HomeMy WebLinkAboutagenda.council.worksession.20120904 MEMORANDUM
TO: Aspen Board of Health
FROM: CJ Oliver, Public Health Agency Director
Jannette Whitcomb, Senior Environmental Health Program
Coordinator
DATE OF MEMO: August 30,2012
MEETING DATE: September 4,2012
RE: Third Quarterly Board of Health Meeting 2012
Local Public and Environmental Health Improvement Plan Update
The final two focus areas for the local public health improvement plan have been selected for our
local public health agency. The two areas are Radon and access to health care. The plan to
address Radon will come from the City of Aspen Environmental Health Department and will be
broken down into multiple components. We will first focus on continuing our existing program
to distribute Radon test kits to residents and increase their knowledge of the risks associated with
Radon exposure. The second phase will be to increase the percentage of the kits we distribute
being used for testing. Currently we see a significant number of the test kits that people pick up
never being put to use. Environmental Health will increase follow up and provide expertise in
urging the recipients of the kits to conduct the tests. The final phase of the plan will focus on
getting people to take actions to remediate high radon levels where they are discovered. Only a
small number of the high test results that have been discovered through our test kit program are
currently resulting in an effective remediation plan and that is the final goal of our program.
We're looking to educate, provide testing, gather results and see appropriate actions taken to
remediate Radon where necessary.
Access to health care is being headed up by Community Health and a steering committee that has
been put in place to represent a wide array of community interests as well as local employers,
medical professionals, and public health providers. That committee will be convening in
September to hone in on specific areas to focus their efforts. Primary focus will be on making
health care and insurance more readily accessible to our local population as a means to increase
overall health. This goal is different from Council's top ten goal- "Community Health Care
Initiative"but the two will likely have some overlap as they work towards a similar end goal.
Page 1 of 3
Reizional Air Quality
The City of Aspen Environment Health Department is participating in a new western slope air
quality regional collaboration initiated by CDPHE. The goals of the collaboration are to promote
consistency in communicating air quality to local communities; encourage local government
flexibility; understand the purpose of the Air Quality Index and Action Days; and how to
efficiently convey information when alerting the public about Action Days.
EPA's Air Quality Index (AQI) is used in Colorado and throughout the country for a consistent,
health based communication tool. The AQI tells how clean or polluted the air is, and what
associated health effects might be of concern. The AQI focuses on health effects a person may
experience within a few hours or days after breathing polluted air. EPA calculates the AQI for
five major air pollutants regulated by the Clean Air Act: Ground-level ozone, particle pollution
(also known as particulate matter), carbon monoxide, sulfur dioxide, and nitrogen dioxide.
For each of these pollutants, EPA has established national air quality standards to protect public
health. Ground-level ozone and airborne particles are the two pollutants that pose the greatest
threat to human health in our area and the country.
This summer, Aspen was challenged like most of the state with poor air quality mainly associated
with fires that plagued the West. Most recently in August, Aspen had poor visibility due to the
fine particulates carried with the smoke from fires in Utah, Idaho and other western states.
The Environmental Health Department, with the assistance of KAJX and the Aspen Daily News,
communicated the importance of taking precautions when visibility was poor. This public health
message was directed to the members of the community that suffer from respiratory and heart
disease. Given the extremely poor visibility, staff also targeted Aspen's highly active community
with the message to tone the level of activity down when the air looks bad.
Smoke from wildfires is a mixture of gases and fine particles from burning trees and other plant
materials. Smoke can hurt your eyes, irritate your respiratory system, and worsen chronic heart
and lung diseases. Smoke may worsen symptoms for people who have pre-existing respiratory
conditions, such as respiratory allergies, asthma, and chronic obstructive pulmonary disease. For
more information about the health effects of wildfire smoke you can review the CDC's fact sheet
on wildfires: http://www.bt.cdc.gov/disasters/wildfires/facts.asp
Radon
The City of Aspen Environmental Health Department applied for and was awarded $22,501 for
the 2012 Radon grant cycle with CDPHE. This is the third year we have been awarded a radon
grant. This grant project will provide radon test kits to Aspen residents, two radon mitigation
classes: one designed for the single family homeowner and the other designed for the multi-
family homeowner's association boards and owners. Two mitigation systems will be installed
that will serve as demonstrations to aid in the classes. The goal of the DIY radon mitigation class
Page 2 of 3
for single family homeowners is to provide the knowledge they need to move forward with
mitigating their home for radon. The purpose of the multi-family radon mitigation class is to
demonstrate how radon can impact an entire multi-family building and the steps necessary to
mitigate high radon levels.
The DIY class on July 14, 2012 was attended by 13 citizens. The presentation was
videotaped and edited by Doug Madder with CERTI, for mass distribution via the
internet: http://www.certi.info/DIY_2012/index.html On August 21, 2012, staff hosted a
radon course for realtors with 25 local realtors in attendance. This was the first time
Aspen hosted radon training for realtors and it was well received.
September is the final month of the radon grant for 2012. Staff will be completing the
multi-family mitigation system and putting together training for other homeowners
associations that have buildings with high radon.
Medical Officer's Update
Dr. Morris Cohen will provide an update on local, state, and national conditions pertaining to
infectious disease and update on other relevant topics.
Page 3 of 3
MEMORANDUM
TO: Mayor and City Council
FROM: Ashley Cantrell, Sustainability Coordinator
THRU: CJ Oliver, Environmental Health Director
DATE OF MEMO: August 29, 2012
MEETING DATE: September 4, 2012
RE: Sustainability Update
DISCUSSION:
The purpose of this discussion is to provide Council with an update on pertinent
sustainability programs and draw attention to those key times when Council support
and presence is requested.
