HomeMy WebLinkAboutresolution.council.049A-01
RESOLUTION NO. "'fq
(SERIES OF 2001)
A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING A
PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND
LORIS AND ASSOCIATES, INC., AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN.
WHEREAS, there has been submitted to the City Council a Professional Service
Agreementbetween the City of Aspen, Colorado and Loris and Associates, Inc., a copy of
which is annexed hereto and part thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO.
Section One
That the City Council of the City of Aspen hereby approves that a Professional Service
Agreement between the City of Aspen, Colorado, and Loris and Associates, Inc., regarding
the Cemetery Lane Trail and Streetscape Improvement, a copy of which is annexed hereto and
incorporated herein, and does hereby authorize the City Manager to execute said Agreement on
behalf of the City of Aspen.
Dated: ~ /~
, 200 1.
I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true
and accurate copy of that reso . adopted by the City Council of the City of Aspen,
Colorado, at a meeting held ,2001.
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AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN, Colorado, ("City") and LORIS AND ASSOCIATES, INC, ("Professional").
For and in consideration of the mutual covenants contained herein, the parties agree as
follows:
1. Scope of Work. Professional shall perform in a competent and professional
manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference
incorporated herein,
2. Completion. Professional shall commence work immediately upon receipt of a
written Notice to Proceed from the City and complete all phases of the Scope of Work as
expeditiously as is consistent with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be
completed no later than Februarv 28. 2002 . Upon request of the City, Professional shall submit,
for the City's approval, a schedule for the performance of Professional's services which shall be
adjusted as required as the project proceeds, and which shall include allowances for periods of
time required by the City's project engineer for review and approval of submissions and for
approvals of authorities having jurisdiction over the project. This schedule, when approved by
the City, shall not, except for reasonable cause, be exceeded by the Professional,
3, Pavment. Inconsideration of the work performed, City shall pay Professional on
a time and expense basis for all work performed, The hourly rates for work performed by
Professional shall not exceed those hourly rates set forth at Exhibit "B" appended hereto. Except
as otherwise mutually agreed to by the parties the payments made to Professional shall not
initially exceed $90,000.00 . Professional shall submit, in timely fashion, invoices for work
performed. The City shall review such invoices and, if they are considered incorrect or untimely,
the City shall review the matter with Professional within ten days from receipt of the Professiona-
l's bill.
4, Non-Assie:nability. Both parties recognize that this contract is one for personal
services and cannot be transferred, assigned, or sublet by either party without prior written
consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of
the responsibilities or obligations under this agreement. Professional shall be and remain solely
responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers,
agents and employees, each of whom shall, for this purpose be deemed to be an agent or
employee of the Professional to the extent of the subcontract. The City shall not be obligated to
payor be liable for payment of any sums due which may be due to any sub-contractor.
Cemetery Lane Engineering Services
Page 1
5. Termination. The Professional or the City may terminate this Agreement, without
specifying the reason therefor, by giving notice, in writing, addressed to the other party,
specifying the effective date of the termination, No fees shall be earned after the effective date of
the termination. Upon any termination, all finished or unfmished documents, data, stutlies,
surveys, drawings, maps, models, photographs, reports or other material prepared by the
Professional pursuant to this Agreement shall become the property of the City. Notwithstanding
the above, Professional shall not be relieved of any liability to the City for damages sustained by
the. City by virtue of any breach of this Agreement by the Professional, and the City may
withhold any payments to the Professional for the purposes of set-off until such time as the exact
amount of damages due the City from the Professional may be determined.
6. Covenant Against Conting'ent Fees. The Professional warrants that slhe has not
employed or retained any company or person, other than a bona fide employee working for the
Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission, percentage,
brokerage fee, gifts or any other consideration contingent upon or resulting from the award or
making of this contract.
