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Home My WebLink Aboutordinance.council.027-12 ORDINANCE NO. 27 (Series of 2012) AN ORDINANCE APPROPRIATING AN INCREASE IN THE GENERAL FUND OF $101,300, AN INCREASE IN THE PARKS AND OPEN SPACE FUND OF $414,540, AN INCREASE IN THE TRANSPORTATION FUND OF $69,890, AN INCREASE IN THE ASSET MANGEMENT PLAN FUND OF $31,850, A DECREASE IN THE WATER UTILITY FUND OF $235,000, AN INCREASE IN THE GOLF COURSE FUND OF $100,600 AND AN INCREASE IN THE SMUGGLER HOUSING FUND OF$9,500. WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may make supplemental appropriations; and WHEREAS, the City Manager has certified that the City has unappropriated current year revenues and/or unappropriated prior year fund balance available for appropriations in the following funds: GENERAL FUND, PARKS AND OPEN SPACE FUND, TRANSPORTATION FUND, ASSET MANAGEMENT FUND, WATER UTILITY FUND, GOLF COURSE FUND AND SMUGGLER HOUSING FUND. WHEREAS, the City Council is advised that certain expenditures, revenue and transfers must be approved. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 Upon the City Manager's certification that there are current year revenues and/or prior year fund balances available for appropriation in the: GENERAL FUND, PARKS AND OPEN SPACE FUND, TRANSPORTATION FUND, ASSET MANAGEMENT FUND, WATER UTILITY FUND, GOLF COURSE FUND AND SMUGGLER HOUSING FUND. The City Council hereby makes supplemental appropriations as itemized in the Attachment A. Section 2 If any section, subdivision, sentence, clause, phrase, or portion of this ordinance is for any reason invalid or unconstitutional by any court or competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion thereof. INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND/OR POSTED ON FIRST READING on the 12th day of November, 2012. A public hearing on the ordinance shall be held on the 26 day of November, 2012, in the City Council Chambers, City Hall,Aspen, Colorado. ATTEST: Kathryn S. K ,City Clerk Michael C. Ireland, May 6r FINALLY ADOPTED AFTER PUBLIC HEARING on the 26th day of November, 2012. ATTEST: Kathryn S. Ko ,City Jerk Michael C. Ireland,M or Approved as to Form: Jim True, City Attorney Attachment A TOTAL CITY OF ASPEN 2012 APPROPRIATIONS BY FUND 2012 Beginning Total Current Revenue Revenue 2012 Amended Total Current Expense Supplemental 2012 Amended 2012 Ending Fund Name Balance Revenue Budget Supplemental#1 Supplemental#2 Revenue Budget Expenditure Budget Supplemental#1 #2 Exp Budget Balance General Governmental Fund General Fund $10,754,516 $21,891,500 $22,620 $0 $21,914,120 $21,944,400 $3,369,680 $101,300 $25,415,380 $7,253,256 Subtotal General Gov't Funds $10,754,516 $11,891,500 $22,610 $0 $21,914,120 $21,944,400 $3,369,680 $101,300 $25,415,380 $7,253,156 Special Revenue Governmental Funds Parks and Open Space Fund $2,328,197 $13,020,000 $88,710 $26,700 $13,135,410 $10,743,800 $631,620 $414,540 $11,789,960 $3,673,647 Wheeler Opera House Fund' $26,927,779 $4,232,494 $0 $0 $4,232,494 $3,521,200 $266,880 $0 $3,788,080 $27,372,193 City Tourism Promotion Fund $197,373 $2,103,100 $0 $0 $2,103,100 $2,147,710 $152,650 $0 $2,300,360 $113 Transportation Fund $3,958,768 $1,907,900 $385,530 $69,890 $2,363,320 $1,929,100 $742,200 $69,890 $2,741,190 $3,580,898 Housing Development Fund $12,706,747 $7,365,000 $0 $0 $7,365,000 $10,814,500 $2,603,180 $0 $13,417,680 $6,654,067 Kids First Fund $3,948,054 $1,874,300 $0 $0 $1,874,300 $2,014,800 $195,160 $0 $2,209,960 $3,612,394 Stormwater Fund $3,141,375 $1,589,500 $0 $0 $1,589,500 $1,536,600 $674,130 $0 $2,210,730 52,520,145 Subtotal Special Revenue Funds $53,208,293 $32,092,294 $474,240 $96,590 $32,663,124 $32,707,710 $5,165,820 $484,430 $38,457,960 $47,413,457 Debt Service Governmental Fund Debt Service Fund $186,135 $3,608,460 $0 $0 $3,608,460 $3,610,730 $0 $0 $3,610,730 $183,865 Subtotal Debt Service