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HomeMy WebLinkAboutInformation Update.20190325 INFORMATION UPDATE I. Crystal Palace Construction Impacts II. Utilities Development Review Fee Audit III. Rio Grande Recycle Center Community Outreach INFORMATION UPDATE Crystal Palace Construction Impacts Utilities Development Review Fee Audit Rio Grande Recycle Center Community Outreach MEMORANDUM TO: Mayor and City Council FROM: Trish Aragon, PE, City Engineer Tony Kornasiewicz, Construction Mitigation Officer Mike Horvath, PE, Project Manager III THROUGH: Scott Miller, Public Works Director Jessica Garrow, Community Development Director MEETING DATE: March 25, 2019 RE: Information Only: Crystal Palace Construction Impacts BACKGROUND: The building located at 300/312 East Hyman (aka Crystal Palace) was approved for redevelopment as a lodge in 2017. The redevelopment was reviewed by HPC for Conceptual design, Final design and Growth Management. City Council was presented with a summary of the proposal and upheld HPC’s approval during a call-up process. The project applicant is awaiting their building permit and will begin construction later this spring. There are some site-specific constraints that will result in impacts at and around the site during construction. The historic portion of the building, limited to an area at the corner of Hyman and Monarch, was built by S.B. Clark in 1891. Named the Clark Commission Company, it was utilized as a wholesale produce house. In the early 1900s, E.M. Cooper bought the business and changed the name to Aspen Commission Company. By the 1930s, 300 E. Hyman became the headquarters for the Midnight Mine Company, the biggest employer in the City at that time and one of the only mining operations struggling to continue after the Silver Crash. The historic structure was later vacant for a period of years, until it was bought by Mead Metcalf, who operated a dinner theater, “The Crystal Palace,” from 1959 until 2008. As the dinner theater operation grew over the years the property was heavily altered and expanded onto the 312 E. Hyman site in the 1970s. The second story of the historic building, the brick details, cornice, storefront, upper windows, door openings were demolished and rebuilt and the Owl Cigar mural was repainted. Due to the significant alterations, much of the building is not historic material, and will be removed as part of the redevelopment. The portions of the building that are the original historic material (the ground floor level of the western brick wall and the Owl Cigar mural) will remain in place during the construction process. The original portion of the 300 E. Hyman building will undergo a reconstruction using available historic photographs to guide the process. A 26 foot deep basement is to be excavated on the site, and the development will include two full stories and a recessed third story across this 9,000 square foot lot. DISCUSSION: In order to restore and construct the improvements to the Crystal Palace building, there will be impacts to the surrounding sidewalk, parking and roadway areas. These impacts include: · One-way vehicle traffic on Hyman and Mill, · Re-route of Hunter Creek bus, · Occupation of the current loading zone and sidewalk on Monarch St, · Occupation of the traffic lane on Hyman immediately adjacent to the project, as well as occupation of the corner between these two areas, and · Use of 13 parking spaces around the site. Please see Exhibit A for the roadway configuration and occupation associated with the project. Exhibit B also provides a 3-D rendering of the project site and surrounding area. City staff has worked extensively with the applicant and construction team to explore options to minimize the impacts to the community and surrounding area as much as possible. The approved Construction Management Plan provides the least amount of parking impacts, and enables continued pedestrian and bicycle access. Given the impacts that result from the construction of this project, City staff requested the applicant team create an outreach plan to ensure immediate neighbors are aware of the changes, and to provide a way for community members to communicate with them throughout construction. The phasing of the project is outlined in Exhibit C as well as the impacts and community outreach proposed by the project for each phase. This configuration is temporary (Until summer of 2020). The full communications plan and construction management plan can be found digitally at