7. Independent Contractor Status. It is expressly acknowledged and understood by
the parties that nothing contained in this agreement shall result in, or be construed as establishing
an employment relationship. Professional shall be, and shall perform as, an. independent
Contractor who agrees to use his or her best efforts to provide the said services on behalf of the
City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the
employee, agent or servant of the City. City is interested only in the results obtained under this
contract. The manner and means of conducting the work are under the sole control of
Professional. None of,the benefits provided by City to its employees including, but not limited
to, workers' compensation insurance and unemployment insurance, are available from City to the
employees, agents or servants of Professional. Professional shall be solely and entirely
responsible for its acts and for the acts of Professional's agents, employees, servants and
subcontractors during the performance of this contract. Professional shall indemnify City against
all liability and loss in connection with, and shall assume full responsibility for payment of all
federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its
officers, employees, insurers, and self-insurance pool, from and against all liability , claims, and
demands,. on account of injury, loss, or damage, including without limitation claims arising from
bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
contract, if such injuJ;Y, loss, or damage is caused in whole or in part by, or is claimed to be
caused in whole or in part by, the negligent act, omission, error, professional error, mistake, or
other fault of the Professional, any subcontractor of the Professional, or any officer, employee,
Cemetery Lane Engineering Services
Page 2
representative, or agent of the Professional or of any subcontractor of the Professional, or which
arises out of any workmen's compensation claim of any employee of the Professional or of any
employee of any subcontractor of the Professional. The Professional agrees to reimburse the City
for the defense costs including reasonable attorney's fees incurred by the City in connection with,
any such liability, claims, or demands. If it is determined by the fmal judgment of a court of
competent jurisdiction that such injury, loss, or damage was caused in whole or in. part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse
the Professional for the portion of the judgment attributable to such act, omission, or other fault
of the City, its officers, or employees.
9: Professional's Insurance. (a) Professional agrees to procure and maintain, at its
, own expense, a policy or policies of insurance sufficient to insure against all liability , claims,
demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such
insurance shall be in addition to any other insurance requirements imposed by this contract or by
law. The Professional shall not be relieved of any liability, claims, demands,. or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or
by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance, coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City. All
coverages shall be continuously maintained to cover all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-
made policy, the necessary retroactive dates and extended reporting periods shall be procured to
maintain such continuous coverage.
(i) Workmen's Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND
DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease - each employee. Evidence of qualified self-insured status may be
substituted for the Workmen's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and TWO
MILLION DOLLARS ($2,000,000.00) aggregate. The policy shall be applicable to all
premises and operations. The policy shall include coverage for bodily injury, broad form
property damage (including completed operations), personal injury (including coverage
for contractual and employee acts), blanket contractual, independent contractors,
products, and completed operations. The policy shall contain a severability of interests
provision.
Cemetery Lane Engineering Services
Page 3
(iii) Comprehensive AuJomobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the .
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or carried by
or provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages, condi-
tions, and minimum limits are in full force and effect, and shall be reviewed and approved by the
City prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of contract
upon which City may immediately terminate this contract, or at its discretion City may procure
or renew any such policy or any extended reporting period thereto and may pay any and all
premiums in connection therewith, and all monies so paid by City shall be repaid by Professional
to City upon demand, or City may offset the cost of the premiums against monies due to
Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
Cemetery Lane Engineering Services
Page 4
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the
Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the
CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of
Aspen Finance Department and are available to Professional for inspection during normal
business hours. City makes no representations whatsoever with respect to specific coverages
offered by CIRSA. City shall provide Professional reasonable notice of any changes in its
membership or participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains
the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal
or written representations, agreements, warranties or promises pertaining to the project matter
thereof not expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered to the
respective persons and/or addresses listed below or mailed by certified mail return receipt
requested, to:
City:
Steve Barwick, City Manager
City of Aspen
130 South Galena Street
Aspen, Colorado 81611
Professional :
Y't1'S< J. /.nr<1-=:>
{~!(~~~1~.> J!-fC.
I ~ 71~. 101
--.f::rA J/..;Ofr':reo ,~ I
13. Non-Discrimination. No discrimination because of race, color, creed, sex,
marital status, affectional or sexual orientation, family responsibility, national origin, ancestry,
handicap, or religion shall be made in the employment of persons to perform services under this
contract. Professional agrees to meet all of the requirements of City's municipal code, Section
13-98, pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall
not operate as a waiver of any subsequent breach of the same or any other term. No term,
covenant, or condition of this Agreement can be waived except by the written consent of the
City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a
waiver of any term, covenant, or condition to be performed by Professional to which the same
may apply and, until complete performance by Professional of said term, covenant or condition,
the City shall be entitled to invoke any remedy available to it under this Agreement or by law
despite any such forbearance or indulgence.
Cemetery Lane Engineering Services
Page 5
15. Execution of Ag'reement bv City. This agreement shall be binding upon all parties
hereto and their respective heirs, executors, administrators, successors, and assigns. Notwith-
standing anything to the contrary contained herein, this agreement shall not be binding upon the
City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his
absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the
Mayor (or a duly authorized official in his absence) to execute the same.