Aspen Tap Program:
The Aspen Tap program had another successful summer. Seven total stations were
installed by mid-July. These stations used an average of 300 gallons over a three
month period, the equivalent of 3600 bottles of water at each station. The
Environmental Health Department also sold close to 2000 stainless steel Aspen Tap
water bottles to visitors and locals. The stations will be turned off in October to avoid
freezing and will be back on next summer. Custom covers will now protect the stations
during the winter and educational signs will remain onsite.
ZGreen Events:
ZGreen staff worked with 23 events this summer, including two new events, and all
events completed a ZGreen checklist and made efforts to green the event. Although not
all events scored a `bright green' rating on the report card, each event showed
improvement over previous years. Thanks to the ZGreen event requirements, all events
in Aspen now print on recycled paper, offer recycling bins, and work with vendors to
only giveaway reuseable items, in addition to other important measures. This program
guarantees that all of Aspen's special events are making a positive contribution to
Aspen's environment and helps Aspen lead the way with some of the greenest public
events in the nation.
Business Waste Advising Services:
The Environmental Health Department is introducing a new program for businesses this
fall. The Waste Advising Services program is a free service to any Aspen business
looking to improve their waste collection system or to reduce waste. Staff will conduct a
waste assessment and will provide a detailed, customized report for each business
showing ways to save money and improve waste collection. Any business is welcome
to apply for this service and staff asks that Council members spread the word about the
program to any local business that could use assistance or more information.
HOA Compost:
In order to truly reduce waste and increase recycling and composting efforts in Aspen,
staff feels the multi-family units and homeowners associations are the key to changing
behaviors. For this reason, staff plans on spending the next year focusing on improving
trash collection areas at multi-family housing complexes. To begin the process, staff will
be working with the Williams Way HOA to build a new, bear proof trash enclosure that
will allow for recycling and composting collection. This project will serve as an example
for other HOA's wishing to improve their waste situation and will also position Aspen as
a top candidate for grant funding opportunities to further help residents of Aspen reduce
their waste.
ATTACHMENTS:
Attachment A: Waste Advising Services brochure
Get more out of your tfaih
V- site Advising Services and fecyclingrefyiee.
Did you know you alfeady pay for tecycling?
Tal" lored jLJ Businesses Receive [saoo value]
including+ Free waste assessment
detailed report with recornmenclations.
Free resources:
Sol lotill
g or compost bins
engagement For all gout waAe challenges * Bilingual staff
Apply Today 0ke the First Step
Apply online at Aspen Pitk . .
aspen,Call 970.429.1798 or
Email Ashley.Cantre 11(alci. .
*Only the first 10 applicants will be accepted each season.
rvice of the City of Aspen
2
MEMORANDUM
TO: Mayor Ireland and Council
FROM: Wheeler Executive Director Gram Slaton
THRU: Assistant City Manager Randy Ready
DATE OF MEMO: 28 August 2012
DATE Of MEETING: 4 September 2012
RE: Balcony Remodel and Technology Update Projects
SUMMARY: Wheeler staff and board seek approval from City Council to execute a total renovation and
remodel of the Wheeler balcony and affected components of the audience chamber, as well as an
upgrade of all media technology and infrastructure related to the current lighting/projection booth
area. Wheeler staff and board further seek approval of the recommended scope of work to be
performed, as detailed in in the Concept Cost Estimate (Attachment A), as part of the 2013 budget in
order to meet the aggressive schedule necessary to complete work prior to mid-December 2013. All
expense for this project would be included in the 2013 Wheeler budget, as a capital project. The
September 4 work session with City Council is intended to be an opportunity to acquaint Council with
the need for the project,the recommended approach and the proposed budget.
PREVIOUS COUNCIL ACTION: At the June 5, 2012, work session with Wheeler staff, Council gave
approval for a comprehensive study of the Wheeler balcony in order to assess the feasibility and
financial impact of a possible remodel. This study has now been completed and forms the basis of the
recommendation and request for approval.
BACKGROUND: The balcony is the only component of the Wheeler's major public spaces that remains
to be upgraded for modern audience comfort as well as technical capacity. It is largely unchanged from
its original 1889 footprint, when wooden bench seating was used for patrons, and did not adapt well to
conventional theatre seats being introduced in 1984, which compress the available space. Over the
years the Wheeler balcony has come under consistent criticism for its discomfort, noted in both
informal remarks to staff and in more formal third-party reports.
As well, recent changes in film exhibition necessitate a remodel of the Wheeler's projection and media
systems. Cinema technology is aggressively switching over to digital technology, and the industry has
announced that traditional 35mm prints will be completely discontinued by December 2013 (see
attached news article for more background on this). This change in technology will highly impact
Wheeler user groups such as Aspen Film,Aspen Skiing Company, Warren Miller, etc.,that may find their
ability to use the Wheeler totally compromised should upgrading of this new technology not be
approved. In the view of Wheeler staff and board, it makes the best economic sense to take on the
challenges of audience comfort and technology updating (including infrastructure and media upgrades)
through a simultaneous execution of these two projects.
DISCUSSION: At present, the Wheeler has 140 seats in the balcony of the audience chamber, or 28%
of the venue's total seating capacity. The most significant changes to the Wheeler balcony in its 123-
year history have been the controversial addition of a "modern" projection booth in 1984, and the
introduction of padded seating in 1984 which inhibits legroom, row width, and seating area. Additional
to that are sightline problems that come with a deep European bow to the balcony, so that patrons in
many of the side balcony seats are not looking forward at the stage but rather must stay in a twisted
posture (much like looking out an airplane window) for the length of a performance. Audience
members regularly sit with legs over the seat in front of them, if available, or if the patron is fortunate
enough to have an aisle or front row seat, will spill his or her legs into the aisle or through the railing
over the orchestra audience, creating an unnecessary safety hazard. A sold-out balcony can be a
wretched audience experience for anyone over five feet or above 180 pounds.
