HomeMy WebLinkAboutagenda.council.joint.20121016 Joint Budget Work Session Agenda
Pitkin County Board of County Commissioners
and
Aspen City Council
October 16, 2012
4:00 p.m.
Aspen Council Chambers
1 . Health and Human Services Grants
2. Information Technology Fund
3. Housing Administration Fund
AGENDA ITEM SUMMARY
WORK SESSION DATE: October 16, 2012
AGENDA ITEM TITLE: Joint City/County Health and Human Services
Budget Presentation
STAFF RESPONSIBLE: Mitzi Ledingham and the Health and Human
Services"POD"Network
ISSUE STATEMENT: Today the Pitkin County Health and Human Services (HHS) network,
known as"the POD", will present an overview of the current issues in 2012 affecting individuals
and families, nonprofit agencies and the overall community from their perspective as service
providers.
BACKGROUND: Each year the POD meets with City of Aspen and Pitkin County elected
officials during budget season to present information about the common issues they experience
in the provision of their services. The POD chooses to present to elected officials as a collective
instead of with individual requests because of their shared belief that the strength of their
services to Pitkin County residents and employees comes from their unity. This philosophy is
unique in that during most grant processes around the nation non-profits assume a more
competitive stance. Pitkin County is fortunate to experience a cooperative model that better
serves individuals and families in the community with comprehensive and responsive services.
This year, the POD identified that conditions have remained much the same as last year. The
standard has been set for agencies to accomplish `more with less', as service demand continues
to increase, grants and donor gifts remain flat or are reduced, and revenues are reduced from fees
for service. Agencies are continuing to make adjustments in light of these realities, including
developing more proactive collaborations in order to best meet the needs of clients.
Today, four HHS agency representatives will present an explanatory model, the Social
Determinants of Health, for describing the programs and services provided to the community by
the POD agencies. The Social Determinants of Health are the conditions in which people are
born, grow, live, work and age, including the health system. ' The agency representatives will
describe how the HHS programs supported by Pitkin County and the City of Aspen work together
to provide a safety net of support and assistance for our citizens, to ensure that residents are
healthy at every level described by the Social Determinants of Health. They will also highlight
examples of collaboration whereby agencies are working to reduce duplication and maximize
efficiency in providing needed services.
'Social Determinants of Health,www.who.int/social_determinants/en/
2012 City and County grant requests
Please find attached a comparison spreadsheet indicating City and County HHS agency funding
for 2012 as well as 2013 grant requests (Attachment A). One agency, Feed My Sheep Ministry,
applied to both the City and the County for the first time this year. Both Pathfinders and the
Colorado West Regional Mental Health GWS Detox agencies did not re-apply for City and
County funding. Six additional agencies have newly applied to the County for 2013 funding.
They are:
• The Manaus Fund/the Valley Settlement Project,
• Pitkin County Human Services, Adult and Family Services,
• River Bridge Regional Center,
• Aspen Ambulance District/Aspen Valley Hospital District, and
• Food Bank of the Rockies
• Synerworks Counseling
The County notes a 41.5% increase in grant requests over last year; and the City is experiencing
a 29.8% increase for 2013. The Citizen Grant Review Committee will present their 2013 funding
recommendations for County grant applicants to the Board of County Commissioners on
November 13th, 2012 at 10:00 a.m.
2011 Report Cards
Also attached are the 2011 "report cards" from the 26 HHS agencies providing services to our
youth, families, adults and seniors in 2011 (Attachment B). These 2011 year-end program
summaries describe many of the specific achievements of the non-profit agencies who provide
key services to members of our Pitkin County community. Some highlights that illustrate the
breadth of services benefitting the community through the work of the HHS network include:
• The Family Visitor Programs, which served 820 families, including 222 Pitkin residents
and workers. The agency noted a significant increase this year in clients needing mental
health support than in previous years.
• HomeCare and Hospice of the Valley developed a comprehensive bereavement program
this year, offering closed-end community based groups: over 35 clients have been served
in groups meeting in Rifle, Basalt and Edwards. The agency also began to serve pediatric
patients with significant developmental challenges—these services were much needed in
the community.
• Planned Parenthood served 772 individuals who live and/or work in Pitkin County—this
figure is 29%of the total 2, 655 unduplicated clients served in 2011. The program found
that women are forgoing cancer prevention services such as Pap tests and STD screenings
due to economic hardship.
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■ RESPONSE received 2,466 calls on the domestic violence crisis line in 2011, and
provided 68 community education events to which over 450 people attended, and reached
1,093 students in valley schools through providing 52 presentations.
LINK TO STRATEGIC PLAN: Livable and Supportive Community
KEY DISCUSSION ITEMS:
1. Review/explore current issues affecting individuals, families, adults and non-profits in our
community.
2. Review challenges facing the public, how agencies are responding and what they are
accomplishing.
3. Review the spreadsheet identifying city/county requests for funding and ask specific questions
as needed.
BUDGETARY IMPACT: Health and Human Services(HHS)agencies receive funding from
the Pitkin County Healthy Community Fund. For 2013, $1,828,246 is available for non-profit
funding. Requests for County funding for 2013 are up by 41.5%over grant funded amounts
from last year; requests for City funding are up by 29.8%over 2012 funding.
RECOMMENDED BOCC ACTION: None at this time, informational only
ATTACHMENTS: A. Combined City and County HHS grant requests for 2013
B. 2011 Report Cards
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ATTACHMENT A
2013 HHS Grant Requests-City of Aspen and Pitkin County vs.2012 Funding
2013 GRANT REQUESTS 2013 Grant Request- 2012 Grant F-ding- 2013 Grant Requests- 2012 Grant Funding- Cotrulnerrte
Ptlkin County PNldn County City o}Aspen CRy of Aspen
COAL 1:FAMILY AND YOUTH WELLBEING-Promote the enclai,emotional&economic welF ing of famlllp end youth.
