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HomeMy WebLinkAboutresolution.council.032-12 • RESOLUTION #3 (Series of 2012) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT FOR 2012 BURLINGAME PHASE IIA CONSTRUCTION OVERSIGHT BETWEEN THE CITY OF ASPEN AND RIDER LEVETT BUCKNALL AUTHORIZING THE CITY MANAGER TO ' EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for the 2012 Burlingame Phase IIA Construction Oversight, between the City of Aspen and Rider Levett Bucknall, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for the 2012 Burlingame Phase IIA Construction Oversight, between the City of e_ Aspen and Rider Levett Bucknall, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 9th day of April 2012. Michael C. reland, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, April 9, 2012. 42, Kathryn S. Koch, City Clerk CI S April 02, 2012 • Amendment No. 4 To the AIA Document B801 CMa -1992 Agreement between Owner and Construction Manager for the Burlingame Ranch Phase II Project dated January 25, 2010 The Agreement between Owner and Construction Manager for the Project is amended effective April 01, 2012, as follows: 1. The Construction Manager shall continue to provide Services as described the Agreement, AIA Document A801 and AIA Document A295, for the Construction Administration and Pre- construction Services from April 01, 2012 until December 31, 2012. Efforts during this period . will include the following tasks: 1. Oversee Construction: Manage the weekly project team meetings. Assist Aspen in achieving its objectives by actively overseeing the construction process, monitoring progress and quality, working collaboratively with the construction team, and preparing timely, comprehensive reports to keep Aspen officials informed about the progress and any major issues. 2. Manage Design and Construction Team Contract: Assist Aspen with management of the design & construction contract to assure on-schedule and on-budget completion of • the scope of work outlined in the contract. 3. Manage Costs: Advise the city's project team by providing guidance related to cost impact of construction decisions. Analyze and comment on the general contractor's proposed GMP and any change order requests. Prepare budget to cost reports based on current status. Identify potential design and construction changes to reduce costs. 4. Manage Schedule: Actively monitor, review and comment to Aspen on construction team's schedule and any outstanding issues that may impact schedule, while maintaining construction team's contractual responsibility to meet the schedule; process and make recommendations on payment requests and any proposed time extension requests. 5. Review Change Orders: Review and verify conformance of proposed change orders to contract document requirements and owner direction; prepare cost estimates to confirm reasonableness of construction team's pricing. 6. Review Pay Applications: Review and verify conformance of pay,applications against in-the-field progress of the job. 7. Review Construction Plan: Assist city staff with review of general contractor's plan to build the Project... 8. Facilitate Stakeholder Review and Input on the.Construction Plan: Assist Aspen in providing an overview of the construction plan and seeking input from city representatives, the Burlingame Ranch HOA, building inspectors, and other interested stakeholders. Assure this input is considered by the construction team. • 9. General Project Administration: Other tasks as directed by Owner. Amendment 4/April 2,2012 1 • 2012 Preconstruction Services for Preparation of the Phase Ila Vertical Construction: 10. Identification of the 2013 and beyond package scope • 11. Long range budgeting for 2013 and beyond 12. Defining Phase Ila vertical GMP parameters with Haselden 13. Reviewing the Phase Ila vertical GMP and recommending to the CoA as appropriate 14. Phase Ila vertical A195 GMP addendum contract review and finalization (in conjunction with CoA legal counsel) 15. Providing oversight for the Phase Ila vertical building permit process 16. Providing oversight for the Phase Ha vertical 100% drawing issuance 17. Assisting CoA in adjusting the expense and revenue projections related to any potential project modifications due to