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HomeMy WebLinkAboutresolution.council.072-01 ~. RESOLUTION NO.~ Series of 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN LSC TRANSPORTATION CONSULTANTS, INe. AND THE CITY OF ASPEN, COLORADO FOR THE PREPARATION OF AN UPDATED PLAN FOR LOCAL ASPEN TRANSIT SERVICES AND RELATED SUPPLIES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a Professional Services agreement between LSC Transportation Consultants, Inc. and the City of Aspen, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCn. OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that Professional Services agreement between LSC Transportation Consultants, Inc. and the City of Aspen, a copy of which is annexed hereto and ,~ incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the ? daYO~2001. I, Kathryn S, Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and Mayor accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held.?n'tlie day,~ereina ove stated. ~ { ~ EXHIBIT A AGREEMENT FOR PROFESSIONAL SERVICES This Agreement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and LSC TRANSPORTATION CONSULTANTS, INC., 2690 Lake Forest Road, P.O. Box 5875, Tahoe City, California 96145 ("Professional"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit "B" attached hereto and by this reference incorporated herein. .,,-...,. 4. Completion. Professional shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be completed no later than September 30, 2001. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project manager for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Pavrnent. In consideration of the work performed, City shall pay Professional on a time and materials basis per the attached schedule of fees and per actual, documented costs incurred during performance of this scope of work, with compensation not to exceed $39,745.00. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's billing, the City understanding of the disposition of the issue. 'Professional's invoice shall be for the period ending the last day of each month. .,.-., 4. Non-Assignability. Both parties recognize that this contract is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this agreement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to payor be liable for payment of any sums due which may be due to any sub-contractor. ~ ~\ EXHIBIT A 5. Termination. The Professional or the City may terminate this Agreement, without specifYing the reason therefor, by giving notice, in writing, addressed to the other party, specifYing the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional shall become the property of the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the pUrposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. 6. Covenant Against Contingent Fees. The Professional warrants that s/he has not employed or retained any company or person, other than a bona fide employee working for the Professional, to solicit or secUre this contract, that s/he has not paid or agreed to pay any company or person, other than a bonafide employee, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. 7. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to uSe his or her best efforts to provide the said services on behalf of the 'City. No ~ agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City,its officers, employees, insurers, and self-insurance pool, from and against all liability on account of injury, loss, or damage, including claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, if such injury, loss, or damage is caused by the negligent act, error, or omission of the Professional. ~ 9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The Professional 2 r'\ EXHIBIT A shal1 not be relieved of any liability or other obligations assumed pursuant to Section 6 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. (b) Professional shall procure and maintain, and shall cause any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to cover all liability and othet obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shal1 be procured to maintain such continuous coverage. (i) Workmen's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each employee. Evidence of qualified self-insured status may be substituted for the Workmen's Compensation requirements of this paragraph. ~. (ii) Commercial General Liability insurance with minimum combined single limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all premises and operations. The policy shal1 include coverage for bodily injury, broad form property damage (including completed operations), personal injury-(including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. (iii) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each - occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-owned vehicles assigned to or used in performance of the Scope of Work. The policy shal1 contain a severability of interests provision. If the Professional has no owned automobiles, the requirements Of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the mlrumum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate. .~ (c) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or J 1""""'. EXHIBIT A renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (d) City reserves the right to request and receive a certified copy of any insurance certificates and any endorsement thereto. (e) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Govemmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 10. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Finance Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. ~ i . 