The Wheeler has also experienced patron accidents associated with the steepness of the balcony's rake.
Two of the Wheeler's most significant user groups—Aspen Music Festival and School, and Aspen Film —
have long lobbied Wheeler management and board to commit to improvements to the balcony. As
both organizations have programs that cater to older patrons, both are aware and have had experience
with falling-patron incidents due to the balcony's pronounced rake.
In terms of formal complaints about the Wheeler's balcony seating, Wheeler staff can point to the 2006
report titled "Arts Sector Facilities Survey: Summary of Responses" as well as the 2005 Genovese
Vanderhoof Wheeler Organizational Audit, as third-party sources noting the substandard condition of
the balcony seating. In the "Arts Sector" report, the Wheeler's seating is noted as a Third Tier issue for
venues in Aspen's arts sector, stating"... local arts groups found that seating comfort is a major issue at
the Wheeler." Page 15 of the 2005 Audit states "Theater seating comfort and sightlines is also an issue
(sic). As human bottoms expand so does the need for wider seats. Unfortunately, there is a trade-off
between comfort and seating count. The wider the seats the fewer seats available for sale and the less
economic the facility is to operate." Wheeler staff was able to answer this need at the orchestra level
in 2006 by replacing the existing seating (which was of a 1960s or earlier vintage) with all-new seating
and compensate for the additional space required for deeper rows and wider seats through removal of
two aisles (in a configuration known as Continental Seating). This option simply wasn't available in the
balcony, as that area's problems are anchored to its physical situation. Wheeler staff noted to the City
Manager's Office in 2006 that remedying the balcony's considerable problems would require a
comprehensive remodel of its entire area.
In terms of technology, there have been constant adjustments and additions to reflect the evolution in
film and live-event hardware since 1984, but no comprehensive approach was ever taken to integrate
these into a cohesive whole. The projection booth has long been a source of inefficiency, with a large
design that compromised the seating in the balcony in 1984, as well as resulted in a large sound board
position at the back of the orchestra over twenty years ago. 28 years after the Wheeler's renovation,
the projection booth is a hodgepodge of functioning and non-functioning wire and equipment, with a
1980s-style shell that is jarringly out of place with the rest of the historic theatre.
Because of the extensive production schedule that the Wheeler constantly carries, one of the biggest
challenges to a balcony remodel has been finding a window of time when the work could be done.
Over the past six years, Wheeler management has tackled progressively more complicated projects,
starting with the reseating of the orchestra level (2006), the restructuring and reshoring of the
orchestra pit and its superstructure (2007 and 2009), and the comprehensive remodel of the basement
and commercial spaces (2011).
Because so much of the Wheeler's year is dedicated to filmic events, Wheeler staff is compelled to seek
a fast-track for this project due to sweeping changes happening in film exhibition. In short, digital
technology is now advanced to the point where the dream of transmitting coded film content
electronically (first declared to be imminent in 1996) is finally a reality, and the traditional medium of
35mm reeled film prints is being very quickly phased out, to the point where 35mm prints will be
difficult to acquire by the beginning of 2013, and phased out entirely by year's end. [In fact,Aspen Film
is looking at a $25,000 additional expense to conduct its "Academy Screenings" program at the Wheeler
this December because those movies will only be available in this new medium.] There are very exciting
new technical capacities that come with this new Digital Cinema Projection (DCP) technology. The
traditional 24-frames-per-second exhibition rate will move to a new standard of 48, 60, or even 120
frames per second, eliminating film jitter and creating a depth of definition and field that will make
patrons feel like they are looking through a window. Wheeler staff has seen demonstrations of this new
medium and it is breathtaking. Perhaps more importantly, it will keep the Wheeler as a talked-about
destination for film exhibition, as the investment Wheeler staff is proposing is forward-thinking and
preparing in advance for these next technological steps.
The final technical need that a Wheeler remodel would help to solve is the inclusion of a media desk in
its new booth configuration. More and more theatrical-type venues are moving to bring full video
recording and broadcasting capability to their technology mix, and the Wheeler is a much-used site for
the creation of video content. The Aspen Institute, Aspen Film, the Aspen Writers' Foundation, and
many other user groups have recorded their events at the Wheeler for rebroadcast on sources such as
Grassroots TV and YouTube. The Wheeler itself recently had a live-broadcast deal for its 2012 7908
Aspen Songwriters Festival with Stageit, a web reseller of live-performance recordings, and is moving to
record Q&A's for events such as those that occur during the MountainSummit festival. As the modern
audience transitions more and more to a mix of attending events live and via the Internet, this media
component will become increasingly central to the success of the Wheeler as a destination for artists.
In considering a balcony remodel, staff originally conceived three possible avenues to pursue with the
feasibility/financial/engineering study team:
• The most challenging but most comprehensive approach would include totally
dismantling the balcony, moving it forward about six feet (to the far side of the
abutting window area), raising the profile of the balcony eighteen inches, taking
some of the bow out of the front of the balcony, and grading the seating areas
more gently up to the back of the house, providing much better sightlines, wider
aisles, and a safer pitch while also correcting the partial-view problem at the back of
the orchestra. This approach would require the Wheeler to add a stair that would
terminate behind the sound pit, which would mean losing seats at the back of the
orchestra and moving the sound pit in by two rows. Lost seating would be made up
by increased seating available in the balcony.