unit category amendments and revision 18. Assisting CoA in working on Grants such as CORE, or Build America 19. Closing out design loose ends 20. Exterior siding review and analysis, and interface with manufacturers 21. Co-ordinating the City Electric design by Exponential and integrating this into the project (interfacing with the electrical designer, and Haselden construction or a third party medium voltage electrical contractor) 22. Aspen San District interface for the Sanitary Sewer work 23. Recommendations and Council preparation for approvals and the way forward 24. Platting revisions due to the proposed buildings 25. Assisting with drafting, reviewing; compiling the HOA agreement structure 26. Interfacing with gas, electric, water 27. Budget, cashflow and monthly reports CONTINUED OVER... • Amendment 4/April 2,2012 2 2. Section 13.2.1 of the Agreement is hereby amended to increase the Basic Compensation • paid to the Construction Manager by $145,770, from $590,920 to, for this 2012 Construction Administration and revised Pre-construction phase, as follows: Original Contract, approved 2/8/10 $301,400 Amendment No. 1, approved 9/27/10 $119,750 Amendment No. 2, approved 5/27/11 $ 24,000 Amendment No. 3, approved 6/27/11 $145,770 Previous Contract Value $590,920 Amendment No. 4 (this amendment) $212,960 Proposed New Contract Value $803,880 3. RLB will be submitting for acceptance a resume of the staff member to carry out the site based construction management. All other terms and conditions outlined in the Agreement shall remain unchanged. OWNER Construction Manager City of Aspen Rider Levett Bucknall )e4l/ --'''"� pp Rob Taylor, Associate Principal • Michael C. Ireland, ayor Peter Knowles, Executive Vice President • - 411 Amendment 4/April 2,2012 3 R LB 1 Rider Levett Bucknall 1621 Eighteenth Street Suite 255 • Denver,Colorado 80202 • T:+1 720 904 1480 F:+1 720 904 1481 April 2, 2012 ) Mr Chris Everson email: chris.everson @ci.aspen.co.us Affordable Housing Project Manager City of Aspen 130 South Galena St • Aspen, CO 81611 BURLINGAME RANCH PHASE II RLB AMENDMENT 4—•2012 ACCESS INFRASTRUCTURE CONSTRUCTION ADMINISTRATION Dear Chris, • Since Rider Levett Bucknall commenced work on Burlingame Ranch Phase II, we have appreciated the opportunity to be involved with the planning and design efforts for Burlingame Ranch Phase II. We are confident that the IPD team's efforts, well informed by the extensive public outreach program, have contributed to a design that achieves a balance between many competing interests and will deliver a • fantastic community. We are excited that Aspen City Council gave the green light to the Access-Infrastructure construction in 2012 and we look forward to this milestone. As, you are aware, our Amendment 3 was modified to be hourly rate for the first part of 2012 and at the end of March, this account will be exhausted. This proposal is to carry out Project Management and Construction Administration services from 01 April 2012 to the end of December 2012 at the contract close-out of the Access Infrastructure package. Please refer to Exhibit A for excerpts from our original proposal and the A295 Contract we are" currently working under. RLB confirms that we understand the scope of work per Exhibit A and that we will continue working as an extension of the City of Aspen to enable the successful and timely completion of the Phase Ila Access Infrastructure Package. Given the current project phasing, RLB will also assist the City in meeting objectives to secure the approval of the Phase Ila vertical construction around November 2012. As such, we see that in parallel with construction admin we will carry out pre-construction services including: • Identification of the 2013 and beyond package scope • Long range budgeting for 2013 and beyond • Defining Phase Ila vertical GMP parameters with Haselden • Reviewing the Phase Ila vertical GMP and recommending to the CoA as appropriate • Phase Ila vertical A195 GMP addendum contract review and finalization (in conjunction with CoA legal counsel) • Providing oversight for the Phase Ila vertical building permit process • Providing oversight for the Phase Ila vertical 100% drawing issuance Page 1 of 4 March 30, 2012 RLB Rider Levett BucknalL Chris