HomeMy WebLinkAboutresolution.council.072-11 RESOLUTION # J a,
(Series of 2011)
A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF
ASPEN, COLORADO, AND ISC INC. SETTING FORTH THE TERMS AND
CONDITIONS REGARDING CISCO NETWORK EQUIPMENT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT
WHEREAS, there has been submitted to the City Council an agreement
between the City of Aspen, Colorado, and ISC Inc., a copy of which agreement is
annexed hereto and made a part thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves that agreement
between the City of Aspen, Colorado, and ISC Inc. regarding CISCO Network
Equipment for the city of Aspen, a copy of which is annexed hereto and
incorporated herein, and does hereby authorize the City Manager of the City of
Aspen to execute said contract on behalf of the City of Aspen.
Dated: / 0 ^ _ r //
4.—
Mic C. Ireland, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held, October 24, 2011.
ti „' C c, 4- '
"Kathryn S. Koch, City Clerk
•
The City Whom
CITY OF ASPEN STANDARD FORM OF AGREEMENT - 2010 Din nmorney'sOffice
PROCUREMENT SUPPLY AND PROFESSIONAL SERVICES
City of Aspen Project No.: 2011 -071.
AGREEMENT made as of 24 day of October, in the year 2011.
BETWEEN the City:
Contract Amount:
The City of Aspen Procurement: $160,596.30
c/o IT Department
130 South Galena Street Professional Services: $19,860.00
Aspen, Colorado 81611
Phone: (970) 920 -5055 Total: $180,456.30
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
ISC Inc. until it has been approved by the City
Council of the City of Aspen.
401 East E. Street
Casper, WY 82601 City Council Approval:
Phone:
Date: October 24, 2011
Resolution No.:
For the Following Project:
CISCO Network Equipment and Installation
Exhibits appended and made a part of this Agreement:
Exhibit A: List of supplies, equipment, or materials to be purchased.
Exhibit B: Scope of Work.
Exhibit C: Hourly Fee Schedule.
The City and Professional agree as set forth below.
Agreement for Procurement and Professional Services Page 1
SUPPLY PROCUREMENT
1. Purchase. Professional agrees to sell and City agrees to purchase the supplies, equipment, or
materials as described in Exhibit A, appended hereto and by this reference incorporated
herein, for the sum of set forth above.
2. Delivery. (FOB 130 South Galena St, Aspen, CO 81611.
3. Contract Documents. This Agreement shall include all Contract Documents as the same are
listed in the Invitation to Bid or Request for Proposals and said Contract Document are
hereby made a part of this Agreement as if fully set out at length herein.
4. Warranties. ( Hardware covered by Cisco Smartnet Support ).
5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor
the Professional shall have the right to assign, transfer or sublet its interest or obligations
hereunder without the written consent of the other party.
PROFESSIONAL SERVICES
6. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit B attached hereto and by this reference incorporated herein.
7. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than Dec 30, 2012 is anticipated but completion will depend on equipment delivery and ISC as
well as City of Aspen technical resource availability, with the installation and operation of all the
equipment no later than Dec 30, 2012 is anticipated but completion will depend on equipment
delivery and ISC as well as City of Aspen technical resource availability. Upon request of the City,
Professional shall submit, for the City's approval, proval, a schedule for the performance of Professional's
services which shall be adjusted as required as the project proceeds, and which shall include
allowances for periods of time required by the City's project engineer for review and approval of
submissions and for approvals of authorities having jurisdiction over the project. This schedule,
when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional.
8. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit C appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed the amount set
forth above. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
Agreement for Procurement and Professional Services Page 2
9. Non - Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub - Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub - contractor.
10. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
11. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement shall
become the property of the City. Notwithstanding the above, Professional shall not be relieved of
any liability to the City for damages sustained by the City by virtue of any breach of this Agreement
by the Professional, and the City may withhold any payments to the Professional for the purposes of
set -off until such time as the exact amount of damages due the City from the Professional may be
determined.
12. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but not limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
13. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self - insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, if such injury,
loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by,
Agreement for Procurement and Professional Services Page 3
the act, omission, error, professional error, mistake, negligence, or other fault of the Professional,
any subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands at the sole expense of the
Professional, or at the option of the City, agrees to pay the City or reimburse the City for the
defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is
determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment attributable
to such act, omission, or other fault of the City, its officers, or employees.
14. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims -made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each
employee. Evidence of qualified self - insured status may be substituted for the
Workers' Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
Agreement for Procurement and Professional Services Page 4
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions, and minimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty (30) days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or City may offset the cost of the premiums
against monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24 -10 -101 et
Agreement for Procurement and Professional Services Page 5
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
15. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty /Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
16. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
17. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
18. Non - Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13 -98,
pertaining to non - discrimination in employment.
19. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
20. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence) to execute the same.
