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HomeMy WebLinkAboutresolution.council.057-12 RESOLUTION AST-- • (Series of 201p A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT FOR DEVELOPMENT OF A WATER UTILITY SITE PLAN BETWEEN THE CITY OF ASPEN AND DESIGN WORKSHOP AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for the development of a water utility site plan, between the City of Aspen and Design Workshop, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for development of a water utility site plan, between the City of Aspen and Design Workshop, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 11th day of June 11, 2012. ) t' t Michael C. Ireland, Mayor 'Mt mot;tfil";}'.,. I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, June 11, 2012. K. (ryn S. Koch, City Clerk 401 The CILToflis,en CITY OF ASPEN STANDARD FORM OF AGREEMENT -2009 PROFESSIONAL SERVICES City of Aspen Project No.: 2012-044. AGREEMENT made as of 29th day of May, in the year 2012. BETWEEN the City: Contract Amount: The City of Aspen c/o Water 130 South Galena Street Total: $53,960.00 Aspen, Colorado 81611 Phone: (970) 920-5055 If this Agreement requires the City to pay And the Professional: an amount of money in excess of $25,000.00 it shall not be deemed valid Design Workshop until it has been approved by the City p Council of the City of Aspen. c/o Richard Shaw 120 East Main Street City Council Approval: Aspen, CO 81611 �/1 ' 1 Phone: 970-920-8354 Date: 66 Resolution No.: -0 01 For the Following Project: Professional services to analyze the City Water Utility's site, evaluate and understand organizational needs, and develop an Aspen Community Development Department application. Exhibits appended and made a part of this Agreement: Exhibit A: Scope of Work. Exhibit B: Fee Schedule. Agreement Professional Services Page 0 The City and Professional agree as set forth below. 1. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein. 2. Completion. Professional shall commence Work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later than December 4, 2012. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause,be exceeded by the Professional. 3. Payment. In consideration of the work performed, City shall pay Professional on a time and expense basis for all work performed. The hourly rates for work performed by Professional shall not exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 4. Non-Assignability. Both parties recognize that this Agreement is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this Agreement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors' officers,agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-contractor. 5. Termination of Procurement. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 6. Termination of Professional Services. The Professional or the City may terminate the Professional Services component of this Agreement, without specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional pursuant to this Agreement shall become the property of the City. Notwithstanding the above, Professional shall not be Agreement Professional Services Page 1 relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. 7. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers,or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act,omission, or other fault of the City, its officers, or employees. 9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in Agreement Professional Services Page 2 addition to any other insurance requirements imposed by this contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. (b) Professional shall procure and maintain, and shall cause any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (i) Workers' Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each employee. Evidence of qualified self-insured status may be substituted for the Workers'Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minimum combined single limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. (iii) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate with respect to each Professional's owned,hired and non- owned vehicles assigned to or used in performance of the Scope of Work. The policy shall contain a severability of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000)aggregate. Agreement Professional Services Page 3 (c) The policy or policies required above shall be endorsed to include the City and the City's officers and employees as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or employees, or carried by or provided through any insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Professional shall be solely responsible for any deductible losses under any policy required above. (d) The certificate of insurance provided to the City shall be completed by the Professional's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the City prior to commencement of the contract. No other form of certificate shall be used. The certificate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least thirty(30)days prior written notice has been given to the City. (e) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (f) City reserves the right to request and receive a certified copy of any policy and any endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 10. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper- ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk Management Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written Agreement Professional Services Page 4 representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified mail return receipt requested to the respective persons and/or addresses listed above. 13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 13-98, pertaining to non-discrimination in employment. 