HomeMy WebLinkAboutARC.min.030612ril
THE CITY of ASPEN
PARKS REN
TION
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
March 6, 2012
2:30 -4:34 PM
In Attendance:
Board Members: Karen Pillsbury. Brooks Bryant, Gordon Gerson, and Scott Writer
Staff Member(s): Tim Anderson, Jeff Alden and JoJo Smith
Guests: No guests
I. Call to Order -- Scott Writer called the meeting to order.
Committee member comments and announcements: Scott has not yet had an
opportunity to get with Adam Lewis about the SPARC changes.
Youth hockey did very well this year. Nine teams went to state playoffs. Two of
the girl's teams won state.
Public Comments
Staff Comments
No public.
No comments.
Approval of Past Minutes: Minutes were approved after the following
spelling error of Pro forma was changed in Discussion: Item #1:
"Scott would like to see a Pro forma for the AIG".
The January minutes "were approved" words were added as well.
11. Discussion Items:
1. April 3rd Council work Session: The "Meet and Greet" with the city of Aspen
council members will start with a walk through at the Aspen Ice Garden (AIG) at
noon. They will tour the facility and look at the specific proposed AMP projects.
They will be at the Aspen Recreation Center (ARC) from 4:00 7:00 PM. The
council members will tour the ARC and look at the different AMP projects here
as well. All of the full time staff will then introduce themselves. Numerous staff
members will also do a short slide show presentation on the different programs,
activities and facility features the recreation department offers. Tim will then go
through each proposed project at the AIG and ARC and get feedback on what
direction council would like go and what projects they want to proceed with.
The Advisory Committee (AC) members would like to go over some of the
budget detail and business plan with the council. Tim suggested the better time for
that would be during budget when details can be discussed. Scott asked what the
group would get out this meeting. Tim stated this was an opportunity for council
to see the whole picture of what the ARC and AIG need in terms of AMP
Projects, This allows city council to get a better understanding of what the
facilities need.
The Brooks would like to get a clear picture of what the committee
responsibilities are. Brooks would also like to ask council if they want to reduce
subsidy and where they want the subsidy to be. He also asked what the status was
of doing sales commissions or percentage of sales for staff. Tim stated the current
subsidy is not sustainable and could not continue without a fee increase. Scott
stated.
"We want to work with the city of Aspen to improve the facilities so we can
increase revenues while reducing the subsidy."
III. Updates & Progress Reports:
Financial Report: Revenues are down. Over all pass sales are down but they did
increase during the February pass sale. The daily admission is down as well.
Some of the accounting practices have changed. Information Technology (IT) was
added to the expense side of the budget in 2011.
Jeff continues to add information on the special events held in Aspen to determine
a reasonable estimate of an economic impact. Scott really wants to document how
much tax is generated through the special events held in Aspen. Tim would like to
create a metric graph. The members came up with these data fields for the graph:
• Sales tax benefit
• In -kind Grants
• School enrollment
• Overall sales tax
• Competition in valley Snowmass Recreation Center
• Value of Aspen Skiing Company and what they do
• Top amenities — ARC value (Ritz as an example)
2. LIA Waste Heat Recovery System: The system is still not functioning properly.
There will be a state tournament here and all is set with ice for that. Rocky
Mountain Mechanical will come in after the McKinstry energy saving project is
done to fine tune the refrigerant plant and waste heat system.
AIG Compressor Replacement: This system is still being fine tuned. The
control components are being replaced. Both the AIG and LIA compressor
components will be available on line for monitoring from a remote location.
IV. Action Items: General Discussion:
1. Neiv Member Disc ussion/Intervieus: No discussion.
V. Other Business:
Meeting adjourned at 4:15 PM
Next Regular meeting date and time: May 1, 2012
Aspen Recreation C enter *0861 Maroon ('.reek Road *Aspen, Coiorado 81611
Phone: (970) 544 -4100 *Fax: (970) 544 -4137