https://www.dropbox.com/sh/zsgqkawxydjjvxm/AABG87CTUB4WreRA0U3vtfeBa?dl=0. Additionally, a hard copy of the full communication plan and associated CMP is available for review in the City Manager’s office. FINANCIAL/BUDGET IMPACTS: The project will be required to pay landlease and parking fees for the use of the roadway and sidewalk and associated parking spaces. These fees are estimated to be $776,000 over the 18- month project duration. ATTACHMENTS: Exhibit A: Roadway Configuration Exhibit B: Aerial Rendering Exhibit C: Project Phasing and Outreach Plan 6.0 2.0 6.0 5.0'2.0 8.0 8.0 5.0 RELOCATE EXISTING "PAID PARKING" SIGN POLE OUT OF TREE CANOPY. INSTALL NEW "DO NOT ENTER SIGN" ABOVE (FACING NORTH) R5-1, 30"x30" INSTALL NEW STOP SIGN (FACING SOUTH) R1-1 30"x30" PROPOSED CONSTRUCTION BARRICADES AND CONSTRUCTION FENCING. SEE CENTAUR CONSTRUCTION MANAGEMENT PLAN FOR FURTHER INFORMATION, TYP. INSTALL 2' WIDE SOLID YELLOW STRIPE, TYP. PAINT TO BE WATER BASED LATEX PAINT WITH REFLECTIVE BEADS ADDED INSTALL MUTCD 9C-9 SHARED LANE MARKING SYMBOL, TYP. INSTALL MUTCD 9C-9 SHARED LANE MARKING SYMBOL, TYP. INSTALL NEW "NO RIGHT TURN" SIGN AFFIXED TO EXISTING LIGHT POLE. RAISE EXISTING STOP SING TO ACCOMMODATE R3-1, 24"x24" REMOVE EXISTING 7' SIGN POST. REPLACE WITH NEW 8' TUBULAR STEEL SIGN POST. INSTALL NEW "ONE WAY" DIRECTIONAL SIGN. R6-1L, 36"x12" INSTALL EXISTING CITY OF ASPEN "PAID PARKING" SIGN BELOW INSTALL NEW 4" WIDE SOLID WHITE STRIPE, TYP. PAINT TO BE WATER BASED LATEX PAINT WITH REFLECTIVE BEADS ADDED INSTALL 2' WIDE SOLID YELLOW STRIPE, TYP. PAINT TO BE WATER BASED LATEX PAINT WITH REFLECTIVE BEADS ADDEDINSTALL NEW 4" WIDE SOLID WHITE STRIPE, TYP. PAINT TO BE WATER BASED LATEX PAINT WITH REFLECTIVE BEADS ADDED REMOVE EXISTING 7' SIGN POST. REPLACE WITH NEW 8' TUBULAR STEEL SIGN POST. INSTALL NEW "ONE WAY" DIRECTIONAL SIGN. R6-1R, 36"x12" INSTALL EXISTING CITY OF ASPEN "PAID PARKING" SIGN BELOW INSTALL NEW 8' SIGN POLE AND STOP SIGN R1-1, 30"x30" RELOCATE EXISTING "PAID PARKING" SIGN POLE OUT OF TREE CANOPY. INSTALL NEW "DO NOT ENTER SIGN" ABOVE (FACING NORTH). R5-1, 30"x30" INSTALL NEW STOP SIGN (FACING SOUTH) R1-1, 30"x30" INSTALL NEW "NO LEFT TURN" SIGN TO EXISTING LIGHT POLE, BENEATH EXISTING STOP SIGN R3-2, 24"x24" BREAK STRIPING AT ALLEY, TYP. APPROXIMATE RIGHT OF WAY OCCUPATION AREA. SEE CONSTRUCTION MANAGEMENT PLAN FOR FURTHER INFORMATION APPROXIMATE PEDESTRIAN DETOUR AREA. SEE CONSTRUCTION MANAGEMENT PLAN FOR FURTHER INFORMATION. INSTALL NEW "ONE WAY" DIRECTIONAL SIGN AFFIXED TO PROPOSED CONSTRUCTION FENCING. SIGN NOT REQUIRED FOR FINAL CONDITION R6-1R, 36"x12" Know what's below. before you dig.Call R OPRIS ES NGINEERING, LLC. CIVIL CONSULTANTS JOB NO. DATE: 502 MAIN STREET CARBONDALE, CO 81623 (970) 704-0311 FAX: (970)-704-0313 SIGNAGE & STRIPING PLAN DESIGNED BY DRAWN BY CHECKED BY DATE REVISION 00/00/00 XXX C.1.03.1 DRAWING NO. TITLE EXHIBITNORTH300-312 E HYMAN AVENUEASPEN, COLORADO1 inch = ft. ( IN FEET ) GRAPHIC SCALE 020 20 40 20 8010 16111.03 3-12-19 NEK YTN NEK 3/4/19 NOT LESS THAN 7 FT.NOT LESS THAN 2 FT TO FLOWLINE OF CURB SCALE: N.T.S. ROADSIDE SIGN DETAIL 3/4/19 3/4/19 PhaseDatesWork TypePhasedOngoingPhasedOngoingIApril 2019 - May 2019Mobilization & Existing Structure DemolitionParking Spaces Occupied: 13Sidewalk Occupied: 2,397 SFRoadway Occupied: 2071 SF▪Project web page launch▪Public information and preservation plan posters to be mounted on construction fencing (see Communications Plan)▪Newspaper announcements (see Communications Plan)▪Door-to-door sessions with high impact stakeholders▪Project kick-off meeting for key stakeholders and greater public▪Mailers to neighbors within 300 feet▪Announcements via City channels▪Prior to next phase, project will update City on stakeholder listIIMay 2019 - May 2020Earth Retention, Foundations, StructureParking Spaces Occupied: 13Sidewalk Occupied: 2397 SFRoadway Occupied: 2071 SF▪Updates to web page with Phase II information and scheduling▪2nd round of door-to-door updates with high impact stakeholders▪15 days prior to new construction phase, announcements will be published in newspapers and through City information channels▪Updated public information posters will replace Phase I posters in same locationsIIIMay 2020 - August 2020Masonry, Structural Framing, Rough MEP's, Windows RoofParking Spaces Occupied: 13Sidewalk Occupied: 2397 SFRoadway Occupied:2071 SF▪Updates to web page with Phase III information and scheduling▪3rd round of door-to-door updates with high impact stakeholders▪15 days