14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, or condition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to the contrary contained herein, this Agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence)to execute the same. 16. Illegal Aliens-CRS 8-17.5-101 &24-76.5-101. (a) Purpose. During the 2006 Colorado legislative session, the Legislature passed House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added new statutes relating to the employment of and contracting with illegal aliens. These new laws prohibit all state agencies and political subdivisions, including the City of Aspen, from knowingly hiring an illegal alien to perform work under a contract, or to knowingly contract with a subcontractor who knowingly hires with an illegal alien to perform work under the contract. The new laws also require that all contracts for services include certain specific language as set forth in the statutes. The following terms and conditions have been designed to comply with the requirements of this new law. (b) Definitions. The following terms are defined in the new law and by this reference are incorporated herein and in any contract for services entered into with the City of Aspen. "Basic Pilot Program" means the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Agreement Professional Services Page 5 Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security. "Public Contract for Services"means this Agreement. "Services" means the furnishing of labor, time, or effort by a Contractor or a subcontractor not involving the delivery of a specific end product other than reports that are merely incidental to the required performance. (c) By signing this document, Professional certifies and represents that at this time: (i) Professional shall confirm the employment eligibility of all employees who are newly hired for employment in the United States; and (ii)Professional has participated or attempted to participate in the Basic Pilot Program in order to verify that new employees are not employ illegal aliens. (d) Professional hereby confirms that: (i) Professional shall not knowingly employ or contract new employees without confirming the employment eligibility of all such employees hired for employment in the United States under the Public Contract for Services. (ii) Professional shall not enter into a contract with a subcontractor that fails to confirm to the Professional that the subcontractor shall not knowingly hire new employees without confirming their employment eligibility for employment in the United States under the Public Contract for Services. (iii) Professional has verified or has attempted to verify through participation in the Federal Basic Pilot Program that Professional does not employ any new employees who are not eligible for employment in the United States; and if Professional has not been accepted into the Federal Basic Pilot Program prior to entering into the Public Contract for Services, Professional shall forthwith apply to participate in the Federal Basic Pilot Program and shall in writing verify such application within five (5) days of the date of the Public Contract. Professional shall continue to apply to participate in the Federal Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Professional is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Federal Basic Pilot Program is discontinued. (iv) Professional shall not use the Basic Pilot Program procedures to undertake pre-employment screening of job applicants while the Public Contract for Services is being performed. Agreement Professional Services Page 6 (v) If Professional obtains actual knowledge that a subcontractor performing work under the Public Contract for Services knowingly employs or contracts with a new employee who is an illegal alien, Professional shall: (1) Notify such subcontractor and the City of Aspen within three days that Professional has actual knowledge that the subcontractor has newly employed or contracted with an illegal alien; and (2) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the new employee who is an illegal alien; except that Professional shall not terminate the Public Contract for Services with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (vi) Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Colorado Department of Labor and Employment undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. (vii) If Professional violates any provision of the Public Contract for Services pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of Aspen may terminate the Public Contract for Services. If the Public Contract for Services is so terminated, Contractor shall be liable for actual and consequential damages to the City of Aspen arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. (ix) If Professional operates as a sole proprietor, Professional hereby swears or affirms under penalty of perjury that the Professional (1) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Agreement. 16. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest. (a) Professional warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Professional for the purpose of securing business. (b) Professional agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, Agreement Professional Services Page 7 preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (c) Professional represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (d) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a Professional, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Professional; and 4. Recover such value from the offending parties. 17. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 18. General Terms. (a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this Agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. Agreement Professional Services Page 8 (d) This Agreement shall be governed by the laws of the State of Colorado as from time to time in effect. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date first written above. CITY F ASPEN, COLORADO: PROFESSIONAL: ' ! ZYZ IA- Gvgr,,t1- [Signature] [Signature] •By: ,�LIAL�• -0/.'1__ 1C- By: lzlcA4A-n—e, W.SHAIA/ i[Name] [Name] Title: ' i aitt_d 2/1%, Title:/°r' ^.' '77., Date: CO l I a— Date: GASP z- Approved as to form: 76/7 Attorney's Office Agreement Professional Services Page 9 3 PROPOSAL Exhibit A Professional Services Agreement Team Project Approach Design Workshop's(DW)Aspen office will lead the The following narrative describes a comprehensive list project effort for the City of Aspen's Water Utility • of services required to prepare a Site Development Site Development Plan. We will provide landscape Plan and the necessary documentation for the City of architecture and planning services,spearhead the Aspen's approvals process. approvals process and serve as the project manager. We believe that the team we have assembled for this Project Management project is exceptionally well suited to the task. Design Workshop places a high level of importance on Charles Cunniffe Architects will provide comprehensive assembling and managing the best team of consultants architectural services including but not-limited to possible for all of our projects. An Associate in Charge inventory and existing facility analysis, program will oversee the process and be actively involved in development, conceptual design studies,design decision making while a dedicated project manager will development plans, phasing plans,and assist with serve as the direct contact for City Water Utility Staff. creating a project budget.The architectural team will The project manager will be actively involved in every work in tandem with the consultant team to ensure aspect of the project and responsible for organizing that funds are used responsibly,future needs are the consultant team while ensuring all work is on considered, and the timeline is met. schedule and budget and meets or exceeds the client's expectations. McLaughlin Water Engineers (MWE) has been involved with various projects at the City of Aspen Water We propose a regular communication strategy to Treatment Plant site acting as the water department's maximize the value of everyone's time.While the consulting engineer since 1995. MWE has designed project consultant team will meet in person whenever numerous improvements to both the interior and needed,weekly update conference calls involving exterior portions of the treatment,storage, and Design Workshop and the client will help the team operational facilities at the site.Their role in the address issues as they arise. In addition,we will master planning would be to look at impacts proposed communicate with the client on a regular basis via improvements may have on the water treatment phone calls and emails. facilities, possible storm water improvements and drainage plans drainage conflicts, possible raw water reservoir expansion area,and other site improvements that may be proposed or needed to meet all the water department operational demands. MWE would work with DWI on developing a Master Site Plan,permitting, submittals of applications,and other processes required to complete the site development. KL&A is a structural engineering firm experienced and capable in structures inventory and analysis.Their expertise will be used to examine existing facilities. PROPOSAL FOR THE WATER SITE DEVELOPMENT PLAN 132 3 PROPOSAL Objective 1: Inventory and Analysis , This phase of work consists of the inventory and analysis Task 1:Observe Existing Site Conditions and Facilities Task 1B:Conduct interviews with Water Utility Staff of the existing site and its facilities.The consultant team Task 2:Analyze current and potential future site and will observe site conditions,water treatment,storage, facility opportunities,deficiences and constraints operation facilities, structures, reservoirs,access, large Task 3: Identify pertinent information prepared to date trees,soils,slopes,views,solar exposure and context iAluding any plans for development or previous land surrounding the site. Interviews will be conducted with use applications and approvals. Staff to create a comprehensive project program.To Task 4: Identify project goals and vision statement build a unified vision for the project,a staff workshop with the design consultants may can be conducted if Task 5: Prioritize needs and create a recommended list deemed necessary. Existing pedestrian and vehicular of improvements circulation will be documented. Using the provided Task 6: Develop program for structures and site information, an analysis map will be created identifying natural and man-made constraints versus constraints that may be mitigated. Meetings: 1.Strategic Team Kick-Off Meeting with Consultant An existing structures and facilities report will be Team and Water Utility Staff created, detailing deficiencies in structures,drainage, snow removal,equipment storage,group meeting 2.Staff Interviews On-Site (Can be same meeting day as space,energy efficiency and any other issues discovered Strategic Kick Off) in the inventory and analysis process.The report will 3. Review Site Inventory and Analysis with Client and create a recommended prioritized list of needs,which Develop Program will inform the direction and program of the Site Development Plan.Water Utility Staff are encouraged to review inventory and analysis mapping and the report Deliverables: and provide comment to ensure the Site Development Plan moves in an appropriate direction.This report will 1. Existing Site Conditions Map—Base map provided by be helpful for decision makers to understand future Client budget needs. 