Alpine Legal Service, $20.000 $20.000 $10.000 $5,850
The Buddy Program $50,000 $25.000 $18,000 $15,000
Catholic Charities $15.000 $13.650 $6,500 $6,000
Emergency Mbfance FuM far Pltkin $40,000 $40,000 N/A N/A County only
Coun
Family Vishor Flog.- $75.000 $70.000 $15,000 $15.000
The Man.-Fund The Valley
Settlement $93.000 $0 N/A N/A new applicant-County
Mountain Valley $75,000 $65.000 $7.000 $3.500
Dswlo mental Ssrrk»e
PEAK Parenting Center,Inc. $10.000 $10.000 N/A N/A County only
Phkln County Human Services,Adult
and Family Services $30,925 N/A N/A N/A new applicant-County
RESPONSE $37.500 $30,000 $16,500 $15,000
RNer Bridge Regional Center $12,217 N/A N/A N/A new applicant-County
Roaring Fork Family Resource Canters $55.000 $40,000 $10.000 $10,000
Valley Ltle for All $15.000 510000 $3.000 $0
YuuthZone $45.000 $45.000 $10.000 $9.000
FAMILY&YOUTH SUBTOTALS $ 573,642.00 S 368,650.00 S 96,000.00 S 79,350.00
GOAL 2:PHYSICAL HEALTH-Promote the physical weltbaing of Individual..
Aspen Ambu is nee Dbtlel/Aapen $10.000 N,A N A N/A w applicant-County
Yells Hes Itel DbtIR "
Aspen Cancer SUrvhor Center for $5.000 $5,000 $5.000 $5,000
Nsalm&WatFbaln
Aspen Community Church $2.500 $2,500 $1.000 $1000
Atpen Homeless Shelter $30.000 $20,000 $10.000 $5,000
Aspen W Parachute Dental Health $30.000 $20,000 N/A N/A County Only
aRan-
Community Health Services $350,000 $271.205 $65.000 $60,000
Feed My Sheep Mlydal $4.000 N/A $4,000 N/A new applicant-County&
city
Food Bank of the Rocklin $10,000 N/A N/A N/A new applicant-County
H-plea of the Valley,Inc.,dba $50.000 $35,000 $25.000 $15,000
HomeCam&Hospice of me Valley
LIFT-LIP $1500 $1000 $1,000 $0
Mountain Family Heats Centers $44.000 $40.000 $6600 $2.000
The Neighborhood Clinic at Woody $15,000 $6.000 $3,000 $0
Creek
Planned Parenthood $7,500 $7.500 N/A N/A County only
Roaring Fork School Health Centers $35,000 $10.000 N/A N/A County only
Soprb Therapy Servtoas $10,000 $10,000 $7000 `County CNP In 2012',
moving back to HHS in 2013
Tom's Door $5,000 $2,500 $5.000 N/A Did not apply for City in
Valley Vlaw Hospital SANE N/A $9.000 N/A $5,000 Agency Closed
wqn iaalkers Equine Therapy Center $10.000 $5.000 52.000 County CNP in 2012:
moving back to HHS in 2013
PHYSICAL HEALTH SUBTOTALS $619,500 $429,705 $138,400 $102,000
GOAL 3:MENTAL HEALTH&SUBSTANCE ABUSE PREVENTION-Promote me psychological well-being of IndhMuals;
PICHW treatment and promote pnii-ton of au Man-abuse.
The"pan Hope Center,a project of $25,000 $10.000 $v a0a $0
the AVMF
Colorado West Psychiatric H-ptal $60,000 $16,480 N/A N/A County only
Colorado Weat Regional Mental Health $156.000 $78,200 $57.550 $57.550
due Aspen Counseling Center
Colorado Wean Neill o net Mental Health N/A $10,000 N/A $5000 Did not apply for City or
-0WS D.W. County funds this year
Pethflndera N/A $10,000 N/A $2000 Did not apply for City or
County funds this year
The Right Door $90.000 $65,000 $90.000 $60,000
Synererorke Counseling Nomproflt $25,000 N/A $25.000 N/A new applicant-County&
City
Valley Partmmhlp for Drug Prevention $38.100 $38,100 $33.000 $32000
Your Friends for life $8.000 $3.000 $8.000 $3.000
usesue7oTALs
MENTAL HEALTH SUBSTANCE $ 402,100.00 f 230,780.00 $ 218,550.00 $ 159,550.00
Ae
GOAL 4:WELLBEING OF SENIORS-Promote lee esdal,emotional,aconomk end phydnl YMNbeing of seokrs.
PNkln County Senior Services $378.195 $365,223 $40,489 $39.310
SENIOR WELLBEING SUBTOTALS $ 378,195.00 S 365,223.00 S 40,489.00 $ 39,310.00
TOTAL $ 1,973,437.00 S 1,394,358.00 $ 493,439.00 $ 380,210.00
Increase In request over prior
nd fir 415% 29.8%
10.1'J'^_C i_i 230 PM ATTA2013HHSCay County Gam Requ,miva.2012F-din Ca
p rrparison Spmadshee FINAL 101fi 12 1
2011 REPORT CARDS - ATTACHMENT B
Family and Youth Well-Being
Purpose:Promote the social,emotional&economic well-being
of families and youth.
11 Healthy Community Fund Support: $291,65019% of HCF
20 F
■ The Buddy Program Youth mentoring programs,support services
■ Catholic Charities Emergency assistance program
■ Family Visitor Programs Support and education for pregnant women and new parents
■ Mt. Valley Developmental Services Vocational&residential programs for the developmentally disabled
■ Peak Parenting Center Provides a course for young adults with disabilities and their families
■ Roaring Fork Family Resource Centers School-based services to connect with families and improve student health and
academic achievement
"Bang for the Buck,": Examples that show valtie to the Community
■ 2011 Funding: $25,000; City Funding: $15,000*. 360 "Buddy Pairs" from Aspen to Basalt were served by
The Buddy Program's (TBP) youth mentoring programs. Overall TBP served 941 youth this year from Aspen
to Parachute. 256 unduplicated youth were reached who lived in Pitkin County in 2011. This represents 40%
of the total unduplicated population served. Cost per client: $713.