16. General Terms.
(a) Ibis agreed that neither this agreement nor any of its terms, provisions,
conditions, representations Or covenants can be modified, changed, terminated or amended,
waived, superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or
limitations to this understanding except those as contained herein at the time of the execution
hereof and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This agreement shall be governed by the laws of the State of Colorado as
from time to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in three copies each of which shall be deemed an
original on the date hereinafter written.
[SIGNATURES ON FOLLOWING PAGE]
Cemetery Lane Engineering Services
Page 6
ATTESTED BY:
CITY OF ASPEN, COLORADO:
~x1k
Date:
By: J1;L #&- .../
Title: {1~~ HaM a ~t II /
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PROFESSIONAL:
WITNESSED BY: l-c<<ts MO A:;:::,"-:::>;?("'IA-{JG7j )i-JC;.
~~:3BL~ By: (lf~~/
Title: f~-7lroJT
Date: OS. Q4.01
Cemetery Lane Engineering Services
Page 7
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CEMETERY LANE AND TRAIL DELIVERABLES
8 C M 0 I p I Q
1 Sheet Com any Comments Schematic I Des. Devel. I Const. Docs.
2 Roadway
3 Title Loris 1 1
4 Standard Plans List Loris 1 1
5 Typical Section & General Notes Loris 1 1 2
6 Summary of Approx. Quantities Loris 2
7 RemoVal Tabulations Loris 1
8 Street Tabulations Loris - 1
9 Drainage Tabulations Loris
10 Concrete Tabulations Loris
11 Traffic Tabulations Loris 1
12 Mise Tabulations Loris 2
13 Survey Control By Aspen/Sopris
14 Project Right-of-way Assumina no R.O.W. at this time
15 Advanced Signing Loris 1
16 Construction Sequence Loris 3 6 6
17 R~moval & Relocation Plan Loris May be out on Plan & Profile Sheets 5
18 Plan & Profile (Road) toris 5 10 10
19 Plan & Profile (Trail) Loris/Asoen At steeo area. City will do remainder. 2 3 3
20 Intersection Details (Road) Loris 3 3
21 Miscellaneous Details Loris 6
22 Roadside Design Aspen Asoen to draft on Loris back rounds.
23 Drainage Plans Loris 3 3.
24 Bridge plans Loris 1 4
25 Retaining Wall Plans Loris 2 5
26 Signing & Striping Loris S 5
27 Log of Boring HPG
28 Trail Cross Sections Loris 3 5
29 Roadway Cross Sections Loris 10 10
30 Standard Plans
31 Erosion Control Standards (4) Loris 4
32 Survey Monuments (2) Loris 2
33
34 No. of Sheets Submitted 11 4. 83
35
36 Specifications All x x
37 Cost Estimate All x x x
38 Traffic Design Loris x x
39 Alignment Study .. Loris x
40 Structure Selection Loris x x
4.1 Public Meeting (General) Loris 2 1
42 Public Meeting (Task Force) Loris . 1 1 1
43 Preliminary Design Report ALL x x
44 Drainage Report Loris x x
45 Independent Desion Check Loris x x x
46 Project Management Loris x x x
47 Geotech Report HPG x
48
Page 1 of 1
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LORIS
Mastering the Art of
Engineering
Structures and Infrastructures
2001
Fee Schedule
$120.00
$110.00
$100.00
$95.00
$90.00
$85.00
$80.00
$75.00
$70.00
$60.00
$65.00
$50.00
$75.00
$60.00
$55.00
$50.00
$0.35/mile
$0.20/sf
$0.15/co
$0.25/ a e
$20/sht
$5/sht
Actual Cost
Other Reimbursable Expenses Will Be Billed
At Cost Plus 10%
PROCUREMENT CONT'RACT ROUTING SLIP AND CHECK LIST
~. Instructions: This form shotild bel' completed at each step of the procurement process and should follow each
request for review or approval. Contracts under $2,000 require only Department Head approval. Contracts over
$2,000 require City Manager approval. They do not require competitive bids but require documentation of source
selection process. Contracts over $10,000 require City Attorney and City Manager approval. Competitive bidding
process is required. Contracts over $25,000 require City Council approval.
ALL CONTRACTS
.
