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AGENDA
CITY COUNCIL WORK SESSION
September 10, 2019
4:00 PM, City Council Chambers
130 S Galena Street, Aspen
I.WORK SESSION
I.A.Police Department Work Plan Update
I.B.City Offices III: Programming and Energy Efficiency Choices
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MEMORANDUM
TO: City Council
FROM: Richard Pryor
THROUGH: Sara Ott
MEMO DATE: September 4th, 2019
MEETING DATE: September 10th, 2019
RE: Work Session - Aspen Police Department Work-plan
REQUEST OF COUNCIL: None
SUMMARY: The intent of this work session is to provide Council with a variety of updates
related to police department operations and future planning.
DISCUSSION: During the work session staff will review the following specific areas of
interest:
1. The APD today – covering our staffing levels, calls for service and funding
resources. We will discuss some basic information related to shift coverage
and statistics. We will explain how the APD is funded, where its revenues
derive from and some reallocations in 2019.
2. A review of our outreach programs
3. Our current operational initiatives reviewing mental health response, body-
worn cameras, bears, a new Records/Evidence Custodian position and our
new fingerprinting program.
4. The final area will cover longer term planning including succession planning,
our wellness programs and a brief update related to emergency preparedness.
Link to the presentation
FINANCIAL IMPACTS: The police department is on budget ($5.5M 2019 authority) so
far this year despite increased overtime use as a result of some staff turnover. The
presentation will:
• Show that we have some minor increased revenues from the new fingerprinting
program.
• Discuss the positive effect on the Asset Management Plan of the increase in the
E911 surcharge.
• Demonstrate how the APD intends to use department savings to fund the body-
worn camera program and the new Records/Evidence Custodian.
CITY MANAGER COMMENTS:
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MEMORANDUM
TO:Mayor and City Council
FROM:Robert Schober, Capital Asset Project Manger
THROUGH:Jeff Pendarvis, Interim Capital Asset Manager
DATE OF MEMO:September 6, 2019
MEETING DATE:September 10, 2019
RE:New City Offices Work Session
REQUEST OF COUNCIL:The project team would like to update Council on the new city
offices programming and sustainability.
BACKGROUND:
City Council requested additional information to make the decision on where City Council
Chambers and ACRA will be located. City Council also requested an update on sustainability.
DISCUSSION:
Programming:
1.Which plan does Council want to move forward into detailed design?
a.Option 1
b.Option 2
Sustainability:
1.The building is currently designed to more efficient standards than LEED Gold, and we
are targeting future codes that lead to a great building with a very efficient envelope.
2.The design currently minimizes carbon footprint –the only use of fossil fuel is for the
emergency generator.
Meeting Room Information (see attached packet):
1.Programming criteria for meeting rooms per verified program from the Facilities Master
Plan and the design process for City Offices
2.Large meeting room comparison to existing
3.Layout showing department-specific meeting rooms, organization schedulable meeting
rooms, and public/organization meeting rooms
FINANCIAL IMPACTS: Cost and schedule impacts will be revisited pending decisions on
final programming.
RECOMMENDED ACTION:None.
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MEETING SPACES
EXISTING MEETING SPACE:
Rio Grande Training Room (Existing –but no longer available) = 490 sf
Rio Grande Room -Upstairs (Existing –but no longer available) = 1,850
sf
Sisters City Room (Existing) = 770 sf
Council Chambers (Existing) = 1300 sf
TOTAL EXISTING: 4,410 SF
PROPOSED MEETING SPACE:
Council Chambers (Proposed @ Armory) = 1,950 sf
Sisters City Room (Proposed Third Level @ ACO) = 700 sf
Lecture Hall (Proposed Third Level @ ACO) = 1,800 sf
TOTAL PROPOSED MEETING SPACE: 4,450 SF
DIFFERENCE: 40 SF ADDITIONAL MEETING SPACE PROPOSED
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MEETING SPACES
Layout of meeting rooms
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MEETING SPACES
Layout of meeting rooms
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MEETING SPACES
Layout of meeting rooms
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MEETING SPACES
Layout of meeting rooms
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MEETING SPACES
Layout of meeting rooms
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MEETING SPACES
Layout of meeting rooms
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MEETING SPACES
Layout of meeting rooms
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