16. Illegal Aliens — CRS 8- 17.5 -101 & 24- 76.5 -101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06 -1343 (subsequently amended by HB 07 -1073) and 06 -1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
Agreement for Procurement and Professional Services Page 6
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not employ illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Agreement for Procurement and Professional Services Page 7
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre - employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8- 17.5 -102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8- 17.5 -102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8- 17.5 -102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24- 76.5 -101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24- 76.5 -103 prior to
the effective date of this Agreement.
21. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
Agreement for Procurement and Professional Services Page 8
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
22. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
23. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
Agreement for Procurement and Professional Services Page 9
IN WITNESS WIIEREOF, the parties hereto have executed, or caused to he executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO: PROFESSIONAL: 'V.5 C.
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O 1Slgnalnn;) Igna hrel
By: ce 84 13 y: 30Fi 140 a �a✓t
Name' INamcl �J
Title: 51 G '• Mt< Title: 5 kE
Date: 1 Date: 1 oll'i /211
Approved as to form:
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City Attorney's Office
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Agreement for Procurement and Professional Services Page 10
EXHIBIT A
List of supplies, equipment, or materials to be purchased
With attached specification sheets, cut sheets, information, etc.
See Attached RFP response and Trade -in quote
Agreement for Procurement and Professional Services Page 12
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-x Product & Services Quote
ISC Colorado Offices ISC Wyoming Offices ISC Utah Offices
8680 Concord Center Drive 401 East E Street 2825 Cottonwood Parkway. Suite 500
Englewood. CO 80112 Casper, WY 82601 Sall Lake City, Utah 84121
Phone (303) 799 -1194 Fax (303) 799 -3733 Phone (307) 473 -8933 Fax (307) 473 -8991 Dial (888) 525.8933
DATE: October 14, 2011
Quote # Trade_In_2011 -071 RFP
Customer: City of Aspen
Customer Contact: Jim Considine
130 South Galena
Aspen, CO
9704291752
Comments or Special Instructions:
SALESPERSON Phone Number /Email Address F.O.B. POINT TERMS
Jeff Horning 888-525-8933 jhorning @isccorp.net Due on receipt
QUANTITY PART NUMBER DESCRIPTION LIST PRICE DISCOUNTED PRICE TOTAL. PRICE
TRADE IN $ - $ -
3 WS- C3508G -XL -EN Catalyst 3508G XL Enterprise Edition $ (237.76) $ (237.76) $ (713.28)
30 WS- C3524- PWR -XL -EN Catalyst 3524 - PWR -XL Enterprise Edition $ (141.65) $ (141.65) $ (4,249.50)
1 WS- C3548 -XL -EN Catalyst 3548 XL Enterprise Edition $ (237.75) $ (237.75) $ (237.75)
1 WS -C6509 Cat 6509 Chassis, 9slot, 15RU, No Pow Supply, No Fan Tray $ (972.00) $ (972.00) $ (972.00)
2 WS- X6K- SUP1-2GE Catalyst 6000 Supervisor Engine!, 2GE (Req. GBICs) $ (1,011.59) $ (1,011.59) $ (2,023.18)
3 WS- X6348 -RJ -45 Catalyst 6000 48 -port 10/100, Upqradable to Voice, Enh QoS $ (1,112.43) $ (1,112.43) $ (3,337.29)
This Credit is based on and will be applied to BID 2011 -071
E -
. $ -
Total $ (11,533.00)
THANK YOU FOR YOUR BUSINESS!
EXHIBIT B
Scope of Work
See Attached Statement of Work
Agreement for Procurement and Professional Services Page 13
Statement of Work
City of Aspen
Network Infrastructure
ISC's Colorado Offices ISC's Wyoming Offices
8680 Concord Center Drive 401 East E Street
Englewood, CO 80112 Casper, WY 82601
(888) 525 -8933 (888) 525 -8933
■
1. Project Scope
1.1. Overview
The project scope section below describes the assistance that ISC will provide the
customer in implementing the solution as outlined in requirements and solution
description sections above. This scope will outline the tasks that will be included in the
project for both ISC and the customer's staff.
1.2. Assumptions, Risks and Scope Exclusions
Assumptions for this project are detailed below:
1. The customer is responsible for providing the ISC engineering team with the
necessary information to complete the configuration of the hardware /software
prior to the ISC Engineer's arrival at the customer's site, including but not limited
to existing switch configurations.
2. The customer is responsible for completing any operating system or application
patches that are required to meet manufacturer minimum supported patch
levels.
3. ISC is responsible for the design and configuration of Cisco Switches
Risks that have been identified are detailed below with the responsible party for each:
1. Equipment locations must be dedicated and appropriate power provisioned for
all equipment prior to the scheduling of the ISC engineer to be on -site. The
customer will be responsible for ensuring appropriate protected power is
provisioned based on equipment specifications.