■ 2011 Funding: $13,650; City Funding: $6,400*. 744 unduplicated households representing 2036 individuals
received emergency assistance such as rental assistance, prescription assistance, dental care, transportation and
food vouchers through Catholic Charities's (CC), including 145 households living or working in Pitkin
County. Clients living and/or working in Pitkin County accounted for 19.4%of the population served. CC
increased the average assistance provided to each household by$200 in 2011. Cost per unit(household
receiving direct support) is $276.
■ 2011 Funding: $70,000; City Funding: $15,000*. 820 families were served by Family Visitor Programs
(FVP), including 222 clients who live or work in Pitkin County(27%of total). FVP continues to see an
increase in referrals and a decline in funding. The agency has also seen a significant increase in clients who are
in need of mental health care. At time of discharge from services, as measured by pre-and post-test scores, 85%
of parents reported strengthened self-sufficiency skills; 57% increased resiliency skills, and 96%of primary
caretakers made gains in parenting knowledge. Cost for a Partners for a Healthy Baby program visit: $167.50
■ 2011 Funding: $65,000; City Funding: $5,000*. 494 unduplicated individuals were served by Mountain
Valley Developmental Services (MVDS) in FY 2011 and approximately 68 of these individuals live or work in
Pitkin County(14%of total). MVDS clients who are employed within the community will receive an average
wage of$9.75/hour allowing for financial independence and less dependency on public support. In direct
response to the ongoing budgetary problems with the state, MVDS closed their Group Home and free standing
Day Program in the Edwards area, and moved the clients back to the GWS and Rifle Group Homes. Cost per
client depends on the types of services received. The chart below indicates the exact dollars per client based on
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the program services received. Note: some clients and children and families receive more than one type of
service. All clients receive Case Management Services.
Program Type Cost per Client Number Served
Medicaid Comprehensive $64,240/ ear 89
State Adult Supported Living $8,272 ear 4
Medicaid Adult Supported Living $7,824/year 39
Children's Extensive Support $30,147/ ear 1
Early Intervention $2,148/ ear 260
Family Support $1,627/ ear 60
Case Management $1,207/ ear 494
■ 2011 Funding: $5,000. City Funding: $0*. Peak Parenting Center served 9 individuals with disabilities
with their Taking Charge course, 5 of whom live in Pitkin County. The Taking Charge course helps young
disabled adults direct their futures through a focus on their strengths, interests, and possibilities for community
participation. In addition to providing five Taking Charge classes in 2011,two course graduates completed
follow-up circle meetings to maintain their momentum working towards their individualized action plans. This
project served the broader community by facilitating inclusion of young people with disabilities in their own
communities, introducing them to ordinary citizens, and building a circle of support.
■ 2011 Funding: $40,000; City Funding: 10,000*. 96%of clients served by the Roaring Fork Family
Resource Centers (RFFRC) were connected to needed services through the Student Health& Well-Being
program, including 51 residents of Pitkin County(5%of total)and an additional 284 clients(34%of total)who
had at least one household member working within Pitkin County. RFFRC assisted 209 students in applying
for Medicaid and CHP+, greatly supporting these students and their families in taking proactive and
preventative action with regard to maintaining their health.
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Physical Health
Purpose: Promote the physical well-being of individuals.
2011 Healthy Community Fund Support: $431, 205 —28% of HCF
PROGRAM AGENCIFS: What they provide:
■Aspen Cancer Survivor Center Cancer rehabilitation including cardiopulmonary stress testing,personal training
instruction,exercise programs,mental health counseling,and one—on-one
coaching for and to cancer survivors
■Aspen Community Church Direct assistance in the form of food vouchers,bus vouchers,limited medical,
prescription and utilities to Pitkin County residents in need
• Aspen Homeless Shelter Warm place to stay in winter,helping access resources to meet needs,and
assisting in the transition to stability and self-reliance
• Aspen to Parachute Dental Health Alliance Family Visitor Programs acting as fiscal agent for this collaborative;to continue
the work of the Oral Health Education Program and work to develop a model to
provide affordable dental treatment for the region.
• Community Health Services Affordable public health services
• Hospice of the Valley Operational support for the care of dying patients,the provision of home health
services and expanded grief and bereavement services for families
• Mountain Family Health Centers Primary care for the medically underserved and uninsured
• Planned Parenthood/Rocky Mountains Affordable reproductive care
• Sexual Assault Nurse Examiner Program Medical care&forensic evidence collection for sexual assault victims
Education on sexual assault to various agencies
• Roaring Fork School Health Centers Primary health and mental health care for health center patients
residing in Pitkin County
• Sopris Therapy Services Equine rehabilitation services
IN WindWalkers Therapeutic horseback riding for riders with physical disabilities and/or social,
emotional,behavioral challenges
"Bano for the Buck": Ex�tmples that show value to tile Coil)In ti Ilitv
■ 2011 Funding: $5,000; City Funding: $7,000*. 52 cancer survivors received free consultation and
assessment from the Aspen Cancer Survivor Center for Health &Well-Being(ACSC). 22 clients were
provided with complete face-to-face cancer rehabilitation programs and 22 received cardiopulmonary exercise
testing during this past year. Cost per client for the rehabilitation program=—$450/client.
■ 2011 Funding: $ 2,500; City Funding: $1,000*. The Aspen Community Church provided 56 Pitkin County
residents, representing 90%of total number served, with direct emergency assistance in the form of City Market
food vouchers, bus vouchers, Thrift Shop vouchers for clothing, occasional emergency housing assistance, and
other essential items. The program helps many who are actively looking for work or newly working, awaiting
their first paycheck, providing a `bridge' to help individuals remain stable.
■ 2011 Funding: $20,000; City Funding: $10,000*. The Aspen Homeless Shelter(AHS)provided 2,075
nights of shelter during the 2010/2011 winter season to 57 unduplicated individuals at the nighttime shelter site3
of St. Mary's Catholic Church in Aspen. During this same period, 4,198 hot dinners were served to 90
individuals at the Day Center. From 2010 to 2011, the number of total individuals served went up by 16% from
107 to 128. The partnership with the City of Aspen and Aspen Skiing Company to provide a transitional
housing program helped six working people stay stable during the winter. Cost for the Overnight Shelter
program serving 57 for 2011 =$11.55/per night/$420.53 per person.