Procurement Description: l?/fA:;/~AJt;, $E::Jt.l//~ - c.6'I'fIIE7CJty ~ 17Vt((.. ! ~
I~e~ "7 Project#: '~~2.j
Budget estimate: $ cf'"tJ - (/t!J(J. -
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Is proposed expenditure approved in the Department's budget?
IXI Yes
L-!..No
Explain process for vendor selection:
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Dept. Head approval of proposal:
CONTRACTS OVER $2,000 AND UNDER $10,000
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':ontractor/Vendor Selected:
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I I I City Attorney review: / / / City Manager Approval:
Original signed contract docwnents to City Clerk, Department and to Vendor/Contractor
CONTRACTS OVER $10,000
:2-177'17/1 RFP or ITB ComPlete~~ /~
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k ;I~/<911 RFP or ITB Reviewed by City Attorney:
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61 I '17 (j"1 Bid Opening:
I I I Eng, Dept. Review:
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ContractorlV endor Selected: t-o;Z d t>Mt;( lIS$: C;'C 11f7e:5
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, I I I Dept. Head approval: ~
I ! ~or Award letter seot: . ~ ('Ju,.~
- /0 / 3 signed contracts rerurned by endor/contractor.
/ / Performance and Payment Bonds received . A.f'r
j$I Certificate of insurance received
/ / / Finance Department Review:
If Over $25.000, <;;1"'1 I (J; Prepare cover memo and resolution for City Council Approval.
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I I I City Attorney Review,
1j 1"" la I I City Council Approval
5/1'iilol; City Manager Approval:
5/(Wl!l11 Noticetoproc~ r~
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Original signed contract documents to City Clerk, Department and Contractor/Vendor
Instructions: This form should be completed at each step of the procurement process and should follow each
request for review or approval. Contracts under $2.000 require only Department Head approval. Contracts over
$2,000 require City Manager approval. They do not require competitive bids but require documentation of source
selection process. Contracts over $10,000 require City Attorney and City Manager approval. Competitive bidding
process is required, Contracts over $25,000 require City Council approval.
ALL CONTRACTS
. I
ProcurememDescription: 1!ffIIJ:;.f~AJt:;, :;E::Jt.V1ap1; - c.E'~/<-,t.y ~ 7Mtt.. ! ~1'e.
I.M~ 7 Project#: '~~Z; I
Budget estimate: $ cl"'tJ _ tJl!I(). - Ii
Is proposed expenditure approve:in the Depanment's budget? I X / Yes L.!. No ,I
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Explain process for vendor selection:
'IS€/:)
fL. F. P. S
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Dept. Head approval of proposal:
COl'o'TRACTS OVER $2,000 AND L']I;1)ER $10.000
Contractor/Vendor Selected:
I / Dept. Head approval:
;' Ciry Anomey review:
,I ! I City Manager Approval:
Original signed contract documents to City Clerk, Department and to Vendor/Contractor
CONTRACTS OVER $10.000
~ '- II
:2-Is>iCl! / !
I I / Eng. Dept. Review: i
RFP or lTB Completed:' . ~ /:t,~ ",$"IJ1~ i
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RFP or lTB Reviewed by City Attorney: !
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I / / 1 Sl: Advertisement / / I 2nd Advertisement (Attacb Advertisement)
/ / I Bid Opening:
Contractor/Vendor Selected:
I / / Dept. Head approval:
/ / I A ward letter sent: I
/ I / 3 signed contracts returned by vendor/contractor. :1
"
LJ. Perfonnance and Payment Bonds received ,I
I I Cenificate of insurance received ;1
I I / Finance Department Review:
If Over $25.000. I / / Prepare cover memo and resolution for City Council Approval.
07/()J City Attorney Review.
I I I City Council Approval
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City Manager Approval:
Notice to Proceed
Original signed contract documents to City Clerk. Depanment and Contractor/Vendor
~Feb-13-02 05:06P Loris
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Attachment B
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Febnmry 13,2002
Mr. Scott Chism
City of Aspen. Parks
5~5 Cemetery I,ane
Aspen, CO 81611
Reference: Cemctery Lane Trail and Streetse'lpe lmprovemenlProject
Constructinn Doctllllent Fee PropO~iill
Dear Scot!;
AS requested hy the City of Asren, I.oris and Assoeiatcs has prepared the
following proposal 10 provide eonstl11clion documents for Phase I of rhe
Cemctcry Lane project. ^ description of' the proposed services is shown
below:
GENF.RAL
. Atrendanee of two design meetings, one with Scott Belonger and CUI'!
