HomeMy WebLinkAboutagenda.council.regular.20111025 Continued CITY COUNCIL AGENDA
October 25, 2011
3:00 P.M.
I) Call to Order
II) Roll Call
III) Scheduled Public Appearances
IV) Citizens Comments & Petitions (Time for any citizen to address Council on issues NOT on
the agenda. Please limit your comments to 3 minutes)
V) Public Hearings
a) Ordinance #28, 2011 — Lift One Lodge Final PUD
c) Resolution #69, 2011 - Contract Geothermal Test Well
VI) Adjournment
Next Regular Meeting November 14, 2011
COUNCIL'S ADOPTED GUIDELINES
• Stick to top priorities
• Involve others in community problem solving
• Be thorough, deliberate and accountable for consequences when making decisions
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THE CITY OF ASPEN
MEMORANDUM
TO: Mayor and City Council
FROM: John Laatsch —Project Manager
Scott Chism -- Parks Planner
THRU: Randy Ready — Assistant City Manager
Scott Miller — Capital Asset Director
Jeff Woods — Manager of Parks and Recreation
DATE OF MEMO: October 21, 2011
MEETING DATE: October 25, 2011
RE: Galena Plaza — Criteria Design Presentation
REQUEST OF COUNCIL: Staff is presenting the Galena Plaza Criteria Design Plan to City
Council for approval. Staff is further seeking to obtain Council direction to proceed with the
project from the Criteria Design phase to the Detail Design phase.
PREVIOUS COUNCIL ACTION: City of Aspen Asset Department staff obtained Council
approval authorizing funding and staff time to provide primary design services for the
comprehensive design of the roof restoration to the City's Parking Garage, revisions to North
Galena Street, Library Alley and a plaza/roof expansion over the open second level of the garage.
• February 1, 2011 Joint City Council /BOCC direction to continue design of
Concepts
• July 19, 2011 City Council Work Session direction to continue with Criteria
Design Plans
BACKGROUND: In April, 1998 Walker Parking Consultants were retained to review and
report on the condition of the garage to protect the investment and to maximize the useful life of
the parking structure in a cost effective and efficient manner. Short and long term repair
recommendations were made both for the rooftop Plaza and the parking structure. Drainage
issues for the plaza and the structure were noted in this report titled, "Condition Review."
The 2005 Walker Parking Consultants report titled, "Plaza Level Walk Through Assessment,"
recommended complete removal of the existing plaza, including the wear surface, sod and
landscaping, concrete and all plaza sidewalk pavers to the limits of the garage facility's
foundation wall. The recommendations then included the installation of a new waterproofing
system and concrete wear surface to the garage roof and a new plaza design surface. This new
waterproofing system, which will utilize the most modern green roof construction technologies,
will extend the service life of the facility. This recommendation was repeated again in the 2007
Page 1 of 4
1
THE CITY OF ASPEN
Walker Parking Consultants report, a supplement to the "Plaza Level Walk- Through
Assessment." The 2007 report included an Opinion of Probable Repair Cost of $1,920,000.
In September, 2008 following a competitive selection process, Carl Walker, Inc. was selected as
the preferred garage roof repair consultant.
The design team, includingstaff$bm the Asset and Parks Departments, held a Community Open
House at the Rio Grande building on May 20, 2010 with a 12:00 pm and a 5:30 pm session. The
open house presented significant information in four areas:
• Project Need: existing conditions of the garage and the garage roof waterproof
membrane;
• Value of the garage to the community and the monetary value of the garage;
• Activity of the Pitkin County Library, including the report, "Library Use and Space
Analysis" and considerations for possible plaza/roof expansion over the open second
level of the garage;
• Development of "sketch" concepts and identification of opportunities and constraints
from numerous preceding meetings with agency and utility stakeholders.
From late 2010 through to the present, the City's design team and the Library Architectural
design team have been coordinating a linked design effort for the garage roof waterproofing
repair /Galena Plaza replacement and a proposed Pitkin County Library building expansion.
