analysis of impacts by the Planning and Zoning Commission (P &Z). 3. Exemption form the allotment procedures of the Growth Management Quota System for a minor addition, Section 24 -11.2 (h) - The code permits the Planning Director and Building Inspector to approve minor additions to existing commercial uses subject to their review. REFERRAL COMMENTS: 1) City Engineer - The City Engineering Department has no problems with the applicant's proposal. They view the proposal as having negligible impacts on water, sewer, drainage, fire protection and traffic circulation (see attachment 1). 2) Historical Preservation Committee - The proposal is subject to review by the Historical Preservation Committee. 3) Public Comments - Attached for your consideration are several letters from the general public. PLANNING OFFICE COMMENTS Attachments 2 and 3 depict drawings of the proposed addition. The Planning Director has administratively approved the request for a commercial GMQS exemption to add approximately 144 square feet of commercial /storage space to the south side of the structure on the alley. The criteria for the modification of a conditional use (section 24- 3.3(c) are addressed below. CRITERIA - Whether the proposal creates negative impacts on pedestrian and vehicular circulation, parking,or noise. REVIEW - The proposal will not impact pedestrian and vehicular circulation, or noise. Presently, the bookstore and apartment have seven off - street parking spaces. The 0 (Office) zone calls for three parking spaces per 1,000 square feet of retail space. By special review, the P &Z may reduce the parking requirement but there are required to be at least 1.5 parking spaces per 1,000 square feet. Therefore, the Code requires between 5 and 12 parking spaces for the proposed land use. The applicant proposes changing one parking spot presently used for the one - bedroom apartment to parking for the converted retail space. The incremental parking impacts from the addition of 650 square feet of commercial space could be mitigated if the P &Z grants a special review parking reduction. CRITERIA - Whether the proposal will impact tourist or local orientation, character of the neighborhood employee base retail 2 square footage in the structure. REVIEW - Presently, the structure is approximately 3,800 square feet in size. The space in the building is allocated as shown in Table 1. Table 1 Existing Space Allocation Areas Square Feet Retail Space 2,640 Apartment 650 Storage /Office 510 The applicant proposes an addition to the office of 144 square feet and changing the apartment to retail space. The proposal is intended to display books and serve pastries and - ments in the new retail space. Explore's customers are both local and tourist but according to the applicant, the emphasis is on local customers. The fact that the store is open 365 days per year and that hours are the same in the off - season as the tourist season attest to the local orientation of the bookstore. CRITERIA - Whether the proposal substantially alters the external appearance. REVIEW - As depicted in attachments 2 and 3 the alteration will not have significant visual impacts particularly because the structural modification is being made on the side of the building facing the ally. The criteria for the GMQS exemption for a change in use (section 24- 11.2(j) are addressed below. CRITERIA - Whether the proposal has a negative impact on employee housing, parking, traffic, water sewer needs, fire and police protection, drainage, or any government services. REVIEW - The proposal will have negligible impacts in all of the areas listed above with perhaps the exception of employee housing. Presently, the space proposed for the change in use is a small, free - market apartment. It is possible that an employee of the community has lived in the apartment and will be displaced by the change in use. However, since the apartment is a free - market unit and not a deed restricted employee unit, the applicant has the right to house anyone at whatever rate the market will bear. Therefore, this cannot be considered an employee unit, regardless 3 of its occupancy. PLANNING OFFICE RECOMMENDATION Based upon our review of the application and the pertinent sections of the Municipal Code, the Planning Office recommends approval of the applicants requests for a GMQS exemption for a change in use to permit the conversion of a residential dwelling unit to commercial /retail space, a modification of a conditional use to permit a 144 square foot expansion and special review approval to vary the parking requirement from 12 parking spaces to 7. Additionally the following conditions are proposed. 1. Prior to the issuance of a building permit the appli- cant shall obtain the approval from the Historical Preservation Committee. 2. The applicant shall abide by all representations made within the application submitted to the Planning Office on August 17, 1987 including the drawings depicted in attachments 2 and 3 of this memorandum. By transmittal of this memorandum to the P &Z, the Planning Director, Alan Richman, also grants the applicant a commercial GMQS exemption to construct an addition to the subject property of approximately 144 square feet subject to the representations made in attachments 2 and 3. Gassman /gh 4 ,.-r chr+ler\ # MEMORANDUM To: Glen Horn, Planning Office From: Elyse Elliott, Engineering Department 2 Date: August 28, 1987 Re: Explore Booksellers Conditional Use Review /GMP Exemption The Engineering Department has no problem with this application, we view this to have negligible impact on water, sewer, drainage, fire protection and traffic circulation. A,ti ch nnafl1 Z I. C 0 r lit 3 _ c i } 0 r j� r ,, ,,,.._,,,,,,., ,,,__,._ / i ii l i ii , , 1 ,/ 1 • y milli, 1 - P-1, Q e . S o ( - i tlr, p p >I P# g - • ji 1 A-r-rac -1 -+ met et 3 0 S S tr, iol r Z 1! 