E201 Funding: $271,205; City Funding: $63,000*. 1,756 unduplicated clients received direct services at
Community Health Services, including prenatal care, family planning services, and adult, travel and child
immunizations. 65%of these individuals reside in Pitkin County. In 2011 the prenatal program expanded by
adding services for Eagle County women. The prenatal program is the only alternative for Medicaid eligible
women in the two county region. 74 women delivered their babies in 2011 at a cost of$2,131 per prenatal
client. Since 2009, CHS has seen an increase in the number of family planning clients whose income is at or
below 150%of poverty from 63% in 2009 to 74% in 2011. Family planning served 860 clients in 2011 at a cost
of$415 per client.
■ 2011 Funding: $20,000; City Funding: $0. The Aspen to Parachute Dental Health Alliance(APDHA)
continued to expand screenings and trainings throughout the region this year. APDHA was chosen to work with
the Colorado Partnership for Children's Oral Health group to develop a pilot program to increase access to care
for children in the region. Goals involve increasing numbers of Medicaid/CHP+providers, and ensure that all
children have a dental home from age one on. 100 Aspen Middle School, 117 Aspen Elementary School
students (2nd grade) and 38 Pitkin County seniors received screenings, referrals and case management services.
■ 2011 Funding: $30,000; City Funding: $15,000*. HomeCare and Hospice of the Valley (HV) continues to
provide direct care services including a certified home health agency, a private pay home health program
(privately funded) for companion and supportive care, and hospice care. In 2011 a more comprehensive
bereavement program was initiated, offering closed-end community based groups for those experiencing the
loss of a loved one. Over 35 clients have been served in groups that are meeting in Rifle, Basalt and Edwards.
HV also began to serve pediatric patients with significant developmental challenges, a special underserved
population in need of Medicaid waiver services. Hospice is offered at approximately$150/patient/day.
■ 2011 Funding: $40,000; City Funding: $4,000*. In 2011, Mountain Family Health Centers (MFHC)
provided care to 10,730 individual patients, 3.7%of whom being Pitkin County residents. HCF's grant
funding, in conjunction with other grants, enabled MFHC to open a four-day per week Basalt clinic in May.
Over 60%of Basalt patients have no insurance. Significant reductions in funding from federal and state
government sources have affected MFHC staff in the form of frozen wages and benefits.
■ 2011 Funding: $7,500; City Funding: $0. Planned Parenthood of the Rocky Mountains(PPRM) served
772 individuals who live and/or work in Pitkin County, which is 29%of the total 2,655 unduplicated clients
served through November 5, 2011. As the economy struggles to recover, many women and families find
themselves cutting family planning from their budgets as a means of preserving financial stability. PPRM also
introduced a new Electronic Practice management system in November—this investment will allow PPRM to be
compliant with the new Patient Protection and Affordable Care Act. The health center's cost per client is $259.
■ 2011 Funding: $10,000 ; City Funding: $0. During 2010-2011 SY,the Roaring Fork School Health
Centers(RFSHC)provided physical health services to 86 unduplicated users/students who live in Pitkin
County; this subpopulation represents 16.52%of the total population served in the Basalt Schools. In 2011,the
program received training and gained certification to facilitate Medicaid/CHP+enrollment. With an average of
2.52 encounters/user(approximately 217 physical health encounters), the cost per service to unduplicated
Pitkin County users/students was $36.46.
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Mental Health & Substance Abuse Prevention
Purpose: Promote the psychological well-being of individuals;
Provide treatment and promote prevention of substance abuse.
2011 Healthy Community Fund Support: � 220,780 -�14% of HCF
'PROGRAM AGENCIES: What they provide:
■ Aspen Counseling Center Mental health services,including counseling,emergency services,&substance
abuse treatment.
■ Colorado West Detox in GWS Provide a safe environment for intoxicated individuals to safely
manage withdrawal and become sober.
■ Colorado West Psychiatric Hospital, Inc. Funding for operations at the Grand Junction psychiatric hospital benefitting
Pitkin County residents in need of inpatient mental health care.
■ Pathfinders Holistic program for cancer patients,families and caregivers.
■ The Right Door Alternative detoxification program&case management.
■ Valley Partnership for Drug Prevention Wellness program in local schools for prevention of alcohol, drug and tobacco
use;drug awareness campaign through local media.
■ Your Friends for Life Direct case management and support services for cancer patients and their
families.
"Bano for the Buck": Examples that shoN� to the Com in till ity
■ 2011 Funding: $78,200;City Funding: $57,550*. Colorado West Regional Mental Health Centers,Inc.
(ACC) served 971 unduplicated individuals in 2011. 56 %of the 971 served were Pitkin County residents.
Individual therapy services rose 12% in 2011, while services to Spanish speaking clients have risen 16%. ACC
has also seen a 30% increase in services to clients through the uninsured benefit plan in 2011. ACC served 435
uninsured clients in 2011. The agency donated$90,000 of care which translates to a cost of$207 per
unduplicated self-pay or uninsured client.
■ 2011 Funding: $16,480; City Funding: $0. In 2011, 19 Pitkin County patients were hospitalized at Colorado
West Psychiatric Hospital,Inc. (CWPH). 12 patients were uninsured and stayed a total of 36 days: as
compared to 2010 figures: 24 admissions, for a total of 114 days,with 11 of admitted patients being uninsured
and staying a total of 77 days. Cost of CWPH per day=$1.000.
■ 2011 Funding: $65,000; City Funding: $85,000*. 1,048 clients were served by The Right Door's(TRD)
alternative detox program. 75%of clients served live in or work in Pitkin County. 26%of clients accepted case
management at intake, and of those, 32%completed their plan and 30%partially completed their plan. Cost per
client served in case management is : $455.
■ 2011 Funding: $38,100; City Funding: $33,000*. 100%of Aspen Middle and Aspen High School students
participated in Valley Partnership for Drug Prevention's (VPDP) drug, alcohol and tobacco prevention
curriculum during 2011. In 201190%of students reported positive or very positive outcomes from
participating in VPDP's programs. Cost per student: $120-high school students; 150-per middle school student.