DISCUSSION: The design team held a second Community Open House at the Rio Grande
building on September 15, 2011, again with 12:00 pm and 5:30 pm sessions. A series of
questions were presented to the public intended to guide the Criteria Design process. (Refer
Attachment E) Public preference was solicited for the three (3) design concepts presented
previously to Council:
• Option One: "Park"
• Option Two: "Quad"
• Option Three: "Plaza"
A clear majority of the public response favored a "Park" conceptual structure for the rooftop
public space. Public response also favored design elements that are reflected in the proposed
Galena Plaza Criteria Design Plan including:
• Grand Staircase linking plaza level to Rio Grande Park level;
• Garage roof expansion that provides additional public Open Space and overlook areas;
• Open space appropriate for Special Events, both large and small;
• Amphitheatre /performance space with orientation to Red Mountain/Rio Grande Park;
• Enhanced structure for existing garage elevator
Utilizing the information from the second Community Open House as well as information that
has been collected to date from Council and individual stakeholder meetings, the design team has
developed a comprehensive Galena Plaza Criteria Design Plan that encompasses the garage roof,
North Galena Street and Library Alley. (Refer Attachment A)
Page 2 of 4
•
r
THE CITY OF ASPEN
The proposed Galena Plaza Criteria Design Plan addresses the following criteria driven elements
that form the structural backbone of the design:
• Garage Waterproofing and Surface Restoration
• Pedestrian Circulation / and Quality People Space
• "Park" Design Character
• Vehicle Circulation
• Public Programming
• Storm Drainage Innovation
• Library Interface
The proposed Criteria Design Plan creates connected pedestrian oriented spaces between Main
Street, Pitkin County Library and Rio Grande Park utilizing a vocabulary of naturalistic forms
and elements. Implementation of an enhanced paving scheme at the northern terminus of Galena
Street together with the introduction of large vegetated areas will change the character of the
street corridor into a pedestrian focused and friendly place. The pedestrian walks are designed
with generous widths and curvilinear forms to provide convenient connections between
destinations while still providing an enjoyable and beautiful walking experience. A rhythm of
movement into and through the greater Galena Plaza space from both north and south is created
with proposed paving patterns, stone seats and attractive, effective lighting. Library Alley is
proposed to become a one -way vehicular route exiting onto Main Street. A reconfiguration of
Sheriff and Police vehicle parking is proposed that limits parking on Galena Street and
introduces other dedicated on- street and off -street parking areas.
The actual area of garage roof will be transformed into a central open park lawn that will have
subtle land forms along the sides to allow groves of medium sized deciduous trees to provide
shade, color and form to the park setting. An amphitheater with seating terraces suitable for
outdoor music and theater performances is sited at the expanded northern edge of the public open
space to take full advantage of excellent views to the Roaring Fork River and Hunter Creek
Valley /Red Mountain. The northwest corner of the garage roof will be activated by both the
terraced amphitheater and a proposed children's play area. At the northeast comer of the space,
an overlook terrace with cafe tables and a seasonal shade canopy has been sited adjacent to the
`grand staircase' and above the parking garage entry to provide a comfortable place to eat lunch
or simply enjoy the view while engaging visitors at both park/plaza and street levels.
Because the proposed Library Expansion is contingent upon voter approval in November 2012,
the proposed Criteria Design Plan has been developed in order to allow this project to proceed
regardless of a Library Expansion. An alternative "No Library Expansion" supplemental design
plan has been developed by the design team that integrates into the developed Criteria Design
Plan in the case of the proposed Library Expansion not occurring. This "No Library Expansion"
design plan will be presented at the work session.
FINANCIAL /BUDGET IMPACTS: A more detailed project costing effort necessary for the
Criteria Design has been initiated. Staff will be evaluating the magnitude of value for the
proposed design elements within alternative construction scenarios. At present, a supplemental
Page 3 of 4
THE CITY OF ASPEN
funding request for necessary consulting engineering needs will be presented to Council
depending on the outcome to this Criteria Design review.