Everson, Affordable Housing Project Manager BURLINGAME RANCH PHASE II RLB AMENDMENT 4—2012 ACCESS INFRASTRUCTURE CONSTRUCTION ADMINISTRATION • • Assisting CoA in adjusting the expense and revenue projections related to any potential project modifications due to unit category amendments and revision • Assisting CoA in working on Grants such as CORE, or Build America • Closing out design loose ends • Exterior siding review and analysis, and interface with manufacturers • Co-ordinating the City Electric design by Exponential and integrating this into the project (interfacing with the electrical designer, and Haselden construction or a third party medium voltage electrical contractor) • Aspen San District interface for the Sanitary Sewer work • Recommendations and Council preparation for approvals and the way forward • Platting revisions due to the proposed buildings • Assisting with drafting, reviewing, compiling the HOA agreement structure • Interfacing with gas, electric, water • Budget, cashflow and monthly reports PERSONELL We propose Rob Taylor will continue with the preparation for the 2012 construction work and also in the 2013 pre-construction work. We wish to supplement the site based activities with another resource and we will submit a resume for your review and acceptance shortly with the anticipation that this • individual may join the project team in mid to late May 2012. FEE Given the scope of work described above and in Exhibit A, we propose a fee of$212,9. 60 including an estimate of reimbursable expenses (which will be invoiced at cost). We understand that this will be a modification to our prior Contract and that given the cost magnitude, approval is required from the City Council. During April 2012, we will continue to work in good faith, in anticipation that this modification will be accepted. Please let me know if you have any questions or concerns. Sincerely, ) 4// Rob Tailor Associate, BE, PSP Rider Levett Bucknall Ltd — Accepted: Title: Date: , • • Page 2 of 4 March 30, 2012 RLB I Rider Levett Bucknall Chris Everson, Affordable Housing Project Manager BURLINGAME RANCH PHASE II RLB AMENDMENT 4—2012 ACCESS INFRASTRUCTURE CONSTRUCTION ADMINISTRATION Exhibit A Excerpt from RLB original proposal to CoA(dated 13 November 2009) Activities—Construction Phase: 1) Oversee Construction: Manage the weekly project team meetings. Assist Aspen in achieving its objectives by actively overseeing the construction process, monitoring progress and quality, working collaboratively with the construction team, and preparing timely, comprehensive reports to keep Aspen officials informed about the progress and any major issues. 2) Manage Design and Construction Team Contract: Assist Aspen with management of the design & construction contract to assure on-schedule and on-budget completion of the scope of work outlined in the contract. 3) Manage Costs: Advise the city's project team by providing guidance related to cost impact of construction decisions. Analyze and comment on the general contractor's proposed GMP and any change order requests. Prepare budget to cost reports based on current status. Identify potential design and construction changes to reduce costs. 4) Manage Schedule: Actively monitor, review and comment to Aspen on construction team's schedule and any outstanding issues that may impact schedule, while maintaining construction team's contractual responsibility to meet the schedule; process and make recommendations on payment requests and any proposed time extension requests. 5) Review Change Orders: Review and verify conformance of proposed change orders to contract document requirements and owner direction; prepare cost estimates to confirm reasonableness of construction team's pricing. 6) Review Pay Applications: Review and verify conformance of pay applications against in-the-field progress of the job. 7) Review Construction Plan: Assist city staff with review of general contractor's plan to build the Project... 