Exclusions from the Scope of this project that have been identified are detailed below:
1. ISC is not responsible for the performance or quality of third -party vendors not
brought in by ISC. If these vendors affect the project time line, additional fees
might be assessed.
2. ISC will not be responsible for any engineering changes on any component of the
customer's entire infrastructure, including any installation or configuration
changes, made by the customer's staff or other vendors after project
completion. ISC can be contracted to provide any installation and configuration
services not covered in this Statement of Work on a time and materials basis.
2 • Statement of Work
1.3. Implementation
During the implementation phase of the installation the ISC engineers will work along
with the customer's IT staff to physically install and configure the Cisco components
based on information gathered from the existing system as well as from the customer.
The initial portion of the project will involve gathering configuration information from all
of the existing switches in order to provide configuration recommendations for 802.1w
(Rapid Spanning Tree) for all new and existing switches. Final verification of the new
system will be based on the customer and vendor testing the network to ensure the
components are configured and working optimally.
1.3.1. Cisco Architecture Review
City of Aspen will provide switch access or current configuration
documentation to ISC in order to review the current switching architecture
and switch configuration. ISC will work with customer to provide optimal
switch configuration for all stub /access switches in network.
1. Review Existing Network Topology & Configuration and make
recommendations of best practice changes in design if applicable.
2. Discover and resolve existing traffic issues that exist on network.
1) Occasional Switch Management becomes unavailable in remote
locations.
2) Spanning Tree
3) Deploy Security Best Practice for Switch and Router
Configurations
3. Verify back -up is available for each switch configuration in network.
4. Develop optimal configuration for RSTP (802.1W) for stub /access
switches where applicable
5. Develop VTP and VLAN configurations, including backups of
configurations.
6. Add QOS to configuration. Include Video, Voice and Data.
7. Create Secure SSH or Secure Telnet to Network Devices and enable
ability to log to syslog server.
8. Provide knowledge transfer to customer personnel for existing and
new stub /access switches and assist with configuration of one
stub /access new switch. i.e Show Customer how to enable terminal
logging on Switch or Router .
1.3.2. Cisco Fiber Ring Switches and RSTP bridge port roles.
ISC will provide configuration and implementation for all Ring Switches as well
as configuration for RSTP bridge port roles.
Statement of Work Project Scope • 3
•
..
1. Review Existing Configuration.
2. Develop and Implement configuration for all Fiber Ring Switches.
1.3.3. Cutover
1. ISC will work with customer to develop optimal migration plan.
2. ISC will assist with physical implementation of Ring Switches as
customer provides physical implement of stub /access switches.
1.3.4. Testing
ISC will work with customer on testing network as changes are made and
once all switches have been implemented.
1. Verify network is operating correctly.
2. Physically disconnect network in designated locations to ensure
convergence.
4 • Statement of Work
2. Project Management
2.1. Overview
ISC will assign a Project Manager (PM) responsible for overseeing the entire project, and
will work with customer's project owner / stakeholder, as defined below as a strategic
partner.
The ISC PM will be the focal point for contact for the duration of the project. The ISC
PM will discuss any issues needing resolution, manage change control, and will work
with the client to verify milestone dates essential to meet required in- service date.
Through a documented strategy, the PM will work with the customer to verify that the
account manager & pre -sales engineer have clearly defined the project requirements
and documented these requirements in the Statement of Work, schedule and plan the
project's successful completion, and then work with the customer and ISC resources to
implement the project.
To facilitate the management of this project, the customer must designate a person to
serve as the primary point -of- contact (Project Owner /Stakeholder) for the project,
having the authority to make decisions about project and system operations, and will be
accountable for reporting task status both internally and to the ISC PM. The ISC PM will
conduct a formal project kick - off /Statement of Work Review meeting inviting all major
project stakeholders. During this meeting, the PM will confirm the customer's business
goals and acceptance criteria for this integration project.
2.2. Project Contacts
Name Company Primary Phone Email
Number
Jeff Horning ISC 888 -525 -8933 jhorning @isccorp.net
Kim Ware ISC 888- 525 -8933 kware @isccorp.net
Keith Adams ISC 888 - 525 -8933 kadams @isccorp.net
Statement of Work Project Management • 5
■
3. Project Pricing & Terms
3.1. Pricing & Terms Overview
The pricing for the Statement of Work is as follows:
1. A total price of $19,860.00 for all services associated with
infrastructure equipment installation and configuration named in this
Statement of Work.
2. Payment Terms - Net 30 upon completion of ISC services.
3. All services are provided in accordance with this Statement of Work
6 • Statement of Work
EXHIBIT C
Hourly Fee Schedule
Professional Services Fees for this project are fixed and not to exceed $19,860 and include Design,
Project Management, Implementation, Documentation and 30 -Day post implementation support.
Work outside the scope of work will be billed at $235/hour.
Agreement for Procurement and Professional Services Page 14