A budget range for this proposed design has been established at $4.1 - $4.3 million, which was
discussed during the July 19, 2011 Council work session. Funding partnerships are a very
important component to this particular project. Nearly every public utility has the potential to be
impacted from this project as does the Pitkin County Library, Jail and Courthouse. Within the
City, funds managed by the Parking, Parks, Engineering/Stormwater and Streets Departments are
likely sources of funding to this project. The Parks Department would contribute $750,000 -
$1.0 million to the comprehensive project. This Parks Department funding contribution would
be sourced from the suggested bond that has been recommended in the proposed 2012 budget.
Staff proposes to return to Council following a more thorough Detail Design effort to review
comprehensive project costs. Staff is committed to implementing a final design for the parking
garage roof, North Galena Street and Library Alley within the budget identified.
ENVIRONMENTAL IMPACTS: The environmental impacts are generally positive with
enhanced stormwater pickup, improved water quality, revitalized landscape and pedestrian
corridor enhancements. The deconstruction of the existing plaza in a manner that maximizes
material recycling while maintaining a safe and manageable project site will be analyzed and
further developed.
RECOMMENDED ACTION: Staff recommends that City Council direct the design team to
continue the design process thru the Detail Design Phase. A continued Detail Design effort will
allow this project to proceed on a proposed 2012 Library Alley utility infrastructure construction
schedule and 2013 garage roof repair and park/plaza construction schedule.
ALTERNATIVES: Stop all design efforts except the plaza deconstruction and 'garage roof
repair that would include a lawn and basic walk surface to the existing library.
CITY MANAGER COMMENTS:
ATTACHMENTS:
Attachment A: Galena Plaza Criteria Design
Attachment B: Aerial View Northwest @ Main Street & North Galena
Attachment C: View North @ Main Street & North Galena
Attachment D: Aerial View South @ Rio Grande Place
Attachment E: Galena Plaza Open House public comments, September 15, 2011
Page 4 of 4
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GALENA PLAZA Attachment E
OPEN HOUSE
SEPTEMBER 15, 2011
PUBLIC RESPONSES TO ELEVEN QUESTIONS
QUESTION 1: What type of general structure in the plaza space would you prefer?
VOTE SUMMARY
23 yes votes for a Park
8 votes for a Plaza or Quad
5 votes for an amphitheatre
Noon Session
13 yes votes for a Park
8 votes for a Plaza or Quad
0 votes for an amphitheatre
YES COMMENTS
Like circulation integrated with library's porch to turf
Park enables a lot of green and natural water transpiration plus native landscape modules
Save the view of Red Mountain and the trees. We have a beautiful view of nature as it is
The pine trees as they are beautifully frame the natural view of Red Mountain. They also
act as a buffer on the other side to alley plus buildings and they are beautiful year around.
Definitely yes more natural to Aspen setting the more structure the less function ability
and this is Aspen not New York
Please take the time and effort to transplant these gorgeous mature Pine trees instead of
destroying them then plant new ones.
I think the grass and trees for shade would be good in this sunny spot and the open
expanse for flexibility of event staging
Like bias towards grass but flexibility for programming plays, events, market, etc should
be driving concern. Don't like "Plaza" concept "Quad" better
Something that is community Building; I would love to see a community bread oven; a
place people can gather, eat and share!!!
NO COMMENTS
Better for special events, more flexible Plaza designs much better than Quad
Acknowledge and talk to Library. Plaza a fore court for Library
Quad - loosen geometry but like ratio of turf to paving
A combination of hard and soft surfaces; not a big meadow / field
Afternoon Session
10 yes votes for a Park
0 votes for a Plaza or Quad
5 votes for an amphitheatre
1
YES COMMENTS
Neither, an amphitheatre or large board paved surface. Find a balance between green and
concrete for all users to enjoy
Not this to 10x10 tents
Aspen needs an amphitheatre for local performers
Want amphitheatre for performances
Performing amphitheatre as performance space
Need to be kept as performing amphitheatre
NO COMMENTS
Not this too busy
No don't cut it up into pieces
No to cutting up in pieces
QUESTION 2: Would you want the plaza expanded to cover the parking below, providing
additional public Open Space and a Grand Overlook to the park and river?