8) Facilitate Stakeholder Review and Input on the Construction Plan: Assist Aspen in providing an overview of the construction plan and seeking input from city representatives, the Burlingame Ranch HOA, building inspectors, and other interested stakeholders. Assure this input is considered by the construction team. • Page 3of4 March 30, 2012 RLB I Rider Levett Bucknall Chris Everson, Affordable Housing Project Manager • BURLINGAME RANCH PHASE II ° RLB AMENDMENT 4—2012 ACCESS INFRASTRUCTURE CONSTRUCTION ADMINISTRATION 4i) Excerpt from AIA A295 2008—General Conditions of the Contract for Integrated Project Delivery • § 2.3 CONSTRUCTION MANAGER § 2.3.1 The Construction Manager is the person or entity identified as such in the Agreement and is referred to throughout the Contract Documents as if singular in number.The term"Construction Manager"means the Construction Manager or the Construction Manager's authorized representative. § 2.3.2 The.Construction Manager will not be responsible or liable for the acts or omissions of the Architect, Contractor,or any Subcontractor,or any of their agents or employees,or any other person performing any of the Work. § 2.3.3 The Construction Manager shall: § 2.3.3.1 Review all changes proposed by the Contractor,Architect or Owner and make recommendations regarding schedule and cost implications; • § 2.3.3.2 Establish and maintain a complete on-site library of all Contract Documents,approved shop drawings,and approved material samples; § 2.3.3.3 Schedule and conduct job meetings to be attended by the Contractor and representatives of the Owner and Architect to discuss such matters as procedures,progress,problems and scheduling. Construction Manager shall prepare and distribute minutes of such meetings. § 2.3.4 The Construction Manager shall make a review of the Work at such intervals necessary to discharge its duties to the Owner. § 2.3.5 The Construction Manager shalt meet with the Contractor to prepare and update the Master Project Schedule using information from the Contractor's Construction Schedule. • • Page 4 of 4 a o 0 0 o 0 0 0 o O 0 V N LO LO ID O Lrl tD tD O t0 a ,-1 00 CO N. e, N Cl" to D1 C 0 Q1 'y e1 O N cr ,--I C N CO O O N N ,--1 Vl N VT .-, VT ,-i u 00 CO m .-1 I.O.• V. VT VT V) V} N .1 VT N V! V/ Vf Tc N CO m N CO O N o N m ,a-1 to LO CO O I- t\ M ..-1-1 m 0 ■ CO .n N O CO O1 O CO M p '.1 U O UCO 0,1' N V! O CO C C1 Cr, O LID U1 00 N V ,-1 .-1 CO NO 0 N O .-1 N Ti 2 v* N o CO Ql 01 O1 0 tO N 0 .. ei o ° a. m v u r4 An .7 = O N i.Z N Z oO 00 m m m O ° C N v m in CG a m C) d to '. 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Description The OZ Lead Design team will perform Construction Administration Services outlined in AIA Document B195-2008 Agreement between Owner and Architect for Integrated Project Delivery for the Burlingame Ranch Phase II Project Dated January 25,2010 for the 2012 construction of the Phase IIA Access Infrastructure including earthwork,utilities,roadway and retaining facilities as set out in the February 1, 2012 Construction Documents. . Additional Description- See attached- • OZ Architecture Proposal- Additional Service for Burlingame Phase I1 A Access&Infrastructure Construction Administration Services,including WE and Monroe and Newell • Alpine Engineering LLC Proposal-Additional Service for Burlingame Phase I1 A Access&Infrastructure Construction Administration Services • Mt Daly Enterprises LLC Proposal-Burlingame II,Access&Infrastructure Construction Administration Fees Deliverables See Attached Schedule See Attached Construction Schedule-Exhibit 1,April 1, 2012 thru November 28,2012 **Any deviation schedule extension or modification will be discussed with the design team and may be subject to additional fees at hourly billing rates. Access Infrastructure Construction Administration OZ Architecture $62,000 Alpine Engineering $89,000 Mt Daly - $20,350 Monroe and Newell $2,500 Weis Janney $2,500 Total $176,350 117111 1 ARCHITECTURE MEMORANDUM hi( . A URBAN DESIGN 0 INTERIOR DESIGN • Administration and Coordination(OZ Architecture) $13,226 7.5%of the Fee Reimbursable Expenses(All) $17,635 Proposed Contract Amendment $189,576+$17,6R5(reimbursable) Total Amendment VIII $207,211 u Owner/Architect City of Aspen , OZ Architecture paillpv _____ ________ • Scott Miller Eduardo Illanes • • 10 BOULDER PHONE:303 449.8900 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 NVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM • ARCHITECTURE MEMORANDUM rAlo INTERIOR DESIGN • TO: Scott Miller DATE: April 2,2012 