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Home My WebLink Aboutresolution.council.098-19 RESOLUTION #98 (Series of 2019) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT CHANGE ORDER BETWEEN THE CITY OF ASPEN AND CONCEPT ONE GROUP AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract change order for Galena Plaza Park planning and public process between the City of Aspen and Concept One Group a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract Change Order for Galena Park planning and public process between the City of Aspen and Concept One Group a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 9"' day of September, 2019. TqRn--= Torre, Mayor I, Linda Manning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held September 9, 2019. Linda Manning, City Clerk C o neept o ne Group Collaboration I Opportunity I Guidance PROPOSAL FOR CONSTRUCTION MANAGER AS ADVISOR FOR GALENA PLAZA PARK PLANNING OUTREACH & PUBLIC PROCESS C o ncept o ne Proposal for CMa for Galena Plaza Park Planning Outreach & Public Process G r up August 22, 2019 Mr.Jeff Pendarvis City of Aspen 130 S. Galena Aspen, Colorado 81611 RE: CONSTRUCTION MANAGER AS ADVISOR — GALENA PLAZA PARK PLANNING Mr. Pendarvis: Thank you for the opportunity to provide this proposal to extend our program management and owner's representation services for Galena Plaza Park Planning project. We know that we can add value throughout the process of developing this property. COG'S principals have been involved with the New City Offices project since its inception and have been involved with overall team alignment and direction as well as project strategic thinking and goal focus. We will work for the team leadership to continue to make sure the design process for Galena Plaza considers all possibilities and engages the public so the project may be implemented in alignment with yet to be determined phasing and funding. We understand the immense impact and benefit this project will have on the entire community. Challenges will come up and yet we remain confident that we can help facilitate a successful path to the future. Please find attached fee schedule for our services. We will provide services as directed, to be billed per fixed fee schedule below. Attached you will find our scope and fee proposal and estimate to manage the design phase for the project. Our team is committed to helping you succeed. Thank you again for the opportunity and we look forward to working with you. Sincerely, Jack Wheeler President Concept One Group, Inc. Email: wheeler@conceptonegroup.com Mobile: (970) 456-6470 C incept o ne Proposal for CMa for Galena Plaza Park Planning Outreach & Public Process G r O up INTRODUCTION Concept One Group, Inc. was founded on principles of integrity, collaboration, and solution- based thinking. We pride ourselves on being experienced, coming onto any team with a wide breadth of knowledge and a commitment to excellence. Concept One Group's team is comprised of experienced professionals who have a deep appreciation for strategic planning and efficiency. PROJECT TEAM JACK WHEELER-Founder& President 970-456-6470 1 wheeler@conceptonegroup.com Jack will be dedicated to this project and has over three decades of experience in the construction industry in Aspen as well as other demanding markets such as Kona,Jackson Hole, Telluride.Services provided include, owner's representation,general contracting, program management, infrastructure development, municipal construction management, design, and project management.Jack's focus is always solution oriented with an emphasis on high performing teams that operate with integrity, collaboration, and communication.Jack understands the complexity of managing a project for and within the City of Aspen that includes multi-faceted stakeholder groups and a limited resource pool. The depth and breadth of his experience includes high-end residential, multi-family affordable housing, single family affordable, modular, hospitality, commercial development and asset management. JESS ROBISON—Director of Operations&Project Manager 970-309-4533 I jess@conceptonegroup.com Jess has over eight years of project management experience, including work in construction, real estate, and operations.Jess has a deep-rooted belief in excellent customer service and solutions-focused collaboration. She respectfully leads and motivates high-performance teams by fostering a success-oriented environment of accountability. Her time spent in marketing and development with Fortune 1000 companies gives