HomeMy WebLinkAboutresolution.council.063-11 RESOLUTION #(3
(Series of 2011)
A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF
ASPEN, COLORADO, AND ALL VALLEY MAINTENANCE AND
MECHANICAL INC. SETTING FORTH THE TERMS AND CONDITIONS
REGARDING RED BRICK BUIDLING BOILER REPLACEMENT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT
WHEREAS, there has been submitted to the City Council an agreement
between the City of Aspen, Colorado, and All Valley Maintenance and
Mechanical Inc. a copy of which agreement is annexed hereto and made a part
thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves that agreement
between the City of Aspen, Colorado, and All Valley Maintenance and
Mechanical Inc. regarding Red Brick Building Boiler Replacement for the city of
Aspen, a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager of the City of Aspen to execute said contract
on behalf of the City of Aspen.
Dated: i/ 9 e t# /I
Michael C. reland, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held, September 27, 2011.
Kir ryn S. och, City le
iN Oft Mao
CITY OF ASPEN STANDARD FORM OF AGREEMENT - 2010 Ory AOOroef Ote
PROCUREMENT SUPPLY AND PROFESSIONAL SERVICES
City of Aspen Project No.: 2011 - 060.
AGREEMENT made as of 26 day of September, in the year 2011.
BETWEEN the City:
Contract Amount:
The City of Aspen Procurement: $104,942.50
cto Capital Asset Management
130 South Galena Street Professional Services: $28,912.00
Aspen, Colorado 81611
Phone: (970) 920 -5055 Total: $133,854.50
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
Maintenance & Mechanical Inc. until it has been approved by the City
All Valley Council of the City of Aspen.
Ismael Garbar
218 E. Valley Road #104 -145 City Council Approval:
Carbondale, CO 81623
Phone: 970 - 927 -4036 Date: September 26, 2011
Resolution No.:
For the Following Project:
Boiler replacement in the Red Brick Building
Exhibits appended and made a part of this Agreement:
Exhibit A: List of supplies, equipment, or materials to be purchased.
Exhibit B: Scope of Work.
Exhibit C: Hourly Fee Schedule.
The City and Professional agree as set forth below.
Agreement for Procurement and Professional Services Page 0
SUPPLY PROCUREMENT
1. Purchase. Professional agrees to sell and City agrees to purchase the supplies, equipment, or
materials as described in Exhibit A, appended hereto and by this reference incorporated
herein, for the sum of set forth above.
2. Delivery. (FOB 110 E. Hallam Street).
3. Contract Documents. This Agreement shall include all Contract Documents as the same are
listed in the Invitation to Bid or Request for Proposals and said Contract Document are
hereby made a part of this Agreement as if fully set out at length herein.
4. Warranties. Per manufacturer's warranties as well as a one (1) year labor warranty backed by
All Valley Maintenance & Mechanical Inc.
5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor
the Professional shall have the right to assign, transfer or sublet its interest or obligations
hereunder without the written consent of the other party.
PROFESSIONAL SERVICES
6. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit B attached hereto and by this reference incorporated herein.
7. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than November 15, 2011, with the installation and operation of all the equipment no later than
November 15, 2011. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's
project engineer for review and approval of submissions and for approvals of authorities having
jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause, be exceeded by the Professional.
8. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit C appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed the amount set
forth above. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
Agreement for Procurement and Professional Services Page 1
9. Non - Assignabilitv. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub - Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub - contractor.
10. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
11. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement shall
become the property of the City. Notwithstanding the above, Professional shall not be relieved of
any liability to the City for damages sustained by the City by virtue of any breach of this Agreement
by the Professional, and the City may withhold any payments to the Professional for the purposes of
set -off until such time as the exact amount of damages due the City from the Professional may be
determined.
12. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but not limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
13. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self - insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, if such injury,
loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by,
Agreement for Procurement and Professional Services Page 2
the act, omission, error, professional error, mistake, negligence, or other fault of the Professional,
any subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands at the sole expense of the
Professional, or at the option of the City, agrees to pay the City or reimburse the City for the
defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is
determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment attributable
to such act, omission, or other fault of the City, its officers, or employees.
14. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims -made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each
employee. Evidence of qualified self - insured status may be substituted for the
Workers' Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
Agreement for Procurement and Professional Services Page 3
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions, and miriimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty (30) days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or City may offset the cost of the premiums
against monies due to Professional from City.
(1) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24 -10 -101 et
Agreement for Procurement and Professional Services Page 4
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
15. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty /Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
16. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
17. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
18. Non - Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13 -98,
pertaining to non - discrimination in employment.
19. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
20. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence) to execute the same.
16. Illegal Aliens — CRS 8- 17.5 -101 & 24- 76.5 -101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06 -1343 (subsequently amended by HB 07 -1073) and 06 -1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
Agreement for Procurement and Professional Services Page 5
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not employ illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Agreement for Procurement and Professional Services Page 6
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre - employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8- 17.5 -102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8- 17.5 -102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8- 17.5 -102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24- 76.5 -101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24- 76.5 -103 prior to
the effective date of this Agreement.
21. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
Agreement for Procurement and Professional Services Page 7
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
22. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
23. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
Agreement for Procurement and Professional Services Page 8
•
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO: PROFESSI AL:
) 71
[Signature] [Signature]
By: Cie. = d: By: LS/?2e c'L / t6ct'ic)c-a-
[Name] [Name]
Title: C. /"/a -- Title: c. (1 /
Date: 7.41 0 if Date: 700
Approved as to form: •
tty Attorney's Office
• JPW- 9/19/2011- 6568448 -M:\ city \ purchasing \Templates\Procurement & Prof Sery \Procurement & Prof Serv.doc
Agreement for Procurement and Professional Services Page 9
EXHIBIT A
(2) Patterson -Kelly Model C -1500 Condensing High Efficiency Modulating Boiler natural gas
supplied at 3.5" W.C. minimum, 14" maximum. The boiler is condensing CSA certified at 96%
efficiency and Certified low NOx performance (SCAQMD 1146.2), and up to 99% efficiency
with low return water and part load.
Each boiler is factory assembled, wired, and fire tested, CSA certified, and complies with ASME
CSD-1. The boiler is designed for sealed combustion or room air intake. Each boiler is complete
with standard trim and accessories including:
A. Cast Aluminum Alloy Independent Heat Exchanger Sections
B. Electrical 120 Volts 60 Hz single phase see rating plate Total Maximum 15 Amps
C. Maximum flow 142 GPM @ 20 Ft. AP & 20 °F AT
D. Fits through 36" door equipped with wheels to move boiler into place
E. Victaulic water -side nozzle connections with Victaulic to 2.5" NPT Adapters
F. Fuel -air ratio controller & regulator
G. Venturi style modulating burner firing from 20% to 100% (5:1 turndown)
H. Cylindrical Stainless Steel Burner with woven mesh
I. Spark ignition with Flame Rod
J. Combustion air blower, variable speed
K. Differential pressure air proving switch
L. Probe LWCO with manual reset
M. High limit temperature control (manual reset), 100°F to 200°F
N. Automatic freeze protection
O. 100 PSI ASME Design pressure with Relief Valve 100 PSI
P. Pressure - temperature gauge
Q. Low and High gas pressure switches
R. Main gas cock
S. Two main gas solenoid valves
T. Main Air -gas control
U. P -K ENVI Microprocessor based integrated boiler/bumer management and operating control
system with easy to read Text Based Display, Cascade Sequencing of up to 24 Boilers, Boiler
start rotation, Individually annunciated limit switches, built in short cycling prevention,
Domestic Hot Water priority control (requires thermostat or sensor) and BMS integration via
MODBUSS communication protocol using RS -485 or 0 -10vdc analog input medium using
Conventional or Hybrid boiler plant control logic
V. Boiler Pump Relay
W. Outdoor Reset Capability (with On -board control or Remote header sensor with outdoor air
shutdown)
X. Outdoor Sensor
Y. Header Sensor (one per system)
Z. Master Alarm (dry contacts)
AA. Frost Protection
BB. Pump Exercising
CC. Accepts remotely generated set point input signal (0- 10vdc)
Agreement for Procurement and Professional Services Page 10
DD. Accepts remotely generated firing rate input signal (0- 10vdc)
EE. Total information access via laptop computer using Lab Visbn Software (optional)
FF. 10" diameter flue connection A.G.A. Category IV appliance (positive pressure, up to .2"
W.C., condensing), Stack and must be sized in accord with installation manual and UL1738.