Parker, one with only SCOl! Belonger,
o Preparation offlnal quantiti.;s, tabulations and cost estimate.
o CUOT tormallechnieal spe"itications for inclusion in bid documcnts
prepared and asscrnbled by ":he City of Aspen,
. lJti I ity coordination assistance.
. Design review, qua lily control, and project management.
ROADWA Y DESIGN
o Final roadway plans, including traffic calming featul'CS, based upon
design development plans.
. Final drainage plans based upon design development plans.
TRAIL In:S1GN
. rirllll tmil plans bas~d upon design developmem plans.
PUBLIC PROO:SS
· Attendance arId preparation for 011e public mceting or City Council
meeting, attended by Pete l.nl'is, Curtl'arkel', and Scollllelongcr.
LIGHTING SUBCONSULTANT S I'; IWICES
Clanton and Associlllcs have p,'oposcd to provide linal electrical plans lor
six speed monitor signs, as described in Ihe illlached pmposal.
EXCLUDE!) SERVICES
The following sel'vice,~ arc 110[ included in this fee:
P.02
Mllsr"I'il1j( lh~ A,., ol
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aJU}. 1'~/;'(J,.!rlf~'tw-e.~
Feb-13-02 05:07P Lar;s
303 444 0611
P_03
Cemetery Lane, Phas~ 1, Contract Documcnt,
engineering Fcc Proposal
Febma,'y 1:1, 2(1()2 Page 2
. Trail N strllcture design for Trail Segmenl2, as defined by the
d,,,ign developmenl plws.
. Rigbl-ot:way plans and dcscriplions
. I ,andseapc dcsign or plan preparation
. fence modification plans
. Construction services or hidding a"i,lance
Wc arc requesting $62,500 to provide thc additional services listed above,
A fee workshcet is attached, Please call if YOll have questions, or ifyoll
need additional infom1alio!1 reg,al\iing thi. proposal,
Sincerely,
The Office of
!.oris and Associates, Tllc.
~~
~;~
fA-&" J. !..>{o s} f.t.
?(i2<7lderr
Accepted hy:
c/ A..d3A~
Date .J - 0<0 - t1,;z.,
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FPOM : Clanton En9; Inc.
303 444 0611
P.07
PHONE t 10.
"~b. 12 2002 lC;SgAM P2
~N & ASS.r8JI
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February 12, 2002
Scott Belanger
Loris and Associates
. 5775 Flatiron Pkwy, Suite 207
Boulder, CO 80301
Roe: Cemetery Lane Signage
Electrical Design Consulting Pmposal
Oear Scott,
Clanton & Assoclates agrees to undert<lke the electrical design consulting. far tha
Cemetery Lane Signage Project. The tCltal estimated fee for this project is $ 2,900. The
scope of work indudes electrical design to provide power to six speed,-rnonitorfng signs.
Fees are Jump sum, wi1h invoicing occurring monthly on a percentage-of-Iask-compleled
basis.
A breakdown of the design services 51mll indude the following:
· Electrical deSign
· Utility coordination
. PFEllimlnary cost analysis
. Two submittals (Final for Review, and Final).
This scope of work is based upon the assumption that the power source is not more than
400 'HI from the roadway and that a 1S kVAtransformer, disconnec;l$wileh and meter
Will be required. Additional feell may be required if lhese assumpllol1$ prove to be,
incorrect This scope of work;'; also balled upon normal project progress and within the
time schedule agreed upon. withoutmaior redesign or change order WOrk. Additional fees
will be required if project liming is extended- or project is put on hold and restarted at later
date. If the project timing altC".eeds one year, then elrtra services rales may increase. The
scope is based on a phone conversation with Scott Belanger and Randi Herdman on
Februaf)' 11, 2002. Lighting design. Sl"-Ictural engineering, constl\lclicm administration and
site visits are not ineluded in this scope of work.
Client will supply Clanton and A$9ocietes w~" review materials and backgrOUnds (showing
available power soun::es) in AulOCAD format. Reimbursable expenses shall include
printing, ovemight delivery and travel el<p8nses associalecl with the prOject and sllall be
charged In addition to the compensation fer professional services. Payment for servi!;e5 is
expected within 30 days of invoice unlel;s other anangemenlS ere made in writing.
HI99 NdoULihl:; Cc,("lr! Se".outh Sui'\€ '02 ~I'H,lld::r. CO .s03Q!