1 1 1L 1 __,I( . 2___ > 1 (iiit ij 1 0 rni I\ i (f i x Q�''' v fi G Ir w D Aspen Writers' Conference , AUG 2 7 1987 23 August 1987 1 __. Aspen /Pitkin Planning Department 130 South Galena Aspen, Coloarado 81611 Members of the Planning and Review Committee: On behalf of the Aspen Writers' Conference and many other groups who have benefitted from Explore Booksellers' community spiritedness, I'm writing in support of Katharine Thalberg's plan to expand and re- model Explore's base of operations in order to better serve Aspen's residents and visitors,with increased space for attractive activities. Few other businesses in this come - and -go town have such a solid and viable record of succeeding with integrity as essential, community- oriented enterprises. It is for this reason that I, my board, and my staff members encourage you not only to allow, but to expedite by all rightful means, Katharine's modest and reasonable construction proposal. Thank you for your attention. Resp ctfully 4.eni6p Karen Chamberlain, Director and the Board and Staff of AWC Drawer 7726, Aspen, Colorado 81612 -7726 303/925 -3122 WALTER H. GANZ Post Office Box 1 999 • Aspen, Colorado 81612 • 3 SE- 3 August 31, 1987 Pitkin County Planning and Zoning Commission County Courthouse 506 E. Main Aspen, Colorado 81611 To the Members of the Planning and Zoning Commission: This is a letter of behalf of Explore Booksellers and Katherine Thalberg who, I understand, have applied for permission to open a coffee and food serving facility on the second floor of the building now occupied on Main Street by Explore Booksellers. As a longtime customer of Explore Booksellers, I am fairly familiar with the conduct of the bookselling operation and the present, limited service of tea and coffee. As you probably know, customers like to come in and browse and, perhaps, sit for a while with a book and refreshments. This is a wonderful institution and an asset to Aspen's atmosphere. I am sure that the expansion of the second floor would not basically change the nature of the business and that we are dealing here primarily with a bookstore and not a new restaurant operation. I hope you will see your way to granting the necessary authorization so that Ms. Thalberg can proceed with her plans. Sincerely yours, AP Walter Ganz • cc: Katherine Thalberg aspen community & institute committee PO Box 11719, Aspen, Colorado 81612, 303/925 -2041 SEP 3 August 31, 1987 Pitkin County Planning and Zoning Commission County Courthouse 506 East Vain Aspen, Colorado 81611 Dear Members: Explore Books has for many years served as an important source of reading materials and registration point for members of the Aspen Community & Institute Committee and the participants in seminars sponsored by the Committee. We have developed a close relationship with the bookstore and with its owner, Katherine Thalberg, and we are impressed with the responsible manner in which she conducts her business. On behalf of our members, I wish to support Ms. Thalberg's application to extend her present service of refreshments from the first floor to the second floor so that her customers can browse and enjoy the atmosphere of the store more fully. 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Or O O O O 0 O 0 ... //— , -, SEP 21 B7 e - 4'1 , v,AiQ2- Gb"� "_�LOd�,�I,,L_ � i ��7�Pi l� r 9 " : )cr icAa- .- azi-eAt'; 4 / :, - ) & ./,-/- bte-11-16t at- " A-t d c L --- 7 0 11-to-aAce - l if t � �� rte 0 "— ;t J ± 4 �°` 4 4.a.a' , �� ( tti dAy-omA-.0-4 /0 _,,Y4 - 7 - €27;61- t-,r14 A , , , f / t rt im° z)-ct-z i ' ' ' e pt ML i wirt-eA-e- n d _t e2 r iati-2 /a' 0 ° k- �p.��� t, Are ad(-4° (,, 0 L ,z, , _ 1 , aA „_01, A t i ; set a.r) ; ..A a 1/ , I 7 W fa 9-e � / - � izacts-e- e u "0-4--' � ,yam , Cec- �2'-e' / . din; �� �a d-0 ale e " 7 OWNERSHIP AND ENCL..,BRANCE REPORT 2553AB $100.00 Made F Michat:l Ga ssman STEWART TITLE OF ASPEN, INC. HEREBY CERTIFIES from a search of the books in this office that the owner of Lot,:; 0 and E Block 74 CITY AND 'ioWNS1'I'F: OF ASPEN Situated in the County of Pitkin, State of Colorado, appears to be vested in the name of Kat.heri.ne 'I'Ra'.I. bur q and that the above described property appears to be subject to the following: None EXCEPT all easements, right -of -ways, restrictions and reservations of record. EXCEPT any and all unpaid taxes and assessments. This report does not reflect any of the following matters: 1) Bankruptcies which, from date of adjudication of the most recent bankruptcies, antedate the report by more than fourteen (14) years. 2) Suits and judgments which, from date of entry, antedate the report by more than seven (7) years or until the governing statute of limitations has expired, whichever is the longer period. 3) Unpaid tax liens which, from date of payment, antedate the report by more than seven (7) years. Although we believe the facts stated are true, this Certificate is not to be construed as an abstract of title, nor an opinion of title, nor a guaranty of title, and it is understood and agreed that Stewart Title of Aspen, Inc., neither assumes, nor will be charged with any financial obligation or liability whatever on any state- ment contained herein. Dated at Aspen, Colorado, this 0Gth day of Atiqu .5 L A.D. 19 at 8:00 A.M. STEWART TITLE OF ASPEN, INC. BY 4 %Q Authorized Signature 1.y r X 99 BOOK ecfLILL1 3 221 East Main Aspen, Colorado 81611 303/925 -5336 18 August 1987 Planning Office City of Aspen 130 South Galena Aspen, Colorado 81611 To the Planning Office: This letter is to inform you that Michael Gassman is the architect working with me on some proposed minor changes to Explore Booksellers, and that Michael is fully authorized to act on my behalf in this matter, submitting applications and seeking approvals and in any other business related to this project. Thank you for your consideration. Y. s truly, Katharine Thalberg