Fund $186,135 $3,608,460 $0 $0 $3,608,460 $3,610,730 $0 $0 $3,610,730 $183,865 Capital Projects Governmental Funds Asset Management Plan Fund $5,374,525 $3,236,900 $40,160 $37,250 $3,314,310 $3,087,000 $3,103,940 $31,850 $6,222,790 $2,466,045 Subtotal Capital Fund 75,374,525 $3,236,900 $40,160 $37,250 $3,314,310 $3,087,000 $3,103,940 $31,850 $6,222,790 $2,466,045 Enterprise Proprietary Funds Water Utility Fund $6,687,188 $6,070,100 $100,000 $0 $6,170,100 $7,086,000 $2,437,970 ($235,000) $9,288,970 $3,568,318 Electric Utility Fund $2,023,055 $7,437,500 $461,090 $0 $7,898,590 $7,691,900 $711,820 $0 $8,403,720 $1,517,925 Renewable Energy Fund $4,304,073 $52,200 $0 $0 $52,200 $1,375,200 $1,768,590 $0 $3,143,790 $1,212,483 Parking Fund $1,822,924 $3,466,100 $0 $0 $3,466,100 $3,317,600 $486,330 $0 $3,803,930 $1,485,094 Golf Course Fund $69,516 $1,973,000 $339,200 $75,000 $2,387,200 $1,922,100 $359,020 $100,600 $2,381,720 $74,996 Truscott Housing Fund $1,780,045 $1,793,400 $0 $0 $1,793,400 $1,530,700 $565,380 $0 $2,096,080 $1,477,365 Marolt Housing Fund $614,726 $851,600 $0 $0 $851,600 $1,197,700 $55,780 $0 $1,253,480 $212,846 Subtotal Enterprise Funds $17,301,527 521,643,900 $900,290 $75,000 $22,619,190 $24,121,200 $6,384,890 ($134,400) $30,371,690 $9,549,027 Internal Proprietary Funds Employee Health Insurance Fund $761,290 $4,648,500 ($13,690) $0 $4,634,810 $4,773,000 $0 $0 $4,773,000 $623,100 Employee Housing Fund $1,374,630 $1,266,100 $0 $239,070 $1,505,170 $222,500 $460,930 $0 $683,430 $2,196,370 Information Technology Fund $553,812 $3,103,800 $846,760 So $3,950,560 $3,103,600 $1,303,320 $0 $4,406,920 $97,452 Subtotal Internal Service Funds $2,689,732 $9,018,400 $833,070 $239,070 $10,090,540 $8,099,100 $1,764,250 $0 $9,863,350 $2,916,922 Trust Fiduciary Funds Housing Administration Fund $1,345,012 $1,530,000 $0 $0 $1,530,000 $1,586,100 $95,560 $0 $1,681,660 $1,193,352 Smuggler Housing Fund $262,347 $51,500 $0 $0 $51,500 $37,300 $0 $9,500 $46,800 $267,047 Subtotal Trust and Agency Funds $1,607,359 $1,581,500 $0 $0 $1,581,500 $1,623,400 $95560 $9,500 $1,728,460 $1,460,399 ALL FUNDS $91,122,087 $93,072,954 $2,270,380 $447,910 $95,791,244 $95,193,540 $19,984,140 $492,680 $115,670,360 $71,242,97 Less lnterfund Transfers $18,148,800 $1,509,990 $83,690 $19,742,480 $18,148,800 $1,509,990 $83,690 $19,742,480 NET APPROPRIATIONS $91,122,087 $74,924,154 $760,390 $364,220 $75,684,544 $77,044,740 $18,474,150 $408,990 $95,927,880 $70,878,75 `Wheeler Balances shown LAPP basis adjusted City of Aspen Attachment B 2012 Supplemental Budget New Funding Requests All Requests are one-time unless otherwise noted. Department/Fund New Request Description Amount Subtotal by Dept. General Fund Police/Communications Staff is requesting funding to reimburse the Police Department for officers given to assist the Snowmass Village Police $2,500 Department for the JAS Festival,paid for on contract by Snowmass Police Department. This request in 100%offset by a reimbursement of 50 hours at$50 per hour. HVIDE Grant-An expense appropriation is requested for dedicated State grant funding for DUI enforcement. No $8,500 matching funds are required. Subtotal,Police/Communications $11,000 Special Events Pro Cycle Challenge concerts approved by Council on June 26,2012. See memo for additional details. $16,000 This is the formal appropriation for the July 4,2012 parade. During the events contract renewal for the Aspen $6,700 Chamber Resort Association,Council approved the City of Aspen Special Events department taking over the production,management and implementation of the 4th of July parade. Total expenses were$17,000,$10,300 of this is funded from central savings and$6,700 is funded from the cash reserves. See memo for additional details. Subtotal,Special Events $22,700 Aspen Ice Garden Employee payout per City policy $41,800 Subtotal,Aspen Ice Garden $41,800 Subtotal,General Fund $75,500 Parks and Open Space Fund Council approved the open space acquisition of the Lindsay parcel in September 10,2012. This is the formal request of $335,000 the budget appropriation. This acquisition is 100%funded by the bonds issued in 2012. See memo for details. Employee payout per City policy $52,840 Increase in the Nordic program budget adjustment to match County's approved budget. This change is 100% $12,900 reimbursed by Pitkin County. Winter down town core initiative approve in the 2013 budget development work sessions. This funds 6 weeks of $13,800 cleaning and snow removal in 2012. Background information:in 2012,the Parks and Open Space Department developed a summer downtown core cleaning initiative which included specific and dedicated funding resources to provide high level of maintenance in the core of the community. This initiative was designed to place emphasis on all public zones within the downtown core and retail area,including alleys,street corners,and all public zones within these areas. During the 2013 budget development process,City Council reviewed this program and directed staff to continue a summer imitative and winter initiative as an ongoing supplemental. In addition,City Council directed staff to include the winter program for the remaining high visitation period in 2012. Subtotal,Parks and Open Space Fund $414,540 Water Utility Fund 421.94.94883.86001 Thomas Reservoir Tree Removal-Remove large trees and their root balls from the face of the reservoir dam,as $165,000 recommended by the State Engineer's Dam Inspection Report. See memo for additional details. Subtotal,Water Fund $165,000 Golf Course Fund Employee payout per City policy $25,600 471.94.94911.86001 Practice Area Improvement Project-100%Funded by private contribution to the Fund $75,000 Subtotal,Renewable Energy Fund $100,600 Smuggler Housing Fund Staff is requesting additional funding to pay for cleaning and repair due to turn over at this property and service $9,500 contract adjustments. Subtotal,Smuggler Housing Fund $9,500 Asset Management Plan Fund Emergency boiler replacement project was completed in August. This funding request is 100%reimbursed by CIRSA. $31,850 Subtotal,Asset Management Plan Fund $31,850 Total New Requests All Funds: $796,990 Total New Requests After Offsetting Funding Source: $152,440 *Italics Indicates offsetting funding source City Of Aspen Attachment C 2012 Technical Adjustments Department/Fund Technical Adiustment Description Amount Subtotal General Fund Mall entertainment approved as an ongoing request in the 2011 fall supplemental ordinance $12,000 the same day the 2012 budget was adopted;therefore,did not make it into the 2012 adopted budget. This is the formal appropriation of this Council approved request. Transfer from the General Fund to the Parks Fund funding the 6 weeks of winter down town $13,800 core cleaning initiative. Subtotal,General Fund $25,800 Transportation Fund Staff is requesting Council approval to proceed with one of Council's primary objectives to $69,890 implement the AACP,Mitigating Transportation Impacts from Development. See the memo included in this packet for additional details. This project is 100%funded from existing budget authority in 2012. This is a technical action needed to move all of the funding into on location in the Transportation Fund. Subtotal,Transportation Fund $69,890 Water Fund 421.94.44605.86001 Iselin/Tiehack Waterline project has been re-programmed to 2022.This returns this project ($400,000) funding to the fund's balance in 2012. A portion of these funds will be used to fund the new request for the Thomas Reservoir tree removal project that is being requested in attachment B. Subtotal,Water Fund ($400,000) Total Technical Adjustment All Funds: ($304,310) Attachment D 2012 INTERFUND TRANSFERS Transfer From Transfer To Transfer Amount Purpose of interfund Transfer 