Td ,'HJ:Hi;Hl-72.2'J 1-;:x j{jj~HO-;'127
Feb-13-02 OS:OSP Lar;s
FROM : Clan~an Eng, Inc.
303 444 0611
P_OS
PHONE NO.
Feb. 12 2002 10:S9RM P3
Additional services shall be charged at the following hourly rates:
Pnnopal Engineer
Principal Architect
Sr. Engineer
. Engineer
CADD Technician
Administration.
Ii 125/hr
100/hr
95/hr
65Jhr
501hr.
45/hr
Work. shall commence'upon receipt of a signed copy of this agreement: This proposal is
valid for 60 days. .
CLANTON & ASSOCIATES
DATE
DATE
LORIS AND ASSOCIATES
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CITY OF ASPEN
CEMETERY LANE
ROADWAY COST ESTIMATE
U>,catio'nJRoa,dway ',' , .' .. .
u~scnptl()Jl: +~U;R .' .,..,.,.
I I
lTEM# CONTRACT' ITEM uW UN1TJ:'RIq:: Oll\!II::':NSlONS! ....,.. ".TOTAL
. ", ;A: B (; -0: QUAIl cos:r'::-
202 REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS $10,000.00 1.0 $10,000
202 REMOVAL OF TREE (by Owner) EACH $0.00 14.0 $0
202 REMOVAL OF PIPE EACH 1.0 $2,000
202 REMOVAL OF ASPHALT MAT SY $4.00 5300.0 $21,200
202 REMOVAL OF ASPHAlT MAT (PLANING) SY $2.50 9050.0 $22,625
202 REMOVAL OF PAVEMENT MARKING SF $0
202 SAWING ASPHALT MAT (6 INCH) LF $2.00 7370.0 $14,740
203 UNClASSIFIED EXCAVATION (GIP) CY $7.00 550.0 $3,850
203 EMBANKMENT MATERIAL (CIP) CY $12.00 0,0 $0
207 TOP SOIL CY $16.00 470.0 $7,520
207 STOCKPILE TOPSOIL CY $0
208 EROSION BALES (WEED FREE) EACH $20.00 50.0 $1,000
208 SlL T FENCE LF $3.00 4000.0 $12,000
210 RESET GROUND SIGN EACH $150.00 40,0 $6,000
210 RESET MAILBOX STRUCTURE (TYPE 1) EACH $175.00 32.0 $5,600
210 ADJUST MANHOLE EACH $600.00 20.0 $12,000
210 ADJUST VALVEBOX EACH $600.00 14.0 $8,400
212 SEEDING (NATIVE) (by Owner) AC $0.00 0.9 $0
213 MULCHING (by Owner) AC $0.00 0.9 $0
304 AGGREGATE BASE COURSE (CLASS 6) (ROAD) CY $40.00 300.0 $12,000
403 HOT BITUMINOUS PAVEMENT TON $50.00 2100.0 $105,000
412 CONCRETE PAVEMENT (12 INCH) SY $100.00 233.0 $23,300
603 18 INCH CORRUGATED STEEL PIPE LF $45.00 108.0 $4,860
603 18 INCH STEEL END SECTION EACH $320.00 4.0 $1,280
604 INLET TYPE C (5 FOOT) EACH $3,000.00 1.0 $3,000
604 DRYWELL (10 FOOT) EACH $5,000.00 7.0 $35,000
609 CONCRETE CURB AND GUTTER (SPECIAL) LF $20.00 155.0 $3,100
614 SIGN PANEL (CLASS 1) SF $25.00 85.0 $2,125
614 SiGN POST LF $10.00 230.0 $2,300
622 RIDESTOP BUILDING (by Owner) EACH $0.00 1.0 $0
627 PAVEMENT MARKING PAINT GAL $120.00 SO.O $6,000
627 PREFORMED PLASTIC PAVEMENT MARKING (60mi SF $22.00 239.0 $5,258
SPEED MONITOR SIGNS EACH $7,500.00 6.0 $45,000
SUBTOTALOFMAJOR ITEMS (A) $375,158
SIGNING AND STRIPING 0.00% OFIA) $0
MISCELLANEOUS ITEMS 10.00% OFIA) $37,516
SUBTOTAL (e) $412,674
CONSTRUCTION SIGNING AND TRAFFIC CONTROL 7.00% OF IB) $28,887
CONSTRUCTION SURVEY 7.00% OF(S) $28,887
UTILITY RELOCATION
RIGHT-OF-WAY ACQUISITION
SUBtOTAL (C) $470,44&
MOBILIZATION 5.00% OFIC) $23,522
SUBTOTAL (0) $49:3;;971
CONTINGENCIES 10.00% OF (0) $49,397
TOTAL . .' . y $543;368
DDcostestimate2.XLS-31512002
Loris and Associates
~"
4
CITY OF ASPEN
CEIIIIETERY LANE
TRAIL SEGMENT 1 COST ESTIMATE
, ... .... .-v,.'.- ?','.r... . .'~ . ... , .'