■ 2011 Funding: $3,000; City Funding: $3,000*. Your Friends for Life served 105 families in 2011,with
25%or 26 clients living in Pitkin County with another 12 families working in Pitkin County but residing
elsewhere. The program has maintained cell phone coverage 24/7 for families needing help.
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Legal Services & the Courts
Purpose: Facilitate access and appropriate utilization of legal and judicial assistance.
2011 Healthy Community Fund Support: $20,000 —1% of HCF (Alpine
Legal Services amount)
PROGRAM AGENCIES: What they provide:
■ Alpine Legal Services Legal services for low-income clients
■ RESPONSE Support for survivors of domestic violence and sexual assault
■ YouthZone Alternative sentencing options for youth in the juvenile justice system including
restorative justice programs,other court services,case management
for the Buck": Exanil)les that show value to the Community
■ 2011 Funding: $20,000; City Funding: $10,000*. Throughout 2011, Alpine Legal Services(ALS) served
close to 600 residents, workers, and visitors in Pitkin County. Pitkin County numbers represent close to 30%of
overall clients served with a greater percentage of hours invested per client. ALS provided more than 3,200
attorney hours on approximately 400 cases for victims of domestic violence and other crimes. This equates to a
value of more than $480,000 in free legal services annually with more than 75 attorneys volunteering their time
in ALS's Pro Bono Program. ALS offered more than 40 educational clinics in the valley. Their divorce clinics
in Pitkin and Garfield Counties had 16 participants per month.Average cost per client: $33.
■ 2011 Funding: $28,000; City Funding: $15,000*. In 2011, RESPONSE received 2,466 calls on the crisis
line, 65 women were assisted with obtaining restraining orders, and 12 new volunteers joined the organization.
43%of clients were from Pitkin County. Psychological abuse remains the largest and most emotionally
devastating clientele issue reported at 33%, followed by verbal abuse (27%), physical abuse(23%), and sexual
assault(17%).
■ 2011 Funding: $45,000; City Funding: $10,000*. YouthZone provided services to 93 clients in 2011; 77
were youth and 16 were adults who live or work in Pitkin County. This represents 13% of new clients served
by YouthZone in 2011. 75%of youth referred by the courts to YouthZone do not repeat another offense. The
increase in marijuana use among teens is a continuing trend, as well as gaps in service for youth in conflict.
The cost for YouthZone's services per youth for 6 months is approximately $1,100.
i
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Well-Being of Seniors
Purpose: Promote the social, emotional, economic and physical well-being of seniors.
2011 Healthy Community Fund Support: $345,086 —24% of HCF
. ,
■ Pitkin County Senior Services Responsive senior programs including nutrition,information&referral,
transportation and activities to promote independence and quality of life.
"Banc, foi- the Buck": Examples that shmv valtie to the Community
■ 2011 Funding: $345,086; City Funding: $38,160*. Pitkin County Senior Services (PCSS) Nutrition
Program directly served 780 unduplicated seniors in 2011. An estimated 75%of those served were Pitkin
County residents(585 individuals). The Senior Center nutrition program provided nutritious meals 3 days per
week. 100%of meals were reviewed by a state certified nutritionist to ensure that they met OAA guidelines.
10,935 meals were served with an average of 74 meals provided per day. This includes 2,326 meal deliveries
that were made to home bound seniors. In November and December, PCSS coordinated delivery of 56 Blizzard
Boxes (6 shelf stable meals per box)to provide emergency supplies to homebound and rural seniors, including
those in remote areas of the County. The cost per meal is $11.24 with 17%of this cost($1.94 per meal) funded
through the Healthy Community Fund.
■ Pitkin County's Senior Transportation Program is relied upon for transportation to the senior center,
medical appointments, grocery stores,therapy appointments, classes, and community events. In 2011, this
program provided 3,911 senior van rides, 268 supplemental transportation rides by taxis, and 95 trips by
volunteer drivers.
■ The Pitkin County Senior Services Care Management program assisted 42 adults, ages 60 and older, with
professional, individualized services. 25 were new clients in 2011 and 17 had received service in previous
years. 100%of surveyed clients reported that they felt safer and healthier. Care Management made 163
referrals to external resources.
*City Funding is separate from the Healthy Community Fund
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INTERNAL PROPRIETARY FUND
510-INFORMATION TECHNOLOGY FUND
Audit Audit Audit Forecast Budget 2012-2013
2009 2010 2011 2012 2013 %Chg
Beginning Fund Balance N/A N/A $0 $553,812 $116,943 (79%)
Revenues
GIS Revenue N/A N/A $96,578 $66,500 $63,500 (5%)
IT Revenue-Fees N/A N/A $20,196 $2,691 $0 N/A
Overhead Payments-City N/A N/A $1,083,040 $1,088,000 $1,047,500 (4%)
Capital Payments-City N/A N/A $184,653 $1,012,010 $257,900 (75%)
Overhead Payments-County N/A N/A $836,425 $907,000 $855,000 (6%)
Interest Income N/A N/A $1,076 $5,500 $700 (87%)
City Reimbursements-Capital Projects N/A N/A $296,180 $396,900 $57,400 (86%)
County Reimbursements-Capital Projects N/A N/A $180,988 $491,450 $186,300 (62%)
Transfers in/2011-Ord.#18 N/A N/A $212,720 $0 $95,000 N/A
Total Revenues N/A N/A $2,911,856 $3,970,051 $2,563,300 (3551.)
Expenditures
Payroll N/A N/A $1,291,186 $1,370,630 $1,279,670 (7%)
Training N/A N/A $26,170 $16,100 $21,000 30%
Professional Services N/A N/A $272,260 $299,270 $294,380 (2%)
Materials and Supplies N/A N/A $21,783 $17,000 $15,980 (6%)
GF Overhead N/A N/A $260,590 $281,000 $244,000 (13%)
Supplemental-.2011-Ord#18 N/A N/A $0 $154,370 $48,000 (69%)
Capital N/A N/A $452,285 $2,202,550 $687,000 (69%)
Transfers N/A N/A $33,770 $66,000 $63,000 (5%)
Total Expenditures N/A N/A $2,358,044 $4,406,920 $2,653,030 (405v.)