• An alternative approach would also involve dismantling the balcony and moving it
forward as described above, but preserving the bow of the balcony as-is, which
would make adjusting the seating area to be more beneficial to the patron a much
more difficult task. A second stair would still need to be added, resulting in loss of
seating at the orchestra level. This approach would likely result in a net loss of
seating overall for the Wheeler.
• A third approach would be to not dismantle the balcony, but rather preserve its
shape while gutting the existing seating and rake. Because seating would continue
to follow the course of the bow, improving the view would be more difficult than
under either of the above scenarios.
In all three of these options, the balcony's technical booth would be completely removed and replaced
with a new booth that also integrates more easily into the Victorian design of the audience chamber.
This booth would include a video desk, a central projection space for DCP and other exhibition
technology,and a light board operator position.
In June 2012, the firm of Quinn Evans Architects (QEA) was selected to perform a feasibility/
financial/engineering study. The QEA team included Roger Morgan, who was the theatre designer for
the 1984 Wheeler remodel, and someone intimately familiar with not only the existing technical
challenges but also the historical structure from its "skeletal" period during the 1983-84 remodel. The
QEA team explored the three approaches described above and does not recommend pursuing any of
these scenarios. Instead, it favors a fourth scenario, based on the intent of the first three, that would
soften both the bow and the rake of the balcony slightly, as well as significantly reduce or eliminate
altogether the projection booth. This would accomplish a balcony with better sightlines, more
comfortable seating, and safer circulation while preserving the seat count. Additionally, there are
overall audience chamber improvements that are intrinsically linked to the balcony work, including
general lighting that would greatly improve what is by all parties considered an overly dark theatre
chamber, and safety-related lighting for the aisles and stairs that would provide clearly lighted pathways
for audience members.
Wheeler staff and board have identified the period of September through early December 2013 as the
best available time for executing this project. It is the only period of the year when the Wheeler
calendar offers the possibility of one hundred days of uninterrupted work with minimal imposition to
our user groups. Because this includes the week in October when Aspen Film regularly produces its
Filmfest event, the Wheeler has discussed the project with Aspen Film and Aspen Film is supportive of
the project and the proposed timeline.
Wheeler staff and board would recommend starting this project with securing the services of a theatre
architectural professional or firm with deep experience in balcony projects similar to the Wheeler's
through a standard Request For Proposals (RFP) process. By starting as quickly as possible, a team could
be secured before the end of 2012, and the first six months of 2013 could be dedicated to the various
steps associated with the Integrated Design Planning process that the Wheeler used to great advantage
during the 2011 basement/first floor remodel. This would allow all preparatory work, including
permitting, to be completed and all obstacles removed before the end of August 2013, allowing for a
project start date of September 3, 2013,with a hard completion date of December 13, 2013.
BUDGET IMPACT: The QEA study has suggested a budget of$2.9 million for the project,which includes
contingencies built within the individual construction division lines for the project, a 20% design
contingency, plus a 10% Owner Contingency and 5% City Asset Management Cost (about $350,000) in
case of surprise discoveries or other emergency or unanticipated costs that can occur in working with
historic buildings. Altogether the preliminary project budget includes a 30% contingency for the
project. Actual cost will be determined by negotiating a Guaranteed Maximum Price with the selected
contractor. The project could be paid from current and past-year funds collected via the Wheeler RETT.
The Wheeler Fund has a projected ending fund balance of $26,945,258 as of the end of 2012. Capital
projects of this nature are appropriate for RETT fund use. Wheeler and City staff will also research and
apply for other possible grant funding, such as through CORE and other entities,to help offset this total
expense.
ALTERNATIVES: Council could direct staff to proceed with only the replacement of the projection
equipment at this time. Replacement solely of the projection equipment, including all materials and
installation, is estimated not to exceed $110,000. However, the cost of pursuing these projects
separately over different time periods will result in overall costs that are significantly higher than the
$2.9 million budget presented here along with greater amounts of disruption to the performance
schedule.
RECOMMENDATION/COMMENT: Wheeler staff and board recommend that City Council approve the
$2.9 million capital project budget in the 2013 fiscal year for this project, with an RFP to be issued upon
budget approval so that the project may meet an aggressive schedule for completion prior to early
December 2013, in time for the Winter 2013-2014 performance season.
CITY MANAGER COMMENTS:
Small-town movie theater owners weigh cost of digital upgrade I Minnesota Public Radio ... Page 1 of 2
NEWS THE CURRENT CLASSICAL Archive Events Member into Support Shop About us Search MPR GO
ews Thursday.August Mobile
89°in Twin Cities Cities Newsletters
(more cities) RSS Feeds
Member Supported Join Now) Weather Report Podcasts Traffic Report
Small-town movie theater owners weigh cost of digital upgrade
by Elizabeth Baler,Minnesota Public Radio
August sg,son
Harmony,Minn.—Minnesota movie theater owners are confronting a digital dilemma sweeping the industry nationwide:The movie industry plans to switch to all-
digital technology by 2013,rendering traditional 35 millimeter film prints obsolete.
That leap to state-of-the-art projection may please audiences,but upgrading to digital projectors is expensive and the switch might force small movie theaters,
including many in Minnesota,to dose their doors for good.
The JEM Theater in Harmony,Minn.,is caught square in the middle of the squeeze.It's a bustling place that can seat one fifth of the residents of the sleepy little town
near the Iowa border.Inside,a sort of modem-day town square played out on a recent Friday evening.While some locals caught up on the week's news,others brought
their own buckets for popcorn.Admission is$4 and candy is never more than a dollar.