2.Opportunities and Constraints Map 3. Existing Structures and Facilities Report(Photographic and narrative report) * Client to provide accurate topographic survey information (2'Contour Intervals), previous land use approvals,geotechnical data for the site, existing utility layouts and architectural plans for existing site structures. I 33 I DESIGNWORKSHOP 3. PROPOSAL' Objective 2:Site Development Plans Task 1: Prepare up to 2 Conceptual Site Development Plan Alternatives and Facilities Plans and review with With knowledge gained in the inventory and Water Utility Staff analysis phase,the consultant team will prepare Site Task 2: Prepare Final Conceptual Facilities Plans and Development Plans which identify existing facilities, review with Water Utility Staff demonstrates the relationship between existing and proposed infrastructure, possible demolition and \ Task 3: Prepare a draft Implementation and Phasing phasing plans and a conceptual grading plan.ADA Report compliance and snow removal will also be addressed. Task 4: Incorporate comments and changes from review The Site Development Plans will be prepared in with Water Utility Staff compliance with City and State regulations and codes. Task 5:Prepare Schematic Site Development Plans and An Improvement Report will be created which program to be used in the Site Development Application describes the recommended improvements and a Task 6:Revise Final Implementation and Phasing Report multi-year phasing plan if necessary.The recommended Task 7:Prepare Schematic Facility Plans and program to improvements will be based on the project goals,vision be used in the Site Development Application and program in the inventory and analysis objective. The full scope of this Objective will be refined based on the findings of the Inventory and Analysis Objective. Meetings. The following tasks are recommendations and may 1. Presentation and Review of Conceptual Alternatives be altered to reflect the defined project program of and Implementation and Phasing Report with Water Objective 1. Utility Staff(Half Day) 2. Presentation and Review of Schematic Alternative to be used in Application and review Implementation and Phasing Report with Water Utility Staff(Half Day) Deliverables: 1. Conceptual Site Plan Alternatives and Architectural Drawings(Architectural dependant on possible proposed structures.) 2. Draft Implementation and Phasing Report 3.Schematic Landscape, Civil,Architectural and Structural Drawings(Architectural and Structural dependant on possible proposed structures.) 4. Final Implementation and Phasing Report 5. Final Program for the Site and Facilities PROPOSAL FOR THE WATER SITE DEVELOPMENT PLAN I 34 ` PROP0SA4L5 Objective 3:Site Development Application Task 1:Conduct a Pre-Application Conference with City of Aspen In this phase of the process,the consultant team will Task 2: Prepare the written text for the Application prepare a comprehensive Site Development Application for the City of Aspen. Our team has extensive Task 3:Adapt the Schematic Site Development Plan to a knowledge and experience with the City of Aspen's site plan for submission approval process.We understand this can be a difficult Task 4:Compile additional documents for the process for a client to navigate, but have confidently Application lead many projects through the process to an Task 5: Reproduce and compile Application documents implementable solution. Implementation is always our end goal and our motivation and energy to accomplish Task 6: Prepare and Submit Site Development this will contribute to a smooth Application process for Application the Water Site. Task 7: Prepare and post Public Hearing Notices Based on our experience and the previous Site Task 8:Answer City Follow-Up Questions in regards to Approvals for the Water Site,we anticipate this the Application project to move through a SPA Amendment, 8040 Task 9: Public Meetings Greenline Review and a Growth Management Review. We anticipate a consolidated review process may be possible as opposed to the full four-step review with Meetings: City Planning and Zoning and City Council.The Pre- Application meeting with City Planning and Zoning will 1. Pre-Application Conference with City Community determine the final process. Development Department lb.Any other meetings necessary with City Community Development or Engineering Departments 2. Review of Application Draft and all supporting application material with Water Utility Staff 3. Workshop with Planning and Zoning and City Council if needed 4. Review Final Application and all supporting application material with Water Utility Staff 5. Design Workshop will prepare and facilitate public meeting,Client in encouraged to participate Deliverables: 1. Draft of Application narrative and exhibits to review with Water Utility Staff 2.Submitted Application to City of Aspen 2. 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COSTS Exhibit B Professional Services Agreement Fees by Tasks Task Fee Objective 1: Inventory and Analysis Task 1: Observe Existing Site Conditions and Facilities $2,200 Task 1B: Conduct interviews with Water Utility Staff $1,680 Task 2: Analyze current and potential future facilities $1,680 Task 3: Identify pertinent information $540 Task 4: Identify Project goals and vision statement $1,100 Task 5: Prioritize needs and list of improvements $1,100 Task 6: Develop program for structures and site $1,100 Total $9,400 Objective 2: Site Development Plans Task 1: Prepare Conceptual Site Plan Alternatives $1,980 - $3,300 Task 2: Prepare Final Conceptual Site Plan $1,320 - $2,200 Task 3: Prepare Draft Implementation and Phasing $1,320 - $2,200 Task 4: Incorporate Comments and Changes $1,320- $2,200 Task 5: Prepare Schematic Site Development Plans $3,200- $4,100 Task 6: Revise Final Implementation and Phasing $1,320 - $2,200 Task 7: Prepare Schematic Facility Plans $3,200- $4,100 Total $13,660-$20,300 Objective 3: Site Development Application Task 1: Conduct a Pre-Application Conference $400 Task 2: Prepare Application Text $1,880- $2,600 Task 3: Adapt Schematic Designs for Application $1,880- $2,600 Task 4: Compile additional documents for Application $3,200- $4,100 Task 5: Reproduce/Compile Application Documents $1,080- $1,440 Task 6: Submit Site Development Application $1,080- $1,440 Task 7: Prepare and post Public Hearing Notices $1,080- $1,440 Task 8: Answer City Follow Up Questions from City $1,080- $1,440 Task 9: Public Meetings $1,680- $2,200 _ Total $12,960- $17,260 Reimbursable Estimate(Includes Approval Application Printing) $5,000-$7,000 t4'k".._SKZ.. !�.�.,.:��a�;�,.�atltt,w a?i n'..�l�i�i,°�. ` , 1*,4: >�k'.n�11*-�F' z"�� .r°,4:: * Objective 2 and Objective 3 are prepared as a range to account for uncertain program and architectural scope to be identified in the Inventory and Analysis Phase. PROPOSAL FOR THE WATER SITE DEVELOPMENT PLAN 142