11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 12. Notice. Any written notices as called for herein may be hand delivered to the respective persons and/or addresses listed below or mailed by certified mail return receipt requested, to: City: Steve Barwick, City Manager City of Aspen 130 South Galena Street Aspen, Colorado 81611 Professional: Gordon Shaw, PE, AICP, Vice President LSC Transportation Consultants, Inc. 2690 Lake Forest Road P. O. Box 5875 Tahoe City, California 96145 ~. 13. Non-Discrimination: penalty. No discrimination because ofrace, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 13- 98, pertaining to non-discrimination in employment. 4 o EXHIBIT A 14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or. condition of this Agreement can be waived except by the written consent of the City, and forebearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, orsondition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 15. Execution of Agreement bv City. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwith- standing anything to the contrary contained herein, this agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence) to execute the same. 16. General Terms. r (a) It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superceded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other prOVISIon. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding exc~pt those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. (d) This agreement shall be governed by the laws of the State of Colorado as from time to time in effect. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. r 5 /""', ~ r--, IN WITNESS WHEREOF, the parties heretO.haveexecuted, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. Dated: }';..~ ~ 2~&"( ATTESTED BY: WITNESSED BY: ~-~ CITY OF ASPEN, COLORADO: y: ~/pL~ PROFESSIONAL: BY:~~~ 7'/L t/P APPROVED AS TO FORM BY: llgrprof.bid. Version: 4/93 6 ] r .. .. ,. . ... , fI!!, , ~ ,~\ j; !!! i '" I I ~ : , - , ~ ~ J . E'JtI/8/'T 8 A Proposal to Prepare the ASPEN CITY TRANSIT SERVICE PLANNING STUDY Prepared for . City of Aspen Prepared by LSC Transportation Consultants, Inc. . ] r A PROPOSAL - To Prepare The . - Aspen City Transit Service Planning Study . i . j . Prepared for the: ] . City of Aspen l~.. . 1 . Prepared by: J I I J I LSC Transportation Consultants, Inc. 2690 Lake Forest Road P.O. Box 5875 Tahoe City, California 96]45 530/583-4053 i I~ May 31, 2001 I-' ~ :l. :~ :I: } ,~ Table of Contents Introduction/Understanding of the Project. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Work Scope, Schedule and Cost ..................................................... 3 Project Staff. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 12 Qualifications and References .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18 List of Exhibits Study Schedule, Aspen City Service Transit Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Cost Analysis, Aspen City Service Transit Plan .................................,...,.. 11 ProDosal to PreDare the Aspen City Service Transit Plan LSC TransDortatioll Consultants. inc. Pagel EXItI} IT .B Study Work Scope r" TASK 1: STUDY INITIATION I DATA COLLECTION Purpose: To establish the communication links and information processes that are necessary to the success of the study. To fmalize the scope of the study, and determine responsibilities for data collection. To set the institutional and demographic context in which the plan is being developed. This task will provide the Consultant Team with a clear understanding of the goals of the study, the data available, and the steps needed to develop a useful final study product. Method: First, the Consultant will develop and provide a list of desired data items. An initial "kick-off' meeting will be held in Aspen between the consultant, City staff, RFT A staff, and others at the staff's discretion. This meeting will have a number of goals, including the following: 1. Review of the data list to identify any missing items and to decide a course of action to collect or develop additional data. 2. IdentifY groups or individuals that the consultants should contact for input to the study. 1"\ 3. Identify and discuss issues for further analysis in the study, as well as to identifY the position oflocal interest groups and stakeholders. A preliminary list of study issues consist of the following: The housing affordability issue, which has shift.,d much of Aspen's workforce to Downvalley areas; Development within the community, such as new affordable housing projects and institutional centers; Changes in the seasonal level of activity in the community; and Changes in the street system (most notably the Maroon Creek roundabout) that impact transit running times. Changes in route ridership, particularly on the Cemetery Lane route. Service to Burlingame Village and Aspen Mass Hines/Highlands Maroon Creek Road service Potential extension of the Galena Street Shuttle to the Centennial turnaround Hours of operation of the Cross-Town Shuttle Potential operation of a reverse Hunter Creek route ,"~ Winter fixed-route service to supplement the East End Dial-A-Ride Conversion of some hours of fixed route service during the off-seasons to a dial-a-ride service. ~. Aspen City ServiceTrallSit Study Work Scope Page 1 June 28. 