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HomeMy WebLinkAboutordinance.council.049-01 ORDINANCE NO. 49 (Series of 2001) AN ORDINANCE APPROPRIATING GENERAL FUND EXPENDITURES OF $41,035; GOLF FUND EXPENDITURES OF $15,300; PARKS AND OPEN SPACE FUND OF $25,000; AFFORDABLE HOUSING AND DAYCARE FUND EXPENDITURES OF $2,500; HOUSING FUND EXPENDITURES OF $185,500. WHEREAS, by virtue of Section 9.12 of the Home Pule Charter, the City Council may make supplemental appropriations: and WHEREAS, the City Manager has certified that the City has unappropriated curr~nt year revenues and/or unappropriated prior year fund balance available for appropriation in the following fund: General Fund, Golf Fund, Parks & Open Space Fund, Affordable Housing/Daycare Fund and the Housing Fund. WHEREAS, the City Council is advised that certain expenditures, revenue and transfers must be approved. NOW~'THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 Upon the City Manager's certification that there are current year revenues and/or prior year fund balance available for appropriation in the General Fund, Golf Fund, Parks & Open Space Fund, Affordable Housing and Daycare Fund and Housing Fund: the City Council hereby makes supplemental appropriations as itemized in Exhibit 1. Section 2 If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion thereof. Section 3 A public hearing on the ordinance shall be held on December 10, 2001 at 5:00 p.m. in the City Council Chamber, Aspen City Hall, Aspen, Colorado. INTRODUCED, READ AND ORDERED published as provided by law by the City Council of the City of Aspen, Aspen, Colorado, at it's regular meeting held Noyen/ber 26, 2001. -- ~~~./j ali d d, Mayor ATTEST: FINALLLY, adopted, passed and approved on the }~) day o~ 2001. ATTEST: Kathryn Koc~,/t~ity Clerk EXHIBIT 1 The following is an itemized list the November Supplemental Budget Requests. General Fund - Asset Management $ 10,000 General Fund - Finance Department $ 18,535 General Fund - Community Development $ 12,500 General Fund Total $ 41,035 Golf Fund - 18th Hole Improvemem $ 15,300 Parks & Open Space - Independence Town Site $ 25,000 Affordable Housing & Daycare - Burlingame Parcel $ 2,500 Housing Fund - Hunter Longhouse $110,000 Housing Fund - W/J Interest Payments $ 15,500 Housing Fund - W/J Duplex Conversion $ 60,000 Housing Fund Total $185,500 To: Mayor and City Council Through: Bill PowelI and Steve Barwick From: Ed Sadler Subject: Supplemental Budget request Date: November 19, 200 t The Asset Management Department is requesting a budget increase of $10,000 for 2001 This request is ongoing and will be needed for the ensuing years. The reason for the request is threefold: II Increased costs for utilities at City Hall over the last year: 2) Rent for the maintenance position (Robert Taliaferro) being paid at the Yellow Brick; and 3) Utilities and other costs being paid by the Asset Department ar vacant properties owned by the City for which no one else is responsible ~.such as the now vacant duplex on Cemetery Lane). Originally it was thought that the budget could absorb these costs for the year. but it is now apparent that the Department has forgone many items in order to cover these costs that it can not continue on an ongoing basis. Your favorable consideration of this request is apprecmted. FINANCE DEPARTMENT MEMORANDUM TO: Mayor and City Council THROUGH: Steve Barwick, City Manager FROM: Bill Powell, Finance Director DATE: November 8, 2001 SUBJECT: Supplemental Budget Request The Finance Department is requesting a supplemental budget item in order to pay for a Lost Document Bond for the .Castle Ridge Promissory Note. The Castle Ridge Promissory Note was a financial obligation in which the City negotiated in 1988. Castle Ridge Associates has paid the Promissory Note in full and is now requesting that the Promissory Note be released. The City is unable to produce the original Promissory Note and therefore must obtain a Lost Document Bond. The Finance Department is obtaining the Lost Document Bond, with assistance from the City Attorney's Office. However, the cost of the Lost Document Bond was not budgeted. The cost of the Bond is $18,535. MEMORANDUM TO: Mayor and City Council THRU: Steve Barwick. City Manager CC: Bill Powell. Finance Director F~..,~ ~/,~ FROM: Julie Ann Woods, Community Development Di. reetot: t~!