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HomeMy WebLinkAboutcoa.cclc.min.101911 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF OCTOBER 19, 2011 Vice - chair, Don Sheeley called the meeting to order at 8:30 a.m. Commissioners in attendance were: Riley Tippet and Kiki Raj. Excused were Andrew Kole and Bill Dinsmoor. Absent were Terry Butler and Siam Castillo. Motion: Don moved to approve the minutes of 9/21/11 second by Riley. All in favor, motion carried. 12 days of Aspen Julie Hardman, Special Event Manage of ACRA Julie introduced Hannah Christian formerly with the youth center as their new full time employee that will be spearheading the 12 days of Aspen. Lisa Jennings has been hired through the winter and she works at the Ritz. Hannah said up to date we are trying to compare the last two years events and see what should happen this year. The idea is to enhance the downtown during the holidays. Skating parties and live reindeer were well attended. We have contacted the non - profits as a collaborative. The City is doing a bonfire and fireworks. All events are free and open to the public. Santa will be on a fire truck. Julie said the budget is $17,000 for the entire event. That includes the calendar and contract labor. We have about $1,000 left to bring in something new and exciting. Hannah said the skating party and reindeer were successful. Hopefully Cp burger will sponsor a skating party and free up some budget money. Kiki said the cost is $4. for skates and $4 for rental. Don asked for the numbers on the skating event. Julie said she would provide them. Lisa said Jill Sheeley will do story telling at the Hotel Jerome. Last year's attendance was 60 people which is great for the Hotel. Lisa said they are in contact with the Art museum or have an ornament making party. Lisa said she would also like to have a smores party at the fire pit. Hannah said Rocky Mtn. chocolate will donate the supplies. 1 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF OCTOBER 19, 2011 Julie said 100 ornaments were handed out at the airport and we gave away 150. The intent is to order 250 this year. Lisa said they had 5,000 calendars printed. Don asked for the numbers that attended this past year. Lisa requested the board's help with estimates on the graphics for the calendar. Riley said he would do some research. Don said he would distribute the calendars. Don also mentioned a lighting contest in conjunction with the 12 days of Aspen. Kiki suggested a holiday concert. Hanna said she has been checking with the students to see who will be around. Julie said in the past we have had carolers but we were hoping to keep costs down and have the students sing. Julie said they will have music. Kathy suggested having the Historical society employees dress up and walk around town and be near the music. Kathy said she will check on the lighting contest — window display — and the guidelines. Julie also mentioned promoting a Holiday drink at the local bars. Riley said it would be a great idea to have the lighting kick off the same day Dec. 20 and have the contest run through January 20` Possibly use solar lighting in the contest. Kathy asked the CCLC members to also research solar lights for windows. Don suggested doing the calendar in green this year. All agreed. Julie said the ornaments might incorporate the 12 days of Aspen logo on them and the date. Up lighting update Kathy said the proposal came in this week and it is being reviewed by the Parks Department and then Randy Ready will make the determination if it can be put on a council work session. It would be great if we could incorporate the up- lighting into the 12 days of Aspen since their event staged on Mill. 2 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF OCTOBER 19, 2011 Commissioner comments Kiki brought up the snow polo and all the controversy. Snow polo is something that Aspen needs. It brings in people and it is at a time when nothing is going on in town. All agreed that polo is good for Aspen. MOTION: Don made the motion that CCLC supports the snow polo; second by Kiki. All in favor, motion carried. Andy Gillis — MRI — Mountain Roll Offs out of Carbondale. Andy said he is taking over the trash for all city buildings. Andy is interested in replacing the Brand bldg. and other alley compactors to smaller ones. Don suggested Andy talk to the property managers and the engineering department who issues encroachments. Many years ago the city implemented getting rid of dumpsters. Waste Mgt got the brand alley and BFI got the Red Onion alley. Since then Waste Mgt. bought out BFI. The idea is to approach each alley and see how we can offer service and make it competitive. We are currently working on a transfer station at the Mid Continent in Carbondale. Don apologized to the new members and expressed his concern that no one was at the meeting. The board operates in good fashion when all the members are present. It is extremely upsetting that people in town are not coming to the CCLC meetings. Members on the board need to contact Kathy when they are not coming to a meeting. MOTION: Don moved to adjourn, second by Riley. All in favor, motion carried. Meeting adjourned at 9:30 a.m. v� Kathleen J. ' trickland, Chief Deputy Clerk 3