2001 f'- 4. Finalize the work progratri to best address the issues identified, and to best address the additional data needs. To meet the goals of the community, it is essential that the transit plan be developed within the context of other planning prQcesses. While we are well aware of the TDP contents, it will be important to collect and review other pertinent documents, including the following: o The Aspen Area Community Plan; o Housing plans (including Burlingame Village and Truscott); o Air quality plans; and o Development plans (including the Hines/Highlands project, and the Iselin Campus Master Plan) o The Charlier Associates study of City transit services conducted several years ago. In addition to citing any transit-related plan elements, we will review and summarize the requirements placed upon the local transit program by each of these planning processes, and the role that public transit services can take in attaining these requirements. The Aspen Area Community Plan will be given particular focus to ensure that the transit plan is consistent with established community transportation goals. f' We would also propose to include a limited demographic analysis of the area, from the perspective of transit factors. The analysis will focus on the most recent available demographic information (including the 2000 Census), and will also review any available information on housing stock (primary vs. second homes), and commute patterns. Demographic data available through the City's GI.S department will also be collected and reviewed. In addition, we will update information concerning major activity centers, such as recreational facilities, school facilities, and other major transit trip generators. As part of this task we would propose to publish a survey form in both of the local newspapers to elicit general public comments regarding transit services. Readers would be asked to clip the form (roughly 8 X 10 inches) and return it via mail or fax, or by dropping it by City Hall. This survey would elicit comments regarding the following: o Perception of the existing service o Identification of factors that would lead to increased transit usage o Suggestions for service and bus stop improvements ~ LSC will input the resulting data into a spreadsheet for summary and analysis. In addition, we will summarize all comments received, and prepare a discussion of the survey results. While this survey approach will not result in statistically significant Aspen City ServiceTransit Study Work Scope Page 2 June 28, 2001 ~ results, we have found that the perceptions and comments received are useful in establishing the community's attlttitHi tbwiii'd transit services, and in generating ideas for further evaluation. LSC will also assist City staff with regards to any additional public input processes that may be deemed appropriate, such as focus groups or open houses. Specifically, we will help to identify issues and questions to be addressed, and will review public comments and incorporate them into the study process. Product: The data will be compiled and organized into a report format. The data will be presented in graphics and tables with supporting narrative as part of a Technical Memorandum, to be produced at the conclusion of Task 3. TASK 2: ON-BOARD SURVEY . Purpose: This effort would help to provide a clear understanding of actual trip-making patterns of existing transit ridership, their demographic characteristics, their perception of existing services, and their needs for service improvements. We believe that a survey of existing passengers will prove invaluable in assessing both marketing plans and service alternatives. r'.. Method: We would propose that this survey be developed and analyzed by LSC, but administered by RFT A staff. The first step in this process will be for LSC to review previous RFTA survey forms, and develop anadequate survey instrument. Data collected might include tbe following: . Travel mode to and from the bus . Trip origin and destination (place name or street intersection) · Ridership frequency . Trip purpose · Reason for using the bus, and auto availability · Opinion regarding transit service characteristics . Age · Disability . Desired service improvements LSC will develop a draft survey instrument, and present this instrument to City staff for review and comment. Any necessary comments will be incorporated to develop the final survey form. ~ RFTA staff would be placed on each route for a minimum of six hours per day, distributed across the span of service. (Not all routes need be surveyed on the same day.) Each surveyor will be responsible for distributing and collecting the survey Aspen City Service Transit Study Work Scope Page 3 June 28. 2001 forms and pencils, assisting passengers with the form as needed, keeping the vehicle ,r" free of discarded forms and pencils, and conducting a boarding/alighting count by stop. This is essentially the same process recently used by LSC to conduct several similar surveys. Survey days will be chosen to be representative of typical summer conditions. Product: The collected data will be entered by LSC staff into a spreadsheet program (Quattro 8.0) developed by LSC, which can be converted to Excel, dBase, ASCII, or Paradox files. The data will be evaluated to yield summaries regarding the fallowing: . Passenger characteristics · Perception of existing services . Trip origin/destination . Desired service improvements In addition to straight tabulations, we will conduct cross-tabulations between passenger characteristics and other survey responses. TASK 3: ANALYZE RIDERSHIP AND TRANSIT SERVICE EFFECTIVENESS ~ f Purpose: This task will establish the existing conditions regarding public transportation in Aspen, as the basis for decision-making regarding future changes in service. TIlls task will also determine whether the transit services are provided in an effective and efficient manner. Method: The Consultant will compile data regarding the City routes, as provided by RFT A ridership and service records. A profile of each service will be prepared, including the following: · Span of service . Service frequency . Vehicle-hours of service · Vehicle-miles of serVice . Marginal operating cost . Fully allocated total cost A detailed analysis of ridership patterns will then be developed. At a minimum, the following service data will be developed on a route-by-route basis, as well as for the entire system as a whole: r" . Ridership by month over a full year . Ridership by day of week for a typical week in each season . Ridership by run for a typical day in each season . Peak passenger load Aspen City SenJiceTransit Study Work Scope Page 4 June 28, 2001 ~ · Average daily boarding and de-Boarding by stop, for both winter and summer conditions. . On-time performance/number of missed trips . Annual passenger fare revenue (for the Mountain Valley Dial-A-Ride) . Trend analysis of total passenger-trips over each of the last five years LSC will also review the reSults ofRFTA's onboard survey of City routes. If possible in a timely manner, LSC will assist in the development of this summer's planned onboard survey. After data entry by RFT A staff, LSC would evaluate and summarize the data for inclusion in the study report. This information will be used as the basis of a performance analysis for each route, and for the service as a whole. Performance indicators to be evaluated will include passengers per vehicle-hour, passengers per vehicle-mile, subsidy required per passenger-trip, and on-time performance. A discussion of the strengths and weaknesses of each existing transit route will then be prepared. ~ As part of this task, we will also review existing (RFT A) service performance measures, and consider whether different measures or standards should be implemented for the City services. In particular, we will assess whether the existing measures are appropriate in light of the transportation goals identified in the Aspen Area Community Plan. LSC will make recommendations regarding appropriate City Service standards, and then apply these standards as part of the performance analysis. Product: A thorough and up-to-date summary of operations and ridership for each route, as well as an analysis of service effectiveness by route, time of day, day of week, and season. This information will be presented in the Technical Memorandum, to be produced at the conclusion of Task 4. TASK 4: DEVELOP TRANSIT OPERATING AND CAPITAL ALTEImATIVES Purpose: In this task, a wide range of service, capital, and institutional alternatives will be developed that address the planning issues identified by the Consultant Team and City staff, and to meet any additional feasible needs identified through the study process. The alternatives will be analyzed in terms of expected effectiveness, efficiency, and progress towards meeting the local goals for transit service. Method: The Consultant team will work with City stafftnembers, and others as deemed appropriate, to determine alternatives which should be evaluated. The alternatives will be formulated based on the transit needs identified in previous tasks, as weIJ as to address any existing service deficiencies. (An initial list of alternatives is presented above as part of Task 1.) The Consultant will develop detailed information on each service alternative. The detailed information will be used in the analysis of each .t""'"'\ Aspen City Sel11iceTransit Study Work Scope Page 5 June 28, 2001 r" , alternative and the development dffetdIrtfuendations to the client. The following information will be provided for each alternative: . Type of service to be offered. . Operating characteristics, including service areas, routes and schedules, hours of operation, vehicle mileage, ridership, impact on staffing requirements, etcetera. . Impact on ridership, by type of rider. . Financial characteristics including operating, capital, and administrative costs; impact on fare revenue (if appropriate). . Impact on connectivity between City services and Downvalley services. . Provisions for meeting elderly and disabled needs in general, and the requirements ofthe ADA in particular. Each of these components will be incorporated into a cost-effectiveness analysis for the alternatives. The alternatives will also be evaluated based on the goals and objectives for transit service in the study area. Specific alternatives that will be evaluated will include: 1""""'. . Changes in the span of service (hours of operation) for various seasons . Modifications to routes . Modifications to schedules . Improvement in service frequency, and . Changes in type of service belween fixed-route and demand-response service. . Bus stop maintenance issues (including trash removal, snow removal, graffiti removal, and general maintenance) and whether these functions are best provided through the RTA or directly by City staff. I"""'" In addition, we will evaluate potential capital issues associated with the City services. While the question of appropriate transit vehicles has been largely addressed by the recent decision to obtain six low-floor buses, it may be appropriate to consider alternatives regarding the vehicles used for the Mountain Valley Dial-A-Ride, the Galena Street Shuttle, and the Cross-Town Shuttle. In addition, we will review all existing bus stops in Aspen, and evaluate options to improve passenger amenities at existing and potential future stops. Aspen City ServiceTransit Study Work Scope Page 6 June 28, 2001 1""""'... Product: A comprehensive analysis of