prior to new construction phase, announcements will be published in newspapers and through City information channels▪15 days prior to new construction phase, email detailing impact changes and update schedule▪15 days prior to new construction phase, enhanced mailers will go out to neighbors within 300 feet▪Updated public information posters will replace Phase II posters in same locationsIVAugust 2020 - April 2021Trim MEP's, Site Work, FinishesParking Spaces Occupied: 0Sidewalk Occupied: 0 SFRoadway Occupied: 0 SFMinor ROW encroachments▪Updates to web page with Phase IV information and scheduling▪4th round of door-to-door updates with high impact stakeholders▪15 days prior to new construction phase, announcements will be published in newspapers and through City information channels▪15 days prior to new construction phase, enhanced mailers will go out to neighbors within 300 feet▪Updated public information posters will replace Phase III posters in same locationsProject Close OutApril 2021. Presentation to PublicFinal emails, newspaper notifications, mailers, and announcements. Close project web page.Encroachments and Community ImpactsCommunicationsOne way trafficBus re-routePedestrian re-routeRegular Updates to web pageEmail listserv sign-upCheck-in meetings with the CityMedia Announcements detailing project progress MEMORANDUM TO: Mayor and City Council FROM: Trish Aragon, PE, City Engineer Jessica Garrow, Community Development Director Dave Hornbacher, Director of Utilities THROUGH: Scott Miller, Public Works Director MEETING DATE: March 25, 2019 RE: Information Only: Utility Development Review Fee Audit BACKGROUND: The City of Aspen Engineering, Community Development, Utilities and Finance departments recently completed an audit of the City’s utility development review fees and have discovered some under and over collections in 2017 and 2018. The City collects utility development review fees to cover the costs associated with reviewing permits for our water utility. These costs include, but are not limited to, fixture counts performed to determine utility permit connection fees, site plan review including line sizing and location, reviews to ensure compliance with our water efficient landscaping standards, reviews to ensure compliance with water utility agreements and easements, and associated inspections with the permit. More information on this fee is attached as Exhibit A. DISCUSSION: Periodically an audit is performed on our permits to ensure we are collecting review fees accurately. This is to ensure that the City is applying fees fairly and evenly, and being fiscally responsible to our community and customers. As part of this audit, we found some under and over collections of the Utility Review Fee in 2017 and 2018. Approximately 1,100 permits were reviewed as part of the audit, and 168 permits were determined to owe fees or are owed a refund We are currently reaching out to those customers affected by the audit to issue refunds or collection requests in order to correct their accounts. We are committed to working with our customers to ensure their projects progress, while ensuring the City’s fees are accurately collected. To improve our fee collection system for the future, we are reviewing our utility development review fee calculations and are improving our systems and processes to ensure we are collecting the correct fees. This includes automating our fee calculations with our new permitting software system. Additionally, staff from Community Development, Engineering, and Utilities are working together to determine if changes to the fee’s triggers should be incorporated into the 2020 fee schedule. FINANCIAL/BUDGET IMPACTS: As a result of the audit, we expect to collect an additional $490K in fees which represents 3.5% of the total fees that were collected in 2017 and 2018. Attachments: Exhibit A: Utility Review Fee Information Sheet 2017-2018 UTILITY DEVELOPMENT REVIEW FEES Information Sheet Updated: March 11, 2019 The City of Aspen Engineering, Community Development, Utilities and Finance departments recently completed an audit of our utility development review fees and have discovered we will need to collect additional utility development review fees on those permits where we under collected the fee. The City collects utility development review fees to cover the costs associated with reviewing permits for our water utility. FREQUENTLY ASKED QUESTIONS (FAQS) Why was the audit performed? We perform audits on our system to ensure we are