.. .' ..,'. :lJesG,~ptIQJl;' >a34* ..xi'.,...',.."....., , ...., >2"
ITEM# .' . ,...i!!~i"'.... .,... ,..J..'>.M1r '."""'::i~ *"ci; k~:T leosT.
"
~w UNCLASSIFIED EXCAVATION (eIP) CY $7~00 k:.:, 3000.0 $21,000
304 AGGREGATE BASE COURSE (CLASS 6) (TRAIL) CY $30.00 3480 8 6.00 0.00 515.6 $15,467
504 STONE RETArN1NGWALL SF $40.00 120.0 $4,800
608 CONCRETE BIKEWAY(COLORED) SY $45.00 3480 8 0.11 1 3093.3 $139,200
SUBTOTAL.'OF;'rvtAJOR;'I1'ElvIS ....... .. (AT $1$0;'"
SIGNING AND STRIPING 0.00% OF (A) $0
MISCELLANEOUS'ITEMS 15.00% OF (A) $27,070
SQSTOTAL . ., ..,. (SI $2"",837
CONSTRUCTION SIGNING AND TRAFFIC CONTROL 5.00% OF(S) $10,377
CONSTRUCTION SURVEY 5.00% OF (B) $10,377
UTILITY RELOCATION
RIGHT.OF-WAY ACQUISITION
SUBTOTAL (C) $228,29:0.
MOBJUZA Tl0N 5.00% OF (C) $11,415
. . SUSTOTAL . ,... ~. ...,.~ (D) . '$2:l9"70g
.
CONTINGENCIES 10.00% OF (0) $23,970
.
TOTAL .' : '... ~263.675
Loris and Associates
OOcostestimate2.XLS~3/5/2002
CITY OF ASPEN
CEMETERY LANE
SPEED TABLES COST ESTIMATE
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. "p,esctlpti'on:::o..A/:>t: ' ftf;i1!' . " /,/ ~/.,.,. ,..,' 72'
T
COKTRACT 'T"El5/I"" '/.. .' .,' "'tJfJ!T I. 'UNI~'PR'''E jJIMENS,Ol'\S'" TOl7AL:-:-:- -...
ITEM# A e C D QUAN OOST
202 CLEARING AND GRUBBING LS $0.00 1 1 1 1 1,0 $0
202 REMOVAL OF A$PHAL T MAT SY $4.00 43 26 0.11 6.0000 745.3 $2,981
203 UNCLASSIF1ED EXCAVATION (el?) CY $15.00 43 26 0.04 6.0000 248.4 $3,727
304 AGGREGATE BASE COURSE (CLASS 6) (ROAD) CY $30.00 43 26 0.02 6.0000 124.2 $3,727
412 CONCRETE PAVEMENT (10 INCH) SY $100.00 43 26 0.11 6.0000 745.3 $74,533
627 PREFORMED PLASTIC PAVEMENT MARKING (60mi SF $15.00 96 6 1 1.0000 576.0 $8,640
.' sueTOTA~Of~.)\.J()RltEMS '" '.. . < .,. .,. ..... $93',60&
SIGNING AND STRIPING 0.00% OFIA) $0
MISCELLANEOUS ITEMS 5.00% OFIA) $4,680
SOBTOTAL (e) $98,288
CONSTRUCTION SIGNING AND TRAFFIC CONTROL 5.00% OF Ie) $4,914
CONSTRUCTION SURVEY 2.00% OF IS) $1,966
UTILITY RELOCATION
RIGHT-OF-WAY ACQUISITION
.
SUBTOTAL (C) l111S',169
MOBILIZATION 5.00% OFIC) $5,258
SUBTOTAL (0) $110;427
CONTINGENCiES 10.00% OFID) $11,043
TOTAL' -... $121,470'
DDcostestimate2.XLS~3/5/2002
Loris and Associates