Change to Fund Balance N/A N/A $553,812 ($436,869) ($89,730) 79%
Ending Fund Balance N/A N/A $553,812 $116,943 $27,213
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INTERNAL PROPRIETARY FUND
510-INFORMATION TECHNOLOGY FUND
2013 Revenues $2,563,300
2013 Expenditures $2,653,030
2013 Estimated Ending Fund Balance $27,213
Description
The Information Technology Fund provides management, operational and customer support services to maximize the use of
information systems by City and County staff. The fund provides generic server, database and implementation support services
and telephone system operations and support, and provides Geographic Information Systems (GIS) mapping and data support to
City and County. In addition,the fund serves external customers and citizens.
Summary
This fund receives its revenue from contributions made by City Funds and the County proportionate to their workforce usage and
actual capital projects. As an internal service fund, more accountability, growth management, transparency, financial flexibility
and cost of ownership are inherent. IT operations are approximately 63% City and 37% County. GIS Operations are
approximately 32%City and 68%County. GIS services are also used and paid for by outside entities.
Note: This Fund is an internal service fund;meaning it is used to account for the financing of goods and services provided by one
department or agency to other departments or agencies of within government, on a cost reimbursement basis.
Revenues
County City Reimbursements-
Reimbursements- Capital Projects
Capital Projects 2%
Overhead Payments- GIS Revenue
County 8% 3%
35%
Overhead Payments-
Interest Income
Capital Payments-City City
0% 10% 42%
Expenditures
Materials and Supplies
1% GF Overhead
9%
Professional Services Capital
11% 26%
Transfers
3%
Training
Payroll 1%
49
-39-
Information Technology Fund
Long Range Plan 2011-2022
$4,000,000
$3,000,000 -
.p $2,000,000
$1,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
._.w_ Ending Balance —M—Revenues Expenditures Reserve(12.5%of Uses)
As an internal service fund, IT revenues are intended to match the expenditures. Due to external sales,
a small fund balance developed in 2011, but is anticipated to be fully consumed by 2013.
City of Aspen - 2013 Budget
510 Information Technology Fund
Audit Forecast Budget PROJECTED
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Beginning Balance $0 $553,812 $116,943 $27,213 $27,513 $27,813 $28,413 $29,013 $29,613 $30,213 $30,813 $31,413
Revenues
Current Revenue
GIS Revenue $96,578 $66,500 $63,500 $66,000 $68,500 $71,100 $73,600 $75,100 $77,700 $79,200 $81,900 $84,700
IT Revenue- Fees $20,196 $2,691 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Overhead Payments-City $1,083,040 $1,088,000 $1,047,500 $1,101,400 $1,141,300 $1,182,300 $1,226,100 $1,271,700 $1,317,700 $1,367,200 $1,418,300 $1,472,300
Refund of Exp. Capital-61000-City $184,653 $1,012,010 $257,900 $47,900 $194,700 $365,400 $102,900 $230,900 $524,000 $384,200 $215,200 $52,900
Overhead Payments-County $836,425 $907,000 $855,000 $845,600 $876,200 $907,600 $941,300
$976,200 $1,011,600 $1,049,600 $1,088,900 $1,130,300
Interest Income $1,076 $5,500 700 300 300 600 600 600 600 600 600 600
Subtotal, Current Revenue $2,221,967 $3,081,701 $2,224,600 $2,061,200
$2 281,000 $2,527,000 $2,344,500 $2,554,500 $2,931,600 $2,880,800 $2,804,900 $2,740,800
Other Revenue
City Reimbursements-Capital Projects $296,180 $396,900 $57,400 $66,800 $99,000 $227,700 $81,300 $59,700 $47,300 $245,800 $69,400 $84,000
County Reimbursements-Capital Projects $180,988 $491,450 $186,300 $38,800 $203,100
$108,700 $81,300 $180,600 $213,100 $418,600 $69,400 $86,000
Transfers In $212,720 $0 $95,000 $0 L 0 0
Subtotal, Other Revenue $689,888 $888,350 $338,700 $105,600 $302,100 $336,400 $162,600 $240,300 $260,400 $664,400 $138,800 $170,000
Total Revenues $2,911,855 $3,970,051 $2,563,300 $2,166,800 $2,583,100 $2,863,400 $2,507,100 $2,794,800 $3,192,000 $3,545,200 $2,943,700 $2,910,800
Expenditures
GIS Operating Expenses
Subtotal, GIS Operating Expenses $327,927 $349,560 $354,140 $367,200 $382,000
$396,800 $412,600 $428,400 $445,200 $463,000 $481,800 $501,700
IT Operating Expenses
Subtotal, IT Operating Expenses $1,544,062 $1,788,810 $1,548,890 $1,580,800 $1,637,000 $1,695,200
$1,756,400 $1,819,600 $1,885,800 $1,954,000 $2,025,300 $2,099,600
Capital Expenses
Subtotal, Capital Expenses $452,285 $2,202,550 $687,000 $153,500 $496,800 $701,800 $265,500 $471,200 $784,400 $1,048,600 $354,000 $222,900