Owners Michelle and Paul Haugerud describe the theater as a community hub.But as a business,it barely breaks even each year.Spending tens of thousands of dollars
for a new digital projector is something they can't afford to do.
"I'm not afraid to invest in something if I know there's a return to it.But in this case it's not an investment that's going to increase our revenue,"Michelle Haugerud
said."It's not going to change our revenue whatsoever.It's not going to change the number of people that come."
Upstairs in the projection room,Paul Haugerud talked about the challenge of loading the 35 millimeter film onto a massive turntable,and threading it into the
projector.
"Threading it up used to be a great source of anxiety,"he said."The first few weeks,I would,literally,sit there with sweat rolling down my face as I pushed the start
button I'd be so nervous I did something wrong."
Digital distribution will make this projector obsolete when studios ship movies on hard drives,instead of big reels.Haugerud sees the technology's benefit,but making
a$75,000 investment for a new projector is intimidating for him and hundreds of other theater owners across the state.
Like Haugerud,Mike Schwartz is wary of the digital return on investment.Schwartz owns the Historic State Theater in Jackson,Minn.He hasn't gone through with the
digital conversion yet,even though he's already seeing changes in the availability of some films.
"The more digital conversions there are,the less 35 millimeter prints they re going to make,"Schwartz said."So,i n turn,us little guys,that's going to hurt.We're not
going to be able to get the prints right away.Now they'll be 1,000 prints and we're all going to fight over it."
Schwartz is raising money to pay for the projector.He wants to have it installed by next May.But others,like the non-profit Fargo Theater,haven't started making
plans for the conversion.
"It's talked about probably at every monthly board meeting,but it's just not a possibility for us right now,"said Emily Beck,the theater's executive director.
http://minnesota.publicradio.org/display/web/2011/08/25/movie-theater-digital-upgrade/ 8/30/2012
Small-town movie theater owners weigh cost of digital upgrade I Minnesota Public Radio ... Page 2 of 2
The online movie wehsite Box Office Mojo estimates there are 219 theaters in Minnesota,comprising about 1,o0o screens.Some are multiplex centers like AMC and
Regal.But others are family-owned and have fewer than five screens.With box office revenue and admission down from last year,now is not a good time for a
conversion,Beck said.She hopes the theater's niche gives them more time before the digital conversion affects them.
"Independent films are going to go a little bit slower than mainstream films,you know,than the big blockbusters,"Beck said."As mostly an art-house theater,I think
well have a little bit more time than the theaters that only play Harry Potter and Transformers and stuff like that."
But at the JEM Theater in Harmony,it is those blockbusters that attract long-time patrons like Judy Underbakke,who came to see"Captain America."
If the theater closes,other businesses in town will feel the impact,too,Underbakke said.
"They're not running this theater to get rich.We all know that,"Underbakke said."But it's going to affect the gas station,these little restaurants in town.This
community may not know it,but it will.It's going to have a trickle down effect."
The Haugeruds know the clock is titling.They ve set up a trust account for the conversion fund.If they don't raise the money for the projector,they ll have to decide
whether to play old films,rent the theater for parties or dose their doors for good.
Reco�mNr c 102 people recanmend this Be the first of your Mends
Broadcast Dates
All Things Considered,08/25/2011,3:20 p_m.
AD Things Considered,08/25/2011,5:51 p.m
SPONSORS
Download the free I
MPR News • .err
SPONSOR Become a loontror
_F"includes Tom Keith
"Loon Cali"Ring Ton(
lio.oe f mputnioe
:16 86 BUIf
http://Minnesota.publicradio.org/display/web/2011/08/25/movie-theater-digital-upgrade/ 8/30/2012
Proiect Cost Summary
Based on the project goals outlined by the Owner,the Quinn Evans Architects team completed a site
investigation and review of alternative approaches to: (1) Improving patron comfort and experience in
the balcony and under balcony areas of the auditorium and, (2) Upgrading or replacing antiquated
theater technology as related to film projection and sound amplification in the hall. The recommended
illrr, project scope and our estimated Project Cost are focused on these two primary project goals. The team
also recommended specific building improvements related to ADA accommodation,and building safety
improvements that relate directly to the project. Finally,our recommendations include improvements
to general auditorium lighting,which is not adequate by current day theater standards.These costs are
also included in the Estimated Project Cost.
Based on the drawings and narrative scope of work included in this report,our independent Cost
Estimator, Robert W. Brown,who is experience.,in the theater rehabilitation and historic property
projects,developed the Concept Phase Construction Estimate for the project,which is attached. The
construction cost estimate is escalated for construction in the fall of 2013.
Total Estimated Project Cost
Estimated cost of Construction $2,199,539
Rounded to: $2,200,000
Arch/Eng and Acoustical and Theater Consult. Fee @13.5% $ 297,000
Permits and normal reimbursable Expenses Budget @ .2% $ 44,000
Owner Contingency @ 10%and Management@ 5% $ 330,000
Total Estimated Project Cost S2,871.0 00
Rounded to Say $2,900,000
Concept Cost Estimate
Wheeler Opera House
Alterations
� & Upgrades
Aspen, Colorado
hPrepared for:
Quinn Evans Architects
219%2 North Main Street
Ann Arbor, Michigan 48104
734-663-5888
Fax 734-663-5044
August 28, 2012
Prepared by:
R.W.Brown&Associates
404 Pine Street, S.E., Suite 202
Vienna, Virginia 22180-4871
703-255-2580
email: rwbrownestr @juno.com
9 Fax 703-255-4927
Concept Cost Estimate
Project: Wheeler Opera House, Aspen, Colorado Page 2
Architect: Quinn Evans Architects RWB Job#12-51-A
Estimated by: R.W. Brown &Associates 8/28/12
NOTES
1 Unit costs include subcontractors'overhead and profit,except mechanical and electrical,
which are noted as separate line items at the end of their respective sections.