FROM: Eduardo Illanes PROJECT: Burlingame Ranch Phase II SUBJECT: Burlingame Ranch Phase II A Access PROJECT#: 809003.00 InfraStructure Construction Administration • CC: Chris Everson,Rob Taylor FILE#: OZ Architecture-Construction Administration Phase 1. Attend Pre-Construction meeting and participate in regular weekly construction progress meetings. OZ representation at meetings will be in person every 3 weeks, with the remainder of the meetings occurring via conference call. 2. Provide Construction Administration. a. Review, log and approve submittals, shop drawings, Request for Information etc. b. Review Construction Materials Testing reports. c. Review and approve applications for payment. • d. Coordinate with Construction Manager or Project Manager on all Request for Change ' Proposals, Change Orders, etc. including maintaining a log of all such documents. • e. Provide direction for questions and concerns from the contractor and Construction/Project Manager in resolution of problems. 3. Provide Field Services for entire construction period a. Architect's Construction Administrator to conduct a site visit a minimum of Ten (10) Site visits, including observation of road layout, structural concrete placement, underground piping installation, masonry installation, etc. b. Provide site visit report to Project Manager. 4. Conduct Substantial Completion Observation, coordinate with Construction Manager/Project Manager to create punch list, substantiate that items noted are completed, issue Substantial Completion Certificate Fee(28 weeks) $62,000 • Monroe and Newell (Structural Engineer)-Construction Administration Phase 1. Attend Pre-Construction meeting and participate in as needed, not to exceed 4 construction progress meetings. M&N representation at meetings will be in person when structural retaining walls are poured, not to exceed 2,on site visits. The remainder of the meetings occurring via conference call. • Z 2. Provide Construction Administration. • a. Review approve structural submittals, structural shop drawings & structure Related Request for Information etc. 4.2.2012 Page 1 of z c:\users\whentsche\desktop\al ca\Sogoo3 oz architecture_access infrastructure 040212.docx BOULDER PHONE:303 449.8900 • 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 DENVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM ARCHITECTURE MEMORANDUM URBAN DESIGN ® INTERIOR DESIGN • b. Review Construction Materials Testing reports. c. Provide direction for questions and concerns from the contractor and Construction/Project Manager in resolution of problems.. 3. Provide Field Services for installation period of structural walls a. Provide site visit report to Project Manager. 4. Conduct Substantial Completion Observation, coordinate with Construction Manager/Project Manager contribute to a punch list, substantiate that items noted are completed, issue Substantial Completion Certificate Fee $2,500 Weiss Janney(Waterproof Consultant)-Construction Administration Phase 1. Participate in regular weekly construction progress meetings as needed not to exceed 3 meetings. WJE representation at meetings will be in person at the waterproof installation of the structural retaining walls 2. Provide Construction Administration. a. Through OZ Architecture, Provide direction for questions and concerns from the contractor • and Construction/Project Manager in resolution of problems. 3. Provide Field Services for installation period of the waterproofing at the structural walls a. Provide site visit report to Project Manager through OZ Architecture. Fee • $2,500 • • • 4.2.2012 Page 2 of 2 BOULDER PHONE:303 449.8900 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 DENVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM • Alpine Engineering, Inc. • • ADDITIONAL SERVICES TO OZ ARCHITECTURE'S BURLINGAME CONTRACT April 2, 2012 SCOPE OF ADDITIONAL SERVICES for BURLINGAME RANCH PHASE 2A—ACCESS AND INFRASTRUCTURE CONSTRUCTION ADMINISTRATION SERVICES Attached Fee Proposal based on the following: • Construction schedule for Burlingame Ranch Phase 2A access infrastructure prepared by Haselden Construction. • Assumes a single construction season of approximately 28-weeks. • See Exhibit A for project exclusions and clarifications. • Refer to Exhibit B for construction observation and meeting schedule. 