fiscally responsible to our community and customers. What steps is the City taking to improve the permitting and fee review process? We are reviewing our utility development review fee calculations and are improving our systems and processes to ensure we are collecting the correct fees. This includes automating our fee calculations with our new permitting software system. How is the utility development review fee calculated? The fee is based on the amount of affected area associated with your permit. The affected area is a way to determine the amount of work performed, which includes determining the amount of interior work and exterior work. A link to the affected area calculation can be located at cityofaspen.com/DocumentCenter/View/3822. The affected area is then translated to a fee according to the table below: UTILITY DEVELOPMENT FEES 2017 & 2018 RATE 2019 RATE Basic Projects with 0 to 100 Sq. Ft. of Affected Area $50/Review $55/Review Minor Projects with 101 to 5,000 Sq. Ft $1.00/Sq. Ft. $1.05/Sq. Ft. Intermediate Project of 5,001 to 15,000 Sq. Ft. of Affected Area $1.00/Sq. Ft. for 1st 5,000 Sq. Ft. + $0.75/Sq. Ft. thereafter $1.05/Sq. Ft. for 1st 5,000 Sq. Ft. + $0.80/Sq. Ft. thereafter Major Projects with more than 15,000 Sq. Ft. of Affected Area $1.00/Sq. Ft. for 1st 5,000 Sq..Ft. + $0.75/Sq. Ft. for the next 10,000 Sq. Ft. + $0.50/Sq. Ft. thereafter $1.05/Sq. Ft. for 1st 5,000 Sq..Ft. + $0.80/Sq. Ft. for the next 10,000 Sq. Ft. + $0.55/Sq. Ft. thereafter Website: cityofaspen.com/Engineering Email: engineeringhelp@cityofaspen.com Engineering Department Phone: 970-920-5080 2017-2018 UTILITY DEVELOPMENT REVIEW FEES Information Sheet Updated: March 11, 2019 How is the utility development review fee different from the utility investment charge? The utility review fee recovers costs associated with reviewing your permit for our water utility. These costs include but are not limited to fixture counts performed to determine utility permit connection fees, site plan review including line sizing and location, reviews to ensure compliance with our water efficient landscaping standards, reviews to ensure compliance with water utility agreements and easements, and associated inspections with the permit. The utility investment charge recovers certain capital costs allocated to new and expanded customers. The charge is based on the equivalent capacity units’ rating and billing area factor for that account. Utility Investment charges are one-time costs assessed to a new customer connecting to the water system or to an existing customer who is increasing their demand on the system. The charge is collected from new or expanded commercial and residential water customers and allow the new or expanded customer to “buy-in” to the remaining water capacity that the City of Aspen Water Utility has available. The Utility Investment charge also helps fund large-scale water system capital improvement projects such as water treatment plant expansions, upsizing water transmission mains, and water line extensions that are necessary to keep pace with future economic development and growth in Aspen’s Water Service Area. Additional Information: Website: cityofaspen.com/Engineering Email: engineeringhelp@cityofaspen.com Engineering Department Phone: 970-920-5080 INFORMATION TO: Mayor Skadron and City Council FROM: Jessica Garrow, Community Development Director CJ Oliver, Director of Environmental Health and Sustainability MEETING DATE: March 25, 2019 RE: Information Only: Background: In February, City Council completed a work session regarding the future of the Rio Grande Recycle Center (RGRC). Since 1993, the Rio Grande Recycle Center (RGRC), located next to Rio Grande Park, has provided an alternative to curb side recycling pickup furthering local waste diversion efforts and extending the life of the local landfill. Though free to the public, the RGRC incurs expenses, and to date, Pitkin County Landfill fees have funded the RGRC. Due to recent Pitkin County rule changes, funding for a number of the local recycling centers in the Valley, including the RGRC, is being eliminated. This funding ends in August of this year (2019), and City Council has directed staff to engage the community in what the futu Discussion: There are a range of options regarding the future of the RGRC, including funding support the current levels, changing the types of materials collected, or closing the facility. Staff has crafted an engagement strategy to enable the community to weigh in on these