HomeMy WebLinkAboutcoa.cclc.ag.040412 COMMERCIAL CORE & LODGING COMMISSION
SPECIAL MEETING
SISTER CITIES MEETING ROOM
APRIL 4, 2012
8:30 A.M.
8:30 I. Roll call and approval of minutes — March 7th minutes.
II. Public Comments not on the agenda (please limit your
comments to 3 minutes)
III. Commissioner comments
IV. Review mall leases — Takah Sushi, Pacifica, Ellina, Hunter
Bar, Above the Salt, Red Onion, Meatball Shack, Finbarrs,
Escobar, Annette's. Ute City, Elevation, Asie, Gisella,316
Steak House, Annette's bakery.
10:30 V. Adjourn
MALL LEASE AGREEMENT
THIS LEASE AGREEMENT made , 2012, at Aspen, Pitkin
County Colorado, by and between THE CITY OF ASPEN, COLORADO, a
municipal corporation, as Lessor (hereinafter "City"), and individual, partnership,
corporation, as Lessee (hereinafter"Lessee")
Address of Leased property
WITNESSETH:
WHEREAS, the City of Aspen, Colorado, by its Ordinance No. 20 (Series of
1973) established a Pedestrian Mall on those city streets designated therein; and
WHEREAS, the City Council of the City of Aspen is desirous of leasing
portions of said Mall to abutting land owners and/or lessees who wish to use such
areas for restaurant and/or liquor sales; and
WHEREAS, the Commercial Core and Lodging Commission is supportive of
promoting the use of pedestrian mall space,
NOW THEREFORE, in consideration of the mutual covenants, terms and
conditions contained herein, it is agreed as follows:
1. The City does hereby lease to Lessee approximately
square feet of the said Pedestrian Mall, being that portion of the Mall abutting the
business structure or otherwise designated herein and lot area owned and/or
managed by Lessee. Encroachments are not to be considered to be part of such
building and/or lot. The term of this lease shall be for the period of time beginning
on May 28, 2012 and terminating on October 15, 2012. Rent shall be calculated at
$2.50/per square foot per month. As rent for such area and term, Lessee hereby
agrees to pay City the total sum which sum shall be payable in
advance on or before June 28, 2012 at the offices of the City Clerk, Aspen City
Hall, 130 S. Galena Street, Aspen, Colorado 81611. A security deposit may be
required by the city.
If the rent payment is not paid in full when due, a penalty in the amount of ten
percent (10%) shall be assessed on the arrears and, in addition, interest on the
arrears shall accrue at the rate of two percent (2%) per month.
2. Lessee agrees to use such area for the sole purpose of selling and
dispensing food or beverages to the public. Such area shall be open to the public at
least seven (7) hours per day between the hours of 9:00 a.m. and 11:00 p.m. Food
shall be available in the leased area during all hours it is open to the public. Lessee
further agrees to use the premises for no purpose prohibited by the laws of the
United States, the State of Colorado, or ordinances of the City of Aspen. Further,
lessee agrees to comply with all reasonable recommendations by the City of Aspen
relating to the use of the leased premises.
3. Lessee shall remove any fences, furniture, planters on the leased
premises promptly upon expiration of this lease. Failure to remove them within ten
(10) days of said expiration shall result in ownership therein transferring to the City
of Aspen.
4. Lessee agrees to keep said premises in repair and free from all litter,
dirt and debris and in a clean and sanitary condition; to neither permit nor suffer any
disorderly conduct or nuisance whatever about said premises which would annoy or
damage, either proximate or remote, occurring through or caused by any alteration
to said leased premises, or by any injury of accident occurring thereon. Further,
Lessee does, by execution of this agreement, indemnify and agree to save harmless
the City of Aspen its employees, elected and appointed officials, against any and all
claims for damages or personal injuries arising from the use of the premises as
herein above described. Further, Lessee agrees to furnish City with certificate(s) of
insurance naming the City of Aspen as an additional insured as proof that it has
secured and paid for a policy of public liability insurance covering all public risks
related to the leasing, use, occupancy, maintenance, and operation of location of the
leased premises. The insurance shall be procured from a company authorized to do
business in the State of Colorado and be satisfactory to the City. The amount of this
insurance, without co-insurance clauses, shall not be less than the maximum liability
that can be imposed upon the City of Aspen under the laws of the State of Colorado
found at C.R.S. Section 24-10-101, et seq. as amended. Lessee shall name the City
as co-insured on all insurance policies and such policies shall include a provision
that written notice of any non-renewal, cancellation or material change in a policy
by the insurer shall be delivered to the City no less than ten (10) days in advance of
the effective date.
5. No portion of the Lessee's fixtures shall extend beyond the
boundaries of the City-leased premises; this shall be construed to include planters,
host podiums, umbrellas while closed or open, any type of lighting fixtures, and any
2
other fixtures of the Lessee. Flower pots are to be attached to the inside of the fence.
Umbrellas with signage other than business name are permitted.