Transfers and Debt Service
Subtotal, Transfers and Debt Service $33,770 $66,000 $63,000 $65,000 $67,000
$69,000 $72,000 $75,000 $76,000 $79,000 $82,000 $86,000
Total Uses $2,358,043 $4,406,920 $2,653,030 $2,166,500 $2,582,800 $2,862,800 $2,506,500 $2,794,200 $3,191,400 $3,544,600 $2,943,100 $2,910,200
Increase (Decrease)to Fund Balance $553,812 ($436,869) ($89,730) $300 $300
$600 $600 $600 $600 $600 $600 $600
Ending Fund Balance $553,812 $116,943 $27,213 $27,513 $27,813 $28,413 $29,013 $29,613 $30,213 $30,813 $31,413 $32,013
Percent of Fund Balance 188% 21% 8% 10% 9% 8% 9% 8% 8% 7% 9% 9%
Reserve (12.5%of Uses) $294,755 $550,865 $331,629 $270,813 $322,850 $357,850 $313,313 $349,275 $398,925 $443,075 $367,888 $363,775
Over/(Short) of Target $259,056 1 ($433,922) ($304,416) ($243,300) ($295,037) ($329,437
($284,300) ($319,662) ($368,712) ($412,262) ($336,475) ($331,762)
-43-
IT Fund AMP Plan
Project# Project Name 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total
94281 Data Archival/Backup (City) $ 7,700 $ 7,800 $ 8,000 $ 50,000 $ 8,300 $ 8,400 $ 8,600 $ 8,800 $ 9,000 $ 9,000 $ 125,600
94618 Fleet- IT $ - $ 28,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 28,000
94108 IT Closet Upgrade (City) $ 185,400 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 185,400
94152 GIS Aerial Photography(City) $ - $ - $ - $ 119,000 $ - $ - $ - $ 129,000 $ - $ - $ 248,000
94147 Network Services(City) $ 34,000 $ 15,000 $ 40,000 $ 42,000 $ 56,000 $ 34,000 $ 21,000 $ 51,000 $ 42,000 $ 56,000 $ 391,000
94139 Website Development(City) $ 15,700 $ 16,000 $ 51,000 $ 16,700 $ 17,000 $ 17,300 $ 17,700 $ 57,000 $ 18,400 $ 19,000 $ 245,800
Subtotal-City $ 242,800 $ 66,800 $ 99,000 $ 227,700 $ 81,300 $ 59,700 $ 47,300 $ 245,800 $ 69,400 $ 84,000 $ 1,223,800
94157 Core Network(County) $ 128,900 $ - $ 99,600 $ - $ - $ 120,900 $ 165,800 $ 92,800 $ - $ 2,000 $ 610,000
94282 Data Archival/Backup (County) $ 7,700 $ 7,800 $ 8,000 $ 50,000 $ 8,300 $ 8,400 $ 8,600 $ 8,800 $ 9,000 $ 9,000 $ 125,600
94148 Network Services (County) $ 34,000 $ 15,000 $ 40,000 $ 42,000 $ 56,000 $ 34,000 $ 21,000 $ 51,000 $ 42,000 $ 56,000 $ 391,000
94160 Phone System (County) $ - $ - $ 4,500 $ - $ - $ - $ - $ 209,000 $ - $ - $ 213,500
94143 Website Development(County) $ 15,700 $ 16,000 $ 51,000 $ 16,700 $ 17,000 $ 17,300
$ 17,700 $ 57,000 $ 18,400 $ 19,000 $ 245,800
Subtotal-County $ 186,300 $ 38,800 $ 203,100 $ 108,700 $ 81,300 $ 180,600 $ 213,100 $ 418,600 $ 69,400 $ 86,000 $ 1,585,900
Total $ 429,100 $ 105,600 $ 302,100 $ 336,400 $ 162,600 $ 240,300 $ 260,400 $ 664,400 $ 138,800 $ 170,000 $ 2,8 9 700
94149 Workgroup Applications(City) $ 31,000 $ 21,000 $ 35,000 $ 286,000 $ 71,000 $ 31,000 $ 289,000 $ 35,000 $ 136,000 $ 21,000 $ 956,000
94156 Core Network(City) $ 150,800 $ 3,800 $ 109,300 $ 30,500 $ 3,800 $ 137,800 $ 199,500 $ 94,300 $ 30,300 $ 3,800 $ 763,900
94159 Phone System (City) $ 8,600 $ 8,600 $ 13,200 $ 8,600 $ 8,600 $ 8,600 $ 8,600 $ 217,700 $ 8,600 $ 8,600 $ 299,700
94197 Computer Peripherals (City) $ 67,500 $ 14,500 $ 37,200 $ 40,300 $ 19,500 $ 53,500 $ 26,900 $ 37,200 $ 40,300 $ 19,500 $ 356,400
Subtotal-City $ 257,900 $ 47,900 $ 194,700 $ 365,400 $ 102,900 $ 230,900 $ 524,000 $ 384,200 $ 215,200 $ 52,900 $ 2,376,000
Total City IT Projects $ 687,000 $ 153,500 $ 496,800 $ 701,800 $ 265,500 $ 471,200 $ 784,400 $ 1,048,600 $ 354,000 $ 222,900 $ 5185 700
-45-
TRUST FIDUCIARY FUND
620-HOUSING ADMINISTRATION FUND _
2013 Revenues $1,944,800
2013 Expenditures $1,596,600
2013 Estimated Ending Fund Balance $1,610,812
Description
The Housing Authority supplies affordable housing for permanent residents employed in the City or the County, senior citizens and
disable persons and other population segments residing or needing to reside in the Roaring Fork Valley. The City and County
equally provide the net operating subsidy for the funds operations.
Summary
Program revenues are primarily from City and County subsidies, application fees paid by prospective affordable housing applicants
and unit sales. Additional income from foreclosure proceeds and revenues tied to management activities related to Aspen Country
Inn and Truscott II properties tie to associated expenditures, and ultimately do not add to overall fund balance.
Future revenue expectations for this fund are largely dependent on the turnover of existing units and decisions pertaining to
Burlingame Phase II construction. Expenditures are projected to increase steadily, based on normal inflationary pressures for
personnel costs and operations.