2 Unit prices,provided by suppliers, subcontractors, and past experience,reflect standard
construction methods and materials. Labor burden is included in the unit
(� price of each item. Labor prices are based on open shop conditions but do not reflect
overtime. Total estimate considers a competitive bidding process and responsive bids
® from at least 3 qualified bidders.
3 This estimate is based on drawings dated August 2012.
r
4 The total cost is based on a construction start of Fall 2013.
5 Exclusions:
Hazardous material abatement(if required)
Furnishings or equipment not itemized in the estimate
I
Concept Cost Estimate
Project: Wheeler Opera House, Aspen, Colorado Pa e 2
Architect: Quinn Evans Architects RWB Job#12-51-A
Estimated b : R.W. Brown &Associates 8/28/12
Recapitulation
Total $/SF
DIV 1/GENERAL REQUIREMENT Cost (Brag only)
S 20% 254,418 46.79 -
DIV 2/EXISTING CONDITIONS 69,190 12.72
DIV NCONCRETE _
DIV 4/MASONRY _
DIV 5/METALS 30,818 5.67
DIV 6/WOOD&PLASTICS 115,629 21.26
DIV 7/THERMAL&MOISTURE PROTECTION
DIV 8/DOORS&WINDOWS 38,800
7.13
DIV 9/FINISHES 162,768 29.93
DIV I OSPECIALTIES
DIV Il/EQUIPMENT 325,000 59.76
DIV 12/FURNISHINGS 148,310 27.27
DIV 13/SPECIAL CONSTRUCTION _
(� DIV 14/CONVEYING
DIV 21/FIRE SUPPRESSION 25,260 4 65
DIV 22/PLUMBING _
DIV 23/HVAC 84,840 15.60
DIV 26/ELECTRICAL 271,474
49.92
DIV 28/ELECTRONIC SAFETY&SECURITY 14,958
DIV 31/EARTHWORK&SITE PREPARATION _
DIV 32/EXTERIOR IMPROVEMENTS _
DIV 33/UTILITIES -
SUBTOTAL 1,541,465 283.46
GENERAL CONTRACTOR'S OH&P(a), 10% 154,146 28.35
SUBTOTAL 1,695,611 311.8-1
BOND� 2.0% 33,912 6.24
SUBTOTAL 1,729,524 318.04
DESIGN CONTINGENCY @ 20% 345 905 63.61
SUBTOTAL 2,075,428
381.65
t ESCALATION 5.98% 124,111 22.82
TOTAL $2,199,539 $404.48
r AFFECTED GROSS AREA: 5,438 SF
Conce t Cost Estimate
Project:Wheeler Opera House Aspen, Colorado
Pa e 3
Architect: Quinn Evans Architects
RWB Job#12-51-A
Estimated b : R.W. Brown &Associates
8/28/12
DIVISION 2/MaSTING CONDITIONS
Material Total Labor Total Total
Item Quantity Unit Unit Material Unit Group
INTERIOR DEMOLITION Labor Cost Total
REMOVE THEATER SEATING-BALCONY 137 EA
BOX&STORE ORCHESTRA SEATS-STAFF 286 EA 36.00 4,932 4,932
HAUL BALCONY SEATS&DISPOSE 20.00 5,720 5,720
137 EA - 24.00 3,288 3,288
REMOVE FLOOR FINISHES 5,400 SF 2.00 10,800 10,800
REMOVE FLOOR FINISHES 5,400 SF 2.00 10,800
REMOVE CEILING BELOW BALCONY 1,008 SF 10,800
REMOVE BALCONY FLOOR SHEATHING 1,008 SF 2.50 2,520 2,520
ATTIC DEMOLITION-ALLOW 300 SF 2.50 2.520 2,520 REMOVE BALCONY BOOTH ]92 SF _ 5.00 1,500 1,500
_
REMOVE ORCHESTRA SOUND BOOTH 90 SF 5.00 960 960 CUT OPENINGS IN MAIN CEILING 5.00 450 450
3 EA 1,500.00 4,500 1,560.00 4,680 9,180
MISCELLANEOUS DEMOLITION 1 LS 2,000.00 2,000 5,000.00 5,000 7,000
LOAD&HAUL DEBRIS 140 CY 28.00 3,920 40.00 5,600 9,520
TOTAL DIVISION
2/EXISTING CONDITIONS 69,190
i
DIVISION 5/METALS
Item Quantity Unit
Material Total Labor Total Total Group
Unit
STRUCTURAL METALS Material Unit Labor Cost Total
ADD'L BALCONY FRAMIING -STEEL 1 LS 2,500.00 2,500 4,000.00 4,000 6,500
MIICELLANEOUS STRUCTURAL MODS I LS 5,000.00 5,000 5,000.00 5,000 10,000
MISCELLANEOUS METALS 16,500
ORNAMENTAL STANDING RAILS 24 LF 250.00 6,000 60.00 1,440
REINFORCE BALCONY RAIL 81 117 7,440
18.00 1,458 40.00
LADDERS 3,240 4,698
20 LF 85.00 1,700
24.00 480 2,180
14,318
TOTAL DIVISION 5/METALS
30,818
II
' f
r
r
r