VOTE SUMMARY
23 Yes votes
4 No votes
Noon Session
13 Yes votes
2 No votes
YES COMMENTS
Yes that would be a very nice feature
Great idea for the plaza, parking garage and view over to the park
Is there an advanced way to utilize the water that will 1) Feed the landscape and leach to
the sub layer beside storm drain like a Rio Grande place fountain
NO COMMENTS
Only if the city can afford it in the project
Afternoon Session
10 yes votes for Plaza expansion
0 no votes
2 votes for an amphitheatre
YES COMMENTS
An amphitheatre
Yes this is the ideal balance, Plain and simple Easy Button
Like overlook if it doesn't obstruct views of Red Mountain
2
NO COMMENTS
None
OTHER COMMENTS
Maintain amphitheatre for local performances
Aspen does not need more parks it needs a cultural amphitheatre
QUESTION 3: Would you like to see the parking area in front of the ACRA Building made
into a "Welcome Park" while adding additional parking for the community?
VOTE SUMMARY
25 yes votes
0 No votes
Noon Session
15 Yes votes for a Welcome Park
0 votes
YES COMMENTS
Yes more green space that is usable
Add RV parking
Better Public restrooms, please
RV parking short term a must
NO COMMENTS
None
Afternoon Session
10 Yes votes for a Welcome Park
0 No votes
YES COMMENTS
Ok but what about potential for affordable housing? Will ACRA want to move again
sometime?
NO COMMENTS
None
QUESTION 4: Would you want a Grand Staircase / Grand Overlook to be implemented
with the plaza?
VOTE SUMMARY
18 Yes votes
11 No votes
3
Noon Session
13 Yes votes
2 No votes
YES COMMENTS
Like the tiered idea
Plus pedestrianization of Galena Street •
If the grand staircase could be adopted for a staging elevation then the plaza or park or
quad being opened up, the green above the arch
But it could be overdone is there really this amount of space
Absolutely good plan
I think the grand staircase would help draw people into the plaza
Nice addition but grand staircase shouldn't be the focal point of space
NO COMMENTS
None
Afternoon Session
5 Yes votes
9 No votes
YES COMMENTS
Overlook is good
Nice but consider snow
Yes if used as seating for performances
Could widen stairs but no double grand staircase
NO COMMENTS
Excessive cost will weather and erode
No need for this
No lost space
Grand Stair unnecessary to much space taken
No, not necessary poor use of money
No lost space
Excessive use of money
Grand Staircase takes up too much space not necessary.
QUESTION 5: Would you want to see shade shelter(s) covering picnic tables in the plaza?
VOTE SUMMARY
13 Yes votes
13 No votes
Noon Session
9 Yes votes
6 No votes
4
YES COMMENTS
Shade shelters that would accommodate theater equipment
A few not too many don't block the views
If placed on Perimeter or where an audience may sit
Shade shelters which have some rain shelter which make me desire solar shelters over
theater audience areas on the south face
NO COMMENTS
It takes up too much of the natural space
Limits how space can be used
Afternoon Session
4 Yes votes
7 No votes
YES COMMENTS
Yes or Fabric
Do they have to be permanent?
Yes like music tent Fabric
NO COMMENTS
No unless trees
Structures block views look like roadside American rest stop
Small tables and umbrellas
Not if it interferes with performing amphitheatre
Not if it interferes with the view of Red Mountain
No if it blocks views and takes up open space
QUESTION 6: Would you want to see an interactive Water Feature incorporated into the
new plaza?
VOTE SUMMARY
2 Yes votes
22 No votes
Noon Session
1 Yes votes
14 No votes
YES COMMENTS
If it will work with the garage
NO COMMENTS
Unneeded cost
5
We already have the fountain on the mall
Not worth it, adds a lot of cost
Seems to be too encompassing a spatial outlet
Seems like it would add to problems and diminish usable space
Could limit flexibility for other uses
Limits function ability of space
We have one great fountain already
Afternoon Session
1 Yes votes
8 No votes
YES COMMENTS
Draws kids and families probably too much money
NO COMMENTS
No too much money and too much space
No if it interferes with the performance amphitheatre
No too big city and grandiose
No we need green open amphitheatre
QUESTION 7: Would you like to have a dedicated perennial / annual flower Garden Area
on the Plaza?