(Approximately 100 equivalent feet each of air and vent piping). Must use AL29 -4C Stainless
Steel
GG. Condensate Neutralizer Kit with Poly collection tank, initial charge of reagent grade
limestone and 10 ft. silicone tubing to connect to boiler condensate trap
(2) Gnmdfos Versaflo CI Pumps & flange set UPS & TP (Pumps for boilers to systems)
(2) Grundfos UPS80 -160 -2 3HP injector pumps & flange sets
Air & Dirt separator 4" flanged ASME
Mist parts including: Butterfly valves, copper flanges, bronze y- strainers with closure plug,
silent check valves, compression flanges, red rubber full face kits, copper piping, fittings, flue
piping, flux, solder, gas piping, regulators, vibration clamps, uniskrut, anchors, insulation,
strapping
Agreement for Procurement and Professional Services Page 11
EXHIBIT B
Scope of Work
1) Remove and properly dispose of (2) existing boilers, including associated piping, valves,
appurtenances, flue vents, and controls. Cut piping back to nearest branch and cap.
Laborers will be used to help with demolition and hauling away of existing materials.
Master Plumber (2) 32 Hours (2 Days x 8 hours/day x 2 plumbers)
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Journeyman Plumber (1) 16 Hours (2 Days x 8 hours/day x 1)
Laborer (5) 40 Hours (1 Day x 8 hours x 5 laborers)
2) Install (2) new gas -fired, sealed- combustion modulating, condensing boilers. Install
Envi boiler control module and components capable of outdoor air temperature reset
control (including OA temperature sensor) and staging/modulating of both boilers.
a) Provide common 4" housekeeping pad for both boilers. Pin to existing concrete
slab with dowels.
b) Set boilers with all required clearances. Set on 1/2" thick neoprene pads, level and
anchor to housekeeping pad.
c) Provide dedicated single -wall Category IV flues for each boiler
i) Pitch horizontal leg(s) ''A" per foot toward boiler.
ii) Route up through existing chimney.
iii) Terminate with storm cap and seal roof /deck penetration weather tight.
iv) Flue vent shall be 10" AL29 -4C or as otherwise specified by boiler
manufacturer.
d) Provide dedicated combustion air inlet for each boiler.
i) Pitch horizontal leg(s) 'A" per foot toward inlet termination.
ii) Route to basement/stairwell wall.
iii) Fumish and install a butterfly damper in each air inlet pipe within 24"
of inlet termination.
iv) Terminate with individual wall caps or common brick vent/louver
sized as follows:
(a) 350 cfin/boiler (or as specified by manufacturer)
(b) Moisture entrainment no more than 0.005 oz/ft2 free area
(c) Inlet velocity no greater than 350 FPM over gross face area
(d) Inlet pressure drop no greater than 0.1" w.g.
v) Seal wall penetration weather tight.
vi) Inlet pipe shall be 10" PVC, CPVC, single -wall galvanized steel, or as
otherwise specified by boiler manufacturer.
e) Modify existing natural gas piping to accommodate new boiler installation:
i) Cut back existing gas line as necessary to provide a clean point of
connection and orderly routing of new piping.
ii) Provide new 4" gas piping from point of connection to new boilers.
iii) Provide 3" drop at each boiler with dirt leg and pipe cap.
iv) Provide isolation ball valve and corrugated stainless steel tubing run -
out (24" maximum length) to each boiler, sized for boiler connection.
v) Route all piping so as not to obstruct bo_ler clearances or removal of
access/ service panels.
f) Modify existing heating water piping to accommodate new boiler installation:
i) Provide 4" close - coupled tees at heating water return main from
building.
ii) Provide 4" supply and retum boiler headers
iii) Install supply header temperature well, furnished by Controls
iv) Provide 3" supply and return legs and isolation butterfly valves for
each boiler.