6. The rules of mall lease are:
o Horizontal clear area for pedestrian travel is a minimum of 6'; this clear
area will be marked by the engineering department and must be
adhered to;
o If lessee uses city electricity, they will provide a plug in meter device
so that usage can be charged to the lessee
o No amplified music;
o No structures, as defined in the City of Aspen Municipal Code, Section
"26.104.100 Structure. Anything constructed, installed or erected
which requires location on the ground or is attached/supported by
something on the ground, inclusive of buildings, signs, roads,
walkways, berms, fences and/or walls greater than six feet (6') in
height" will be allowed within the leased premises;
o One menu board is permitted and must either be mounted to the outside
of the fence or the outside of the building. Allowable size for each
menu board is four square feet;
o Blinking lights are not permitted; exterior lighting must be approved by
the community development department;
o Portable wait stations, defined as areas for the storage of service items,
i.e. silverware and water pitchers, are permitted within leased premises;
o Wait stations must be taken in at night for wildlife protection;
o No food or ice to be dispensed from wait station;
o Trash receptacles are to be taken in at night;
o NO dumping of drinks in inlet grates or irrigation ditches;
o Do not use grass areas as ingress and egress for your leased space
7. Lessee agrees to permit agents of the City to enter upon the premises at
any time to inspect the same and make any necessary repairs or alterations to the
sidewalks, curbs, gutters, streets, utility poles, or other public facilities as the City
may deem necessary or proper for the safety, improvement, maintenance or
preservation thereof Lessee further agrees that if the City of Aspen shall determine
to make major structural changes to the Aspen Pedestrian Mall which may affect
any structures placed within the mall by the Lessee that the Lessee, by execution of
this agreement, hereby waives any and all right make any claim for damages to the
improvements (or to its leasehold interest) and agrees to remove any structures
necessary during such construction periods. City agrees to rebate all rents in the
3
event it undertakes major structural changers to the Aspen Pedestrian Mall during
the lease period.
8. The City of Aspen by this demise hereby conveys no rights or interest
in the public way except the right to the uses on such teinis and conditions as are
above described, and retains all title thereto.
9. Lessee agrees not to sublet any portion of the leased premises, not to
assign this lease without the prior written consent of the City being first obtained.
10. Lessee hereby affirms that Lessee is the owner and/or lessee of the
abutting property and agrees that on sale or other transfer of such ownership
interest, Lessee will so notify the City of the transfer in interest, and all right and
interest under this lease shall terminate.
11. Lessee agrees to surrender and deliver up the possession of the leased
premises promptly upon the expiration of this lease, or upon five (5) days' written
notice in the case of the termination of this lease by City by reason of a breach in
any provisions hereof.
12. If legal action is taken by either party hereto to enforce any of the
provisions of this lease, the prevailing party in any legal action shall be entitled to
recover from the other party all of its cost, including reasonable attorneys fees.
13. It is further agreed that no assent, expressed or implied, to any breach
of any one or more of the covenants or agreements herein shall be deemed or taken
to be a waiver of any succeeding or any other breach.
14. Lessee agrees to comply with all laws, ordinances, rules and
regulations that may pertain or apply to the leased premises and its use. In
performing under the lease, Lessee shall not discriminate against any worker,
employee or job applicant, or any member of the public because of race, color,
creed, religion, ancestry, national origin, sex, age, marital status, physical handicap,
status or sexual orientation, family responsibility or political affiliation, or otherwise
commit an unfair employment practice.
15. Lessee and City agree that all correspondence concerning the Lease
shall be in writing, and either hand delivered or mailed by first class certified mail to
the following parties:
4
City of Aspen CITY OF ASPEN, COLORADO
130 South Galena Street
Aspen, Colorado 81611 By
City Manager, Steve Barwick
Lessee
EXAMPLE: The mall lease fee for 2012 is $2.50 a square foot
Calculation:
2.50 x 855 sq.ft. = $2,137.50. x 12 = $25,650. ./. 365 = $70.27 a day x 122 days =
$8,572.94
5
City of Aspen Guidelines for Restaurant
Encroachments
The following guidelines have been established by the City of Aspen Engineering
Department to ensure that citizens and visitors to Aspen are provided safe, clear, and
accessible routes around outdoor dining areas.
These guidelines shall be met by all restaurateurs and illustrated within the Right-of-Way
Encroachment permit application. The illustration may come in the form of photographs,
artist renderings, or any other clear means of documentation. All conditions will be
verified by the City of Aspen Engineering Department.
All renderings, plans, applications, and pertinent information must be submitted on or
prior to scheduled liquor board hearings which pertain to the subject establishment.
Within the Commercial Core all outdoor dining areas shall demonstrate that:
The horizontal clear area for pedestrian travel is a minimum of six feet (6') in width. This
measurement is to be taken from the edge of the encroachment to the edge of the walking
surface. The walking surface must be solely within the City Right of Way and shall not
include landscape areas, metal tree grates, or other areas that are accessory to the
sidewalk area.
The vertical clear area for pedestrian travel is a minimum of seven feet(7') in height.
This measurement will be taken from the natural grade(sidewalk) to the base of the
lowest feature that penetrates the City of Aspen Right of Way. This shall include
awnings, flower baskets, or other signage that may penetrate the Right of Way.
If alcohol is intended to be served within the outdoor dining area the applicant must
clearly state this intent and shall define the area which will be used to serve patrons
alcohol on City property.
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