1. Construction Observation and Meetings: A. Construction Observation: Includes site visit to observe construction activities for select AEI designed site/civil items,preparation of field observation reports and coordination with construction team and Owner's representatives. Fee assumes 30 trips: $29,000.00 B. Weekly Construction Meetings: Attend weekly construction meetings in person or by conference call. Includes review of weekly minutes and meeting preparation. • Fee assumes 28 meetings @ 50% in person: $16,240.00 C. Additional Meetings: Attend additional site meetings for construction kick-off,pre- construction and punchlist walk through. Fee assumes 4 additional meetings: $ 4,640.00 Subtotal Construction Observation and Meetings: $49,880.00 • April 2012 Burlingame Ranch Phase 2A—CA Services 1 2. Project Support and Construction Administration: • A. Construction Staking Support: Prepare drawing files for access and infrastructure construction staking by Haselden's surveyor. Includes compilation and transmittal of utility alignment and profile data, storm sewer plan and profile data, finish grade surface DTM files, rim elevations for all utility vaults, fire hydrant flange elevations, road profiles, curb profiles and roadway curve widening data. Fee: $ 8,400.00 B. Construction Administration Services: Overall construction administration to be provided by Oz. AEI to provide support to Oz in reviewing shop drawings and submittals for select items listed within our scope, responding to RFI's and contractor questions, preparing field design revisions and issuing field orders. Also includes review of change orders required for select items within AEI's scope. Fee: $30,720.00 Subtotal Project Support and Construction Administration: $39,120.00 TOTAL: $89,000.00 • Consultant: ALPINE ENGINEERING, INC. Client: OZ ARCHITECTURE By: _ By: Name: Gary Brooks Name: Title: Project Manager Title: Date: Date: April 2012 Burlingame Ranch Phase 2A—CA Services 2 EXHIBIT A • THIS PROPOSAL EXCLUDES THE FOLLOWING ITEMS: e 1. Materials Testing 2. As-built drawings 3. Certification INCLUSIONS: This proposal includes coordination with the following entities as part of the overall review of the project during construction: • COA Third Party Inspector • Project Geotechnical Engineer • McLaughlin Water Engineers (water, city electric, and reuse) • 68 West (sanitary sewer mains) • Holy Cross Energy(primary electric) • Source Gas (gas line) 1110 • Comcast and Century Link (communications conduit) • April 2012 Burlingame Ranch Phase 2A—CA Services 3 Z �I •w v) Q I J E _ h tl! H E v [ w . u) I- I- w ; i p r A CAPE .A ARCHITECT H I T E C T �� 100 North Third Street JUL� MARSHALL Suite 102 404-1. MT DALY ENTERPRISES LLC r` Carbondale Colorado 81623 Tel 970 963 9896 Fox 970 963 5775 hg 41,1 mtdalyllc @gmail.com .2446i.A March 16, 2012 • Will Hentschel OZ Architecture 1805 29th Street, Suite 2054 Boulder, Colorado 80301 Also sent via e-mail: whentschel @ozarch.com Re: Burlingame Phase II, Access & Infrastructure Construction Administration Fees Will, I am writing to notify you of Mt Daly Enterprises anticipated fees for Construction Administration throughout Phase II of Burlingame's Access & Infrastructure process. Below is a breakdown of these anticipated fees, as well as the Irrigation Designer fees and an add alternate if the City of Aspen should choose to move forward with the installation of the Boulder Entry Sign. Please • note that these fees do not include or cover the warranty period. Should we provide Construction Administration services related to a one year warranty? If the City of Aspen should choose a two year warranty, do we need to provide an add alternate fee for this? 1. Basic Construction Administration During construction, Landscape Architect will promptly review and respond to written requests for information and material, product and equipment submittals from the landscape contractor. Landscape Architect will not approve the substitution of specified materials, products or equipment without prior approval of Owner. During site visits, Landscape Architect will identify any readily-observable deficiencies in the Landscape Work, and otherwise determine if the