VOTE SUMMARY
6 Yes votes
15 No votes
Noon Session
1 Yes votes
13 No votes
YES COMMENTS
None
NO COMMENTS
Too much
We should have more flexibility for events
Opportunity to grow vegetables or edibles would be interesting
Maybe in some wall hung planters or box planters that compliment event use but do not
compose a "garden" nuance
Afternoon Session
5 Yes votes
2 No votes
6
YES COMMENTS
Perennials only
Yes needs flowers to soften as in rest of Aspen
Yes to flower garden
Yes to flowers if it doesn't reduce size of performing space
Up against walls not in middle of amphitheatre
NO COMMENTS
None
QUESTION 8: Would you want performance stage to be integrated into the plaza?
VOTE SUMMARY
25 Yes votes
7 No votes
Noon Session
19 Yes votes
2 No votes
YES COMMENTS
Yes should relate to the library
Yes but low key
I would like to see this space as adjustable so it could have a stage and special events plus
a bread oven for community building (plus good food)
I like the stage to be in a corner prefer northeast. Awning frame structure should have
capability to have lights and cover material
Yes but I suggest a separate area designated for performances like diagram on sticky
(amphitheatre set to the north side of the plaza)
Some sort of performance are but Red Mountain as backdrop. Possibly a removable back
wall, love fabric canopy idea.
NO COMMENTS
No already have
Not applicable
Afternoon Session
6 Yes votes
5 No votes
YES COMMENTS
Yes love the tent (see picture on board)
Park like amphitheatre should be the performance keep area as a draw but more quite
than busy
7
NO COMMENTS
Amphitheatre just grass no stage or port
Thought this idea was a Yes until Theatre Aspen pleaded to have more, more tent, more
time, more space. This idea has been taken.
It is nice to have a simple natural park -like amphitheatre. Keep the existing
configuration! Keep it less commercial.
Keep it as it is, flexible, peaceful, surrounded by pine trees etc.
QUESTION 9: Would you like to see the plaza be a host area to Special Events, both large
and small?
VOTE SUMMARY
22 Yes votes
3 No votes
Noon Session
16 Yes votes
0 No votes
YES COMMENTS
Yes should be able to have tents, maybe a special tent designed for the space
Great idea
Yes I love the idea of the plaza having flexible space that suits multiple uses
Yes as an option but should not dictate design
If City /County doesn't pay then who does
Yes this space needs to be used a lot more
Good programming
NO COMMENTS
None
Afternoon Session
6 Yes votes
3 No votes
YES COMMENTS
Move the Saturday market here
Limited and small and occasional
Best use is performing arts
NO COMMENTS
Special events are bleeding into every crevice of town. Please leave some peace and
quiet surrounding this area its stale now but don't over think, less is more.
Keep as performing arts
8
QUESTION 10: Should the plaza and library be more accessible from Rio Grande Place
and the Park?
VOTE SUMMARY
14 Yes votes
6 No votes
Noon Session
10 Yes votes
3 No votes
YES COMMENTS
With restrooms
Accessible but thinks the elevators presented are ugly
Sure why not
NO COMMENTS
None
Afternoon Session
4 Yes votes
3 No votes
YES COMMENTS
Yes see through elevator
Yes needs to be as multi -use as possible easy access
Yes to the degree the steps are wider & lead to the existing design of the plaza
NO COMMENTS
It is accessible now just go down the stairs keep existing elevator.
QUESTION 11: Would you like to see the existing Elevator building changed?
VOTE SUMMARY
18 Yes votes
7 No votes
Noon Session
13 Yes votes
3 No votes
YES COMMENTS
Ugly dated
Yes please this thing sucks
Please change it
I like the amphitheatre idea with balcony
9
The elevator should be wherever it takes up the less space and is most effective
Modifying the structure is good Make it minimal
Modify the current but not a tower overlook. Stage should not have elevator in the back
unless it's a freight elevator and garage can be accessed by an unloading vehicle
NO COMMENTS
Could be improved but image of proposal is overdone
Afternoon Session
5 Yes votes
4 No votes
YES COMMENTS
Yes overlook also
NO COMMENTS
Leave as is
Not necessary
10