altetnatives will be prepared, which will be presented as the final section of the Technical Memorandum. Copies of the Technical Memorandum will be presented to staff for review and comment upon conclusion of this task. Any revisions to the Technical Memorandum will be incorporated into the Draft and Final Transit Plans. The Consultant will also meet with staff to present the results of the analysis and to assist in the selection of recommendations. TASK 5: DEVELOP RECOMMENDED TRANSIT PLAN Purpose: To review, finalize, and summarize the Consultant Team's recommendations regarding service and capital improvements, develop a detailed financial plan, and provide an implementation schedule. Method: The basis for the recommended transit improvements will be a careful evaluation of the service alternatives developed in Task 4. The Consultant Team will meet with staff to review and discuss the results of the alternatives analysis. As necessary to resolve outstanding issues, Consultant Team members will be available for additional meetings or phone conferences. ./""'.. The result will be development of a recommended service plan that is acceptable to staff. This recommended plan will include service area, type of service, span of service, and service frequency for all types of services studied. Recommendations will also be made regarding the provision of ADA paratransit service, and any modifications to routes and schedules. A capital improvement plan will be developed to support the service recommendations. Specific elements of the capital recommendations will include: . Vehicle characteristics (including fuel source) for both replacement and expansion vehicles. . Passenger facilities, including improvements to transfer centers and bus stops. Both the operating and capital recommendations will be used to forecast future financial requirements. These requirements will then be used to make final recommendations regarding financial strategies. The forecasted changes in operating costs, future capital requirements, and changes in financial resources will all be input into a spreadsheet-based financial forecast for the system. TIrrough an iterative process, differing capital and service improvement plans can be evaluated to ensure that an adequate funding balance is maintained through the life of the plan. This task will result in a financial plan that includes analyses of both revenue and expenditures for a five-year plan period. I"""'" Aspen City ServiceTransit Study Work Scope Page 7 . June 28, 200] r', ~ 1"". Product: Finally, a year-by-yearimplementatiOli schedule will be developed for all plan elements, identifying responsible parties and financial requirements. TIlls schedule will identify the entities responsible for implementation of each plan element. The Consultant will present the findings of the study in a Draft Aspen City Service Transit Plan to City staff. The Consultant will also provide the revised information contained in the technical memorandum. TASK 6: REpORT PREPARATION AND PRESENTATION Purpose: This task involves the preparation of interim and final documents, and review and approval as to whether the documents are acceptable and adequately addresses the needs of the City and its residents. Method: Over the course of the study, an interim technical memorandum will prepared and presented at the end of Task 4, as discussed above. Five administrative copies of Administrative Draft Plan (including an executive summary) will be provided to City staff at the conclusion of Task 5. Following administrative review and Consultant revision, one unbound and 20 bound copies of the Draft Plan will be prepared. In addition, we will post a report in PDF format on our web site. After review and approval of the Draft Plan, one unbound and 20 bound copies of the Final Plan will be prepared, as well as a PDF file. The Final Aspen City Service Transit Plan will document all of the work accomplished in the project. Product: A Final Aspen City Service Transit Plan that can stand as a blueprint for revisions to the City services, and serve as the basis for an agreement between the City and RFTA. Aspen City Service Transit Study Work Scope Page 8 June 28, 2001 ~ ~ -i -i ~ ~ -i ~ ~ ~ l:> ~ . 0 0 )> m ~ -1 C/) C/) C/) C/) C/) C/) )> ^ ^ ^ ^ ^ ^ 'tl :x: e I'"' I'"' m '" .... w '" ~ :;, iii "U :r c;l - m 0 n -oj 0 ;lJ c ;lJ 0 )>0 m)> 0 C/) [ -. '" ~ C/) CD CD ;;CD ~~ 'S. 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Evaluation of transit fmancial equity issues for the Roaring Fork Valley Transit impact assessments of the Crawford Property, Cattle Creek Crossing, and Rose Ranch proposed developments The 1999 RFTA/Town of Snowmass Village TDP Extension Operational and financial planning in support of the RTA election The 2001 TDP Update . . . . We also bring to this project extensive experience in transit planning in a variety of other mountain resort communities, including the following: . Jackson,Wyoming . Mammoth Lakes, California . North Lake Tahoe, California . Park City, Utah . South Lake Tahoe, California . Sumrnit County, Colorado . Steamboat Springs, Colorado . Telluride, Colorado . Vail/Beaver Creek, Colorado These previous projects have provided us with an unique ability to develop transit strategies tailored to Aspen's specific needs and characteristics. Proposal to Preoare the Aspen City Service Transit Plan LSC Transportation Consultants. Inc. Page 19. Section D Qualifications and References ~. FIRM BACKGROUND AND CAPABILITIES LSC Transportation Consultants, Inc. is the successor firm to Leigh Associates and Leigh, Scott and Cleary, Inc., which was