Concept Cost Estimate
Project:Wheeler Opera House,Aspen, Colorado
Page 4
Architect: Quinn Evans Architects
RWB Job#12-51-A
Estimated by: R.W. Brown&Associates 8�26�12
DIVISION 61WOOD&PLASTICS
Material Total Labor Total Total Group
Item Quantity Unit Unit Material Unit Labor Cost Total
ROUGH CARPENTRY
INTERIOR BLOCKING 1,200 BF 1.10 1,320 4.00 4,800 6,120
ADDITIONAL BALCONY FRAMING 1,600 BF 1.40 2,240 5.00 8,000 10,240
ADJUSTMENT TO BALCONY TREADS 1,250 BF 1.10 1,375 4.00 5,000 6,375
MODIFY REAR ORCHESTRA FLOOR 770 BF 1.10 847 4.00 3,080 3,927
PROJECTION BOOTH FLOOR STRUCTURE 600 BF
1.10 660 3.00 1,800 2,460
PLYWOOD-3/4"FLOOR SHEATHING 2,232 SF 2.15 4,799 4.00 8,928 13,727
CHANDELIER WINCH ENCLOSURE 2 EA 800.00 1,600 11000.00 2,000 3,600
ROUGH HARDWARE I LS 1,500.00_ 1,500.00
' - 1,500
FINISH CARPENTRY&MILLWORK 47,949
INTERIOR WOOD TRIM 1,000 LF 14.00 14,000 7.50 7,500 21,500
LOW PTN-WOOD PANELED W/CAP 110 LF 328.00 36,080 60.00 6,600 42,680
MISCELLANEOUS WOOD TRIM REPAIRS 1 LS 1,000.00 1,000 2,500.00 2,500 3,500
67,680
TOTAL DIVISION 6/WOOD&PLASTICS 115,629
DIVISION 8/DOORS&WINDOWS
Material Total Labor Total Total Group
Item anti Unit Unit Material Unit Labor Cost Total
WOOD&HOLLOW METAL DOORS&FRAMES
UPGRADE/REPLACE FINISH
EGRESS HARDWARE 20 EA 1,000.00 20,000 260.00 5,200 25,200
REPLACE ARCHED DOORS&HARDWARE 4 EA 2,900.00 1 1,600 500.00 2,000 13,600
TOTAL DIVISION 8/13OORS&WINDOWS 38,800
1
Concept Cost Estimate
Project:Wheeler Opera House,Aspen, Colorado rpa e 5
Architect: Quinn Evans Architects RWS Job#12-51-A
Estimated by: R.W. Brown&Associates 8128112
DIVISION 9/FINISHES
Material Total Labor Total Total Group
Item Quantity Unit Unit Material Unit Labor Cost Total
DRYWALL&PLASTER
METAL STUD FRAMING-3-5/8" 600 SF 0.68 408 1.70 1,020 1,428
y METAL FRAMING-6" 200 SF 1.08 216 2.50 500 716
GYPSUM WALLBOARD-5/8" 1,400 SF 0.46 644 2.50 3,500 4,144
DRYWALL CEILING @ BALCONY SOFFIT-2 LAYERS OF 3/8"GYP BOARD
DIRECT SCREW TO WOOD FRAMING 2,016 SF 0.58 1,169 2.60 5,242 6,411
SKIM COAT PLASTER VENEER 1,008 SF 1.47 1,482 2.92 2,943 4,425
TAPE&SPACKLE DRYWALL 1,400 SF 0.09 126 1.01 1,414 1,540
SOUND INSULATION 800 SF 1.19 952 0.55 440 1,392
RESILIENT FLOORS 20,056
CARPET 320 SY 45.00 14,400 12.00 3,840 18,240
WOOD FLOOR-STRIP OAK/SEGMENTED 2,200 SF 16.00 35,200 18.00 39,600 74,800
WOOD RISERS-OAK 240 SF 21.00 5,040 19.00 4,560 9,600
102,640
PAINTING
PAINT DRYWALUPLASTER 9,360 SF 0.30 2,808 1.60 14,976 17,784
PAINT FLOOR-NON SLIP 1,350 SF 0.52 702 2.10 2,835 3,537
PAINT DOORS&FRAMES 4 EA 25.00 100 120.00 480 580
PREP/PAINT STAGE FLOOR 1,384 SF 0.20 277 1.60 2,214 2,491
PREP/PAINT INTERIOR TRIM 1,800 LF 0.60 1,080 4.50 8,100 9,180
MISCELLANEOUS REFRESHING 1 LS 1,500.00 1,500 5,000.00 5,000 6,500
40,072
TOTAL DIVISION 9/FINISHES 162,768
I
DIVISION 11/EQUIPMENT
` Material Total Labor Total Total Group
�J Item Quantity Unit Unit Material Unit Labor Cost Total
A/V EQUIPMENT-PER 7AFFE ESTIMATE
1 LS 325,000 325,000 - - 325,000
TOTAL DIVISION I I/EQUIPMENT 325,000
DIV 12/FURNISHINGS
Material Total Labor Total Total Group
r� Item Quantity Unit Unit Material Unit Labor Cost Total
REINSTALL ORCHESTRA SEATS-STAFF 286 EA - - 10.00 2,860 2,860
NEW BALCONY SEATS 145 EA 850.00 123,250 60.00 8,700 131,950
LOOSE SEATS-ORCHESTRA 12 EA 750.00 9,000 - _ 9,000
LOOSE SEATS-BALCONY 6 EA 750.00 4,500 4,500
'� TOTAL DIV 12/17URNISHINGS 148,310