~ Chris Bendon, Senior Long-Range Planher ~ '~' RE: 2001 Supplemental Budget Request - GMQS Amen~dments~/ DATE: October 4, 2001 SUMMARY: The 2000 AACP identified several amendments to the Growth Management Quota System. Pitkin County is currently in the process of updating their growth regulations, including new standards for lands within the Urban Growth Boundary. Employee generation rates need to be revised according to current employment standards o£ City businesses. Professional expertise is being sought to provide an accurate "nexus," or connection between commercial square footage and employees. With this study, exactions can be tailored to the impacts and meet the "rough proportionality" test the courxs apply to impact fees and exactions. An employee generation study was recently completed for the Town of Snowmass. Staff is assuming much of the background data for the regton can be used from that report, reducing the costs of Aspen's study. The majoriiy of this work can be accomplished with existing staff ~esources. Coordination with Pitkin County will be important. This project is closely linked to adopting an IGA with Pitkin County addressing growth and annexation issues. The IGA was identified as the #1 priority in the AACP Action Plan and is also part of Community Development's 2002 work program. $7,500 is being requested for an employee generation study and $5,000 for professional assistance in rewewmg code language. $12,500 from the General Fund is being requested. This is a one-time request. ALTERNATIVES: The expertise being sought is highly technical and cannot be replaced with staff time as some other consulting budgets. 1. The employee generation rates could be accomplished by existing staff resources although the staff time may easily be as much as the requested monies. 2. The generation rates could remain unaffected. These existing numbers, however, are old and may represent a weak link upon legal challenge. 3. Professional review could be requested pro-bono from local private planners. This, however, can reduce the quality of the review and of the proposed ordinance. MEMORANDUM To: Mayor and City Council Thru: Steve Barwick, City Manager Thru: Mike Cain, Budget Director Thru: Jeff Woods, Parks and Recreation Manager From: Steve Aitken CGCS/Director of Golf Date: August 1, 2001 RE: Supplemental Request Summary: In the fall of 2000 construction was initiated at the City of Aspen golf course to move the 18tn green to accommodate the additional parking at Truscotte. The majomy of this work was completed that tall. Retainage was withheld until a final punch list of items was accomplished. This punch list is now neanng completion and staff will be recommending releasing the remainder of the retainage. Previous Council Action: On August 14th, 2000, council approved Resolution #103 a contract with RBI Construction, This contract was for the rebuild of the 18th green and other added features to the hole. Discussion: The contract for improvmems to the eighteenth hole is now complete. The purchase order for the contract was closed out for the year 2000 before completion of the comract. Currently there is an outstanding balance of $15,300.50 due to RBI construction. Financial Implications: The amount $15,300.50 outstanding for payment will be deducted from the Golf Fund, Excess Cash Over Reserves which currently reflects a positive balance of $31,888.00 Recommendation: Staff recommends the payment to RBI for the $15,300.50 balance remaining on the 18th Hole Improvement Project. Proposed Motion: I move to approve ordinance # Memorandum To: Bill Powell, Finance Director From: Stephen Ellsperman, Deputy Parks Director~_.,~--~' Date: 11/19/2001 Re: Independence Town Site Purchase Supplemental Please find attached a memorandum to the Mayor and City Council dated 1 t/19/01 referencing the Independence Town Site Partnership. On November 26, 2001 the City Council will pass a resolution funding the partnership purchase of the Independence Town Site in the amount of $25,000. These funds will be expended from the Open Space Bond Initiative funds for open space purchase. Per our earlier conversation, once the Council has appro,~ed this funding resolution, please include the $25,000 fund expenditure as par~ of the 2001 supplemental process. The Council passing this resolution will be authorization for the payment of funds to the Aspen Valley Land Trust in the amount of $25,000. If you have any questions, please do not hesitate to contact me. Memorandum To: Mayor and City Council Thru: City Managers Office From: Stephen Ellsperman, Deputy Parks Director Thru: Jeff Woods, Manager of Parks and Recreation Date: 11/19/2001 