originally formed in 1975to provide consulting services in all phases of transportation planning and traffic engineering. Its formation was in response to a perceived need for these services to be provided from a locally-owned base in the American Wesl, by competent and experienced engineers and planners, and at a reasonable cost to clients. From an initial office in Denver, Colorado, the fJrm has expanded to include offices in Tahoe City, California and Colorado Springs, Colorado. The goal of the fJrm is to . perform highly competent planning and engineering services within the transportation field, tailored to the unique needs and characteristics of individual communities. LSC provides services to governmental agencies, private organizations, and individuals in traffic engineering, traffic systems management, traffic signal systems, transportation systems planning, transit planning and operations, parking analysis and parking feasibility reports, parking facility and revenue control systems design, traffic impact studies, access planning and design, and bicycle-pedestrian circulation. The firm's strength lies in the broad range of experience of its senior and other professional staff. It specializes in transportation planning and traffic engineering studies that require a timely, personal response by experienced professionals. The firm takes pride in being able to offer the sensitivity, flexibility, and innovative abilily that small firms characteristically provide best. ~. LSC offers a number of advantages with regard to the upcoming study. The firm is an optimal size for this project. We have depth at all levels of staff and are able to provide in-house critiques of products that are developed during the course of the study. With the depth at all levels, w.e will be able to provide flexibility and to make adjustments in work loads to assure that the project is completed on time. The senior-level staff ofLSC are very experienced in transit planning. Experience of key personnel ranges from very small, demand-response systems. such as that found in many rural areas and small towns, to larger fixed-route systems such as those serving Reno, Redding, and Colorado Springs. We are familiar with transit services in much of the West, and have developed extensive experience in rural and smaller urbanized areas. All of the equipment needed for the specialized tasks required to conduct this study is available and ready for use in our office. As evidenced by our close coordination with RFTA, the Town of Snownlass Village, and other organizations throughout the Roaring Fork Valley in previous studies, we commit to a high level of responsiveness to client needs, through the use of email and overnight delivery services. RELATED EXPERIENCE LSC has developed an extensive and unparalleled level of experience with public transit planning issues in the Roaring Fork Valley. Among the studies that we have conducted are the following: . The 1986 TransitfI'ransportation Development Program A busway study for the Entrance to Aspen corridor (1987) Design assistance for the Rubey Park Transit Center, and for the Rio Grande Parking Structure The 1991 Transit Development Program Transportation planning elements of the 1995 Aspen Area Community Plan (including development of the paid parking program) The 1996 Transit Development Program . . . ~. . . Prooosalto P,"eoare the Aspen City SefiJice Transit Plan LSC TransoortatiolZ Consultants. Inc. Page 18 ~. Geoffrey Straw Page 2 serving as construction manager of a $3 million operations facility and a $2 million downtown transit center. Attaining funds for these high-profile facilities required an intense community support campaign including working with FT A officials, elected officials, Utah State University officials and community leaders. This effort culminated in Mr. Straw's testifying before the United States House of Representatives Transportation Appropriations Subcommittee along with members of Utah's Congressional delegation in 1996 This lobbying effort resulted in two discretionary earmarks from the U.S. Congress in 1997 and 1998. Mr. Straw recently completed a comprehensive regional short-range transit plan for the Logan Urbanized Area, and he also began the implementation phase of region-wide transit services prior to joining LSC Transportation Consultants. During his tenure with LTD, Mr. Straw was elected by his peers to serve as Utah's delegate to the, Community Transportation Association of America. Mr. Straw has completed various FTA-sponsored training programs over the past six years, including construction management, third-party contacting, procurement, electronic grants management and reporting (TEA.J\1),and long-range planning. ~ Mr. Straw also has extensive experience in the Metropolitan Planning Organization (MPO) planning process. As a voting member of the Cache MPO Executive Council since 1995, Mr. Straw helped develop the CMPO's first multi-modal long-range transportation plan in 1996 and was instrumental in the 2000 update. Mr. Straw served on the Steering Committee for the latter $ l.l million two-year effort, which required the development of a comprehensive regional transportation model and completion of a major investment study to evaluate corridor options. In addition, Mr. Straw developed and submitted testimony for the City of Logan during mark-up of the Transportation Equity Act ofihe 21" Century. This lobbying effort resulted in an $8.25 million earinark of Special Projects funding to help alleviate traffic congestion in the Logan Urbanized Area. DAVE Transportation Services. Inc.. 1989-1995 - As Project