000-Asset Management Plan Fund Parking Fund $150,000 Joint Project-Galena Plaza Redevelopment Debt Service Fund $93,200 Series 2005-STRR-AM P's Portion Wheeler Opera House Fund $88,500 Red Brick West End Project 10 Yr IF Loan Transportation Fund $35,000 AACP,Transportation Impact Mitigation Subtotal,Transfers $366,700 001-General Fund Information Technology Fund $908,600 IT Overhead Payment Employee Housing Fund $541,000 City of Aspen Affordable Housing Golf Course Fund $339,200 Golf Carts and Equipment Parks and Open Space Fund $62,400 Partial Subsidy of Food Tax Refund Asset Management Fund $40,160 Agenda Management Software Parks and Open Space Fund $38,400 Expanded Downtown Core Services-Summer Transportation Fund $34,890 AACP,Transportation Impact Mitigation Parks and Open Space Fund $13,800 Expanded Downtown Core Services-Winter Subtotal,Transfers $1,978,450 100-Parks and Open Space Fund Debt Service Fund $950,600 Series 2005-STRR-Park's Portion General Fund $925,000 Overhead Payment Debt Service Fund $833,400 Parks 2005 Open Space Bonds Debt Service Fund $818,400 2009 Sales Tax Revenue Bonds(Refunding'01) Debt Service Fund $318,000 New$3.8MM Debt-Proposed Issue in 2012 Golf Course Fund $225,000 Pump House Project Golf Course Fund $152,000 Series 2005-STRR-Golf's Portion Employee Housing Fund $137,000 City of Aspen Affordable Housing Information Technology Fund $116,000 IT Overhead Payment Subtotal,Transfers $4,475,400 120-Wheeler Opera House Fund General Fund $320,000 Overhead Payment Employee Housing Fund $76,000 City of Aspen Affordable Housing Information Technology Fund $74,500 IT Overhead Payment General Fund $5,140 Central Savings Subtotal,Transfers $475,640 141-Transportation Fund General Fund $211,000 Overhead Payment General Fund $80,860 Use Tax Positions Information Technology Fund $24,500 IT Overhead Payment Employee Housing Fund $20,000 City of Aspen Affordable Housing Parks and Open Space Fund $7,200 Percentage of Food Tax Refund VGeneral Fund $2,250 Central Savings I Subtotal,Transfers $345,810 150-Housing Development Fund Truscott Housing Fund $705,600 Truscott I,2001 Housing Bonds Subsidy General Fund $405,000 Overhead Payment Housing Administration Fund $189,000 Operations Subsidy(50%of total) Parks and Open Space Fund $9,700 Percentage of Food Tax Refund Information Technology Fund $5,000 IT Overhead Payment Subtotal,Transfers $1,314,300 152-Kids First Fund General Fund $129,000 Overhead Payment Employee Housing Fund $35,000 City of Aspen Affordable Housing Information Technology Fund $26,900 IT Overhead Payment Parks and Open Space Fund $11,900 Percentage of Food Tax Refund General Fund $340 Central Savings Subtotal,Transfers $203,140 160-Stormwater Fund Parks and Open Space Capital Fund $250,000 Joint Project-Stormwater Ponds Parking Fund $250,000 Joint Project-Galena Plaza Redevelopment General Fund $141,000 Overhead Payment Employee Housing Fund $20,000 City of Aspen Affordable Housing Information Technology Fund $4,800 IT Overhead Payment General Fund $4,590 Central Savings Subtotal,Transfers $670,390 421-Water Utility Fund General Fund $1,000,000 Operations Facilities Land General Fund $583,000 Overhead Payment Parks and Open Space Fund $150,000 Water Usage Conservation Program Information Technology Fund $149,000 IT Overhead Payment Attachment D 2012 INTERFUND TRANSFERS Transfer From Transfer To Transfer Amount Purpose of interfund Transfer Employee Housing Fund $136,000 City of Aspen Affordable Housing Parks and Open Space Fund $73,000 Raw Water Ditch Management Parking Fund $50,000 Joint Project-Galena Plaza Redevelopment Renewable Energy Fund $26,700 Raw Water and Drainline/Penstock Projects General Fund $16,780 Central Savings Subtotal,Transfers $2,184,480 431-Electric Utility Fund General Fund $298,000 Overhead Payment General Fund $276,000 Franchise Fee Water Utility Fund $190,000 Electric Utility