Revenues
Truscott I Fee Foreclosure
Marolt Fee 3% 41%
2% � - m
Reimbursement Tx
Credit-ACI &TI I
12%
ACI and TII Mgmt Fee
3% her
Sales and Application 8%
Fees City and Pitkin County
11% Subsidy
20%
Expenditures
IT-Overhead Foreclosure
Overhead 2% 31%
6%
f
Other
3%
Professional Services
9%
Payroll
49%
620-HOUSING ADMINISTRATION FUND
Audit Audit Audit Forecast Budget 2012-2013 6
2009 2010 2011 2012 2013 %Chg
Beginning Fund Balance $1,193,327 $1,416,614 $1,262,907 $1,345,012 $1,262,612 (6%)
Revenues
City and Pitkin County Subsidy $397,754 $405,709 $377,876 $378,000 $393,000 4%
Sales and Application Fees $323,174 $327,873 $316,875 $264,000 $220,000 (17%)
First Time Sale Revenue $37,502 $0 $0 $14,060 $89,300 535%
ACI and TI Mgmt Fee $65,663 $65,510 $66,276 $65,000 $65,000 0%
Project Revenue(Centennial) $31,858 $11,523 $11,582 $11,500 $11,500 0%
Reimbursement Tx Credit-ACI&TII $223,035 $215,468 $207,853 $228,000 $240,300 5%
Marolt Fee $38,838 $58,820 $31,850 $29,400 $30,400 3%
Truscott I Fee $49,750 $51,240 $49,230 $52,100 $52,700 1%
Smuggler Fee $1,900 $2,950 $2,390 $2,400 $2,900 21%
Land Review Fee $4,412 $3,475 $4,517 $5,000 $8,000 60%
Foreclosure $0 $128,170 $383,107 $500,000 $800,000 60%
Investment Income $28,743 $23,254 $9,064 $13,500 $7,600 (44%)
Other Revenues $84,926 $28,719 $65,961 $36,300 $24,100 (34%)
Total Revenues $1,287,555 $1,322,711 $1,526,581 $1,599,260 $1,944,800 22%
Expenditures
Payroll $718,861 $691,259 $694,966 $738,000 $775,600 5%
Travel and Training $10,064 $12,206 $15,539 $13,000 $13,000 0%
Professional Services $205,735 $220,764 $232,531 $163,000 $147,600 (9%)
Overhead $100,810 $84,650 $73,800 $78,000 $91,000 17%
IT-Overhead $0 $0 $47,900 $52,400 $38,700 (26%)
Materials and Supplies $14,901 $17,305 $12,741 $30,680 $15,400 (50%)
Contributions Client Legal Services $12,000 $12,000 $12,000 $12,000 $12,000 0%
Capital $1,896 $779 $1,347 $17,220 $3,300 (81%)
Foreclosure $0 $394,785 $309,794 $500,000 $500,000 0%
Supplemental $0 $22,580 $43,859 $77,360 $0 N/A
Total Expenditures $1,064,268 $1,456,328 $1,444,477 $1,681,660 $1,596,600 (5%)
Change to Fund Balance $223,287 ($133,615) $82,105 ($82,400) $348,200 N/A
GAAP/Prior Period Adjustments $0 ($20,092) $0 $0 $0 N/A
Ending Fund Balance $1,416,614 $1,262,907 $1,345,012 $1,262,612 $1,610,812 28%
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Housing Administration Fund
Long Range Plan 2007-2022
$2,400,000
$2,000,000
$1,600,000 ( _
t
$1,200,000 i
' t i
$800,000
! U, h f 4 3
$400,000
G: ) f
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$0
— �- —I
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
iµ.=J Ending Balance --#--Revenues —N Expenditures --X—Reserve(12.5%of Uses)
Revenues increase more rapidly than expenditures in years where new housing projects generate sales.
Burlingame Phase 11 projects are only included above, reflective of a more conservative revenue outlook.
City of Aspen - 2013 Budget
620 Housing Administration Fund
Audit Audit Audit Audit Audit Forecast Budget PROJECTED
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Beginning Balance $762,117 $1,178,961 $1,193,327 $1,416,614 $1,262,907 $1,345,012 $1,262,612 $1,610,812 $1,723,812 $1,791,912 $1,726,212 $1,649,812 $1,554,012 $1,439,513 $1,466,414 $1,551,115
Revenues
Total Revenues $1,364,766 $1,088,994 $1,287,555 $1,322,712 $1,526,582 $1,599,260 $1,944,800 $1,750,300 $1,748,500 $1,666,400 $1,695,100 $1,723,500 $1,752,800 $1,962,900 $2,062,000 $1,851,500
Expenditures
Total Uses $947,922 $1,074,629 $1,064,268 $1,456,328 $1,444,477 $1,681,660 $1,596,600 $1,637,300 $1,680,400 $1,732,100 $1,771,500 $1,819,301 $1,867,300 $1,936,000 $1,977,300 $2,033,400
GAAP/PPA Adjustments $0 $0 $0 ($20,092) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Increase(Decrease)to Fund Balance $416,844 $14,365 $223,287 ($133,615) $82,105 ($82,400) $348,200 $113,000 $68,100 ($65,700) ($76,400) ($95,800) ($114,499) $26,901 $84,701 ($181,899)
Ending Fund Balance $1,178,961 $1,193,327 $1,416,614 $1,262,907 $1,345,012 $1,262,612 $1,610,812 $1,723,812 $1,791,912 $1,726,212 $1,649,812 $1,554,012 $1,439,513 $1,466,414 $1,551,115 $1,369,216
Percent of Fund Balance 995% 888% 1,065% 694% 745% 601% 807% 842% 853% 797% 745% 683% 617% 606% 628% 539%
Reserve(12.5%of Uses) $118,490 $134,329 $133,033 $182,041 $180,560 $210,208 $199,575 $204,663 $210,050 $216,513 $221,438 $227,413 $233,413 $242,000 $247,163 $254,175
0ver/(Short)of Target $1,060,471 $1,058,998 $1,283,580 $1,080,867 $1,164,453 $1,052,405 $1,411,237 $1,519,150 $1,581,862 $1,509,700 $1,428,375 $1,326,600 $1,206,101 $1,224,414 $1,303,953 $1,115,041
—5—
Housing Administration
Protect # Protect Name 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total Projects
94197 *Computer Peripherals - City $ 1,900 $ 400 $ - $ 3,000 $ 1,000 $ 1,900 $ 400 $ - $ 3,000 $ 1,000 $ 12,600
94159 *Phone System (City) $ 1,400 $ 1,400 $ 1,600 $ 1,400 $ 1,400 $ 1,400 $ 1,400 $ 11,300 $ 1,400 $ 1,400 $ 24,100
Total Projects $ 3,300 $ 1,800 $ 1,600 $ 4,400 $ 2,400 $ 3,300 $ 1,800 $ 11,300 $ 4,400 $ 2,400 $ 36,7001
—7—