Re: Independence Town Site Partnership Summary: The Independence Town Site located in the upper Roaring Fork Watershed is an outstanding example of both historical resources an invaluable open space. An exciting effor~ ro participate in the preservatior~ of this resource for furore generations now exists. The Aspen Valley Land Trust is now in the final s~ages of purchasing this critical parcel of open space. The City of Aspen has an opportunity to become a partner in this preservation effort by contributing fimds towards the purchase. Background and Discussion: Partners in this preservation effort include the Aspen Valley Land Trust, Pit_kin County Open Space and Trails, and multiple other/~roups and individuals which are dedicated to preserving this resource. The Parks Deparr. ment staff recommends that the Aspen City Council dedicate $25,000 towards the team effort of ensuring the Town Site will stay m public hands. Funds for this expenditure are available in the Open Space Bond Fund for capital acquisitions. Savings in a recent Open Space purchase has provided a small surplus in funds that would make this parmership possible without threatening any future targeted purchases. The opportunity to parmer with other organizations to ensure this critical parcel of open space ~s protected is one the staff feels is a very worthwhile one. MEMORANDUM TO: City Council Board of County Commissioners Housing Board FROM: Cindy Chfistensen, Operations Manager THRU: Mary Roberts, Executive Director DATE: November 12, 2001 RE: SUPPLEMENTAL BUDGET REQUESTS FOR 2001 FOR HOUSING OFFICE For 2001, a Supplemental Budget Appropriation from the City and County will be required. Below is the list of the Supplemental Budget items that will be requested from City Council and BOCC. These are items that budgets were not approved in 2000 for the 2001 budget. PROJECTS: City County Burlingame 37-Acre Parcel 150.23.23123.82000 $ 2,500 $ 2,500 CARRYOVER PROJECTS; City County Hunter Longhouse Debt Payment* 150.23. $ 110,000 W/J Conversiuns/Maintanance 660.23.45000.86050 17,000 W/J Interest Payments 660.23.45000.89630 15,500 15,500 $ 125,500 $ 32,500 APCHA currently owns only one unit at W/J. This unit is currently being remodeled into a single-family residence. Upon Certificate of Occupancy, this unit will be sold to the current tenant. APCHA foresees this completion the first part of next year. The total conversion of this unit will cost around $50,000. APCHA received $60,000 from the new owners of W/J for this conversion and the other unit that was owned by APCHA. Please note that the interest payments are offset by rental payments as stated below. TOTAL SUPPLEMENTAL REQUESTED $128~000 $ 32~500 REVENUE SUPPLEMENT: The Housing Office under budgeted the sales revenue and sales application fees for 2001. There was not a budget approved for the revenues received for W/J. They are as follows: Sales Revenues 620.23.45015.63907 $25C,000 Sales Application Fees 620.23.45015.63908 6,000 W/$ Revenue 660.23.45000.66160 30,000 Hunter Longhouse Debt Repayment* 150.23. 110,000 *The auditor has directed staff to put Hunter Longhouse on its books even though the debt is paid by Aspen- Pitkin Employee Housing Inc. Budget Authorization Requested The Housing Office is asking for a supplemental budget of.' CITY COUNTY Expenditures $128,000 $32,500 Revenues 396,000 Staff is recommending that the Housing Board, the BOCC and the City Council approve the above supplemental 2001 budget request. No additional funds are being requested fi.om the City or the County. MEMORANDUM TO: Bill Powell FROM: Cindy Chiistensen DATE: November 7, 2000 RE: CARRYOVER OF FUNDS FROM 2000 TO 2001 The Housing Office was g~ven a settlement of $60,000 to convert two units at W/J from duplexes to single-family homes. This was given to the Housing Office in 2000 from Lowe, the new owners of W/J Ranch. I had asked and e-mailed Tabatha many times m be sure that these funds were carried over to 2001 for the conversion. At this point in time, I still do not see these funds in the W/J budget accounts. The Housing Office has provided $10,000 on the one sale for this conversion and is currently working with a contractor to remodel the second unit. The conversion of the second trait should be completed at the end of the year or the first part of 2002. A deposit has been provided to the contractor of around $9,600. This would leave a balance fi.om the $60,000 of $40,400. Could you please let me know when this carryover has been completed?