portion of Utility Billing Services Water Utility Fund $162,000 1/2 of Global Warming Program Parking Fund $75,000 Joint Project-Galena Plaza Redevelopment Employee Housing Fund $30,000 City of Aspen Affordable Housing Information Technology Fund $14,600 IT Overhead Payment Subtotal,Transfers $1,045,600 444-Renewable Energy Fund Electric Utility Fund $461,090 Capital Projects and Operational Savings Employee Housing Fund $11,000 City of Aspen Affordable Housing Subtotal,Transfers $472,090 451-Parking Fund General Fund $369,000 Overhead Payment Information Technology Fund $68,600 IT Overhead Payment ' Employee Housing Fund $66,000 City of Aspen Affordable Housing General Fund $1,970 Central Savings Subtotal,Transfers $505,570 471-Golf Course Fund General Fund $182,000 Overhead Payment Information Technology Fund $35,500 IT Overhead Payment Employee Housing Fund $23,000 City of Aspen Affordable Housing Parks and Open Space Fund $13,100 Repayment of Golf Start Up Funding-IF loan General Fund $950 Central Savings Subtotal,Transfers $254,550 491-Truscott Housing Fund General Fund $54,000 Overhead Payment Housing Administration Fund $52,100 Overhead Payment Employee Housing Fund $12,000 City of Aspen Affordable Housing Subtotal,Transfers $118,100 492-MaroR Housing Fund General Fund $51,000 Overhead Payment Housing Administration Fund $38,800 Overhead Payment Employee Housing Fund $5,000 City of Aspen Affordable Housing Information Technology Fund $4,500 IT Overhead Payment Subtotal,Transfers $99,300 501-Health Insurance Fund Employee Health Insurance Fund $3,725,310 Employee Health Insurance Premiums Subtotal,Transfers $3,725,310 510-Information Technology Fund Funds $1,012,010 Capital Projects-Double Budgeted General Fund $281,000 Overhead Payment Employee Housing Fund $66,000 City of Aspen Affordable Housing General Fund $6,840 Central Savings Subtotal,Transfers $1,365,850 620-Housing Administration Fund General Fund $78,000 Overhead Payment Employee Housing Fund $52,400 IT Overhead Payment Subtotal,Transfers $130,400 622-Smuggler Housing Fund General Fund $9,000 Overhead Payment Housing Administration Fund $2,400 Overhead Payment Subtotal,Transfers $11,400 2012 TOTAL INTERFUND TRANSFERS $19,742,480 LEGAL NOTICE Ad Name: 8585432A ORDINANCE#27,2012 PUBLIC HEARING t Ordinance#27,Series of 2012,was adopted on Customer: Aspen (LEGALS) City of first reading at the City Council meeting November 12,2012. This ordinance,if adopted,will approve Your account number: 1013028 supplemental appropriations to the 2012 budget. The public hearing on this ordinance is scheduled for November 26,2012 at 5 Plot,City hall, 130 r South Galena. PROOF OF PUBLICATION To see the entire text,go to the city's legal notice website http:llwww aspenpitkin com/Departments/Clerk/ Leaal-Notices/ If you would like a copy FAXed,mailed or e-mailed to you,call the city clerk's office,429-2686. Published in the Aspen Times Weekly on Novem- ber 15,2012. [8585432] STATE OF COLORADO, COUNTY OF PITKIN I,Jim Morgan, do solemnly swear that I am General Manager of the ASPEN TIMES WEEKLY, that the same weekly newspaper printed, in whole or in part and published in the County of Pitkin, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Pitkin for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement. The Aspen Times is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions,and that the first publication of said notice was in the issue of said newspaper dated 11/15/2012 and that the last publication of said notice was in the issue of said newspaper dated 11/15/2012. In witness whereof,I have here unto set my hand this 12/06/2012. Jim Morgan,General Manager Subscribed and sworn to before me,a notary public in and for the County of Garfield,State of Colorado this 12/06/2012. Mary E.Borkenhagen,Notary Public nl ,y„Commission expires:September 12,2015 r^` 0” 5rJRkE�t,7�� 140tAp7 ,m RukIc '