Manager, Mr. Straw directed the operations of contracted transit systems in California and Utah. In 1992, he served as team leader for the formation of the Logan Transit District. As team leader, Mr. Straw was responsible for hiring local staff, developing and implementing a custom-tailored training program, development and implementation of final route design, development of operational policies, assisting with vehicle procurement, securing and constructing a privately-funded operations facility, and for public outreach during the start-up phase. He oversaw 45 employees in this role. While working with DAVE, Mr. Straw also conducted management field evaluations in Califomia,Washington and Oregon. Previous to working with DAVE Transportation Services Mr. Straw worked as Warehouse Manager/Aftermarket Sales Manager WiUl SunTour USA (a worldwide manufacturer of bicycle components), and as a Transit Driver and Office Manager for UC Davis' ASUCD Unitrans - the largest student-run bus system in the United States. ~. PrODosa! to Preoare the Aspen City Sef11ice Transit Plan LSC TranslJortation Consul/ants Inc. Page 17 ~ LSC TRANSPORTATION CONSULTANTS, INC. Resume GEOFFREY STRAW Education 20 units completed toward a Master of Public Administration Utah State University, Logan Bachelor of Science, Managerial Economics University of California, Davis Professional Membership Community Transportation Association of America - Certified Community Transportation Manager Utah's Urban, Rural & Specialized Transportation Association - Past President Experience ~ LSC Transportation Consultants. Inc.. 2000 Mr. Straw has over ten years of professional experience in various aspects of transportation planning, operations and administration. Since joining the finn as a Senior Transportation Planner in the Tahoe City, California office, Mr. Straw has assisted in the preparation of several transit plans for urban and rural systems. Mr. Straw is serving as the Senior Planner for a regional transit needs analysis in Alpine County, California. He is also Senior Panner for a short- and long,range transit master planning effort for Shasta County, California. Mr. Straw is recently completed updates to the Lincoln Short Range Transit Plan in Placer County, California. He also helped complete an amended Environmental Assessment for a transit centerproject in Logan, Utah. Citv of Logan. Logan. Utah. 1995 to 2000 - Mr. Straw served as Transit Director of the Logan Transit District (LID), where he oversaw all aspects of planning, budgeting, operations and administration. The LID is an urban fare-free public transit system in northern Utah that carries over I million passengers annually with a varied fleet of 14 buses. Soon after Mr. Straw joined Logan Transit, he began preparations for their first Federal Transit Administration Triennial Review. However, Mr. Straw took the helm of an organization that was not administered according to FT A guidelines. As a result the LID was found to be in violation of 24 of the 26 areas examined during the Triennial Review and further FT A funding was ceased. Mr. Straw worked with the LTD Advisory Board, other Logan City departments and the Municipal Council to develop appropriate policies, procedures and reporting processes to quickly bring the LID back into compliance. Since the LID is staffed only by the Transit Director and one administrative assistant, Mr. Straw was expected to understand and implement a variety of tasks and duties. . /""', As soon as FTA clearance was granted, Mr. Straw.undertook an aggressive $8 million capital campaign to replace the City's undersized and well-worn fleet, to expand/replace inadequate capital facilities, and to enhance passenger amenities. An important part of his duties included Proposal to Preoare the Aspen City Service Transit Plan LSC Transportation Consultants, Inc. Page 16 I ..1""'. Gordon R. Shaw Page 3 Preliminary Engineering Studies . Bikeway design, Greeley, Colorado and Tahoe City, California . Busway design, Aspen, Colorado. . Interchange design, Arapahoe County, Colorado and Trockee, California . Intersection design, numerous locations . Park-and-Ride lot design, Pitkin and Eagle Counties, Colorado . Roundabout design, Park City, Utah and Trockee, California . Transit maintenance facility design, Logan Utah and SusanvilIe, California . Transit passenger facility design, Aspen, Colorado; Logan, Utah; Park City, Utah and Eureka, California Transportation Modeling ~ t . . TMODEL2 . MinUTP . TRANPLAN . Transyt7F . Highway Capacity Software . Developed specialized software for analysis of transit demand, parking demand, accident record analysis, and intersection operation. . Developed manageme.nt information systems (MIS's) for transit systems incorporating preventive maintenance scheduling, inventory control, and revenue/passenger tracking. Other Positions - Mr. Shaw also undertook a wide range of aClivities while with PRC Voorhees in Berkeley, California in 1982/83. He prepared numerous traffic impact studies for large residential and industrial developments in California's Central Valley; Reno, Nevada; and throughout the Bay Area. Transportation system planning projects in which he was involved included an analysis of projected ridership and revenue for a planned, California light rail system in Orange County, California, as well as a new town planning effort for the Government of Indonesia. In 1981, Mr. Shaw was employed as a Planning Engineer with the San Francisco District of the U.S. Army Corps of Engineers. In the Summer of 1979, Mr. Shaw worked as a Field Engineer for the Burlington Northern