options, with the goal of providing data to City Council in mid to late May in order for Council to make a discussion. To ensure broad outreach, the following aspects have been incorporated · Use of city’s online engagement platform, an open community forum, survey, Q&A section, and a number of historic documents and explanation of the issue. · Direct outreach to large HOAs and Businesses. because they are some of the highest users of the Recycle Center. and site visits. Staff completed a wal with staff educating business owners and staff, as well as collecting survey · Open Houses. These will be held at the RGRC on typical busy days in March and April, as well as at least one open house at City Hall. · Community Events. To the extent possible, staff will attend various community events to gain feedback. This will include the ACRA breakfast, and potentially some Wheeler events. · Newspaper ads. In order to drive community members will be a number of newspaper ads. printing in the local newspapers to promote community input on the topic. INFORMATION MEMORANDUM Mayor Skadron and City Council Jessica Garrow, Community Development Director CJ Oliver, Director of Environmental Health and Sustainability 9 Information Only: Rio Grande Recycle Center (RGRC) Community Outreach In February, City Council completed a work session regarding the future of the Rio Grande Recycle Center (RGRC). Since 1993, the Rio Grande Recycle Center (RGRC), located next to Rio Grande Park, has provided an alternative to curb side recycling pickup, playing an important role in furthering local waste diversion efforts and extending the life of the local landfill. Though free to the public, the RGRC incurs expenses, and to date, Pitkin County Landfill fees have funded the RGRC. Due County rule changes, funding for a number of the local recycling centers in the Valley, including the RGRC, is being eliminated. This funding ends in August of this year (2019), and City Council has directed staff to engage the community in what the future of the Recycle Center should be. There are a range of options regarding the future of the RGRC, including funding the current levels, changing the types of materials collected, or closing the facility. Staff has gagement strategy to enable the community to weigh in on these options, with the goal of providing data to City Council in mid to late May in order for Council to make a discussion. To ensure broad outreach, the following aspects have been incorporated into the engagement strategy: city’s online engagement platform, www.AspenCommunityVoice.com an open community forum, survey, Q&A section, and a number of historic documents and Direct outreach to large HOAs and Businesses. These groups are being specifically targeted because they are some of the highest users of the Recycle Center. This will include direct emails . Staff completed a walk around to downtown businesses the week of March 18 with staff educating business owners and staff, as well as collecting survey responses. These will be held at the RGRC on typical busy days in March and April, as well as open house at City Hall. To the extent possible, staff will attend various community events to gain feedback. This will include the ACRA breakfast, and potentially some Wheeler events. In order to drive community members to participate in our online survey, there will be a number of newspaper ads. RGRC press releases will begin playing on local radio stations and printing in the local newspapers to promote community input on the topic. CJ Oliver, Director of Environmental Health and Sustainability Community Outreach In February, City Council completed a work session regarding the future of the Rio Grande Recycle Center (RGRC). Since 1993, the Rio Grande Recycle Center (RGRC), located next to Rio , playing an important role in furthering local waste diversion efforts and extending the life of the local landfill. Though free to the public, the RGRC incurs expenses, and to date, Pitkin County Landfill fees have funded the RGRC. Due County rule changes, funding for a number of the local recycling centers in the Valley, including the RGRC, is being eliminated. This funding ends in August of this year (2019), and City re of the Recycle Center should be. There are a range of options regarding the future of the RGRC, including funding to the current levels, changing the types of materials collected, or closing the facility. Staff has gagement strategy to enable the community to weigh in on these options, with