her a keen eye for details as well as a big picture world view. Strengths include project team management,finance and budgeting, communication, efficiency, and excellent written and verbal communication skills. KURT KELLY—Project Manager 970-456-2933 1 kurt@conceptonegroup.com Kurt has worked in the construction industry for over 25 years, starting as a carpenter,then working as a site superintendent on the front range on large multi-and single-family projects. Kurt has lived and worked in the Roaring Fork Valley for the last 14 years, building homes in Aspen and Pitkin County. He has a wide range of experience in property and construction management including, commercial buildings,tenant finishes, restaurants, multi- family projects, and commercial and residential HOA maintenance. Kurt just finished a large affordable housing project in Glenwood for the RE-1 school district before joining the Concept One Group team.With his deep understanding of the construction process, Kurt brings a plethora of hands-on experience to any team. Concept o ne Proposal for CMa for Galena Plaza Park Planning Outreach & Public Process G F'0 u p OVAL IFICATIONS AND FXPFRIFNCF Jack has led many teams, including the following projects, City of Aspen— New City Offices, Aspen Pedestrian Mall, Phase II Burlingame Ranch, Aspen Police Station,Truscott, 550 Housing, Aspen Country Inn redevelopment,Top of Mill Affordable Housing, and Bavarian Inn Affordable Housing. All these projects have been led by the principals of Concept One Group from concept to occupancy successfully. Concept One Group Inc. is currently providing Owners Representative services on the City Offices Project and Water Place Phase II for the City of Aspen. SCOPE OF SERVICES / APPROACH Concept One Group's Program Management/Owner's Representation will provide a limited scope of services,to assist with strategic planning, goal alignment, cost estimating review, and overall phasing and funding strategies. We will attend all OAC meeting and provide services as needed. 1. Provide overall facilitation, coordination, administration and support of the integrated team. 2. Support the following: - Development of(3) conceptual design alternatives for the plaza. - Refinement of(1) preferred conceptual design. - Engagement with stakeholders directly impacted by the plaza's future. - Information and engagement with general public. We will support this effort through administration of costs, constructability analysis, schedule impacts analysis, feasibility study, compile feedback on each of the alternatives. 3. Concept One Group will attend and support the preparation for all stakeholder and public engagement meetings as well as Aspen City Council meetings. REFERENCES Tim Durand I Homeowner 1970-948-9535 I durand7321@comcast.net • Swinging Bridge Lane Remodel - 2010 • Satank Remodel—2018 Charles Cunniffe Architects I Charles Cunniffe I Architect 1970-925-5590 charles@cunniffe.com • Aspen Police Department - 2018 • Aspen City Offices- 2019 • Isis Theater Renovation - 1998 Design Workshop I Darla Callaway I Associate & Project Manager 1970-399-1417 dcallaway@designworkshop.com • City of Aspen Pedestrian Mall- 2018 • Aspen City Offices- 2019 359 Design I Will Hentschel I Principal 1 720-512-3437 1 whentschel@359design.co • Burlingame Single Family Homes- 2018 August 20, 2019 C ncept o ne Proposal for CMa for Galena Plaza Park Planning Outreach & Public Process G r up PROPOSED FEE We pride ourselves on tailoring our services to our Client's specific needs. If more or less services than outlined are needed,we can adjust our fee to accommodate those needs. Galena Plaza Park Planning & Public Process Design & Public Outreach phase: $4,500/month 4 months $18,000 September 2019—December 2021 Reimbursable Expenses** Cost+7% 4 months $2,000** TOTAL $20,000 1. "Estimate of reimbursables, which include items such as travel, shipping, printing costs, AIA software usage, parking, peer review, and mileage. All reimbursable costs will be billed at cost plus 7%. HOURLY RATES Team Member Hourly Rate Project Director $160 Senior Project Manager $150 Project Manager $115 Assistant Project Manager $100 Project Engineer $75 REIMBURSABLE EXPENSES We recognize reimbursable costs can quickly become a large burden on an Owner's budget, we feel managing, and minimizing our reimbursable costs is a primary responsibility.These expenses will be billed at cost plus a 7%administrative fee. Accepted by: Ott,-City'aManager Ja k hee er, President City of Aspen Concept One Group August _ 4