Railroad. /"""', : ' Prooosal to Preoare the Aspen City Service Transit Plan LSC TranSDortation Consultants Inc. Pagel5 1""". Gordon R. Shaw Page 2 Transit Planning Studies: Other Communities . Carson City, Nevada . El Dorado County, California . Folsom, California . Grand Junction, Colorado . Grand Forks, North Dakota . Great Falls, Montana . Greeley, Colorado . Inyo County, California . Kodiak, Alaska . Lake Havasu/Bullhead City, Arizona . Lassen County, California . Lexington, Kentucky . Little Rock, Arkansas . Nevada County, California . Pitkin/Garfield Counties, Colorado . .Placer County, California . Pocatello, Idaho . Pueblo, Colorado . Rapid City, South Dakota . Redding, California . Roseville, California . Sierra Vista, Arizona . Sioux Falls, South Dakota . Siskiyou County, California . Vacaville, California . Yuba/Sutter Counties, California . Yuma, Arizona Other Transit Planning Activities ~ . Plans for specialized transit systems providing service to the elderly and disabled of Weld County, El Paso, and Pueblo Counties in Colorado. . Statewide specialized transit needs assessment for the Arkansas Governor's Office. . Conducted transit training workshops for conferences in Arizona, California, Colorado, New Mexico, and Oregon. . Part of the team that conducted the Transit Cooperative Research Project B-3 for the Transportation Research Board, developing an improved methodOlogy for determining the demand for public transit systems in rural areas. Parking Studies . Aspen, Colorado (developed award-winning paid parking program) . The University of Colorado Health Sciences Center in Denver . Placer County, California . Virginia City, Nevada . The East Shore of Lake Tahoe,Nevada . Canyon Forest Village/Grand Canyon National Park Intercept Parking Facility, Arizona Environmental Impact Statements/Environmental Impact Reports . Logan, Utah . Truckee, California . Park City, Utah . Placer County, California . South Lake Tahoe, California . Tahoe City, California . Washoe County, Nevada . Yosemite National Park, California. r'. Prooosal to PreDare the Aspen City Service Transit Plan. - LSC Transoortation Consultants Inc. Page 14 .~ LSC TRANSPORTATION CONSULTANTS, INC. Resume GORDON R. SHAW, P.E., A.I.C.P. Education Engineer's Degree in Civil Engineering Master of Science in Infrastructure Planning Bachelor of Science in Civil Engineering Stanford University Stanford University Purdue University Professional Registrations/Membership Registered Professional Engineer in California, Colorado, Nevada, and Utah American Institute of Certified Planners Institute of Transportation Engineers American Planning Association Tau Beta Pi Fraternity Experience 1"""'. LSC Transportation Consultants. Inc. (1983 to Present)- Mr. Shaw has gained a total of over 14 years of professional experience in all aspects of transportation planning and engineering. In his capacity as Vice-President with the firm, his duties have lUn the gamut from large-scale urban transit and transportation planning to site-specific preliminary engineering design and traffic analysis. A strong focus of his work history has been in resort areas, developing transportation plans for environmentally sensitive areas that can efficiently accommodate large variations in travel demands. He has also conducted transportati9n modeling efforts for roadway design studies associated with numerous large developments throughout the Colorado Front Range and in California and Nevada. ],'allsportatiOll Plallllillg Studies . Long-range transportation plan for Park City, Utah; . Comprehensive transportation planning study of the Lake Tahoe Basin in California and Nevada . Transportation alternatives and environmental assessment for Yosemite National Park, California . Assessments of need and location for potential freeway improvements in the Denver metropolitan areas . A traffic/transit/pedestrian study for the City of Aspen and Pitkin County, Colorado . A traffic calming study for Park City, Utah Transit Planning Studies: Resort Communities r'. . Aspen, Colorado . Summit County, Colorado . Leadville, Colorado . South Lake Tahoe, Califomia . Jackson, Wyoming . Steamboat Springs, Colorado . Durango, Colorado . Tahoe Basin, California/Nevada . Mammoth, California . Snowmass Village, Colorado Pro osa! to Pre are the Aspen City Service Transit Plan LSC Trans ortation Consultants. Inc. Page IJ 'f" . " " -f" ~ 'I~. Section C Project Staff Gordon R. Shaw, PE, AICP, a Vice-President with LSC, will serve as the Project Manager for the upcoming study. He will utilize his experience as Project Manager for over 50 transit planning studies over the past 18 years, including extensive experience in the Roaring Fork Valley. Mr. Shaw will ensure that the study process and product meet the high standards of the company and provide the bulk of the work regarding technical issues. His resume is provided on the next two pages. Geoff Straw, a Senior Transportation Planner with LSC, will apply his extensive transit operating and management experience as the Transportation Planner, conducting much of the data collection and analysis as part of the TDP Update. CONSULTANT'S MINORITY AND SMALL BUSINESS PRACTICES LSC Transportation Consultants, Inc. is an equal opportunity/affirmative action employer and small business. It is the policy and philosophy of the firms to ensure that minority-owned, women-owned and small business enterprises have the maximum practical opportunity to compete for any subcontract work under any project of the firms. ProDosal to PreDare the Aspen City Service Transit Plan LSC r,.ansoortatioll COllsu.ltams. Inc. Pagel2