the goal of providing data to City Council in mid to late May in order for Council to make a discussion. into the engagement strategy: www.AspenCommunityVoice.com. This includes an open community forum, survey, Q&A section, and a number of historic documents and These groups are being specifically targeted This will include direct emails k around to downtown businesses the week of March 18th, responses. These will be held at the RGRC on typical busy days in March and April, as well as To the extent possible, staff will attend various community events to gain feedback. This will include the ACRA breakfast, and potentially some Wheeler events. to participate in our online survey, there RGRC press releases will begin playing on local radio stations and Page 2 of 2 · Utility Bills. Staff is working with the Utility to include information about this project in the March Utility Bill. · Outreach to Boards and Commissions. Staff will be presenting this topic to a number of City Boards, including CCLC, HPC, and P&Z. Next Steps: With public input collected, staff anticipates a Council work sessions in mid to late May, where Council will be briefed on the public outreach results and the RGRC survey findings. Because funding will end in August, Council will need to make a decision in May about next steps. Attachments: Exhibit A – RGRC Handout For Aspen residents, the cost of curbside recycling is included in trash service; however, some residents prefer to use the Rio Grande Recycle Center (RGRC) due to space constraints, convenience and contamination issues. For Aspen businesses, the cost of recycling is usually included in commercial trash service; nevertheless, some businesses use the Rio Grande Recycle Center (RGRC) due to space constraints, and shared trash service issues. The RGRC plays an important role in furthering local waste diversion efforts and extending the life of the landfill. Though free to the public, Pitkin County has been paying for the operation of RGRC. That funding will end in August so the City must evaluate funding options and the future of the RGRC. What do you think the City should do? Rio Grande Recycle Center (RGRC) Information Sheet The Issue: •Opened in 1993 and located next to Rio Grande Park •Open every day 24 hours.  Used by Aspen residents, non-residents, and businesses •Single stream recycling •Single stream = glass, plastics, metal, paper, cardboard, milk/juice carton •Textiles, battery drop-off, and seasonal yard waste are additionally offered •Estimated single stream service costs: approximately $350,000/year •Between 2014 -2017 alone, RGRC diverted 4,089.59 tons from the landfill and prevented 7,200 tons of GHGs from entering our air RGRC Fast Facts: Continue RGRC business as usual, providing single-stream and seasonal recycling services Impact – Business as usual Limit the RGRC and target certain materials: i.e. food waste, cardboard, and year-round yard waste Impact - This may reduce recycling participation while adding a diversion option (food and yard waste) Close the RGRC and further promote curbside recycling Impact - May reduce recycling participation and eliminate a recycling option for some businesses RGRC Options and Impacts: Highest Cost Option: Mid-Cost Option: Lowest Cost Option: www.aspencommunityvoice.com April 15 Deadline to complete survey & provide feedback! Public Open Houses March and April | Council Review in May | RGRC Funding Ends in August 2019 EH@cityofaspen.com | 920-5039 Ho Aspe Recycle INCLUDED CURBSIDE PICK UP RECYCLE CENTER DROP OFF GLASS PAPER PLASTIC METALS ORGANICS SCRAPS PICK UP Ra Material Cost included in trash bill 5787 tons diverted (2017) Paid for by Pitkin County 1159 tons diverted (2017) Optional cost in trash bill 347 tons diverted (2017) The Rio Grande Recycle Center (RGRC) in Aspen costs about $250,000 per year for current service. In August 2019 Pitkin County will no longer fund the RGRC. KEEP RECYCLE CENTER CHANGE TO SELECT RECYCLING CLOSE RECYCLE CENTER CURBSIDE ONLY KEEP RECYCLE CENTER COLLECTING ALL RECYCLABLES No additional City money for recycling >$250K from City budget annually >$75K from City budget annually At least 3x diversion of food and yard waste Wha' nex fo th RGRC? Today, these are the current options Aspen residents have to recycle: Outlet Visit www.AspenCommunityVoice.com to let City Council know what you think about the future of the Rio Grande Recycle Center. Hav You Sa: Continue to divert approx. 1159 tons/year Likely lowers amount of recycling diverted