Landscape Work is being performed in a manner consistent with the Landscape Design. Landscape Architect will notify Owner and landscape • contractor of any known deviations from the Landscape Design, as well as any deviations from the approved schedule for completion of the Landscape Work. Construction Administration Deliverables: a. Coordination and review of applicable submittals per the specifications b.' 8 site visits to review topsoil amendments, site discoveries, topsoil spreading, and installation of seed and erosion control c. Meeting notes from site visits as necessary d. Photographs of the site for documentation of work taking place and completed e. Coordination with the Burlingame Team including Irrigation Designer, Contractors and Owner • f. Bi-weekly IPD conference calls and/or IPD site meetings • Assumptions/Exclusions: a. Assumes all landscape items for Phase II Access &Infrastructure will be completed by the end of the 2012 construction season. Any operations carried over to the 2013 season will be additional Construction Administration to be determined. b. 8 site visits are included and are to be coordinated between the Landscape Architect and Contractor/Owner based on construction and meeting schedules to review landscape work in the field. c. Any Add Alternate items which the City of Aspen has yet to make decisions on are not included. Construction Administration Fee Estimate: 89 hours at $110.00 per hour= $9,790.00 Reimbursables: $460.00 2. Add Alternate for Boulder Entry Sign Should the City of Aspen decide to install the Boulder Entry Sign during Phase.II Access and Infrastructure, our additional deliverables and fees would be as follows: Add Alternate for Boulder Entry Sign Deliverables: a. Boulder selection on site and mark location in the field b. Boulder engraving and template review and coordination c. Site visit to review boulder installation d. Photographs and documentation of boulder installation e. Coordination with Burlingame IPD Team Assumptions/Exclusions: a. Assumes all Boulder Entry Sign work will be completed by the end of the 2012 construction season. Any operations carried over to the 2013 season will be • additional Construction Administration to be determined. b. Weekly construction meetings specific to the Boulder Entry Sign are not included. Add Alternate Boulder Entry Sign Fee Estimate: 8 hours at$1 10.00 per hour= $880.00 Reimbursables: $50.00 3. Irrigation Designer Fees The irrigation designer fees for Phase II Access and Infrastructure are as follows: Irrigation Designer Deliverables: a. Coordination and review of applicable submittals per the specifications i. Contractor Qualifications ii. Product Data Submittals iii. Coordinate with Contractor for approved equals iv. Review of O&M Manual & As-Built documentation b. 3 Site visits to observe a portion of the described items: i. Pre Construction Meeting/ Construction Observation/ Leak Testing, Expose connection to existing Harmony Park Pump ii. Punch List (semi-final)/ Walk through iii. Operational Test/Demonstration/ Final punch list/ acceptance c. Meeting notes from site visits as necessary d. Coordination with the Burlingame Team including Landscape Architect, Contractors and Owner e. Bi-weekly IPD conference calls and/or IPD site meetings via webex. Assumes attendance is limited to 6 of the phone/webex meetings. • Assumptions/Exclusions: a. Assumes all irrigation items for Phase II Access & Infrastructure will be completed by the end of the 2012 construction season. Any operations carried over to the 2013 season will be additional Construction Administration scope to be • determined. •b. 3 site visits are included and are to be coordinated between the Landscape Architect, Irrigation Designer and Contractor/Owner based on construction and meeting schedules to review irrigation work in the field. Assumes 4 Hours of Onsite each trip and Travel from Casper office. c. Any Add Alternate items which the City of Aspen has yet to make decisions on are not included. d. Excludes new park 2 pump station coordination/design. Irrigation Designer Fee Estimate: 88 hours at $1 10.00 per hour= $9,680.00 Reimbursables: $1,775.00 Sincerely, Susan Chism • • • • c''. .. \ . —. 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