Agreement for Procurement and Professional Services Page 13
v) Provide 3" strainer in each return leg ahead of boiler connection.
vi) Clean and reuse existing boiler circulators. Reinstall in supply leg of
each boiler.
vii) Provide new 3" check valve for each boiler loop.
viii) Provide 2" -thick pipe insulation for all new heating water piping.
ix) Route all piping so as to avoid interference with boiler service
clearances and access panel removal, and to maintain required clearances
to flue vents.
x) Arrange boiler supply and return legs so as to avoid bullhead -tee
configurations.
xi) Grooved pipe fittings as manufactured by Victaulic may be used in lieu
of welded or flanged connections. No altercates will be accepted.
g) Provide each boiler with dedicated, trapped condensate disposal piping:
i) Connect full -size to boiler and flue drain connection(s).
ii) Provide condensate neutralizer equal to JJM Boiler Works JM -20, or as
specified by boiler manufacturer.
iii) Route condensate disposal to nearest floor drain, with 90° turn-down
into drain. Arrange piping so as to minimize interference with
access/service paths. Where piping is subject to damage, provide
piping protector /ramp as manufactured by Bumble Bee or equal.
iv) Condensate piping shall be 1" PVC or as specified by boiler
manufacturer.
Laborers will be used to assist in transporting of boilers and materials and placing
into proper positions.
Master Plumber (2) 121 Hours (8 Days x 8 hours/day x 2 plumbers)
Journeyman Plumber (1) Hours (8 Days x 8 hours/day x 1)
Laborer (5) 40 Hours (1 Day x 8 hours x 5 laborers)
3) Electrical Requirements
a) Disconnect power for (2) existing boiler circulators, 120V /lph,' hp
b) Reroute power circuits as needed to reconnect boiler circulators at new locations.
Provide new starter /disconnects for each pump.
c) Provide (2) new power circuits for new boilers, 120V /lph/15A, routed from
nearest 120V panel with adequate capacity. Provide each boiler with snap -type
disconnect switch.
d) Provide an emergency power -off switch at the exit doorway to interrupt both
boiler circuits upon activation
Master Electrician (1) 14 Hours (2 Days x 8 hours/day x 1 Electrician)
4) Controls
a) Install outdoor air temperature sensor (furnished by Mechanical) with sun shield
on north side of building or chimney enclosure, and provide wiring between
sensor and lead boiler control module.
Agreement for Procurement and Professional Services Page 14
b) Provide (2) 120V actuators for combustion air dampers, and wire to each boiler
control module.
c) Provide 120V control wiring between each of (2) boilers and its respective
circulator starter.
d) Furnish supply water heater temperature sensor and well and wire to lead boiler
control module.
Master Plumber (1) 1¢ Hours (2 Days x 8 hours/day x 1 plumber)
Journeyman Plumber (1) J. Hours (2 Days x 8 hours/day x 1)
BASE BID TOTAL PLUMBING/MECHANICAL HOURS: 2
BASE BID TOTAL ELECTRICIAN HOURS: 16
BASE BID TOTAL LABORER HOURS: 80
Agreement for Procurement and Professional Services Page 15
EXHIBIT C
Hourly Fee Schedule
TOTAL
»LSCRIPTION OTJANTITY cos t
Master Plumber Labor Hours 176 $98.50 $17,338.00
Joumeyman Labor Hours 96 $78.50 $7.536.00
Master Electrician Labor Hours 16 $100.00 $1.600.00
Laborer Hours 80 $11f12 $1.440.00
Materials (See Attached Appendix C) $1116 $104.942.50
Disposal Fees $ILA $500.00
Permit Fees $N16 $500.00
TOTAL COST IN NUMBERS: S133S 4•SOS
Total Cost in Words: One hundred and thirty -three thousand, eight hundred and
fifty four dollars and filly cents
Agreement for Procurement and Professional Services Page 16