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Home My WebLink Aboutcclc.ag.120501 COMMERCIAL CORE & LODGING COMMISSION REGULAR MEETING SISTER CITY ROOM - CITY HALL December 5, 2001 8:30 am I. Roll call and approval of November 7th, 2001 minutes. II. Commissioner comment III. Holiday Shopping night to benefit local charities. Brand Building IV. Policy for use of public right-of-way. V. Adjourn At the last meeting you requested information on our bylaws. CCLC bylaws: Elect chairperson and vice-chair first meeting in January. Can only serve two years consecutively. NOTE: Assistant City Manager, Randy Ready has approved a position to be advertised for a code enforcement officer. The CCLC had that discussion at their last meeting, please review your minutes. I forwarded Randy all of your comments. NOTE: Before approving this license for a special event, staffwould like CCLC's input on general policies for tenting, or use of public rights-of- ways. Harley Baldwin will be present to help format the policy and discuss his event. Ideas: Leave part of the sidewalk open, this works on the East side of Mill Street due to the width. Some sidewalks are not wide enough. A large percentage of the sales should go to a LOCAL non-profits. Private Party aspect. APPLICATION FOR PARKS USE PERMIT SPECIAL EVENT PERMIT LOCATION OF EVENT***: 20~ 2. ~4,~1 s,. hs?~. (2~my NEW events may not be scheduled at Rio Grande, Iselin or Wagner Parks) PLEASE ATTACH MAP OF EVENT DETAILING ANY STRUCTURES, STREET CLOSURES AND ATTACH SCHEDULE OF EVENTS - Type of activity (parade, assembly, sporting event, etc.) 2. Narfle of sponsoring organization: C~tib~t~ ~[t)b - [kkv[4~ Address: q[I f. PC,ukias 4~rCvtt~ Phone: 3. Name of Person Responsible for Event: d-~oai ~ Address: ql[ ~- [40p~ /~rcape.. Phone: 4. DateofEvent: I~c~.b~r ~7, 11001 Starting Time: $:oOp~ Ending Time: 5. Crowd Expected: , 5'0 6. Do you plan to erect temporary structure(s)? If so, describe size, purpose, scheduled, etc: will need to contact the parks department for sprinkler and utility (?) lines locations) 7. Will there be amplified sound, music, or fireworks, etc? In 0 The event must be in compliance with the City of Aspen noise abatement ordinance Section 18.04.040 8. Will any food or merchandise be sold? P~o If the answer is YES, a meeting with the Special Event Committee is necessary. Continue to Page 2 CONDITIONS: I. Crowd must be orderly. 2. Area must be cleaned at completion of activity. 3. Vehicles must stay off grass and wallca, ays 4. Sale or dispensing of.beer, wine or alcoholic beverages is prohibited without a special event permit liquor license. Incorporated, non-profit organizations may apply for these through the City Clerk's office 920-5061. 5. No person shall use any public park for business purposes and no business of any kind shall be carried on except with the necessary permits and licenses and as reviewed by tke,~Special Event Coordinator. 7. If merchandise or food will be sold at the event, a vending agreement must be entered into; business license and sales tax license must be applied for. For food service, a Temporary Food Service Survey Form must be completed and returned to the Environmental Health Department. 8. If you plan on having fireworks, a permit and approval must be received from the Fire Marshal. 9. If you require electricity, what is the source of your electric power? 10. How many volunteer/security persons will be provided by applicant? Q ~. +. ~a ~ ~tw~ hi, 11. If you will be renting portable toilets, where will they be located? n [ ~ 12. Describe types of trash/recycle contmners to be used Trash/recycle containers and portable toilets must be removed within 24 hours of event. 13. Name, ad&ess and telephone number of person responsible for clean up: C0x~o~. C [Ob- 3'm,~ Site of event will be inspected with 24 hours of event, Any clean up that is done by the city will be charged to your organization at the rate of $60.00 hour. 14. List any special needs required that have not been covered. ~ \ ~ I certify that I am an author/zed representative of ~20/ib01X ~'h)b and h~.ve the power to execute this application on have of the above-named organization. All of the above statements are tree to the best of my knowledge, information and belief. Signature of applicant Title ~v,ai-C~o~a,v,,~r~,r PrintName 3-~,,~'T3o~Jn,,xo.~, Address~av~¢o~ Ctob c{~l t'. P~,I~', Ace~ ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST SPECIAL EVENT COMMITTEE REVIEW Date submitted for review: Date committee review: COMMENTS: Event: Holiday Shopping Night with Fendi, Brioni, Frette and Todd's Date: December 27, 2001 Time: 5:00 pm - 8:00 pm Location: 208 S. Mill Street. Aspen Purpose: to benefit local charities Sponsor: Harley Baldwin - Caribou Club This is an important night for the stores to host a holiday shopping night while raising money for local charities. The event is by invitation only, which each store invites according to their store mailing list. Last year the event was a huge success. Shoppers are invited to the stores for hand passed appetizers, water and wine from 5-8 pm. Harley Baldwin designed and manufactured a special fire-proof wall hanging to wall off the entrance to the stores for warmth. The wall hangs down from the Baldwin roof on the outside of each structural post on Harley's sidewalk. The wall will be installed at noon and removed early the following morning. Like last year, we will comply with all fire department requirements (already discussed with the fire department). We will be responsible for trash pick-up and a low noise level. There will be overall security outside of the stores as well as security in each of the stores. 6. I understand that damages to park facilities and property or not abiding by these above conditions is cause for cancellation or withdrawals of this permit. APPROVED BY: This completed form must be filed with the City Clerk's Office not more than ninety (90) days nor less than thirty (30) days prior to the event date. Please supply the following information as it relates to your planned event. You need only answer those questions which pertain to your event. i. If event involves movement (e.g. parade, foot race, etc.) desoribe route including start and dispersal looation and attach map. ~ I ~ 2. Will you require street closures? 1~o If yes, attach map and please include dates and times: Street from to date Street fi:om to date If you require a street posted "No Parking", it will require $2/sign 3. Do you need any cones or barricades? Ina (A deposit of $5.00 per cone and $20.00 per barricade is required) If you~require a street posted "No Parking", we require 6 per side of a block. (A deposit of $2.00/no parking sign is required.) Number of cones Number of barricades Number of No Parking signs 4. Will you need any streets cleaned? }~ o Street fi:om m date Street fi:om m date For numbers 2, 3, and 4 please make direct contact with the Streets Department (920- 5130) at least two weeks prior to your event. You will be charged for all requested labor, materials and equipment. 5. Will law enforcement services be required? For what purpose (security, traffic control, parking control?) Dates and times officers are needed n Law enforcement services will be charged out at $68.00 per hour, minimum 2 hours. The Chief of Police reserves the right to place officers and staff events as deemed necessary in the best interest of public safety. An agreement with the Police Department will need to be filled out. 6. Will alcoholic beverages be sold and/or dispensed at your event? State of Colorado special event liquor license permit must be applied for with the City Clerk's office. This permit process takes 30 days and is ONLY issued to incorporated non-profit organizations,