Concept Cost Estimate
Project:Wheeler Opera House,Aspen, Colorado =Page
Architect: Quinn Evans Architects RWB Job#12-51-A
Estimated by: R.W. Brown &Associates 8128/12
DIVISION 21/MECHANICAL-FIRE SUPPRESSION
Material Total Labor Total Total Group
Item Quantity Unit Unit Material Unit Labor Cost Total
SPRINKLER SYSTEM
MODIFY FIRE SUPRESSION SYSTEM 4,000 SF 1.60 6,400 3.00 12,000 18,400
MISCELLANEOUS CORE DRILL&PATCH I LS 250.00 250 300.00 300 550
GENERAL 18,950
PERMIT,TEST&WARRANTY 1 LS 100.00 100 2,000.00 2,000 2,100
2,100
SUBTOTAL
SUBCONTRACTOR'S OH&P(a] 20% 21,050
4,210
TOTAL DIVISION 21/MECHANICAL-FIRE SUPPRESSION 25,260
DIVISION 23/MECHANICAL-HVAC
Material Total Labor Total Total Group
Item Quantity Unit Unit Material Unit Labor Cost Total
EQUIPMENT&DISTRIBUTION
HVAC SYSTEM FOR PROJECTION
BOOTH l EA 7,500.00 7,500 3,200.00 3,200 10,700
HVAC MODIFICATIONS-ALLOW 4,000 SF 5.00 20,000 7.50 30,000 50,000
VIBRATION ISOLATION TO EXISTING
EQUIPMENT 1 LS 7,000.00 7,000 3,000.00 3,000 10,000
SUBTOTAL
S_UBCONTRACTOWS OH&P @ 20% 70,700
TOTAL DIVISION 23/MECHANICAL-HVAC 14,140
84,840
9
Concept Cost Estimate
Pro'ect:Wheeler Opera House Aspen, Colorado j Page 7
so - --T
00 Architect: Quinn Evans Architects RWB Job#12-51-A
as Estimated by: R.W. Brown &Associates 8/28112
so
to DIVISION 261ELECTRICAL
Material Total Labor Total Total Group
so Item Quantity Unit Unit Material Unit Labor Cost Total
ELECTRICAL DEMOLITION
io ELECTRICAL DEMOLITION I LS - - 2,500.00 2,500 2,500
2,500
EQUIPMENT
PANELS 2 EA 4,800.00 9,600 1,900.00 3,800 13,400
LIGHTING CONTROL PANEL 1 EA 10,000.00 10,000 2,500.00 2,500 12,500
TRANSFORMER 1 EA 5,500.00 5,500 350.00 350 5,850
EQUIPMENT-CLEAN POWER-ALLOW 1 LS 5,000.00 5,000 2,000.00 2,000 7,000
MISCELLANEOUS EQUIPMENT 1 LS 2,000.00 2,000 2,000
BRANCH CONDUIT&WIRE 450 LF 3.12 1,404 7.00 3,150 4,554
FEEDER CONDUIT&WIRE 300 LF 20.00 6,000 14.00 4,200 10,200
55,504
DEVICES&CONNECTIONS
DUPLEX RECEPTACLES 20 EA 26.00 520 65.00 1,300 1,820
QUAD RECEPTACLES 5 EA 48.00 240 95.00 475 715
MOTOR CONNECTIONS 6 EA 325.00 1,950 300.00 1,800 3,750
BRANCH CONDUIT&WIRE 620 LF 3.12 1,934 7.00 4,340 6,274
12,559
LIGHT FIXTURES
OTHER INTERIOR FIXTURES 50 EA 700.00 35,000 90.00 4,500 39,500
A CHANDELIERS-MAIN 2 EA 7,500.00 15,000 1,500.00 3,000 18,000
B CHANDELIERS-SMALL 3 EA 2,500.00 7,500 700.00 2,100 9,600
C CEILING MOUNTED @ BALCONY SOFFIT 3 EA 2,500.00 7,500 300.00 900 8,400
D SCONCES 15 EA 1,200.00 18,000 180.00 2,700 20,700
CHANDELIER WINCHES 2 EA 2,800.00 5,600 750.00 1,500 7,100
AISLE LIGHT FIXTURES 20 EA 260.00 5,200 80.00 1,600 6,800
EXIT FIXTURES 15 EA 325.00 4,875 90.00 1,350 6,225
BRANCH CONDUIT&WIRE 3,300 LF 3.12 10,296 7.00 23,100 33,396
149,721
COMMUNICATIONS
TELEPHONE/DATA OUTLETS 5 EA 26.00 130 68.00 340 470
EMPTY CONDUIT 400 LF 236 944 5.00 2,000 2,944
COMMUNICATIONS CONDUIT&WIRE 250 LF 3.12 780 7.00 1,750 2,530
5,944
SUBTOTAL 226,228
SUBCONTRACTORS OH&P @ 20% 45,246
TOTAL DIVISION 26/ELECTRICAL 271,474
DIV 28/ELECTRONIC SAFETY&SECURITY
Material Total Labor Total Total Group
Item Quantity Unit Unit Material Unit Labor Cost Total
FIRE ALARM
REMOVE/REPLACE FIRE ALARM
DEVICES&ALARMS-ALLOW 15 EA 200.00 3,000 125.00 1,875 4,875
FIRE ALARM CONDUIT&WIRE 750 LF 3.12 2,340 7.00 5,250 7,590
12,465
SUBTOTAL 12,465
SUBCONTRACTORS OH&P @ 20% 2,493
TOTAL DIV 28/ELECTRONIC SAFETY&SECURITY 14,958